UNIVERSITY OF IDAHO HUMAN RESOURCES DEPARTMENT
CLASSIFIED AND NONFACULTY EXEMPT JOB DESCRIPTION
Position Title: Facility Supervisor
Working Title: KAC Facility Supervisor
Position Control Number (PCN): Title Number: 18040
College/Division: Kibbie Activity Center
Department/Unit Within Division:
Summarize job responsibilities into a few sentences which adequately define the position and could be used in any job vacancy
The Facility Supervisor is responsible to the Manager. This position monitors the following user groups: athletics, physical education,
recreation, athletic events and special events.
Under the direction of the Manager, hiring, coordinating, scheduling, training, and supervising the daily student operations staff. The
Facility Supervisor is responsible for monitoring the daily building operations and assisting with athletic practices, games, and other
special events and activities. ensuring proper operation of the cardiovascular and weight room equipment; maintaining contact with
university departments; providing customer service to all users; performing daily inspection of the building to monitor building
upkeep; maintaining office inventory, sales, user numbers and locker rentals; establishing and maintaining a user-friendly working
environment for staff and disseminating proper event and building information in a timely manner.
A working knowledge of spreadsheets and word processing software is essential. The supervisor must possess strong written and
verbal communication skills, detail orientation, initiative, time management, organization and the ability to work in a multi-task
environment. The supervisor must have demonstrated ability to manage students staff, effectively communicate with the staff and other
departments on campus, maintain inventory records, handle money transactions, and follow oral and written directions. The supervisor
must have the ability to adjust his/her work schedule to work nights, weekends and some holidays as depending on scheduled events.
Draw organizational chart and show where this position fits into organization. (Or you may attach a separate copy of existing
organization chart highlighting this position.)
Make as complete a list of job duties as possible beginning with those which take the greater percentage of the position's time. If
supervising or training others, note the number and types/titles of positions, and whether it is direct or general supervision.
The University of Idaho does not discriminate against an individual with a disability in regard to job
application procedures, the hiring or discharge of employees, employee compensation, advancement, job
training, and other terms, conditions, and privileges of employment. Based on this commitment, various
job duties on the job description have been analyzed to be essential to this position. Employers can
continue to require all applicants and employees, including those with disabilities, to be able to perform
the essential, non-marginal functions of the position. Reasonable accommodations may be provided to
employees with disabilities to enable them to perform the essential elements of this position. Marginal
job functions are ones that an employer may transfer to other individuals or not require to be performed
by an individual with a disability. It is the responsibility of any applicant or employee with a disability
to inform the Human Resource employment program coordinator that an accommodation is needed
either to complete application procedures or to perform the duties of the position.
Responsibility % of Essential/
Assisting with training, supervising, and evaluating part-time employees by: 40% Essential
overseeing work study, students, and IH personnel, providing constructive feedback
disseminating appropriate information, delegating projects and attending training
Assisting with preparation for athletic practices, home games, special events and 20% Essential
all other activities by: assisting in staffing and coordinating event staff for game day
operations; deploying event personnel; supervising operations and assisting with event
management ( men’s and women’s basketball, football, volleyball, track and field), pre-
game and post-game activities and special events.
Providing customer services by: issuing, renting or selling recreational equipment; 15% Essential
providing information on building hours, policies and services; distributing towels,
issuing or renting lockers, establishing and maintaining rapport with users, noting and
recording concerns and making recommendations on how to improve services offered.
Providing proper set-up and breakdown for events as needed in the facility.
Maintaining and enforcing Kibbie operational procedures/policies by: following 10% Essential
the guidelines in the attendants office manual, updating manuals, disseminating
appropriate building information and reporting changes when needed
Ensuring continual operation of cardiovascular and weight room equipment by: 5% Essential
delegating preventive maintenance requirements daily by cleaning and disinfecting,
troubleshooting malfunctions, calling for repairs and maintaining equipment inventories.
Providing information to Kibbie users by: weekly (daily when necessary) updating the
phone message machine and keeping the display boards current. Securing building by:
unlocking and securing appropriate doors to allow entrance of authorized individuals
and/or groups. Maintaining a safe environment by: monitoring fire alarm and other
emergency systems. Implement appropriate procedures when conditions warrant action.
Maintaining attendant office inventory by: tracking towel and recreational equipment 5% Marginal
inventory, anticipating needed supplies, and providing monthly written report on
inventory and equipment needs. Completing rental forms for both student and non-
student lockers each semester, keeping alphabetical locker cards, and account for locker
fees daily, Achieving financial objectives by: daily checking the cash log, pass sales,
other Kibbie sales and depositing receipts and sales each morning to the front office
Knowledge, Skills, and Professional Characteristics:
Must be bona fide occupational qualifiers, such as requiring the ability to lift 50 lbs if job involves lifting objects weighing 50
lbs, or requiring only female applicants if the job is a female locker room attendant.
Bachelor's degree in related area or three years of actual work related experience.
Demonstrated ability to: maintain inventory records, handle monetary transactions, manage part-time student staff, and follow
oral and written instructions, policies and procedures.
Must possess: strong written and verbal communication skills, detail orientation, and initiative.
Working knowledge of: spreadsheets and word processing software, fire and other safety hazards, security procedures such as
crowd control, filing systems including alphabetical, numerical and chronological and inventory control procedures.
Physical ability to: visually observe activities in an assigned areas, patrol an assigned area on foot, move or lift athletic
equipment weighing approximately 50 pounds, stand for long periods of time.
Ability to: obtain CPR and Advanced First Aid Certification prior to hire or within two weeks after hire, work in a multi-task and
diverse environment, and to work nights, weekends and some holidays.
ADDITIONAL DESIRABLE QUALIFICATIONS:
Knowledge, Skills, and Professional Characteristics: desired, but not required, such as a college degree or four years'
experience. List Department's desired qualifications
Ability to deal with people in a cooperative and service minded approach; understanding of the University of Idaho and its operation;
knowledge of sports and related equipment and activities, experience in crowd management and event operations.
Bachelors degree in Recreation; experience working in Recreation or Intramural programs.
APPROVED lst LEVEL:_____________________________________ DATE:__________
APPROVED 2nd LEVEL:_____________________________________ DATE:___________
Human Resource Analyst, Human Resources
Hay Points: DI2 152 / C3 (25) 38 / C2C 50 = 240 PG=G
Overtime Code: CL – Covered by FLSA with overtime accrual rate of 1.5 for all hours worked over 40/week.
Reference: UI Unique. Tied to 16560, 06645, 05280, 02644, 07942
EEO Code: 09 Service