My Mission Statement and Management by hyl58291

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									         Time Management Seminar: Tools that Get the Job Done
                                       Presented by
                                      Daniel Graham

                             Men’s Ministry Convention 2005

I. Introduction:
 What is Time Management? Time Management is the ____________ of controlling
___________ associated with one’s life.

A Vehicle to help you get where you want to go
A Tool to build a great life
A Set of Disciplines that will help you succeed in life

a. Personal Story…

b. Why do you need time management?

II. Theological Principles of Time Management:
1. Theocratic Time Management vs. Anthropocentric Time Management

2. Greek Words for Time:
Chronos:

Kairos:

Bible:

a. Matthew 6:33 _________________________________________________

b. Ephesians 5:15-17 _____________________________________________

c. Colossians 3:23-24 _____________________________________________

d. Proverbs 6:6-9 ________________________________________________




Spirit of Prophecy:
a. “The value of _________ is beyond computation. Christ regarded every moment as
precious, and it is thus that we should regard it. Life is too short to be ___________
away.”
                                         Christ's Object Lessons, p. 342.

b. “Our time belongs to God. Every moment is His, and we are under the most solemn
obligation to improve it to His glory. Of no talent He has given will He require a more
strict account than our time.”                   Ibid. p. 342.

c. “An ordinary mind, well disciplined, will accomplish more and higher work than will
the most highly educated mind and the greatest talents without self-control.”
                                                                    Ibid. p. 335


                              Breakout Session Time:
________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

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III. Principles of Time Management
1. There is ____________ time to get everything done that God wants you to
get done.

2. Urgent vs. Important Tasks




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3. Proactive vs. Reactive Behavior
_____________________________________________________________

4. The Law of _____________________.

Few things done _________, Many things done _______________.

Good is the _________ of ___________.

Learn to say _____.

5. The Law of Sowing and Reaping.
Thought to Action, Action to Habit, Habit to Character, Character to Destiny

6. There is Power in Focus and Concentration:
________________________________________________________________________

7. The Power of Decision:
________________________________________________________________________

8. You are who you ___________ you are.
“Whether you think you can or not, your right”
                                     -Henry Ford

9. The Power of ______________
    -Clarity of Goals and Directions




 Adapted fro m Mobilizing for Compassion by
Robert E. Logan and Larry Short (Grand Rapids,
MI: Fle ming H. Revell, 1994).




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  From Charles Hobbs, Time Power



                                                      From Judd Lake, Time and Life Management for Pastors




           Mod el for Time Man agement
                God’s Principles    Long Term Goals


                     Values        Short Term Goals


                  Life Mission       Action Steps


                     Vision           Schedule


                      Roles          Implementation


                                     Techniques


                                   Event Management




10. Balance is ____________________.

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                         Breakout Session:
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III. Top Habit Tools of Effective Time Manage ment



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1. Set ____________ Goals




Example of Goal Grouping
Lead Goal: A4 To Lose 15 Pounds by December 13, 2005
   Sub Goal:
     A1 Schedule Doctors appointment for physical by Sept. 2
     A2 Workout at fitness center 35 minutes Monday-Friday
     A3 Eat 1800 Calories daily



2. Use a Prioritized Daily Action ____________.

This can increase your effectiveness over ______%

3. To fail to plan is to _________ to fail.
                                 -Benjamin Franklin

a. ________Planning:

“As far as possible, it is well to consider what is to be accomplished through
out the day. Make a memorandum of the different duties that await your
attention, and set apart a certain time for the doing of each duty. Let
everything be done with thoroughness, neatness, and dispatch…” Ellen
White SD 114

b. Weekly Planning:

c. Monthly Planning:




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d. Yearly Planning:

4. Use an Organizer - Paper or Electronic: An Organizer is the
Master _________ for effective time manage ment.

Elements of Organizer:

        Place for Values, Vision, Mission, Goals
        Calendar, Yearly, Monthly, Daily
        Action List
        Daily notes
        Contact Information



5. _________________ of Time: Establishing a Daily Routine

                                         Morning
Ti me:           Ti me:          Ti me:                Ti me:          Ti me:



Life:            Life:           Life:                 Life:           Life:




                                 Afternoon/Evening
Ti me:           Ti me:          Ti me:                Ti me:          Ti me:



Life:            Life:           Life:                 Life:           Life:




   Paint Solid Yellow Lines around your time to provide concentration and focus.




6. Get Organized
50 out of 52 executives said they would not promote someo ne who has a messy desk


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a. Try to handle paper once

b. T.R.A.F. Trash, Refer, Action File, File

       Peter Drucker once said, "Any organization can increase its effectiveness by
       getting rid of one-third of the paperwork. It doesn't matter which third."

c. Tickler File

d. Clear Desk and Clean Up



7. Avoid Distractions

a. Television

According to Nielson Company which specializes in recording how much TV people are
watching, on average people watch 6.5 hours per day.

b. Procrastination

Someday when I grow up, finish school and get a job I’ll start living my life the way I
want… Someday after the mortgage is paid of the finances are on track and the kids are
grown up I’ll drive that new car and take that exciting trip abroad… Someday now that
I’m about retired I’ll buy that beautiful motor home and travel across this great country,
and see all there is to see… someday.

                                                             -Ed Foreman

c. Interruptions

The average person gets 1 interruption every 8 minutes, or approximately 7 an hour, or 50 -
60 per day. The average interruption takes 5 minute s, totaling about 4 hours or 50% of the
average workday. 80% of those interruptions are typically rated as "little value" or "no
value" creating approximately 3 hours of wasted time per day.


d. Telephone, Emails, Web
       Get on and off soon.
       Screen Calls: overcome curious
       Have calls held. Periods for no interruptions
       Get and give call back times
       Batch your calls
       Plan calls in advance: write out agenda
       Take careful notes of important calls


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e. Drop-in Visitor/Socializing



8. Keep a Time Log: 2-3 Weeks

                     Breakout Session:
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IV. Sharpening the Tools
1. Early to Bed Early to Rise
   Sleep Debt can cause…
       -Slowing of Mental Processes
       -4 hours less sleep can make ones reactions 45% slower.
       -Demolishes ability to focus
       -Short term memory strongly affected
A gallop poll said that 49% of Americans suffer from some kind of sleep disorder,
insomnia, apnea or other sleeping disorder. The cost of problems of with sleepiness has
been estimated at over 165 billion dollars per year.
                                 -Power Sleep, Dr. James B. Mass, Cornell University.


2. Exercise


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    90% of those who join health and fitness clubs will stop going within the first 90 days.

3. Time with God

4. Decide to be a Life Long ____________________
       Book Clubs
       Listening to Tapes in Car

               -Half of what is known today, we did not know 10 years ago. The amount of
               knowledge in the world has doubled in the last 10 years. And it is said to be
               doubling again every 18 months.

5. Accountability Partner/Coach/Mentor

6. Sabbathing/Recreation/Margining

7. Ask God for Help

Free powerpoint download of presentation at pastorgraham.com




                 Mission Driven Life Homework Worksheet
                           The Process of Li vi ng God’s Dream for Your Life

 Prayer/Word      Values      Dreams     Mission     Goals     Strategies     Action     Revi ew/Adjust



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Directions: Get alone and prayerfully consider the following questions and write them
down on your journal or some paper. As a Christian your values should match the
values found in the Bible, thus the things valuable to God are valuable to you. Remember
that your mission and values are unique to you, God has a specific plan for your life. The
examples provided are only given for illustrative purposes. This may take several days to
complete.

I. Step One: Prepare a list of what you value most, your highest priorities in life. (Cl arify What’s
Important) Remember all aspects of life: Mental, Physical, Emotional, Social, and S piritual. Then
pri oritize them where possible. Conscientiously choose the sources for your values, the worl d or the
WORD OF GOD. Where possible write a bi ble text(s) next to your value. There are many g ood
things, but what is the best, what is most i mportant.

Examples:
1. To Walk with God Micah 6:8.
2. Self Improvement-Order Personal Life
3. Family Ex. 20:12.
4. Strict Integrity
5. Boundaries/Limits
6. Stewardship
7. Excel at My Work

Helpful Tools:

Example Words - Christian Character Traits, Values, and Purposes: Devotion,
Consecration, Commitment, Christ- like, Submission to God, Obedience to God,
Righteousness by Faith, Positive Mindset, Humility, Unselfishness, Love, Peace,
Contentment, Wisdom, Purity, Speech, Faith, Longsuffering, Kindness, Fidelity in small
things, Courtesy, Tact, Mercy, Grace, Forgiveness, Caring, Sincerity, Meekness, Golden
Rule, Hunger for Righteousness and Truth, Friendliness, Service, Deliverance, Justice,
Unity, Integrity, Social Skills, Self-control, Temperance, Diligent, Fervent, Contrite,
Motives Right, Simplicity, Leadership, Honesty, Perseverance, Nurture, Heal, Support,
Praise, Communicate, Knowledge, Finance, Inspire, Worship, Wholeness, Leadership,
Trust, Honor, Dignity, Freedom, Respect, Joy, Excellence, Nobility, Salvation.

Helpful Questions to ask yourself:
1. What Values will last? Five Years, Ten, Eternity?
2. Should these values, though good, be my core Values? Good Vs. Best, World Vs.
   Word of God.
3. What are the negative values in my life that I need to eliminate?
4. What is my definition of success? Journey Vs. Destination, Goals Vs Being. Success
   is the feeling I get when I live out my values.
5. What are the most important values according to the Bible?

II. Step Two: Write each valued princi ple into an acti on statement. (Be, Do, Statements).




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Examples: Spiritual Life = 1. Strengthen a Personal Relationship with Jesus. Fa mily Life
= 2. Be a great wife, mother, brother, son, grandchild. Self Improvement = 3. Be
committed to spending time everyday on improving myself. Professional Life = 4. Be
the best I can be at the calling that God has given me. 5. Maintain Strict Inte grity in all
matters of my life. 6. Set clear boundaries between all areas of my life, so that they are
not out of balance. 7. Be a good steward of every gift that God as given me, time, talents,
opportunities, Finances., etc.

III. Step Three: Write a paragraph of clarification under each. This is a descripti on of your
preferred future based upon your val ues. You can write this in the future tense (Purpose Statement),
or the past tense (Vision Statement). These are dreams and as pirations!

Examples: Value - Physical Fitness, Future Tense Description (What you would like to
do or be): I choose to spend 1 hour 3 times per week doing an exercise I enjoy. Past
Tense Description (The end result of what you will do or who you will become): I am no
longer out of shape and I feel great physically because I am spending 3 hours per week
exercising. (It is especially exciting to write them out this way because when you dream
about your preferred future it brings excitement!)

Examples: 1. Future Tense Description: Strengthen a Personal Relat ionship with Jesus: To spend time
everyday developing a relationship with Jesus and Growing closer to God. Th is is an all-pervasive
experience, not just one aspect of my life. By practicing various Spiritual Disciplines I will seek after God
with my Whole heart thus loving the Lord with all my heart, mind, body, and soul. Seek others who have a
similar walk to learn fro m.
Past Tense Description: I am having a growing relationship with Jesus: I am spending
time with him daily and learning to be more like Him. This isn’t just a church thing, Jesus
is with me at all times. I am taking to Him all my worries, cares, problems, and stresses.
It is great to have a friend in Jesus, He is showing me more of Himself and I am really
feeling more and more fulfilled because for the first time in my life I feel like I know
Jesus personally. He is truly my best friend. My spiritual life has soared because I have
taken time to be with Jesus, I have practiced various spiritual disciplines, which have
helped make Him a real part of my life. I enjoy weekly service, praise, personal
devotion, and prayer and Bible study groups. I know God is with me.

2. Be a great Husband, father, brother, son, grandchild: I will spend sufficient time
developing, maintaining a vital relationship with my family members. I will show my
love for them by spending time, helping, supporting and listening to each of them. I will
endeavor to help them live up to the greatest happiness and potential that God wants for
them. I will endeavor to lead them to Jesus by word and example.

3. Be committed to spending time everyday on improving myself: I will spend time
improving myself mentally, physically, emotionally, and socially. Mentally I will read
books that expand my thinking and open my mind to new things, the Bible being
foremost. I will also attend seminars, ect./ other continuing education. I will read
Biographies so that I may be mentored by others examples. I will use other opportunities
to learn, vacations/travel, Multimedia/Internet, dictionaries/encyclopedias to broaden my
self. I will take time for Art in various forms, Music, Museums, ect appropriate for the
Christian. I will seek out others who I can learn from, mentor. Physically: Practice t he


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eight laws of Health. Nutrition, Exercise, Water, Sunlight, Temperance, Fresh Air,
Proper Rest, Trust in God. I will spend time studying the body/health so that it can be all
that it should be. Emotionally: I will be accountable to God and wife about my emotions.
I will be open and honest with them, working to preserve emotion health. Any negative
emotional issues will be dealt as soon as possible. Social: I will endeavor to develop a
charismatic, warm, loving, caring, sensitive, safe, personality. I will attend social
gatherings, be hospitable in our home, maintain friendships, and be a good friend.

4. Be the best I can be at the calling that God has given me. This part will be contained
on another page. But in short: To do the best I can with the time I have to get the most
done. Do the little things and everything right the first time. Diligently prepare for all
talks and sermons. Earnestly endeavor to use each moment to serve others unselfishly.
Thus helping them to walk with God closer and helping them through life. Be a genuine
friend to those I come in contact with.

5. Maintain Strict Purity and Integrity in all matters of my life: In all matters of life be
open, honest and just. This would include: financial/stewardship dealings, re lationships
with all, morals, all church and personal business. To keep my mind pure from the
knowledge of evil by not continually thinking on, watching, hearing about evil. Keep all
sin out of my life by God’s power, Righteousness By Faith.

6. Set clear boundaries between all areas of my life, so that they are not out of balance:
Use proper time management strategies so that each area of my life may be in control-be
what God wants. By systematic (as much as possible) about all areas of my life
(regularity/consistency, habitual, routine and scheduled). Tactfully say no or delegate
items that are not a part of my personal calling of God. (Not to be confused with
disagreeable tasks) Be available at certain times and unavailable at other times. (excep t
real emergencies). Express these boundaries to those I work with, my family, and my
church. Have a plan! Plan ahead for all plannable events in life. Work the plan!

7. Be a good steward of every gift that God as given me, time, talents, and opportunities,
finances. Be faithful to my mission in life. Be attentive to God s leading throughout the
day. Make proper investments financially to meet our stated financial goals and some for
emergencies. Invest in others, time, mentor ship, resources, monies furthering the cause
of God to ennoble people. Believe in God s belief in people-believe in people.

IV. Step Four: B ased on your Core Values/Principles found in God’s Word, Prayer, Your
Personality, Your S piritual Gifts/Talents- Create a rough draft of your mission statement. A
Mission is a self imposed duty or task, so a mission statement states this task or duty clearl y.
Remember a mission statement is broad and general (the big picture) it is not a s pecific goal or a
strategy, it is the overall directi on. Remember this statement can change over ti me as you grow, it is
personal to hel p you! It doesn’t have to be perfect.

Helpful Questions:

1. Is this God’s will for my life?




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2. At the end of your life a child asks you, “what are you most proud of in your life?”
    What will you say?
3. What is my passion in life?
4. What are my unique Spiritual Gifts/Talents, Abilities, Personality Traits, Past
    Experiences?
5. My Mission is my definition of success
6. My Mission is more than just a role, i.e., parenting, career, student.
7. What is the Center of my life?
8. What will be the Character of my life? What Character Traits?
9. What will be the contribution of my life?
10. The Communication of my life, my life message?

Examples: -Management Expert Bob Bufords Work Mission Statement: “My Life
Mission is: To transform the latent energy in American Christia nity into active energy.” -
Attorney/Writer Freya Ottem Hanson’s Mission Statement: “To offer compassionate,
complete, competent in her law practice, to write words that inspire God-pleasing
changes in others, and to make her life be such that she lives to bless human kind.”
Writer Charlie Wensel’s Mission Statement, “Through writing, teaching and mentoring, I
desire to inspire people to greatness by helping them discover their purpose, develop their
relationship with God, and reach their potential.” Gedalia’s work mission statement “My
Mission Statement is to enliven, encourage, and re- inspire the love of music for children
in public schools. Others: “To be a child of God, and to exemplify Christ in all areas of
my life: my work, my school, my job, my home, my personal life.” “To love people like
Jesus loved them” Jesus’ Mission Statement, “To live a righteous life and atone for the
sins of the world, also to create an organization (the Church) so that everyone may take
advantage of my free gift of Salvation; in short to save the world.” The Apostle Paul’s
Mission Statement, “To lead an exemplary life by knowing Jesus, also preaching the
gospel to Jews and Gentiles by whatever virtuous means necessary.”
[To Walk wi th God, also to be His Servant witnessing of His love and g oodness by hope filled words,
genuine action, and authentic life, to people. To Witness in my family, my work, my soci al life, and
in the community and any other opportuni ty God brings my way.]

V. Step Five: I must set Godly Goals (Short-te rm & Long-te rm) to reach or help
fulfil your Mission Statement and your core values. These must be written, personal,
specific, measurable, achievable by faith (realistic), time -sensitive.

-Have a dynamic Devotional life, 2 hours per day
-Go to bed at 10 daily. And get up at 6
-Work on my Sermonic style 5 hours per week.
-Sermons Work diligently on. Never again go up there unprepared
-Order my personal life by taking time daily to do all personal chores
-Plan Day...
-Seek others out that need help.

Things to consider:
-I must change my lifestyle to match what I say is really important. (By God’s Power and
Our Permission)


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-All of my goals must be congruent with all of my other goals. One cannot oppose the
other. (If one of your goals and values is to be financial secure you cannot do this at the
detriment of the value of spending enough time with God or with your family or the value
of honesty, etc.) Will these goals hurt?
-What does God want me to do? What do I want to do?
-If money were no object what would you being doing with your life?
-In work, In Relationships, In your personal life, what do you want more of or what do
you want less of.
-My goals must be based around my life center, contribution, communication, and
character.


VI. Step Six: I must set up strategies (The methods of achieving particular goals) to
meet my goals. I must check myself daily to see if I’m lining up to what I say is true,
to see if I’m lining up with what I say is important in life.

Examples: Value : Love, Mission: To show God’s Love to others, Goal: To make five
Thanksgiving baskets for the poor and students away from home by November 12.
Strategy: 1. Ask the church to help. 2. Put it in the bulletin to donate food, money. 3.
Call Jane to help me.
1. Strategizing: What will be do to reach our goals?
2. Scheduling: When will each activity take place?
3. Recruiting/Training: Who is responsible to see what happens? Spiritual Gifts.
4. Resources: What are the equipment, space, money and personnel needed for each
activity?

VII. Review your values, mission statement, g oals, and strategies. Eval uate Your Acti ons. Change
wi th God’s Hel p & Power.

Questions:

-Am I living by what I think is important?
-Am I truly committed to these things? Why? Why not?
-Is the plan working?
-Are all my values congruent? Or are they in conflict with one another?
-What adjustments, changes to I need to make in my goals or strategies to reach the
Mission?
-Am I trying to do too much? What things can I eliminate?
-Are their new resources, opportunities?
-What else does God want? Do I want?

Questions for Prioritizing a Daily Action List (To do list)
1. Which of my long-term and intermediate Goals should I work on today?
2. What projects will give the highest return for the time invested?
3. What products if left undone will represent the greatest detriment to the company or
myself?
4. What project does the boss consider the most vital? God consider?


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5. Which items in my Grass-catcher list and my past days list should I work on today?
6. What do my values suggest, the company policy suggest?
7. What has not been considered that will help yield long-term significant results?
8. Which of the long-term & short-term that I have listed will help me meet my
priorities?
9. What will yield the greatest long-term results?
10. What will give the highest payoffs?
11. What will happen if I do not do any of these projects today? Will anyone suffer?
Who will it effect?
12. On a long-term basis, which items will make me feel the best if I accomplish them?

Sources:
-“Time Power” by Charles Hobbs
-“The Path” by Laurie Beth Jones
-“Personal Vitality” Vitality Alliance
-“Message Series” by Rick Warren
-“The Success Journey” by John C. Maxwell
-“Success God’s Way by Charles Standley
-“The Holy Bible” by God




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