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									                ESCAP Microdata
                Management Project:
                Experiences of Indonesia
                Presented by:
                Abdul Ghofar
                Hasyim Gautama
                BPS, Statistics Indonesia
                Bangkok, June 18-20, 2008

BPS, Statistics Indonesia

         BPS Vision and Mission
     Vision: provider of quality statistics

1.   To provide quality statistical information which is
     complete, accurate, relevant, timely and sustainable
2.   To coordinate, integrate, synchronize, and standardize
     statistical activities to create a qualified, effective, and
     efficient National Statistical System; and
3.   To increase the resource capacity in accordance with
     the latest science and information technology

       BPS, Statistics Indonesia

                     Strategic Plan
To support of service for users, a relevant strategy is needed in
developing and applying a user-friendly system for the dissemination of
statistical information with several activities:
1.    Applying the appropriate dissemination technology to improve the
      quality of services to central and regional governments, as well as
      other users.
2.    Improving the quality of statistical information dissemination
      through statistical publication using national and international
      guidelines, while maintaining the basic characteristics and image
      of BPS
3.    Developing a metadata system which covers information on basic
      statistics, sectoral statistics and specific statistics
4.    Improving the library system and developing a reliable statistics
      documentation system

       BPS, Statistics Indonesia


BPS, Statistics Indonesia

    Statistics Reference Information
       System (Clearing House)

BPS, Statistics Indonesia

                                                                       Value Chain
                          Firm                                                          Peraturan Pemerintah           Kebijakan
                                                         Dan            Kepegawaian
                     Infrastructure                                                     dan Undang-Undang             Kepala BPS
                                                   Inventaris barang
Support Activities

                       Human                        Seminar Statistik   Pelatihan Pengawas                      Diskusi Panel
                                                    Seminar Sosial,     Pelatihan Pencacah
                      Resource                                                                 Pelatihan        Rapat
                                                       Ekonomi,         Pelatihan INNAS,
                     Management                                                                                 Seminar
                                                   Kependudukan dsb     INTAMA, INDA
                     Technology On-line Entri Data, Entri Data berbasis SMS, Virtual Private                       OLAP           Product
                     Development Network, Monitoring Sensus dan Survei berbasis web, Global                                     Development
                                                                                                                   Data Mining Market Research
                                 Positioning Sistem (GPS), Storage Area Network (SAN)

                     Procurement                   E-procurement, GPS, Warehousing, Information Sistem,          Material           Maintenance
                                                   Inventory Management                                          Handling                             Profile
                                                                          SENSUS                                                                      Margin
                                                   *Penentuan tujuan * Sensus Penduduk Perencanaan                               * Media Elektronik
                                                                                                               * Analisis        * Laporan Resmi
                                                   dan ruang lingkup                     Prakomputer                             * Mobile Statistic
                                                   sensus atau survei * Sensus Ekonomi * Batching              * Diskusi antar
                                                                                                              subject mater      * Web sites BPS
                              Primary Activities

                                                   * Unit Observasi   * Sensus Pertanian * Editing                               * Media Cetak
                                                   dan Unit Sampling                      * Coding                               * Pers Release
                                                   * Hipotesis dan         SURVEI        Komputer
                                                   Metodologi           * SUPAS
                                                                                             * Entry data                             Job Desk DDS
                                                   * Kuesioner                               * Validasi
                                                                        * SUSENAS            * Tabulasi
                                                   * Lainnya            * SAKERNAS           * Komputasi
                                                                        * Lainnya            Pasca komputer

                                                    Perencanaan          Pengumpulan           Pengolahan     Analisis Data      Diseminasi
                                                                             Data                 Data                              Data
                        BPS, Statistics Indonesia

                                                         Data Processing
Data processing is done in 33 BPS Province and 440
BPS Regency/Municipality
Development of all applications used in census and
survey is done in BPS Headquarter. These applications
are then distributed to the provincial offices, where the
data is entered.
Data submission from the regions is done via intranet.
So far, this method is used to submit data from 66 cities
(33 province and 33 regency/municipality). The rest is
still using internet.

                        BPS, Statistics Indonesia

            Data Processing          (Continued)

    Data re-validation is done in Subject
    Matter at BPS Headquarters.
    Data ready for tabulation and
    dissemination is published in paper and
    BPS is still using data repository

       BPS, Statistics Indonesia

         Data entry and editing
    What are the challenges?
•   There is no standardization in the application as
    well as the software used for data editing.
•   Resources
•   Limited budget
•   Indonesia’s large size of population caused in
    the huge amount of data to be entered.
•   Data is entered manually

       BPS, Statistics Indonesia

Data entry and editing                                             (continued)

• Standardization of software and
  application (on-going process, done in-
  house at BPS)
• Improving the capacity of BPS Staff
• Building data warehouse

         BPS, Statistics Indonesia

Documentation, archiving, and
preservation of survey and census
    Current practices:
•   The Microdata is documented in soft copies and preserved in disk and offline
•   Supporting documents (i.e. questionnaires, reports, manuals) are documented in
    hard and soft copies.

    What are the challenges?
•   “Culture of preservation” in many aspects is not yet an immediate/urgent need for
    most of Indonesian, hence “data” and its documentation work is not yet a priority.
•   There is no data warehouse being established
•   A need to change the point of view that documentation, preservation and
    dissemination is a collaborative and on-going work.

•   Promotion and advocacy on the important aspects of data preservation and
•   Adaptation of new and more powerful data preservation and documentation

         BPS, Statistics Indonesia

Dissemination of survey and
census microdata
  Unit in charge:
  The Statistical Services Sub-Directorate under the Dissemination Directorate is
  for the dissemination of census and survey microdata.

  Dissemination method:
  online, CD Rom, etc.

  What is disseminated?
  File formats, metadata, reports, questionnaires, etc.

  What are the barriers?
  1. Data availability
  2. time lag
  3. no data warehouse
  4. unstructured data

     BPS, Statistics Indonesia

         Dissemination policy
  Microdata requests:
  Data users are required fill out the Microdata request form
  Data users are then required to sign a Letter of Agreement of
  Data Use (LADU), through which they agree not to disseminate
  the data to third parties without prior permission of the BPS, to
  use the data for research and analysis purposes only, and to
  submit a copy of research findings to the BPS.
  This LADU is signed by Director of Statistical Dissemination BPS
  is treated as an official document with an official stamp on it.
  How requests are approved:
  The Director of Statistical Dissemination will review each
  decision whether the requests are approved depends on the
  1. Data availability
  2. Objectives of the use of the microdata (no commercial use is
     BPS, Statistics Indonesia

Microdata confidentiality
Confidentiality policy:
  BPS removes direct identifiers such as respondents’
  names and location information below the geographical
  level at which the specific survey is representative,
  BPS do not re-sampling the microdata
  BPS do not disseminate individual data
  Respondent’s individual data is protected by Law No.
  Article 21:
  “The conductor of statistical activities must ensure the
  confidentiality of the information obtained from
  Anonymization method: still using conventional method
       BPS, Statistics Indonesia

ESCAP Microdata Management
Project, 2007-2008
     Why participate in the project?
1.   The national development planning system based on data and
     information, as well as international trends have resulted in an
     increasing demand for data produced by BPS;
2.   Kind of data available in BPS is not always meeting the demand
     from user.
3.   BPS is not yet able to meet the demands because of data
     available mostly are general. For example, BPS doesn’t have
     particular data related to ICT, environment, national resilience and
     culture. In the reality, users often come with requests for such
4.   Therefore, there is a need for BPS to improve its statistics
     dissemination services for the benefit of public and BPS.

       BPS, Statistics Indonesia

ESCAP Microdata Management
Project, 2007-2008                  (continued)

      What was most useful aspect of the project?
1.    There was an awareness raised that it is important to
      fully document, in accordance with international
      standards, and preserve a survey.
2.    The use of IHSN Microdata Toolkit has enabled BPS to
      document the metadata in a better and more structured
3.    The BPS saw the metadata dissemination toolkit as a
      means of breaking down the barrier to accessing
      survey and census data. A significant advantage of
      that documentation and dissemination tools were that
      the same facility could cater for the needs of both
      internal and external users.
        BPS, Statistics Indonesia

     IHSN Toolkit Editor should be translated
     into Bahasa Indonesia

        BPS, Statistics Indonesia


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