DRMS REUTILIZATION June 9, 2010 Sheila Everest DRMS J-361 Sheila.Everest@dla.mil AGENDA • Firefighter Data FY10 lines and Acquisition Value • Documentation needed when screening or picking up • Screening Cycles how they work • B & Q DEMIL Policy current policy and what to expect in the near future • Aircraft Parts understanding restrictions applied to F-14 parts • Batch Lots all or selected items • Create a DD Form 1348-1A what information goes where • Mis-described Property what action are required • Common Problems shared by all RTD customers 2 FY10 Firefighter Data October 1, 2009 – April 30, 2010 • Overall: – 3,108 line items – $ 41,547,897.68 – Number of Screeners: 46 – Number of States: 23 • Top States: 1. Florida $8.2M 4. Nebraska $5.8M 2. Missouri $7.1M 5. Oklahoma $4.5M 3. Montana $6.8M 6. Arkansas $3.2M Others between $1M & $3M: IA, MI, MN, MS, NC, OH, PA 3 Documentation • Orders submitted electronically; therefore, Letter of Authorization in the DRMS Centralized File is not needed • Letter/Notice of Removal is required for pickup – it must be faxed or emailed to the DRMO prior to pickup – List DTIDs and identify person or transporter picking up on your behalf Screening Cycles • Only true DOD (US Army, AF, Marine Corps, and Navy) screen & order during the Accumulation. – Accumulation can be 1 to 7 days long • DOD Special Programs such as the firefighters/LESO/FMS screen and order during the DOD Formal Period (14 days) and the RTD 2 day Formal Screening Timeline EXCESS SURPLUS CONUS SCREENING TIMELINE: DRMS DRMS Screening for FEDS RTD2 Accumu- Screening for DOD, Transfer & Donation lation DOD & Special Donees Allocation SALES Programs Period 14 Days 2 Days 7 Days 21 Days 5 Days START FINISH OCONUS SCREENING TIMELINE: DRMS DRMS Screening Screening for Blue Accumu- for DOD, Special Donees Light lation Program & SALES Transfer 14-28 21 Days Days 21 Days 3 Days START FINISH 6 DEMIL B and Q Policy – DEMIL Coded B and Q property will be processed as individual receipts (NO BATCHLOTTING ALLOWED). – REUTILIZATION: B and Q property is authorized for reutilization within DOD (including reserve components), FMS, Firefighters and the LESO program. – DRMS requires a signed (LESO and FFP) MOA for DEMIL B and Q (unsafe) • B and Q (unsafe) will be treated like DEMIL required • Title does not pass and items will be returned to the DRMO when no longer needed – Customer responsible for the transportation – Customer does not pay a fee for service to DRMS Aircraft Parts • Restrictions apply to F-14 parts Memo from Deputy Under Secretary of Defense (L&MR), Nov 7, 2008, subject: Materiel Disposition Policy Change Concerning F-14 Parts, Demilitarization (DEMIL) Code B Munitions List Items (MLI), and Demil Code Q Commerce Control List Items (CCLI) – F-14 Unique (SALD CODE „X‟) - NO RTD NO SALE – mark DEMIL required property – All F-14 Common item (SALD CODE “U” or “W”) DOD REUT ONLY After DoD reutilization screening, mark DEMIL required property • Flight Safety Critical Aircraft Parts (FSCAP) Reutilization/Transfers/Donations: – Documented FSCAP will be processed through the standard RTD cycle. – Undocumented FSCAP property will not be processed for RTD. – Unused FSCAP may be RTD if received in its original packaging and the NSN, contract number, CAGE code(s) and part number are provided. Batch Lots • DRMOs can, in fact, issue items from batch lots to non-DOD customers by following the procedures below: • When a request is received for an item in a batch lot, the item can be issued individually very quickly if the item is a NSN item. • If the item is a LSN, CPC verification is required, so they are a little more time consuming, but not impossible to release. • After receiving the non-DOD request for the batch lot, the DRMO should receive the item(s) on record using the DTID attached to the property – Issue the item(s) on the original requisition using a suffix – Release the items just as we do other items to non-DOD customers – The batch lot quantity would need to be adjusted down based on the items released DD Form 1348-1A DTID = Disposal Turn-In document # Identifies unit turning items in to DRMO This is the form the DRMO pulls electronically as a result of the approved customer‟s request. Processes over night through a Batch Run. DD Form 1348-1A Lesson D4 = Item Condition Your Supplementary Code A5D = Document Address Identifier Code Priority of request. Set at 15 SZP = DRMO Routing Unit of Issue = Identifier Code Each And Quantity = 10 Requisition Number: DoDAAC = H9FD01 The Fund Citation is an ERROR. DRMS Julian Date = 7059 must remove this Code for FFP customers Serial # = 9067 PICKUP items unless located at RCP sites Computer Generated Standard Form 97s • The United States Government Certificate to Obtain Title to a Vehicle. • The completed SF 97 is finished to the recipient of the vehicle as maybe required or upon request. • Under normal circumstances, the SF97 is made out to the agency listed on the DD Form 1348-1A – If you are allocated a vehicle and wish to have the SF97 made out to another agency, you must notify the DRMO POC immediately • Sadly to say, there are delays in many cases in getting the SF97s from some DRMOs. – Send requests to the DRMOs via emails and keep them – After 30 days send a problem report to: DRMSRTD@dla.mil Mis-described Property • Complete the RTD Survey at: http://www.drms.dla.mil/rtd03/programguidance.shtml for the following codes: – Condition – Quantity – Unit of Issue – National Stock Number • For incorrect information on the SF97 or other problems, email: DRMSRTD@dla.mil Common Problems • Customers arrive at the DRMO only to learn their items have been given to another customer – Contact DRMS RTD (Battle Creek Office) immediately (while transporter is at the DRMO) – Screen for other items in DOD 14 day period and submit a Walk-In request – Submit problem report to: DRMSRTD@dla.mil • Unfair pickup windows – Submit problem report to: DRMSRTD@dla.mil Common Problems Continued • DRMS historical records indicated the customer received the item, but in fact the customer turn the item down at the time of pickup. – Do not sign the DD Form 1348-1A unless the item has been loaded for to truck or trailer – If you have signed the DD Form 1348-1A and decide not to take the item, make sure a correction is made on the form. Ask the DRMO person to destroy the form - witness – Submit a cancellation for the line item immediately – This also means reporting the cancellation to your PMO. • Overages and shortages – Report them immediately to the DRMO staff so documents can be corrected – Do not wait until the end of the fiscal year FYI: Walk-in Request Is the result of screening at the DRMO 1. DRMO approves Form 103 2. Screener logs on DRMS Firefighter web site 1. Select Walk-in option 2. Enter DTID & Quantity 3. FEPP Manager approves 4. PMO approves 5. DRMO immediately receives the DD Form 1348-1A on the DRMS Intranet 6. Customer departs with the items Host Security Requirements • For anyone not possessing a DOD ID Card – Background Check required for some military locations such as Eglin AFB, FL • In the form of an affidavit • Updated annually – Visitor Memorandum for Official Business required • 24 hours in advance of needed access – Commercial Carriers must submit affidavit This is a US Military Host Site requirement 17 RBI • RBI - Reutilization Business Integration – Will integrate the Defense Reutilization and Marketing Service (DRMS) with EBS, replacing the DRMS Automated Information System (DAISY) suite of applications. – Use of the Defense Logistics Agency systems • Distribution Standard System (DSS) used at the depots (receiving, warehousing, and shipping functions) • Enterprise Business System (EBS) used at the Inventory Control Points to managed stock, order completion, supply status, etc • Estimated completion: 2013 RBI Continued What does this mean for RTD customers? – Single entry point on the DRMS web application • Eliminate the need for the separate FFP, LESO, CAP, CFL web applications – Standardization of Local Stock Numbers • Apply logic to LSNs and how they are described – this should benefit RTD customers – Better identification of items placed in Batch lots – One digit Condition Codes • In other words customer will see an „A‟ for A1 – A4, an „H‟ for H7 – H9 – Improved Pickup Scheduling • DRMS will track customers timeliness of removal and customers failure to pickup – Before a walk-in request is honored the system will be checked to determine if a higher priority request is pending – Add – Containerization – will allow customers to take an entire location of items of various DTIDs – customer submits 1 RQN – system produces additional DD form 1348-1As Conclusion Contact DRMS Battle Creek when assistance is needed. Call: Carol Fix at 269-961-5902 or Email at Carol.Fix@dla.mil Any Questions?
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