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									Academic History
   Handbook

        Version 1.86
     September 21, 2009
Contents

Part I: Background Information ...............................................3
  About this Handbook ...................................................................................4
  Zangle’s Academic History Applications ............................................................5
  Academic History Flowchart ..........................................................................6
  Academic History .......................................................................................7
   Transcript tab ...................................................................................................... 7
   GPA History tab .................................................................................................... 8
     Viewing Cumulative GPA Information ....................................................................... 8
  Understanding the Terms............................................................................ 10
  Student Profile and Transcript Data ............................................................... 11


Part II: Academic History .......................................................13
  Adding a Mark to Academic History ................................................................ 14
  Editing Marks in Academic History ................................................................. 17
   Change a Course from a Previous Year in Academic History............................................... 20
   Can’t Change Current Courses or Marks in Academic History ............................................. 23
   Change Current Mark for a block Course in Academic History and Student Marks or Class marks... 24
     Block Course and their Components ........................................................................ 24
  Grade (Mark) Suppression ........................................................................... 27
  Calculating Cumulative GPAs and Class Rank: High Schools ................................... 31
   Calculating Cumulative GPAs ................................................................................... 32
     Factors affecting GPA calculations.......................................................................... 32
   Class Rank.......................................................................................................... 34
     Factors affecting class rank calculations................................................................... 34
     Excluding Students From Class Rank ........................................................................ 34
     Calculating Class Rank ........................................................................................ 36
  Calculating Cumulative GPAs: Middle Schools.................................................... 40
   Calculating Cumulative GPAs ................................................................................... 40
     Factors affecting GPA calculations.......................................................................... 40
  Calculating Graduation Requirements............................................................. 42
   Calculating a Student’s Graduation Requirements using Academic History............................. 45
   Samples of the Three Reports: Results, Transcripts by Sum, Transcript Allocation ................... 49
     Results ........................................................................................................... 49
     Transcripts by Sum – (The report found most useful by users) ......................................... 50
     Transcript by Allocation ...................................................................................... 51




                                                                         Academic History Handbook • Page 1
Part III: Reports.........................................................................53
  Current/Active GPA/Rank Report .................................................................. 54
  Requirements Status Report ........................................................................ 57


Part IV: Transcripts ...................................................................59
  Printing Transcripts: Middle Schools ............................................................... 60
  Printing Transcripts: High Schools ................................................................. 65
  Historical Transcripts ................................................................................ 70
    Printing Transcripts for students who have left the district............................................... 70
      For students who left the district before the 2008-09 academic year ................................ 70
      For students who left the district after August 2008 .................................................... 70


Part V: Miscellaneous Information ........................................73
  Changing Academic History for Students Who Have Left the District ........................ 74
  Graduation Requirements and Eligibility Rules .................................................. 75
    How to Assign a Graduation Eligibility Rule .................................................................. 75
  Records Access Log ................................................................................... 77
  Apex Courses .......................................................................................... 79
    Apex Credit Recovery Course Equivalence Information .................................................... 79
    Handling Completed Apex Courses in Zangle................................................................. 79
      Credit Recovery: Procedures for Submitting Apex Marks................................................ 79
      Entry into Zangle Academic History......................................................................... 80
      Mark Suppression............................................................................................... 80
      Citizenship Marks for Graduation Seminar ................................................................. 80
      Questions........................................................................................................ 80




                                                                         Academic History Handbook • Page 2
 Part I:
Background
Information




       Academic History Handbook • Page 3
About this Handbook

This handbook was created by members of SDUSD IT Training and Support as
reference material for users who will access Zangle to enter, update and print
various reports such as GPA reports and transcripts. It will be used during
Zangle Academic History training courses.
This handbook is divided into three sections:
    •   Part I provides background information about Zangle’s Academic
        History applications. It also gives an overview of the Academic History
        process.

    •   Part II describes different scenarios of how to use the Academic
        History application.

    •   Part III explains how to print GPA, Graduation Requirements, Class Rank and Honor Roll
        reports.

    •   Part IV explains how to print SDUSD Official Transcripts.

    •   Part V explains miscellaneous information in regards to Academic History.

Names used in the documentation are fictitious.
Instructions are explained with screenshots and step by step instructions.
Please follow the steps in alphabetical order.




                                                               Academic History Handbook • Page 4
Zangle’s Academic History Applications




              Academic History provides       Calculate GPA is used for     Requirements is used to
Description




              an editable list of students’   the calculation and           verify students’ status
              complete course history         maintenance of the            towards meeting the
              through their entire            cumulative GPA and Class      district’s graduation
              enrollment in SDUSD.            Rank records that appear on   requirements.
                                              student Transcripts.
              The following changes can                                     This should be used as a
              be made:                                                      guide only. Transcripts
                                                                            should always be checked
                 • Marks from prior years.
                                                                            by someone familiar with
                 • Marks for courses taken                                  the district’s graduation
                   out-of-district.                                         requirements.
                 • Marks for block
                   courses.
                   Note: Marks for block
                   courses get split into
                   marks for individual
                   courses when posted to
                   Academic History.
                   Academic History
                   provides no link to
                   mark reporting for
                   block courses. Any
                   mark change to a block
                   course must be
                   changed in both Mark
                   Reporting and
                   Academic History.

              For entering or editing         For processing GPAs of        Primarily used by high
Main Use(s)




              marks for a completed           students who have had a       schools to calculate
              course, including courses       mark value change.            student’s progress towards
              taken out of district.                                        meeting the district’s
                                                                            graduation requirements.
              The HSDP program will add
              course information and
              mark value at the
              completion of each course.




                                                                  Academic History Handbook • Page 5
Academic History Flowchart




This flowchart shows how Academic History fits into the bigger picture. As of January, 2009 the
Academic History module has been added to the following permission sets in Zangle:

       Registrar (Full Academic History Permissions)
       Secondary Site Technician (Full Academic History Permissions)
       Counseling Secretary (Full Academic History Permissions)
       Counselor (Limited Academic History Permissions)
       Head Counselor (Limited Academic History Permissions)

Only persons assigned to the Registrar, Secondary Site Technician or Counseling Secretary permission
sets in Zangle can print an official Transcript.




                                                              Academic History Handbook • Page 6
Academic History
The Academic History application shows a student's grade history. It also displays a history of the
student’s credit, class rank, and GPA for each GPA type that has been defined and calculated.

TRANSCRIPT TAB

  The Transcript tab displays a list
  of completed courses. By default,
  the information on the transcript
  tab is sorted by year.                       Click any column heading to                  A Y in the RPT column shows
                                               sort by that heading.                        that the course was repeated.




                                                              If the Exclude No Grad
                                                              Credit Att box is checked,
                                                              only courses that count
                                                              toward high school
                                                              graduation will appear.
                                                              The Exclude No Grad
                                                              Credit Att box is typically
                                                              used in conjunction with            You will need to scroll
                                                              the Show Grades: All box.           to the right to see
                                                                                                  other information.




                                                                                            Click the Grad Status button to
                                                                                            display the student’s progress
   If the All box is checked, the student’s         When both the Exclude No
                                                                                            toward graduation.
   entire academic history will appear,             Grad Credit Att box and
   including courses that do not count              the Show Grades: All box                Please see page 40 for directions
   toward high school graduation. Click the         are checked, the Total                  on how to use this feature.
   Exclude No Grad Credit Att box to show           Grad Credits includes all               Note: This is used as a guide only.
   only the courses that count toward high          credits earned toward                   Always check the requirements
   school graduation.                               graduation, regardless of               manually.
   If the All box is not checked, the grade         grade level when earned.
   range can be changed.




                                                                  Academic History Handbook • Page 7
GPA HISTORY TAB
To view a student’s GPA history, click the GPA History tab.

Viewing Cumulative GPA Information
Make sure the desired cumulative GPAs have been calculated before following this procedure. Please
see page 31 for calculating cumulative GPAs at High Schools or page 40 for calculating cumulative GPAs
at Middle Schools.



                                                                             Click the GPA History tab.
                                                         A




The screen will appear blank until you choose a GPA Type in Step B, below.




                                        B                     From the GPA Type drop-down menu,
                                                              choose the desired GPA type.
                                                              The GPA information appears.




                                                               Academic History Handbook • Page 8
The student’s cumulative GPA calculations for the selected cumulative GPA type are displayed.




                                                                                      This window was maximized
                                                                                      to display more columns.




                             Rank and Class Size information displays
                             after GPA and Rank is calculated in the
                             Calculate GPA application. See page 36.




    You might need to scroll to view
    the desired information.




Important: The Academic History application does not automatically calculate GPAs for students. The
recalculation must be done separately. Please see page 40 for Middle Schools or page 31 for High Schools.




                                                                        Academic History Handbook • Page 9
Understanding the Terms

Term           Description
               The GPA Type for which you wish to view calculations. Remember that Courses are
GPA Type
               linked to GPA Types during the District Courses Set-Up.
Grade          The Grade Level the student was in when they earned the mark.

Year           The ending year of the school year in which the student took the class.

Term           Term for which the GPA Type was calculated.
               A check mark in this field indicates that this is the initial record used when calculating
               GPA. It will be the starting point for subsequent calculations. (If any GPA records have
Init(tial)
               been entered manually from a previous system, it will not necessarily be the first
               entry in the student's GPA history).
TermGPA        The grade point average calculated for the Term.

TermGPAPts     The total grade points for the Term. (The dividend in calculating GPA).

TermGPACrAtt   The total GPA credits/units attempted for the Term. (The divisor in calculating GPA).

TermGradCr     The total credits/units earned towards graduation for the Term.
               Cumulative GPAs are either 6–8 or 10-12. Students get the 10-12 GPAs once they have
CumGPA
               at least one mark taken as a 10th grader (including during summer school).
CumGPAPts      The total grade points awarded to date. (The dividend in calculating GPA).

CumGPACrAtt    The total GPA credits/units attempted to date. (The divisor in calculating GPA).

CumGradCr      The cumulative credits earned towards graduation to date.
               The student's Class Rank. This field only displays values if the Class Rank option is
Rank           checked when GPA Calculations are performed in the Calculate GPA application. This
               field may also be empty if the student has been selected for No Rank (see below).
               The Class Size for the Term. This value is calculated in the Calculate GPA application,
               based on the number of students in the same Year, Grade Level and Term. It is not
Class Size
               based on the student’s entry in the Graduation Year field on the Misc tab in Student
               Editor.
               This box is checked if the student has been selected not to rank when the Calculate
Don't Rank     GPA application is run. This flag is set in the Student Editor on the Miscellaneous
               Tab.
School         The name of the school where the course was taken.

Changed By     The user name of the individual that made the last changes to this entry.

Change Date    The date of the last time this GPA row was calculated.




                                                             Academic History Handbook • Page 10
Student Profile and Transcript Data

SDUSD staff that have access to Zangle Front Office and ZangleConnection are able to view transcript
and Graduation Requirement data from Student Profile. The Transcript and Graduation Requirement
data buttons display information that relates to Academic History.
Note: Users have the ability to print a report that lists a student’s academic history. This version of the
report does not replace the official transcript that is configured and printed by site Registrars or Power
Users.
The Transcript data button:




              IMPORTANT REMINDER! If you
              choose to print the transcript
              information from the Student
              Profile, it is not an official
              transcript and should not be sent
              to any college or school.




                                                      The Transcript data button has been selected.




                                                                 Academic History Handbook • Page 11
GPAs button




                                                                                                 The student’s various
                                                                                                 GPAs appear here.




                                         The GPAs data button has
                                         been clicked.




                                                          You will need to
                                                          scroll to the right to
                                                          see more GPA data.

Grad Reqs button:




                                                                                   The Grad Reqs data button
                                                                                   has been clicked.
              A checkmark will appear
              if that requirement for
              graduation has been met.




                                                                         Academic History Handbook • Page 12
   Part II:
Academic History




         Academic History Handbook • Page 13
Adding a Mark to Academic History
At times, some students will need to have course marks that were completed at a school outside of
SDUSD added to Zangle’s Academic History. These directions can be used to create a new Academic
History record to record graduation credits earned by that student. You will be able to add the
following academic and citizenship marks:
            • A, B, C, D and F.
            • E, G, S, N and U.
Important: When entering marks, use the same date for all entries for the same term. Atypical
schools might be an exception. Once a student’s Academic History has been changed, cumulative
GPA calculations must be performed. Please see page 40 for Middle Schools or page 31 for High Schools.


Follow the steps below to add courses to Academic History.

   • Launch Zangle. Click Academic History. Click Academic History.
   • Complete Steps A-I. Steps A-B are shown below. Steps C-I are on the following pages.




                   A          Click Find or List to find the
                              desired student.




                                                       B       Click Add.




                                                               Academic History Handbook • Page 14
Enter the date the mark was
earned.
                                              C
Important: Be sure to use the
same date for all marks earned
during the same term because
this date is used to group the
student’s marks on transcripts.

                                                                      D               Enter the school year when the mark was earned.
                                                                                      (Summer School is part of the new school year.)



                                                                             F            Choose the grade level of the
                                                                                          student when credit was earned.



  Choose the
                                                  E                           G           Choose the school of record where the mark
                                                                                          was earned. If it is a non-district school, pick
  appropriate report                                                                      one of the choices from the table below.
  card term. Do not                                                                       Note: Do not use **Out of SDUSD
  choose a progress                                                                       Boundaries.
  report term.
  Tip: Typing seme
  will move the list
  to Semester 1;
                                                              H                   If mark is from a non-SDUSD school, enter the
                                                                                  name of the school and school district where the
  typing qu will                                                                  mark was earned, teacher is optional. This will not
  move the list to                                                                appear on the transcript. If this is a SDUSD school,
  Quarter 1.                                                                      enter the teacher’s name or leave blank.



                                                      I   Click the Course tab.


         School of Record                                        Explanation
         * Out of District                                       For use when school is a California school but not
                                                                 an SDUSD school
         * Out of District – Court                               For use when student is assigned to a Court school
         * Out of State                                          For use when school is not a California school
         ** Out of Country                                       For use when school is not a U.S. school


Important: Make sure the Show only
current courses box is checked.                                             J
Code: Enter the SDUSD course number of
the desired course.
One you click out of this field. The course
title will display in the Course field.




                                                                                              K              Click the Marks tab.




                                                                           Academic History Handbook • Page 15
                                                                                                    Nothing needs to be
                                                                                                    put on the State tab.
                                                                                                    However, attendance
                                                                                                    information from a
                                                                                                    previous school can
                                                                                                    be entered if desired.
                                  Choose the academic mark assigned.
                                                                              G




If desired, enter a SDUSD Citizenship mark equivalent to the
Citizenship mark earned at the out of district school.
                                                                                 H
In many circumstances, it is appropriate to leave this blank.

                                                                             I         Click Save




                                                                                       Note the added
                                                                                       mark is now
                                                                                       displayed in the
                                                                                       student’s academic
                                                                                       history.




                                                                       Academic History Handbook • Page 16
Editing Marks in Academic History

Throughout the school year, a student mark may need to be changed to correct an error or modified as
requested by a teacher. Current year marks are edited via Mark Reporting except for block courses,
which are edited in Academic History as well. Only prior year marks or marks not generated from
Mark Reporting can be edited in Academic History. These steps will guide you through how to modify
academic and citizenship marks that have been applied to a student’s Academic History record.
Important: Cumulative GPAs need to be recalculated after changes to marks have been made. Please
see page 40 for Middle Schools or page 31 for High Schools.
Note: Prior to changing marks, verify that the mark change request has been approved by an
administrator.


Follow the steps below to change marks in Academic History.

   • Launch Zangle. Click Academic History. Click Academic History.
   • Complete Steps A-F. Steps A-C are shown below. Steps D-F are on the following pages.




                       Click Find or List to find the
              A        desired student.




                                       B                      Click the course you want to edit.




                                              C         Click Edit.




                                                                Academic History Handbook • Page 17
  D           Click the Marks tab.




           E            Under Marks Awarded,
                        choose the new mark.




          F                 Click Save.




Academic History Handbook • Page 18
                                                                                    The mark value has been
                                                                                    applied to the Academic
                                                                                    History record.




Important: Users will need to manually recalculate cumulative GPAs after making changes to marks,
including changes made to final marks in Mark Reporting. Please see page 40 for Middle Schools
or page 31 for High Schools.




                                                           Academic History Handbook • Page 19
CHANGE A COURSE FROM A PREVIOUS YEAR IN ACADEMIC HISTORY
There are times when it becomes necessary to change the course from a previous year. For example,
when a student was scheduled for a specific course, but the incorrect course number was used in the
master schedule. If this error is discovered in a subsequent year, use Academic History to correct it.


Follow the steps below to change a course from a previous year in Academic History.

   • Launch Zangle. Click Academic History. Click Academic History.




                       Click Find or List to find the
               A       desired student.




                                                        B   Click the course to be changed.




                                                            C           Click Edit.




                                                              Academic History Handbook • Page 20
D   Click the Course tab.




         E          Highlight the existing course Code that
                    needs to be changed.




           Academic History Handbook • Page 21
                                                                       F     Enter the correct course code.
                                                                             When you click or tab out of the
                                                                             Code field, the Course field fills in
                                                                             with the new course description.




                                                                  G           Click Save.




                                            The corrected course
                                            now appears in the
                                            Academic History record.




Important: Users will need to manually recalculate cumulative GPAs after making changes to either
courses or marks. Please see page 40 for Middle Schools or page 31 for High Schools.




                                                               Academic History Handbook • Page 22
CAN’T CHANGE CURRENT COURSES OR MARKS IN ACADEMIC HISTORY
Changes cannot be made in Academic History to current academic year courses or marks. Those
changes need to be made in Student Marks or Class Marks in Zangle’s Marks Processing module. (The
only exception is when a block course in the current academic year needs to be edited. See section
below.)
If you attempt to make a change in Academic History to current academic year courses or marks, the
following message appears:




After clicking OK, the Academic History editor opens to the selected course, but all fields are
uneditable except for Teacher Name.
Click Undo and proceed to the Zangle Mark Processing module to make the change. See the Zangle
Mark Reporting handbook for detailed instructions.




                                                              Academic History Handbook • Page 23
CHANGE CURRENT MARK FOR A BLOCK COURSE IN ACADEMIC HISTORY
AND STUDENT MARKS OR CLASS MARKS
If a mark in a block course needs to be changed, it must be changed in both Academic History and
Student Marks or Class Marks. This is because the block course number in Student Marks or Class Marks
gets split into two different course numbers in Academic History.
Here is an example of one scholarship mark for a block course as it appears in the Student Marks
window in the Zangle Marks Processing module:




In the example, Course 1625 splits into two different courses (1579 and 1996) when uploaded into
Academic History, which is shown on the next page. If changing this mark, it must be changed on this
screen as well as the marks for both of these courses as they appear in Academic History.

Block Course and their Components
To see a list of district block course and their components, go to the district’s website and follow the
links: Offices & Departments > R > Research and Evaluation Division > Course Information >
Information about Block Courses.


Follow the steps below to change a block course in Academic History.

   • Launch Zangle. Click Academic History. Click Academic History.




              A         Click Find or List to find the
                        desired student.




                                                               Academic History Handbook • Page 24
    Notice that two different
    courses with the exact
    same mark appear in
    Academic History.




B          Click one of the courses that will have the mark changed.
           (You will edit the mark for the other course after completing the first.)




             C            Click Edit.




                          D                Click the Marks tab.




                          Academic History Handbook • Page 25
                                                                        E        Under Marks Awarded,
                                                                                 choose the new mark.




                                                                       F            Click Save.
                                                                                    Remember to repeat Steps
                                                                                    B- F to change the grade
                                                                                    of the other course.


Important: Users will need to manually recalculate cumulative GPAs after making changes to marks,
including changes made to final marks in Mark Reporting. Please see page 40 for Middle Schools
or page 31 for High Schools.




                                                           Academic History Handbook • Page 26
Grade (Mark) Suppression

Grade Suppression is a district policy described in Administrative Procedures 4770 and 4705. Reviewing
the Course of Study or the 4100 course file will provide additional information as well. The intent of
this policy is to encourage a student who receives a D or F under certain circumstances to repeat the
same course to earn an A, B, or C, thus improving the cumulative GPAs. The following pages provide
examples.
   General Rules
   1. Ds or Fs received in suppressed courses are not counted in graduation credits and are
       excluded from cumulative GPA calculations.
   2. In order for the suppression policy to apply, the student must originally earn a D or an F
       and repeat the exact course with the same district course number. (Suppression does
       not apply to an A, B C, NC, NG or P.) In some cases, the suppression policy will be
       applied when course equivalents exist.
   3. An Incomplete (I) is treated as an F.
   4. Both the original taking of a course and the repeat of the course must occur at district
       schools. (Suppression does not apply to courses taken out of district.)
   5. Both entries must be during different terms. (In Zangle, courses taken in Quarter 1 and
       Quarter 2 are in different terms.) A course with the same course number will not
       suppress another entry of the same course and course number within the same term.
   6. Some courses are excluded. For example, multi-credit, year long courses are not
       included in this policy.
   7. A D is not suppressed in a multi-credit course. (A credit was earned if the student
       received a D).
   8. All courses in the student’s permanent history are displayed in the Zangle Academic
       History application and are printed on the Student Profile.
   9. If the course was taken and repeated during or prior to 1991-1992, no suppression
       occurs.
   10. If the course was taken and repeated 1992-1993 through 2007-2008, the suppressed
       course will not print on transcripts.
   11. If the course was taken or repeated during 2008-2009 or later, the suppressed course
       will print on transcripts, preceded by a hyphen. The repeated course that causes the
       suppression will not be designated with a character preceding the course number.
   12. A course that is suppressed when printed on a transcript will be designated in Academic
       History with a Y in the Repeated (Rpt) column. The repeated course that causes the
       suppression will also be displayed with a Y in the Rpt column.
   13. When suppression applies, both instances of the course and their respective marks
       appear. However, credit is only earned for the instance of the course with the higher
       mark; the instance of the course with the lower mark earns 0 credits. If the marks turn
       out to be the same, credit for the first course is suppressed and credit is earned for the
       second course.




                                                              Academic History Handbook • Page 27
Example 1:
A student receives an F in Course 1570 (English 3) during Semester 1 of Grade 10. The student repeats
this same course during Semester 1 of Grade 11 and passes with a D, C, B or A. Course 1570 taken in
Grade 10 will appear on the transcript preceded by a hyphen, and Course 1570 taken in Grade 11 will
also appear. The credit earned will be counted in grade 11. The cumulative GPA will include only the
passing A, B, C, or D.




                                                                   Notice the Y in the Rpt column and the
                                                                   number of credits in the Credit column. The
                                                                   credit earned will be counted in grade 11.




Example 2:
A student receives a D in Course 1541 (English 2) during Semester 2 of Grade 9. The student repeats the
course in summer session and earns an A, B, or C. Course 1541 taken in Grade 9 will not print on the
transcript; Course 1541 taken in summer will appear. The credit will be counted in grade 10; the
cumulative GPA will include only the A, B, or C. The 9 – 12 cumulative GPA will no longer include this
course from ninth grade because it has been suppressed.




                                                                   Notice the Ys in the Rpt column.
                                                                   The credit earned in grade 10 will
                                                                   be counted in the cumulative GPA.




                                                             Academic History Handbook • Page 28
Example 3:
A student receives an F in Course 1402 (Speech 8th) during Semester 1 of Grade 8, takes the same
course again Semester 2 of Grade 8, and receives an A, B, C or D. The first course will be suppressed on
the transcript and the F will not be calculated in the cumulative GPA.




                                                        Notice the Ys in the Rpt column.
                                                        The first course will not appear on
                                                        the transcript and the F will not be
                                                        calculated in the cumulative GPA.




Example 4:
A student receives a D in Course 5050 (Beginning Chorus) during Semester 1 of Grade 9, takes the same
course again in Semester 2 during Grade 9, and receives an A, B, C or D. Both courses will remain on
the transcript and be calculated in the cumulative GPA because this is not a repeated course. Credit
can be earned more than once for this course and a D earns credit so no suppression occurs.



                            Both courses will display                          Note: There is no Y in
                            on the transcript because                          the Rpt column!
                            this is not a repeated
                            course.




                              The original course
                              will remain on the
                              transcript.




                                                                 Academic History Handbook • Page 29
Example 5:
A student receives an F in Course 5711(Phys Ed Mlvl SH) during Grade 9 in Semester 1 and during Grade
10 in Semester 2. The student receives an A, B, C, or D in the same course in Semester 1, Grade 10.
None of the failing grades will be suppressed. Course 5711 is a course that is excluded from grade
suppression.




                                                            Academic History Handbook • Page 30
Calculating Cumulative GPAs and Class Rank:
High Schools
The Calculate GPA application is used for the calculation of the cumulative GPA and Class Rank records
that appear on the Zangle Transcripts report. (Important: This is different from a Term GPA that gets
calculated in the Zangle Mark Processing module.) The Calculate GPA application can be used to
calculate the multiple types of cumulative GPA records that are used in the SDUSD and simultaneously
calculate Class Ranks or just calculate a Class Rank for an existing set of cumulative GPA records.
The SDUSD policy is that students are assigned a weighted cumulative GPA based on courses taken in
ninth grade until they complete a course in the tenth grade. Once they complete a course during the
tenth grade, multiple cumulative GPAs are calculated only on courses taken in the tenth through
twelfth grade as well as one cumulative GPA (9-12 Weighted GPA) calculated on courses completed in
grades nine through twelve.
Note: Some students at the beginning of tenth grade will have cumulative GPAs calculated on their
ninth grade courses and others will have cumulative GPAs calculated on their tenth grade courses. This
discrepancy is due to courses completed during Summer School. Remember, any student at the end of
their ninth grade who attends Summer school attends Summer School as a tenth grader. If that student
completes a course during Summer School, that student is completing a course during their tenth
grade, thus triggering the cumulative GPA calculation only on courses taken in the tenth through
twelfth grades. Therefore, when cumulative GPAs are calculated after summer school, these students
have 10-12 GPAs, which will only reflect the couple of courses a student might have taken in summer
school. The tenth grade students who didn’t get any summer school marks will still have a cumulative
GPA calculated only on courses completed during ninth grade until the end of their first 10th grade term when
final marks are posted.
High School Defaults: High schools calculate the first seven cumulative GPAs on this list:
            GPA Type                                           Description
10-12 Total WGPA                    GPA is calculated on courses taken with AP courses calculated
                                    on a 0 – 5 scale.
10-12 Total GPA                     GPA is calculated on courses taken with all courses calculated
                                    on a 0 – 4 scale.
10-12 WGPA w/o PE                   GPA is calculated on courses taken, excluding PE courses, with
                                    AP courses calculated on a 0 – 5 scale.
10-12 GPA w/o PE                    GPA is calculated on courses taken, excluding PE courses, with
                                    all courses calculated on a 0 – 4 scale.
9-12 Total WGPA                     GPA is calculated on all courses taken in the 9th-12th grades
                                    with weighted courses calculated on a 0 – 5 scale. See
                                    Administrative Procedure 4770.
10-12 WGPA w/o PE & ROTC            GPA is calculated on courses taken, excluding PE and ROTC
                                    courses, with AP courses calculated on a 0 – 5 scale.
10-12 GPA w/o PE & ROTC             GPA is calculated on courses taken, excluding PE and ROTC
                                    courses, with all courses calculated on a 0 – 4 scale.
6-8 Total GPA                       Used by Middle Schools.
6-8 GPA w/o PE                      Used by Middle Schools.
Note: The last two GPA Types appear in the drop-down menus but are not used at high schools; they
are only used at middle schools.




                                                                 Academic History Handbook • Page 31
CALCULATING CUMULATIVE GPAs
   • Because SDUSD uses seven different cumulative GPAs for high school students, high schools need
     to run the following process seven times.

Factors affecting GPA calculations
   • Because you maintain more than one GPA Type for your students, remember that you will need to
     rerun the Calculate GPA process for each GPA type.
   • If you have made any changes to a student's Academic History records, you will need to
     recalculate all of the cumulative GPAs for that student.


Follow the steps below to calculate GPA and/or Class Rank records.

   • Launch Zangle. Click Academic History. Click Calculate GPA.




                                                                                                       Make sure that Use Defaults
                                                                                                       is checked.



  Choose the GPA Type you would like to calculate first.
  Note: You will likely be choosing each type in
                                                                    A
  succession when calculating cumulative GPAs.




                                                                                       If you decide to calculate class rank along
                                                                                       with cumulative GPA at this point, please set
                                                                                       this value to 2.
                                                                                       Note: If calculating class rank, it would only
                                                                                       be necessary have the 10-12 Total WGPA
                                                                                       type selected. Multiple calculations using
                                                                                       other GPA types would be unnecessary.
                                                                                       For a full discussion (including instructions on
                                                                                       calculating class rank), please see page 36.




                                B            Click Calculate GPA.
                                             A status bar will soon appear.




                                                                              Academic History Handbook • Page 32
Once calculation is
completed, messages similar
to these will be displayed.



                                C                Click OK.
                                                 Important: You will need to repeat
                                                 steps A and B six more times.
                                                 Note: High Schools do not calculate
                                                 6-8 GPAs.




              Click Quit when finished.
                                                             D




                                     Academic History Handbook • Page 33
CLASS RANK
Factors affecting class rank calculations
 • When you are ranking seniors, the SDUSD policy is to exclude part-time students at the selected
   school from the ranking. (See “Calculating Class Rank” on page 36.)
 • Only students with an Active status will be used.
 • The class size used for ranking is based solely on the number of students in that grade level at the
   time that the ranking is calculated. Note: Grade level is determined by credits earned.
Note: For Special Education Non-Diploma bound students, please contact the Special Education
Department at 619-725-7700.

Excluding Students From Class Rank
There are students who should not be included as part of a class rank. Those students need to have the
Not Ranked box checked on the Miscellaneous tab in Student Editor.


Follow the steps below to exclude a student from being included in Class Ranking.

   • Launch Zangle. Click Enrollment. Click Student Editor.
   • Complete Steps A-F. Step A – B are shown below; Steps C – F are on next page.




             A         Click Find or List to display the desired student’s record.




                  B          Click the Misc tab.




                                                                       Academic History Handbook • Page 34
C       Click Edit.




           D              Click Not Ranked.




    E                           Click Save.




                      F                       Click Quit.




          Academic History Handbook • Page 35
Calculating Class Rank
Now that you’ve excluded those students who should not be included in class ranking, you can now
accurately calculate class rank.


Follow the steps below to calculate Class Rank records.

   • Launch Zangle. Click Academic History. Click Calculate GPA.
   • Complete Steps A-I. Step A is shown below; Steps B – I are on following pages.


                             A                  Double-click Grade.
                                                A new window opens.




                                                               Academic History Handbook • Page 36
B   Scroll down to select the desired grade level.




C   Click Done.




             D                     Double-click Enrollment.
                                   A new window opens.




                                   Notice the selected
                                   grade level now appears.




                                                Academic History Handbook • Page 37
        E             Check Exclude Part-time Students




            F            Click Done.




Choose 10-12 Total WGPA as the GPA Type.
                                                   G



                                                                                    Make sure that Use Defaults is checked.


                                                     Notice that Enrollment now
                                                     excludes Part-Time students.




                                                                          H            Set this value to 2.




                                                         I               Click Calculate GPA and Rank.
                                                                         A status bar will soon appear.




                                                             Academic History Handbook • Page 38
          Once calculation is completed, a
          Calculate GPA message similar to
          this one will be displayed.



                                             J
                                                              Click OK.
                                                              A Calculate Rank message appears.




              K                      Click OK.




Click Quit.
To see the class rankings, look at
                                                        L
the students’ Rank column on the
GPA History tab in the Zangle
Academic History application
(starting on page 8),or run the
Current/Active GPA/Rank report,
described on page 55.




                                                 Academic History Handbook • Page 39
Calculating Cumulative GPAs: Middle Schools

The Calculate GPA application is used for the calculation of the cumulative GPA and Class Rank records
that appear on the Zangle Transcripts report. (Important: This is different from a Term GPA that gets
calculated in the Zangle Mark Processing module.) The Calculate GPA application can be used to
calculate the two types of cumulative GPA records that are used at middle schools in the SDUSD and
simultaneously calculate Class Ranks or just calculate a Class Rank for an existing set of cumulative
GPA records. At the middle school level, the SDUSD calculates cumulative GPAs for marks earned in
grades six, seven, and eight, only.
Even though there are two possible cumulative GPA types that might be calculated, the 6-8 Total GPA
type is the type that most middle schools typically calculate.
Middle School cumulative GPAs:
            GPA Type                                           Description
6-8 Total GPA                       GPA is calculated on courses taken with all courses calculated
                                    on a 0 – 4 scale.
6-8 GPA w/o PE                      GPA is calculated on courses taken, excluding PE courses, with
                                    all courses calculated on a 0 – 4 scale.



CALCULATING CUMULATIVE GPAs
If your middle school requires both cumulative GPA types to be calculated, be sure to run the following
process twice, switching GPA types in Step A, below.

Factors affecting GPA calculations
When a student from out of district enters one of our schools, it is typical that only the courses that
count toward High School graduation get entered into Academic History by the registrar; there could be
many sixth, seventh, and eighth grade courses that never get entered. Therefore, calculating a
cumulative GPA for any of these students could be considered inaccurate.


Follow the steps below to calculate cumulative GPAs.

   • Launch Zangle. Click Academic History. Click Calculate GPA.
   • Complete Steps A-C. The process begins on the next page.




                                                             Academic History Handbook • Page 40
                                                                                                    Make sure that Use Defaults
                                                                                                    is checked.




From the bottom of the menu, choose one of the 6-8
GPA Types you would like to calculate (first).
                                                                   A                     If you decide to calculate class rank along
                                                                                         with cumulative GPA at this point, please set
Note: High schools calculate the top seven GPA types;                                    this value to 2.
middle schools calculate the bottom two GPA types.                                       Note: If calculating class rank, it would only
                                                                                         be necessary have the 6-8 Total GPA type
                                                                                         selected. Multiple calculations using other
                                                                                         GPA types would be unnecessary.
                                                                                         For a full discussion (including instructions on
                                                                                         calculating class rank), please see page 34.




                                  B                  Click Calculate GPA.
                                                     A status bar will soon appear.




                                       Once calculation is
                                       completed, messages similar
                                       to these will be displayed.



                                                                            C                   Click OK.
                                                                                                Important: If you need to
                                                                                                calculate 6-8 Total GPA w/o PE,
                                                                                                repeat steps A, B, and C.




                                                                                Academic History Handbook • Page 41
Calculating Graduation Requirements
Zangle has features to assist Administrators, Counselors, and Registrars in making sure students are on
track to fulfill all district high school graduation requirements on time. The IT Department assigns each
high school student with a high school graduation Eligibility Rule that includes all the credits a student
is required to earn, broken down by discipline, in order to earn a diploma.
Based on these Eligibility Rules, Zangle’s Graduation Requirements application compares the courses
successfully completed by the student with the requirements set forth in that student’s Eligibility Rules
and then indicates the total number of required credits within each discipline and whether the actual
requirements have been met or the student is short a specific number of credits.
To calculate all students’ graduation requirements, use Zangle’s Requirements application. Before
running this process, make sure that the students’ academic history data are up-to-date. After using
the Requirements application, you can generate reports that show which students meet (or do not
meet) the requirements.
Note: Requirements should be run each time term marks have been posted to Academic History or any
time marks have been changed in Academic History.
Note: You might find it easier to run a single, specific student’s graduation requirements directly from
Academic History. See page 45 for directions.


Follow the steps below to calculate graduation requirements.

   • Open Zangle. Click Academic History. Click Requirements.
   • Complete Steps A-F. Step A is shown below. Steps B-E are on the following pages.




                                    A                    Click Run.




                                                                Academic History Handbook • Page 42
        B                  Verify that the desired Track is displayed. Change it if necessary.




                           C            Click Use Each Student’s Assigned Rule.




                                       By default, all students are selected.
                                       Edit if necessary: standard Zangle
                                       filtering applies.




                 D              Click Proceed.
                                A progress window will
                                appear.




                 Once calculations have completed, a
                 message similar to this one appears.




    E          Click OK.




F           Click Done.




                                               Academic History Handbook • Page 43
Academic History Handbook • Page 44
CALCULATING A STUDENT’S GRADUATION REQUIREMENTS USING
ACADEMIC HISTORY
• Launch Zangle. Click Academic History. Click Academic History.
• Complete Steps A-D.




                       A                       Click Find or List to display the desired student’s record.




                         Click Grad Status to see the student’s
                         graduation requirements.                                 B
                         A new window will appear.




                                                                  Academic History Handbook • Page 45
                A Y designates that the                      Unless all marks have
                student fulfilled that                       been posted for all
                category’s requirement.                      semesters, this will
                                                             always read Fail,
                                                             indicating that the
                                                             student has not met all
                                                             scholarship requirements
                                                             for graduation.




C   Check Show Sums.
    A detailed breakdown of
    subcategories (indicated by
    an S in the Type column)
    will appear below the main
    categories.




                                     Academic History Handbook • Page 46
   An S in the Type column
   indicates a subcategory of
   one of the main Eligibility
   categories above.




Click Recalc to calculate this student’s graduation requirements.
Recalculation should be done anytime a student's academic history is edited or
                                                                                        D
his enrollment records are modified in such a way as to affect the fulfillment
of Graduation Rule that was assigned (for example, if the student is
transferred to a continuation school).
Note: Recalculation must be executed if you plan to print the Transcripts by
Sum report (page 49) or the Transcript Allocation report (page 50).
Note: If you need to batch recalculate all students’ graduation credits, use the
Requirements application.




                                                                                    E            Click OK.




                                                                                   Academic History Handbook • Page 47
F      Click Print.
       A dialog box opens to give you
       three different ways of displaying
       this information in report form.




    Academic History Handbook • Page 48
SAMPLES OF THE THREE REPORTS: RESULTS, TRANSCRIPTS BY SUM,
TRANSCRIPT ALLOCATION
Results
The Graduation Requirement Results report contains the same information as the information
displayed on the Academic History: Grad Status window.




                                    G              Click Results.




                                        H               Click Preview.
                                                        A Graduation Requirements Results
                                                        report displays in a new window.




                                                            Academic History Handbook • Page 49
Transcripts by Sum – (The report found most useful by users)
The Transcripts by Sum report lists the specific courses being counted toward each requirement. It
can be useful when there is a question about why a requirement has not been met.




                                                 I                    Click Transcripts by Sum.




                                           J               Click Preview.
                                                           A Transcripts by Sum report displays
                                                           in a new window.




                                                            Academic History Handbook • Page 50
Transcript by Allocation
The Transcript by Allocation report lists the courses the student has completed and which
requirement they meet.




                                                 K                    Click Transcript Allocation.




                                           L               Click Preview.
                                                           A Transcript Allocation report
                                                           displays in a new window.




                                                            Academic History Handbook • Page 51
Academic History Handbook • Page 52
Part III:
 Reports




     Academic History Handbook • Page 53
         Current/Active GPA/Rank Report

         The number of active students in a class may fluctuate from time to time, thus affecting students'
         ranking in a class. This report calculates and prints students' GPA/Ranking by comparing their latest
         posted cumulative GPA with the current class size on a specific day.
         Note: Class rank is based on the student’s grade level as it appears in Student Editor.


         Follow the steps below to run/configure a Current/Active GPA/Rank Report.

             • Open Zangle. Click Academic History Click Reports. Click Current/Active GPA/Rank report.


                                                             C       Click the Select tab to
                                                                     filter the report.

                                                                                                       The report ranks
                                                                                                       student’s based on the
If desired, you can                                                                                    number of students in
change these                                                                                           each grade level on
values to generate                                                                                     this date.
a list of students
who have a                                                                                             Change it if desired.
cumulative GPA
above a certain
value.

                                                                 B        Choose a GPA Type that was used to calculate a cumulative
                                                                          GPA. High schools typically use 10-12 Total WGPA, and
                                                                          middle schools typically use 6-8 Total GPA.




                                If desired, deselect this
                                option to omit the class                                       A             Change this value to 2,
                                                                                                             per district policy.
                                rank values from printing
                                and print only GPA values.




                                                                        Academic History Handbook • Page 54
                     D                Click the Sort tab to
                                      change the default sort
                                      order of the report.




       By default, all students are selected. Edit if
       desired: standard Zangle filtering applies.
       High schools typically filter Grade Level and
       choose 12.
       Middle schools typically filter Grade Level and
       choose 8.




                 Leaving the default Sort settings as is
                 results in the report ranking the students
                 by grade level. (However, if you filtered
                 the report by one specific Grade Level on
                 the Select tab, then only that one grade
                 will appear on the report.
                 If you prefer, you can change the sort
                 criteria from these default settings by
                 rearranging them or adding others.




E   Click Preview.




        Academic History Handbook • Page 55
Click the X to close
the cover sheet.
                          F




        Academic History Handbook • Page 56
Requirements Status Report

This report can be run at any time during the school year to check students’ progress toward high
school graduation. Essentially, you check only one graduation class at a time because you are required
to choose one and only one specific Eligibility Rule when you run this report. The report lists the
students who have that particular eligibility rule assigned in the Graduation Requirement field on the
Miscellaneous tab in Student Editor, listing all of those graduation requirements, how many credits
toward that requirement are earned, and if that requirement has been met.
Note: If you click the Meeting Requirements radio button next to Include Students, the only students
who will appear on the report will be those who have met all graduation requirements, seniors who
have completed their last term.
Note: Be sure to recalculate the Graduation Requirement Status after making changes to Academic
History and before running this report.


Follow the steps below to configure and review the Requirements Status Report.

   • Open Zangle. Click Academic History. Click Reports. Click Requirements Status report.




                                                                                A              From the Eligibility
                                                                                               Rule drop-down menu,
                                                                                               choose the desired
                                                                                               eligibility rule.


                                                     B          Click All Students.




                                          C                       Click Show Requirement
                                                                  Sums to display graduation
                                                                  requirement details.




                                                         D         Click Preview to review
                                                                   the report.




                                                             Academic History Handbook • Page 57
Click the X to close          E
the cover sheet.




                       Academic History Handbook • Page 58
Part IV:
Transcripts




       Academic History Handbook • Page 59
Printing Transcripts: Middle Schools

The SDUSD Transcript has three primary uses. If a student transfers out of the district, an official
Transcript is sent to the new school as record of the student’s academic progress. Official Transcripts
are also sent to colleges and institutions when high school students are applying for admission. The
transcript can also be used as a tool to monitor student progress towards graduation or meeting college
entrance requirements.
             o NOTE: Be sure to choose the “SDUSD Transcript – Middle School” from the settings
                 menu. Middle school staff should set this report setting as their default.


Follow the steps below to configure and review the Transcript.

   • Open Zangle. Click Academic History. Click Reports. Click Transcripts.

The Options tab




         A          From the Settings menu, choose
                    SDUSD Transcript – Middle School




                                                        Choose the school fax number from the
                                                        menu if desired.
                                                                                                B
                                                        Do not change any other configuration
                                                        on the Options tab when printing an
                                                        official transcript.




                                                              Academic History Handbook • Page 60
The Select tab:




                  Active students are
                  selected by default.
                  Edit if desired, using
                  standard Zangle filtering.




The Sort tab




                                Use this tab to set the order by
                                which the transcripts will be
                                printed when printing transcripts
                                for more than one student.
                                This Sort tab works the same way
                                as the sort tab in any other Zangle
                                predefined report. See the Zangle
                                Reports handbook for details.




                                                           Academic History Handbook • Page 61
Issue To tab:




                                                            It is recommended that you fill in
                                                            the information for the place or
                                                            person you are sending the
                                                            Transcript to. This will appear on
                                                            the Transcript itself.




The Layout tab




                 Verify the date displayed is the date
                 you want printed on the transcript.                   C
                 Change if necessary.




                    D                                Click Preview to review the official transcript.




                                                         Academic History Handbook • Page 62
                                        Click the Red X to close the
                                        cover sheet.
                                                                                    E




Graduation credits earned
are displayed here.




                                                                       GPAs are displayed
                                                                       here.




        This is the month and year.
        Academic year does not appear
        anywhere on a transcript.




                                                  Academic History Handbook • Page 63
Lower half the transcript is displayed here.




                                                   IMPORTANT! This Transcript is
                                                   not official unless certified by
                                                   a signature and a school seal.




                                               Academic History Handbook • Page 64
Printing Transcripts: High Schools

The SDUSD Transcript has three primary uses. If a student transfers out of the district, an official
transcript is sent to the new school as record of the student’s academic progress. Official Transcripts
are also sent to colleges and institutions when high school students are applying for admission. The
transcript can also be used as a tool to monitor student progress towards graduation or meeting college
entrance requirements.
Note: The IT Department has included default settings for printing an official transcript. Please do not
change any of these default settings when printing a transcript that is sent from your school. Notice
that (SDUSD Transcript – High School*) appears next to the Settings menu.


Follow the steps below to configure and review the Transcript.

   • Open Zangle. Click Academic History. Click Reports. Select Transcripts.
   • Complete Steps A-D. Step A is shown below. Steps B-D are on the following pages.

Options tab




                                     Choose the school fax number from the
                                     menu if desired.
                                                                                A
                                     Do not change any other configuration
                                     on the Options tab when printing an
                                     official transcript.




                                                                  Academic History Handbook • Page 65
The Select tab:




                  Active students are
                  selected by default.
                  Edit if desired, using
                  standard Zangle filtering.




The Sort tab:




                                Use this tab to set the order by
                                which the transcripts will be
                                printed when printing transcripts
                                for more than one student.
                                This Sort tab works the same way
                                as the sort tab in any other Zangle
                                predefined report. See the Zangle
                                Reports handbook for details.




                                                              Academic History Handbook • Page 66
The Issue To tab:




                                               Use the Issue To: radio
                                               buttons to select the
                                               recipient of the
                                               Transcript.




                             It is recommended that you fill in
                             the information for the place or
                             person you are sending the
                             transcript to. This will appear on
                             the transcript itself.




The Layout tab:




                               B                   Verify the date displayed is the date
                                                   you want printed on the transcript.
                                                   Change if necessary.




                    C   Click Preview to review the official transcript.




                           Academic History Handbook • Page 67
                                                              D                Click the Red X to close the
                                                                               cover sheet.




Upper half of the Transcript




                  Graduation credits earned
                  are displayed here.




                                                                         GPAs are
                                                                         displayed here.




                       This is the month and year.
                       Academic year does not appear
                       anywhere on a transcript.




                                                       Academic History Handbook • Page 68
Lower half the transcript is displayed here.




                                               Signature and school
                                               seal are required for
                                               official transcript.




                                                    Academic History Handbook • Page 69
Historical Transcripts

Transcripts for students who left the SDUSD before the 2008-09 academic year must be printed from SIS
Mainframe Client-Server. Transcripts for students who left the SDUSD during the 2008-09 academic year
or later must be printed from Zangle.

PRINTING TRANSCRIPTS FOR STUDENTS WHO HAVE LEFT THE DISTRICT
For students who left the district before the 2008-09 academic year
For students who left the district prior to 2008-09, transcripts should be printed from Mainframe
Client-Server, not Zangle.

For students who left the district after August 2008
Transcripts can be printed from the current year track for students who left the district during the
2008-09 academic year or later.


Follow the steps below to print a transcript for a student who left the district during the2008-09
academic year .or later.

   • Open Zangle. Click Academic History. Click Reports. Select Transcripts.
Options tab




                                         Choose the school fax number from the
                                         menu if desired.
                                                                                 A
                                         Do not change any other configuration
                                         on the Options tab when printing an
                                         official transcript.




                                                                  Academic History Handbook • Page 70
The Select tab:




                     B                Double-click Enrollment.




                                              C                  Click All Students.




                                              D                     Click Done.




                     E                   Double-click Student.




                                                          F                  Find the desired student.




Continue printing as described on page 65 for high schools or page 60 for middle schools.




                                                                 Academic History Handbook • Page 71
Academic History Handbook • Page 72
  Part V:
Miscellaneous
 Information




       Academic History Handbook • Page 73
Changing Academic History for Students Who
Have Left the District

In order to make changes to Academic History for students who are not enrolled in the district in the
current year, the faculty status (facstat) record for the last year the student was actively enrolled in
the district will need to be reopened. (Only Secondary Site Techs and Power Users have permission in
Zangle to open and close facstats. Refer to the System Administration for Power Users handbook for
instructions on reopening Faculty Status records.)
Note: Because reopening a facstat record also re-opens all permissions for that track, IT strongly
recommends that facstats be opened only for the Site Tech, Registrar, or person designated by the
Principal as responsible for making corrections to prior year enrollment exit data. (See the “Directions
for completing the ExitSDUSD screen in Zangle” job aid or the Zangle Enrollment handbook on the
Zangle Read & Learn webpage: http://old.sandi.net/zangle/readandlearn/index.asp .
Once the facstat has been reopened for the desired track, switch to that track by choosing Switch
School/Track/Year from the File menu. You do not need to access a prior year track for a student who
is actively enrolled in the district in the current year; the school that owns the student can change all
academic history records for that student while working in the current year, regardless of the year of
those records. Important: Do not make changes to any student who is not owned by your school! You
can determine which school owns a student by looking up the student in Zangle’s Student Locator.
To change academic history for a student who has been enrolled in the district this year, you do not
need to switch to a prior year track. The school that owns the student can make changes to all
academic history records for that student while working in the current year track, regardless of the
year the records are from.




                                                              Academic History Handbook • Page 74
Graduation Requirements and Eligibility Rules
The IT Department sets the Graduation Requirement field on the Miscellaneous tab in Student Editor
when a student becomes a ninth grader based on credits earned. The Graduation Requirement
eligibility rule applied to a student is equivalent to the student’s Class Of designation. So students who
are 9th graders in 2009-10 are Class of 2013 and would have the 2013 Comprehensive eligibility rule
chosen as the Graduation Requirement. Students who entered 9th grade in 2006-07 are 12th graders in
2009-10, are Class of 2010, and will have the 2010 Comprehensive eligibility rule applied as the
Graduation Requirement.

HOW TO ASSIGN A GRADUATION ELIGIBILITY RULE
If for some reason, a school needs to manually set the eligibility rule in the Graduation Requirement
field, follow the steps below:

Follow the steps below to manually set an eligibility rule.

 • Launch Zangle. Click Enrollment. Click Student Editor.
 • Complete Steps A-E. Steps A -C are shown below. Steps D-E are on the following pages.




                      A            Click Find or List to display the desired student’s record.




                       B                   Click Misc.




                                                 C                      Click Edit.




                                                                     Academic History Handbook • Page 75
From the Graduation Requirement drop-down menu,
choose the appropriate eligibility rule.
                                                       D             If this student is not to
                                                                     be included in class
                                                                     rankings, click the Not
                                                                     Ranked box. See page
                                                                     37 for details.




                                                           E         Click Save.




                                                  Academic History Handbook • Page 76
Records Access Log

The Records Access application, found in the Enrollment module, is a simple utility for recording
where student records were sent. There is a report entitled Records Access found in the Enrollment
reports application which can be used to print a report for records entered in this application.
 • Launch Zangle. Click on Enrollment. Select Records Access.
 • Complete Steps A-E. Step A is shown below. Steps B-E are on the following page.




                               A          Click Find or List to find the
                                          desired student.




                                                                  Academic History Handbook • Page 77
    Click the Record Access Log tab.
B




        C            Click Add.
                     The screen will change.




     D                              Enter information.
                                    • Access Type: Select Colleges
                                    • Date: The date of the request
                                      or the date of the access.
                                    • Name: The name of the
                                      person/entity making the
                                      request.
                                    • School: Choose the school
                                      being sent the transcript.
                                    • Reason: This is a free form
                                      field.
                                    • Circumstance: This is a free
                                      form field.
                                    • What Records: Enter the
                                      records that were sent.
                                    • Document Type: Choose
                                      Transcript.
                                    • How Sent: Choose the correct
                                      venue of delivery.
                                    • Notes: This is a free form field.




           E           Click Save




           Academic History Handbook • Page 78
Apex Courses

High school students who fail one or more courses and need to make up those credits may do so by
taking designated online courses from Apex Learning. The courses that have been approved for district
credit recovery in 2008-09 are from the Core (CR) course track of the Apex ClassTools Achieve (ACTA)
program.

APEX CREDIT RECOVERY COURSE EQUIVALENCE INFORMATION
To view the district courses and their approved Apex equivalent courses, go to the district’s website
and follow the links: Offices & Departments > R > Research and Evaluation Division > Course of
Study > Information about Block Courses > District Pilot and Site-adopted Courses: A Supplement to
the Course of Study, K-12 > Special Programs.

HANDLING COMPLETED APEX COURSES IN ZANGLE
Beginning in 2008-09, the district began offering online courses from Apex Learning. Apex courses are
currently being offered in two different programs in the district:
 1. Credit Recovery program at 16 comprehensive high schools and six alternative schools.
 2.   iHigh Virtual Academy (Zangle school 0395A Mt. Everest Academy, track TV).
The two Apex programs offer different types of Apex courses and are set up differently in Zangle.
Credit Recovery students are scheduled in Zangle for one or more sections of Graduation Seminar
(Course 8010); specific Apex courses come into Zangle as completed courses only. iHigh students are
scheduled for the specific Apex courses in which they are enrolled.
The instructions below pertain to the Credit Recovery program only. Instructions for iHigh courses will
be added as soon as they are available.

Credit Recovery: Procedures for Submitting Apex Marks

REGULAR HIGH SCHOOLS
 1. Graduation Coaches will fill out an “Apex Grade Submission Form,” which they obtain from the
    High School Office. For all but elective subjects, they will leave the Teacher of Record Signature
    and Date blank.
 2. For elective courses, graduation coaches will sign the form as the teacher of record and send the
    form directly to the site registrar. For all other courses, completed forms will be forwarded to
    Vercie Carmonjohnson via district mail @ Education Center, Room 2140. She will be responsible
    for obtaining the signature of teachers of record and for sending grade forms back to registrars.
    Teachers of record will review student work. Forms complete with signature will be sent back to
    registrars in a timely manner.

ALTERNATIVE SCHOOLS
At the alternative sites, teachers will do their own marks since each will be credentialed in his/her
own subject area. Teachers will enter marks into the Apex grade book and they will submit course
completion forms to registrars for entry into Zangle.




                                                              Academic History Handbook • Page 79
Entry into Zangle Academic History
Site registrars will enter marks for completed Apex courses into Zangle Academic History following the
instructions “Adding a Mark to Academic History” in the Academic History handbook. Apex Credit
Recovery courses are treated as in-district courses so the student’s school should be entered as the
school of record. Because Apex courses are not entered through Zangle Mark Reporting, they will not
display on Zangle report cards. Upon entry, courses will immediately appear on the student’s transcript
in Zangle.

Mark Suppression
Successful completion of certain Apex courses will suppress Ds and Fs in certain (equivalent) district
courses. (See Credit Recover Program course list in the Supplement to the Course of Study.) Suppressed
courses will remain on the student’s permanent record and appear on the transcript, but they will not
be calculated into the student’s cumulative GPA.

Citizenship Marks for Graduation Seminar
In order for graduation coaches to issue citizenship marks for Graduation Seminar [8010] classes, the
classes should be set up as semester rather than year-long. The sections should have the Assign Grades
flag turned on and the Post to History flag turned off. Only a citizenship mark should be entered for
this course – academic mark should be left blank.

Questions
Technical questions should be directed to your IT On-Site Support staff member. Procedural questions
should be directed to Vercie Carmonjohnson, Program Manager for High Schools:
vcarmonjohnson@sandi.net or (619) 725-7238.




                                                             Academic History Handbook • Page 80

								
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