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									                                  PUBLIC UTILITY DISTRICT OF CLARK COUNTY




             INVITATION TO QUOTE
 SMALL WORKS ROSTER QUOTATION REQUEST #1783

            UTILITY TREE TRIMMING AND CLEARING

                    CLARK #2 LA CENTER AREA
                                  QUOTE INDEX


      A. Notice to Quote ........................................... Pages 1 - 3

      B. Quotation Instructions.................................. Pages 4 - 6

      C. Prevailing Wage Schedule .......................... Page 7

      D. General Specifications................................. Pages 8 – 9

      E. Technical Specifications .............................. Page 10 -11

      F. Quotation Form ........................................... Pages 12 – 15

Attachments: Tree Trimming Standards

              Prevailing Wage Rate Schedule-available at www.lni.wa.gov/

Estimate:     The Utility will no longer be furnishing estimates on Small
              Works Roster Quotes.
April 26, 2007


TO:    TREE TRIMMING CONTRACTORS


The Utility is requesting quotations from firms to provide all labor and supervision,
materials, tools and work equipment for trimming and removal of permitted trees for
conductor clearance. All work will be done at CLARK #2 LA CENTER AREA Clark
County, Washington, as directed by the Utility. The quotes will be processed under the
Utility's Small Works Roster procedure.

Cordially,

Ronald L. Fincher, C.P.M.
Materials Manager

RLF/cnp




                                          1
                                       April 26, 2007

               SMALL WORKS ROSTER QUOTATION REQUEST #1783

      NOTICE TO UTILITY TREE TRIMMING AND CLEARING CONTRACTORS


Notice is hereby given that the Utility will receive quotations under the Utility's Small

Works Roster Procedure at the Utility's Purchasing Department, Ed Fischer Operations

Center Building, 8600 NE 117th Avenue, Vancouver, Washington 98662 or Post Office

Box 8900, Vancouver, Washington 98668, up to the hour of 3:00 PM, on Thursday, May

10, 2007, for the purchase of the following:


        Trimming and Removal of Permitted Trees for Conductor Clearance


                             CLARK #2 LA CENTER AREA


all as more fully described and subject to the terms and conditions set forth in the

Quotation Specifications and the Small Works Roster Public Works Contract on file in

the Purchasing Office of the Utility, where copies of same may be obtained by

prospective quoters. The Utility reserves the right to reject any or all quotes and will

consider alternate proposals that closely approximate the attached specifications, but

reserves the right to award a contract which suits the overall interest of the Utility.




                                               2
Requests for clarification or additional information on the Small Works Roster process

should be directed to the Purchasing Department at Phone No. (360) 992-8838.

Requests for clarification or additional information on the Utility Tree Trimming and

Clearing requirements may be addressed by calling Mr. Duane Northrup, Forestry

Maintenance Superintendent at (360) 992-8863.


Quotations must be marked: "QUOTE #1783 TREE TRIMMING – CLARK #2

LA CENTER AREA. DUE: THRUSDAY, MAY 10, 2007 AT 3:00 PM.”



The quotations obtained will be recorded, open to public inspection, and quote results

will   be      available    by     phone       and/or    on     our     website     at

http://clarkpudpurchasing.ebidsystems.com after 9:00 AM the following business day

after the quote opening.




                                           3
                             QUOTATION INSTRUCTIONS

1.      Quotations will be limited to contractors who are currently on the Utilities'
        approved Small Works Roster contractors list or those who qualify by completing
        an application online at http://clarkpudpurchasing.ebidsystems.com and provide
        a signed Small Works Roster contract and insurance certificate by mail within 10
        working days after receipt of notice of award with a performance and payment
        bond (see 3.A. below). To qualify for permanent inclusion on the roster,
        contractors must be capable of providing performance and payment bonds up to
        $200,000 (including sales tax) per project.
2.      Quotations will be received at the Utilities' Purchasing office up to the date and
        time listed on the quotation form. Quotations shall be mailed to:
                                 PURCHASING DEPARTMENT
                                  CLARK PUBLIC UTILITIES
                                      PO BOX 8900
                                  VANCOUVER, WA 98668

     Quotations shall be delivered by courier to the following address:
                                 PURCHASING DEPARTMENT
                                  CLARK PUBLIC UTILITIES
                                    8600 NE 117 AVENUE
                                  VANCOUVER, WA 98662

        ENVELOPES SHALL BE MARKED IN THE UPPER LEFT HAND CORNER
        WITH THE CONTRACTOR'S NAME AND RETURN ADDRESS AND WITH THE
        QUOTATION NUMBER AND NAME, AND THE DATE AND TIME DUE AT THE
        UTILITY. It is the contractor's responsibility to insure the quotation is
        properly identified and delivered to the Utility by the date and time due.
3.      The terms and conditions of the quotation are contained within the Small Works
        Roster Public Works Contract, all provisions of which apply to this quotation,
        including (but not limited to) the following:
        A.     A performance & payment bond in the amount of 100% (plus sales
               tax) of the quote must be received by the Utility within ten working days
               from the contractor receiving written or verbal notice of award.
        B.     Before any payment is made to the contractor, the Utility must have a
               Department of Labor certified copy of the form "Intent to Pay Prevailing
               Wage on Public Works Contract". See Page 7 for details.
        C.     Retainage, in the amount of 5%, will be withheld from all payments made
               to the contractor. Payment of retainage will be made under RCW 60.28
               which requires written releases from the Department of Revenue, the
               Department of Employment Security and the Department of Labor.




                                            4
Quotation Instructions
Page Two




4.      Any contractor who fails to honor a quotation by not entering into a contract in
        accordance with their quotation and furnishing the required security within 10
        working days of being notified that they are the successful bidder, in addition to
        other available remedies, will be subject to payment to the Utility of liquidated
        damages in an amount equal to 5% of the quotation amount. The Utility reserves
        the right to strike from the Small Works Roster any contractor who fails to so
        honor a quotation. The Utility also reserve the right to require quotation security
        from any contractor deemed necessary.
5.      The Utility will consider alternate proposals that closely approximate the attached
        specifications, but reserves the right to select quotations best suited to the overall
        interest of the Utility. Quotations containing alternate proposals shall be clearly
        labeled "Alternate Quotation" on the quotation form.
6.      FREIGHT TERMS/FOB POINT
        Awards will be made on the basis of total cost to the Utility. Delivery and
        installation is to be complete, F.O.B., freight prepaid and allowed to the Utility job
        site. The contractor will be responsible for all damage to materials incurred in
        transit.
7.      CONTRACT CANCELLATION
        The Utility reserves the right to terminate this Contract at any time for any
        reason.
8.      LOCATION OF WORK
        Clark County, Washington
9.      UTILITY CONTACTS
        All correspondence shall be directed to the following responsible Utility
        personnel:
        A.      Commercial questions should be directed to the Purchasing Department,
                at phone no. (360) 992-8838, PO Box 8900, Vancouver, WA 98668.
        B.      Technical questions should be directed to Mr. Duane Northrup, Forestry
                Maintenance Superintendent, at (360) 992-8863, P. O. Box 8900,
                Vancouver, WA 98668.
10.     FIRM PRICING/ESCALATION
        This is a lump sum bid. Unit prices are to be included in the event change orders
        or emergency work is required. Change orders are to be authorized in writing by
        the Utilities Forestry Maintenance Superintendent.




                                              5
Quotation Instructions
Page Three




11.     PERFORMANCE & PAYMENT BOND
        A performance & payment bond in the amount of 100% (plus sales tax) of
        the quoted amount will be required.

12.     TAXES
        Bid prices shall include any and all applicable state and/or federal taxes in effect
        at the time the quote is submitted, except Washington State sales tax, which only
        applies to clearing and trimming for new power lines.

13.     JOURNEYMAN LINEMAN OR LINE CLEARANCE WORK QUALIFICATIONS
        Contractor agrees to only utilize Journeyman Linemen or Line Clearance workers
        who have achieved Journeyman status through a state or federally approved
        apprenticeship program or equivalent when performing electrical line or line
        clearance work requiring Journeyman qualifications.




                                              6
Prevailing Wages: No workman, laborer or mechanic employed in the performance of
any part of this contract shall be paid less than the "prevailing rate of wage" as
determined by the Industrial Statistician of the Department of Labor and Industries. The
schedule of the prevailing wage rates for the locality or localities where this
contract will be performed is included in this quotation.

The contractor(s) and all sub-contractor(s) awarded work under this bid must submit to
the Utility, an "Intent to Pay Prevailing Wages" form certified by the Industrial Statistician
before any payments on the contract can be made. Before the Utility can pay any
retainage held during the duration of the contract, an "Affidavit of Wages Paid" form
certified by the Industrial Statistician must be received by the Utility. Revised
certificates will be required on the annual anniversary date of the contract.

On receipt of certified copies of forms from the contractor and an invoice for the filing
fees of $25.00 each form, the Utility will reimburse the contractor the filing fees.

Website address: www.lni.wa.gov/

You can now file your intents and affidavits online using the password system. There is no
cost associated with using the password-driven system to process your intents and
affidavits online. There is still the $25.00 fee for each intent and affidavit filed, which you
may pay by credit card during the transaction.

1.     Establish a secure login ID and password using the following link:
       https://fortress.wa.gov/lni/pwiareg/Signup.asp
       When setting up your login ID and password be sure to:
            Create a login ID between 8 and 32 characters. It may contain A-Z, a-z, 0-9
               and the special characters @ and _ (underscore).
            Remember that the password is case sensitive. The password must be
               between 8 and 16 characters and must contain at least one letter (A-Z or
               a-z), one number, and on of the following special characters @ or _.
2.     Wait to receive confirmation (via the e-mail address you provide) that your
       password and login have been approved.
3.     Use your approved login ID and password to gain access to the system using the
       link below and begin using the system to file your intents and affidavits.
       https://wws2.wa.gov/lni/pwia/LegalConfirm.asp

Once your request has been approved you can start processing intents and affidavits
online immediately. If you have any questions please call (360) 902-5335 or e-mail
PW1@LNI.WA.GOV for assistance from the prevailing wage staff.

**Approved intents and affidavits are posted on the Internet for public agencies,
contractors, and the general public to view and print. Please be sure to inform CPU
Purchasing (email ssmith@clarkpud.com or call (360) 992-8838) that the intents and
affidavits are available. https://wws2.wa.gov/lni/pwipub/SearchFor.asp




                                              7
                                   SECTION I
                   GENERAL SPECIFICATIONS AND REQUIREMENTS



PROJECT DESCRIPTION
This project consists of pruning and permitted tree removal for conductor clearance
along one feeder with breakers at Clark Public Utilities, Clark Substation in Clark Co.
Washington.

PROJECT LOCATION
The scope of the project will improve reliability along approximately 28 miles of the
subject feeders and transmission lines if present.        Clark Public Utilities tree
maintenance specifications will be strictly adhered to.

CREW, EQUIPMENT, AND MATERIAL
Contractor shall furnish all supervision, labor, traffic control and flagging, tools,
equipment, and material necessary or required for the trimming and removal of
permitted trees.

SPECIAL CONDITIONS
Clark Public Utilities will:
       1. Provide maps
       2. Pre-notify affected customers
       3. Administrate permitting

Contractor is responsible for development and submission of a detailed performance
plan, which will detail the phases for work, and location of crew(s).
This high profile work is expected to draw some inquiries from customers along the
route of line and every effort should be made to treat all customers with the utmost
respect. All customer concerns that can not be addressed by the crew foreman should
be referred to the CPU Contract Representative, Mr. Duane Northrup at (360) 992-
8863.


POWER OUTAGES AND SYSTEM DISPATCHER NOTIFICATION
It is understood that the electric circuits of the Utility are to continue in normal operation
during this work, and the Contractor is to provide and use all protective equipment
necessary for protection of its employees and to guard against interfering with the
normal operation of said circuits. Contractor agrees to secure from the Utility
information as to the nature of the circuits involved in all cases before work is
commenced.

The Contractor shall notify the Utility Dispatcher of any unusual circumstances or
incidents, which could affect the electric system. Telephone the Dispatcher at (360)
992-8880.



                                              8
Safety
The Contractor shall conduct the work with due regard to adequate safety and sanitary
requirements and shall maintain its plant and equipment in safe condition. The
Contractor shall conform to OSHA and WISHA rules and regulations.

Observance of the Law
The Contractor shall be responsible for the strict observance by his employees of the
laws of the United States and of the State of Washington (including State of Washington
Department of Transportation regulations) and all local ordinances and regulations. The
Contractor shall comply with said laws, ordinances, and regulations.
Complaints
The Contractor shall comply with all reasonable requests of the landowners and tenants
relative to access to right-of-way and to the general conduct of construction activities.
Payment
The Utility shall make payments for such work as follows: Contractor shall submit a
monthly statement in accordance with the order/contract. The Utility shall pay
Contractor 95 percent of the verified progress billing amount due on or before 30 days
following submittal of the monthly statement and payments shall be in accordance with
RCW 60.28.010. Payments so made by the Utility during the progress of work shall not
constitute a final acceptance of the work but shall be subject to adjustment after a final
inspection by the Utility.
After the expiration of 30 days following the final acceptance of said work and receipt of
proper releases from applicable agencies of the State of Washington, the final payment
of the retainage, or all amounts thereof in excess of a sufficient sum to meet and
discharge valid claims filed pursuant to the statutes of the State of Washington, will be
made.
Schedule of Work
(See Technical Specifications)

Changes to the Specifications
Changes to the specifications will be considered but are subject to evaluation.


Supplemental information required
A.    List at least four other Washington Electric Utilities where you are working or
      have worked.
B.    Name and experience of the supervisor who would be responsible for crews in
      Clark County.
C.    Names and experience of crew foremen and trimmers.
D.    List of other information that may be pertinent.




                                            9
                     Utility Tree Pruning and Clearing

                            Clark # 2 / LaCenter Area

                             Quote Request # 1783

Project Location

This project consists of hazard tree inspection, pruning and permitted tree removal for
conductor clearance along one feeder with breakers at Clark Public Utilities, Clark
Substation in Clark Co. Washington.

Project Location

The scope of the project will improve reliability along approximately 28 miles of the
subject feeder. Clark Public Utilities tree maintenance specifications will be strictly
adhered to.

Engineering Estimate

None provided

Clark Public Utilities Responsibilities

(1) Provide 7 map sheets ( A through G )

(2) Pre-notify affected customers

(3) Administrate removal permitting

(4) Provide door hangers and plastic bags


Special Conditions

Tree to conductor vertical clearance for all trees growing under our neutral conductors
will be increased to 36” for this project. ANSI A-300 pruning guidelines apply.

Vertical clearance to all perimeter trees growing adjacent and over our primary
conductors will be increased to 60 feet for this project. ANSI A-300 pruning guidelines
apply.

The contractor is responsible for development and submission of a detailed
performance plan. This plan will detail the phases for work and the number and location
of crew(s).

This high profile work is expected to draw some inquiries from customers along
the route of line. Although much of the work will be accomplished on city streets, some
of the easements cross multiple backyards. Leaving public and private property clean
and free of brush will be of paramount importance. All of Clark Public Utilities
customers will be treated with the utmost respect.
                                            10
The crew foreman, or his designee will be required to door hang affected customers
prior to the next days maintenance activities. Door hangers and
plastic bags will be provided, and will be used for this notification..

All customer concerns that are not able to be addressed by the crew foreman will be
referred to the CPU Contract Representative, D.L. Northrup 360 - 992 - 8863.

Schedule

This project will commence on, or about May 14, 2007 and be completed in it’s entirety
by July 27, 2007. The Contractor will be responsible for management of the project to
assure completion by the scheduled date.

Liquidated damages to be paid by the contractor’s to Clark Public Utilities because of
the failure to complete the contract within the specified schedule date shall be three
hundred dollars ($300.) per calendar days.




                                         11
                              CLARK PUBLIC UTILITIES
                              SMALL WORKS ROSTER
                                QUOTATION FORM

QUOTATION NUMBER: 1783
PROJECT NAME: TREE TRIMMING – CLARK #2 LA CENTER AREA
DATE AND TIME QUOTE DUE: THURSDAY, MAY 10, 2007 AT 3:00 PM
In compliance with the Invitation to Quote, Quotation Instructions, Project Specifications,
Technical Specifications, Special Conditions and/or Provisions, and the Small Works
Roster Public Works Contract the undersigned offers and agrees, if this proposal is
accepted within 30 calendar days of the quotation due date, to furnish all labor,
equipment and materials as specified to perform and complete said work within the time
fixed, for the quotation amount as follows:


        SUB TOTAL QUOTATION PRICE                       $

        WASH. STATE SALES TAX                           $      (N/A-maintenance)

        TOTAL QUOTATION PRICE                           $

Acknowledge receipt of Addendum Nos. 1_____ 2_____ 3_____ 4_____


FIRM:

ADDRESS:

CITY, STATE:                                                    ZIP:

PHONE NO.:                                              FAX NO.:

SIGNATURE:

TYPED OR PRINTED NAME:

TITLE:                                                  DATE:




(Chapter 54.04.085 RCW laws of 1971 require proposals be made on contract proposal forms
supplied by the Utility, and in no other manner)




                                            12
Following is information requested under “Supplemental Information Required” in the
specifications:


1. Equipment to be furnished and used on the job:




2. Attach sheet(s) detailing training and experience of proposed Utility Tree Trimming and
   Clearing specialist(s).

3. List of other utility companies where bidder is now operating similar crews and equipment.




4. Name and experience of supervisor who would be responsible for crews in Clark County.




5. Date Contractor will commence work:


6. Attach sample Contractor’s report sheet.


Other information that may be pertinent:




                                              13
The following pricing is provided for the purpose of Additional and Emergency Work as
requires. (Any additions to the original agreement must have prior authorization in
writing from the Utilities contract representative, Mr. Duane Northrup.

                                     Danger Tree Removal
The assigned bidder proposes to remove danger trees as specified by Clark Public
Utilities for the following prices (danger trees are those requiring removal that are not
identified in the contract log documents at the time the bids are required to be
submitted) :
                                      Danger Tree Price

Diameter At Breast height                                                                  Price Each Tree

5” to 12” ..................................................................................

over 12” to 18” ........................................................................

over 18” to 24” ........................................................................

over 24” ..................................................................................

                                       Change Order and Emergency Work

Labor                                                  Cost Per Hour              Straight Time    Overtime

Crew Leader (qualified tree trimmer)                                              _________ _________

Tree Trimmer (qualified)                                                          _________ _________

Apprentice 3rd Step                                                               _________ _________

Apprentice 2nd Step                                                               _________ _________

Apprentice 1st Step                                                              _________       _________

Groundman                                                                          _________ _________

Equipment                                              Cost Per Hour              Straight Time    Overtime

55 Foot Lift Truck with Chipbox                                                   _________ _________

Chipper Dump Truck                                                                _________ _________

Chipper                                                                           _________ _________

Total cost per hour per crew (labor & equipment)                                   _________ _________




                                                                 14
Alternate Equipment                Cost Per Hour   Straight Time    Overtime

65 Foot Lift Truck with Chipbox                    _________       _________

65 Foot Lift Truck w/out Chipbox                   _________ _________

Mechanical Mowing Machine                           _________ _________

Alternate Equipment                Cost Per Hour   Straight Time

Overtime

Chainsaw 12”                                       __________ _________

Chainsaw 16”                                       __________ _________

Chainsaw 20”                                       __________ _________

Chainsaw 24” to 30”                                 __________ _________

Brush Saw                                           __________ _________




                                         15

								
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