Formal Application as a Secretary

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					In confidence


Funding Application
By the LGBT Sector
To OFMDFM




                      3rd October 2006
                      Issue no: 2.1
                                                                                                         IN CONFIDENCE
                                                                               LGBT Sector Funding Application to OFMDFM




                             Contents                                                                Page



1                            Progeny of this Funding Application                                         5
1.1                          Government Commitment to a Package of Financial Support                      5
1.2                          Sectoral Get-together and Progress                                           5
1.3                          Presentation to OFMDFM on 20th September                                     6
1.4                          Second Sectoral Get-together and Progress                                    6
1.5                          Limited Time to Create this Proposal                                         6

2                            Needs of the Sector                                                         7
2.1                          Common Sectoral Needs                                                       7
2.1.1                        Volunteer Burn-Out                                                          7
2.1.2                        Lack of Physical Facilities                                                 7
2.1.3                        Lack of Administration Support                                              8
2.1.4                        Communications                                                              8
2.1.5                        Physical Accessibility                                                      8
2.1.6                        Organisational Development                                                  8
2.2                          Specific Needs of Organisations                                             8
2.2.1                        Cara-Friend, Gay Helpline and Lesbian Line                                  9
2.2.2                        Gay Lesbian Youth NI (GLYNI)                                                9
2.2.3                        Queer Space                                                                 9
2.2.4                        Coalition on Sexual Orientation (CoSO)                                     10
2.2.5                        Belfast Out Resource Centre (BORC)                                         10
2.2.6                        Belfast Butterfly Club (BBC)                                               10
2.2.7                        Belfast Pride                                                              10
2.2.8                        Northern Ireland Gay Rights Association (NIGRA)                            10
2.2.9                        Quire                                                                      10
2.2.10                       Rainbow Project                                                            10
2.2.11                       Lesbian Advocacy Services Initiative (LASI)                                11
2.3                          Rural Proofing                                                             11

3                            Sectoral Aims and Objectives                                              12
3.1                          Aims                                                                       12
3.2                          Immediate Core Capacity Objectives                                         12
3.3                          Capacity Building Objectives                                               12
3.4                          Detailed Aims and Objectives                                               13

4                            High-level Budget                                                         18
5                            Delivery of the Package of Financial Support                              19
6                            Conclusion                                                                20

7                            Appendix A – Volunteer Hours                                              21
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7.1                          Cara-Friend                                                  21
7.2                          Queer Space                                                  21
7.3                          Rainbow Project – Belfast & Derry                            22
7.4                          BORC                                                         22

8                            Calendarised Budget                                         23




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                                                                                       LGBT Sector Funding Application to OFMDFM




                             Executive summary
                                   th
                             On 29 July 2006 the Secretary of State announced the launch of Consultations
                             on the Draft Sexual Orientation Strategy and The Sexual Orientation Goods
                             Facilities and Services legislation. In his statement he signalled Government’s
                             commitment to provide a future package of financial support.
                             This document is a formal response to the commitment given by the Secretary of
                             State, and constitutes a formal application for the committed financial support.

                             Under the auspices of an invite from the Gender Equality Unit of OFMDFM, the
                             organisations working in the LGBT sector have come together to generate the
                             proposals contained in this document.

                             Following an outline of the needs of organisations working in the LGBT sector, a
                             number of sectoral aims and objectives are identified for the next 18 months, split
                             into Immediate Core Capacity objectives and Capacity Building objectives.

                             Following the objectives is an outline budget, and the document finishes with
                             proposals on how the package of financial support is delivered to the sector.




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Date: 3rd October 2006                                                                                         IN CONFIDENCE
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                                                                                          LGBT Sector Funding Application to OFMDFM




                             1     Progeny of this Funding Application
                             1.1 Government Commitment to a Package of Financial Support
                                   th
                             On 29 July 2006 the Secretary of State announced the launch of Consultations
                             on the Draft Sexual Orientation Strategy and The Sexual Orientation Goods
                             Facilities and Services legislation. In his statement he signalled Government’s
                             commitment to provide a future package of financial support.

                             This announcement followed many years of approaches to Government and
                             other organisations such as the Equality Commission. These approaches came
                             from individuals and organisations working in the LGBT sector, and highlighted
                             the lack of resources in the sector.
                                                                                              th
                             The Gender Equality Unit of OFMDFM called a meeting on 7 September 2006
                             with the following objective:

                                        In order to progress the … commitment [to provide a package of financial
                                        support] the department proposes bringing together the various
                                        groupings in the sector in an attempt to reach conclusion, and hopefully,
                                        agreement in regard to our recent and ongoing discussion with the sector
                                        on a mechanism to take forward this important work.

                             The invite further went on to say:

                                        It would be helpful if representatives from the sector could come to this
                                        meeting with proposals (ideally with cross sectoral support) that would
                                        take this work forward.

                             The meeting was well attended by the sector, with 18 representatives covering
                             most of the organisations working in the LGBT sector. However as no concrete
                             proposals to quantify the size of the “package of financial support” had been
                             circulated prior to the meeting, it was impossible for the sector to arrive with
                             proposals with cross sectoral support, and the meeting generated multiple ideas
                             some of which seemed incompatible at the time.

                             To allow the sector time to consider and organise, OFMDFM agreed to organise
                             (and fund room-booking and comestibles for) two further meetings.

                             1.2 Sectoral Get-together and Progress
                                                                            th
                             The first of these meetings took place on 13 September. Again it was well
                             attended with 18 representatives covering the same set of organisations as the
                              th
                             7 September meeting.

                             This meeting was for the sector only (i.e. no-one from OFMDFM was in
                             attendance) and ran on an informal basis with no formal chair.

                             Although the meeting started with apparent significant difference, it became clear
                             that there were many common ideas, and everyone was committing to work
                             together for the benefit of the sector. At the end of the meeting, there was
                             emerging consensus on the high-level objectives, and the high-level budget.



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                             Niall Gillespie was actioned by the Sectoral Get-together to produce a budget and
                             other supporting material to present to OFMDFM at the meeting scheduled for
                               th
                             20 September.

                             Version 1.0 of this document and the accompanying Powerpoint presentation
                             represented the delivery of that action.

                             1.3 Presentation to OFMDFM on 20th September

                             The second of the two meetings which OFMDFM agreed to organise and fund
                                             th
                             took place on 20 September.

                             OFMDFM were pleased with the progress and the presented documentation, and
                             agreed that we had a basis to move forward. They asked for a calendarised
                             budget, a quantification of the current level of volunteer time and some
                             measurable outcomes.

                             1.4 Second Sectoral Get-together and Progress
                                                                                  th
                             A further sectoral get-together was arranged for 25 September to finalise these
                             details of the proposal. This meeting reviewed the aims and outcomes which now
                             appear in this document.

                             Concern was expressed about support for LGBT groups outside Belfast who had
                             not been involved with the debates with OFMDFM. This has lead to the rural
                             proofing which has been added to this document.

                             The expectation is that OFMDFM will issue a Letter of Intent in response to this
                             revised documentation.

                             1.5 Limited Time to Create this Proposal

                             Readers of this document should be aware that the time frame between initial
                             indication of the size of a financial package and the circulation of the first version
                             of this document was around 10 days, and it and subsequent versions have been
                             produced almost entirely by volunteers who have full-time employment outside
                             the sector.

                             Full debate and agreement across the sector would take a much longer time that
                             has been available. However we present this as a co-ordinated response from
                             the sector to the commitment to provide a package of financial support.




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                             2       Needs of the Sector
                                                                th
                             At the meeting with OFMDFM on 7 September and at the Sectoral Get-together
                                   th
                             on 13 September, many of the representatives of the sector expressed their
                             current needs. These can be summarised as follows.

                             2.1 Common Sectoral Needs

                             Many of the needs identified were common to many of the organisations and
                             volunteers.


                             2.1.1    Volunteer Burn-Out
                             Many of the organisations in the LGBT sector rely entirely on volunteers and have
                             no paid staff. Many of these individuals volunteer for more than one organisation.
                             Many are in full-time paid employment outside the sector, with their voluntary
                             activities either happening outside normal working hours, or requiring them to
                             take time off from their main employment.

                             The burden of administration has increased over the years. For example
                             becoming a Company limited by Guarantee provides much needed protection for
                             volunteer committee members, but also imposes a workload to meet company
                             legislation.

                             Volunteers are often very committed to the activities and organisations they have
                             volunteered for, and find their volunteering time rising at the expense of leisure
                             time. Relationships can suffer, and some volunteers commit significant personal
                             finances knowing that there are currently little funds to reimburse them.
                             After a period of such activity, volunteers can reach “burn out”. Some take time
                             out and return re-invigorated; others soldier on in the hope that things will
                             improve.


                             2.1.2    Lack of Physical Facilities
                             Access to core funding is very limited, and many organisations have no premises
                             or very limited premises. Premises such as the Cara-Friend rooms in Cathedral
                             Buildings are cramped, shared by many organisations, and are not accessible to
                             anyone with mobility restrictions.

                             Volunteers often store physical assets in their homes, leading to difficulties in
                             retrieving those assets when needed. E.g. Pride assets such as banners, rainbow
                             flags and screening panels (for the fencing around the Pride Party) are stored in
                             the homes of Pride volunteers.

                             Few of the organisations have access to proper meeting space with tables and
                             chairs, with many formal meetings conducted on sofas in the Cara-Friend main
                             room.




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                             2.1.3     Lack of Administration Support
                             Most of the organisations rely on volunteers to do all the administration work. This
                             includes dealing with incoming post and email, book-keeping and preparation of
                             accounts, reporting to funders, and taking and circulation of minutes of meetings.

                             Much of this work is common (e.g. sorting the post for organisations in Cathedral
                             Buildings), and some of it is even duplicated.


                             2.1.4     Communications
                             Communication within the sector is difficult. Volunteers not only attend decision
                             making meetings, but then spend further time producing any communication on
                             the decisions, including minutes. Other volunteers then often do not have time to
                             read or absorb any of the information, as they are already overloaded.
                             Few of the organisations have publicity skills to reach LGBT people who are not
                             connected to any of the sector activism – many of the people accessing
                             commercial venues such as the Kremlin are unaware of the work carried out by
                             the volunteers and organisations.

                             The outside working hours nature of much voluntary activity also makes it difficult
                             to interact with public bodies, some of whom are reluctant to meet outside normal
                             working hours.


                             2.1.5     Physical Accessibility
                             None of the organisations currently have premises which meet the requirements
                             or spirit of the DDA legislation. Whilst this is a common problem, there are
                             differences in organisational attitude.

                             Financial reality restricts the premises currently available, and some
                             organisations have chosen to provide their services in these premises, and make
                             extra arrangements to support disabled persons when needed. Other
                             organisations have funding restrictions and organisational policies which mean
                             they refuse to take on premises which are not accessible – meaning that they
                             currently have no premises.


                             2.1.6     Organisational Development
                             Before accessing increased funding, some of the organisations need to complete
                             some organisational development, perhaps working with outside experts to
                             review the activities, remit and structure of the organisation and implement the
                             relevant changes necessary to move to the next level of operation and funding.



                             2.2 Specific Needs of Organisations

                             This is not an exhaustive list of the needs of all organisations; rather it is a
                             sample distilled from the various conversations over the last few weeks, and
                             highlights the types of needs which exist.

                             Note that between them the following organisations have remits which cover the
                             full range of LGBT sub-sectors.

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                             2.2.1     Cara-Friend, Gay Helpline and Lesbian Line
                             Cara-Friend receives core funding from DHSSPS which it uses to operate the
                             Gay Helpline and Lesbian Line, and to support GLYNI. This core funding pays for
                             approx 1000 sq ft in Cathedral Buildings, which is shared by Gay Helpline,
                             Lesbian Line, GLYNI, CoSO, BORC, Queer Space, Belfast Butterfly Club, Belfast
                             Pride, NIGRA and Quire.

                             Cara-Friend comes under pressure from funders and auditors to demonstrate that
                             it raise 25% of its funding from other than DHSSPS. Part of this income comes
                             from charging rental to the groups which use the Cara-Friend rooms; e.g. Queer
                             Space pays around £1000 per year.

                             It is difficult to find gaps in the booking of the main room for meetings as most
                             mid-week nights are permanently booked.

                             Space originally designated as comfortable counselling space is now cluttered
                             with filing and storage cabinets for Queer Space and CoSO, as well as banners,
                             speakers and other items being stored. However there is secure storage space
                             for the records of Cara-Friend and both lines, and the telephone rooms are
                             private and not shared.

                             Cara-Friend therefore needs access to extra space, both for storage of assets
                             which are in infrequent use, and to accommodate committee meetings.

                             Cara-Friend and Lesbian Line also need administrative support to deal with book-
                             keeping, processing of incoming communications and minute keeping. This would
                             help avoid volunteer burn-out.

                             Cara-Friend is also working in parallel with DHSSPS on its funding, and may
                             employ staff in the future. Cara-Friend is also looking at supporting other needs,
                             such as a potential Parents Support Group.


                             2.2.2     Gay Lesbian Youth NI (GLYNI)
                             GLYNI operates out of the Cara-Friend rooms, with a regular Monday night group
                             session.

                             GLYNI requires access to extra space, both for storage of assets and records
                             and to accommodate meetings. GLYNI also require administrative support to
                             prevent volunteer burn-out.


                             2.2.3     Queer Space
                             Queer Space operates out of the Cara-Friend rooms with a regular Collective
                             Meeting on Wednesday night and a Drop-in on Saturday afternoon.

                             Queer Space requires access to extra space, both for storage of assets and
                             records and to accommodate meetings. Queer Space also requires
                             administrative support to prevent volunteer burn-out.

                             Queer Space intends to maintain a volunteer led ethos, and is unlikely to employ
                             its own staff.
                             Note that Queer Space is currently paying around £1000 per year to Cara-Friend
                             for room rental – this money comes from general fundraising.


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                             2.2.4    Coalition on Sexual Orientation (CoSO)
                             CoSO now operates out of the Cara-Friend rooms, with regular meetings of the
                             Management Committee and Members Forum, as well as ad-hoc meetings in
                             response to consultations and other activities. However it is becoming
                             increasingly difficult to find free space in the room-booking calendar, and CoSO
                             has had to rent the Board Room at Clanmill Housing for some recent meetings.

                             CoSO requires access to extra space, both for storage of assets and records and
                             to accommodate meetings. CoSO also requires administrative support to prevent
                             volunteer burn-out.

                             CoSO hopes to employ staff in the future to work on policy issues, and will
                             require space to accommodate such staff.

                             2.2.5    Belfast Out Resource Centre (BORC)
                             BORC’s remit is to provide an LGBT community resource centre – this funding
                             initiative complements that remit. BORC operates out of the Cara-Friend rooms.
                             BORC requires access to extra space, both for storage of records and to
                             accommodate meetings. BORC also requires administrative support.


                             2.2.6    Belfast Butterfly Club (BBC)
                             The BBC operates out of the Cara-Friend rooms. They require access to extra
                             space and potentially could utilise some administrative support.


                             2.2.7    Belfast Pride
                             Belfast Pride also operates out of the Cara-Friend rooms for their meetings, and
                             to a large extent from the homes of volunteers (particularly for storage).

                             Pride requires access to extra space, for storage of assets and records to
                             accommodate meetings. Pride also require a low level of administrative support
                             through-out the year, and a high level around the time of the annual Pride week.

                             Pride also requires some desk and office space for volunteers to work from.


                             2.2.8    Northern Ireland Gay Rights Association (NIGRA)
                             NIGRA operates from the Cara-Friend rooms, and from the homes of volunteers.

                             NIGRA requires access to extra space, for storage of records and to
                             accommodate meetings. They could also potentially utilise administrative support.


                             2.2.9    Quire
                             Quire hold their practice sessions in the Cara-Friend rooms, and encounter
                             difficulty in finding free space in the room-booking calendar.

                             They thus require space to accommodate practice sessions, and to store some
                             equipment.


                             2.2.10   Rainbow Project
                             The Rainbow Project has premises in both Belfast and Derry/Londonderry. They
                             have paid staff in both locations.

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                             The Rainbow Project is unlikely to need access to administrative support or to
                             storage for assets or records. However, they may be able to use meeting space.


                             2.2.11   Lesbian Advocacy Services Initiative (LASI)
                             LASI currently operate most of their service from the home of one of their
                             members. They have received funding for premises, but have unable to secure
                             any suitable accessible premises, and have decided not to compromise on the
                             principle of accessibility.

                             LASI need accessible premises to house their staff and operations, as well as
                             records and assets. They are unlikely to utilise any administrative support, but
                             could probably use meeting space.

                             2.3 Rural Proofing

                             There are a number of new and emerging organisations outside Belfast providing
                             support to LGBT people.

                             Everyone involved with this application agrees with the need to support these
                             groups, and create strong and vibrant LGBT groups across Northern Ireland.
                             Many of the long established groups have provided support to group outside
                             Belfast, but the lack of capacity (which this applications aims to address) has
                             limited the amount of support that can provided.

                             This application includes provision to support groups across Northern Ireland,
                             addressing the specific needs of young groups, and aiming to create strong links
                             across the entire sector.




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                             3       Sectoral Aims and Objectives
                             The package of financial support promised by the Secretary of State has been
                             loosely termed as a “leg up” for the sector. This section attempts to provide a
                             much more precise definition of a step change in the sector to be delivered over
                             the next 18 months (now to the end of financial year 2007/08).
                             Based on the needs outlined in the previous section, and the indications of the
                             potential size of the financial package for the sector, the following sectoral aims
                             and objectives have been identified and defined.

                             3.1 Aims

                             The overall aim of the OFMDFM funding is:

                                    to increase the capacity of the LGBT sector in Northern Ireland in the
                                     short to medium term, leading to long-term sustainability through
                                     mainstreamed statutory funding.

                             Within this overall aim, the following specific aims have been identified:

                                    to identify the needs of organisations in the LGBT sector in Northern
                                     Ireland

                                    to improve the sustainability of the sector through improved access to
                                     funding

                                    to reduce volunteer burn-out

                                    to deliver a higher level of participation in the organisations

                                    to raise the profile of the organisations in the LGBT sector

                                    to work more closely with the Minister for Equality and all other Ministers

                             Detailed outcomes for each of the aims are listed over the next few pages.

                             3.2 Immediate Core Capacity Objectives

                             This set of objectives is about meeting many of the immediate needs of the
                             organisations over the next 18 months. The objectives include physical
                             resources, administrative support and communications strategy.

                             It is expected that at least half of the available money should be spent on these
                             objectives – not that this will include some assets (e.g. furniture) which should
                             last much longer than 18 months.

                             3.3 Capacity Building Objectives

                             It is important to ensure that step change in the sector lasts beyond March 2008.
                             There is thus a need to build the capacity of the sector.

                             This will be achieved by needs analysis and organisational development.




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                             3.4 Detailed Aims and Objectives

                             The following pages include the following information:

                                    Table showing the outcomes of the specific aims

                                    Tables showing actions underlying each of the objectives along with
                                     measures of success and target timeframes.

                             Note that the detailed actions will be reviewed by the Steering Group.

                             Many of the timeframes are expressed relative to receipt of funding from
                             OFMDFM.




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                                                      Specific Aims

                             Specific Aim                                            Outcomes

      To identify the needs of organisations in the LGBT      A completed needs analysis outlining the
      sector in Northern Ireland.                             infrastructural requirements of an LGBT sector
                                                              sufficient to meet the needs of LGBT people in
                                                              Northern Ireland, both in urban and rural locations.
                                                              Needs Analysis positively influences the
                                                              Comprehensive Spending Review.

      To improve the sustainability of the sector, through    Need Analysis report available to support funding
      improved access to funding.                             applications.
                                                              Economic Appraisal for community resource centre in
                                                              Belfast.
                                                              Greater clarity of the roles of organisations (both
                                                              urban and rural), their development plans, and
                                                              resultant required funding.
                                                              Greater success in funding applications.
                                                              An increase in the amount of funding allocated to the
                                                              sector by Government.

      To reduce volunteer burn-out.                           Volunteers no longer have to do all admin tasks, with
                                                              a significant load taken by paid staff.
                                                              Volunteers can focus on service delivery instead of
                                                              admin tasks.
                                                              Members of Management committees can focus on
                                                              organisational development, volunteer recruitment
                                                              and funding.

      To deliver a higher level of participation in           Increased volunteer recruitment and retention.
      organisations in the sector.
                                                              Support for training of volunteers, both for service
                                                              delivery and for management committee duties.

      To raise the profile of the organisations in the LGBT   Improved communication between organisations
      sector..                                                within the sector.
                                                              Increased visibility of organisations to LGBT people
                                                              across Northern Ireland.
                                                              Increased visibility of LGBT organisations to
                                                              government and other bodies.

      To work more closely with the Minister for Equality     Quarterly sectoral meeting with the Minister of
      and all other Ministers.                                Equality and her team.
                                                              Awareness and understanding by the Minister for
                                                              Equality of the needs of the sector.
                                                              Awareness and understanding by all Ministers of the
                                                              needs of the sector.




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                                                                1. Immediate Core Capacity

                             Sectoral Objective                                Actions                                          Measure of success & target

1.1                                                  1.1A
To provide physical facilities to accommodate the    Rent extra space in Cathedral Building to house Admin         Extra rooms rented within 1 month. Any necessary
activities of LGBT organisations                     Officer with 3 other desks and filing, plus shared storage    decoration completed within 2 months.
                                                     space.

                                                     1.1B
                                                     Rent premises in Cathedral Quarter, either ground floor,      Premises rented with 1 month. Any necessary decoration
                                                     or with lift access to accommodate Pride, LASI and multi-     completed within 2 months.
                                                     functional room.

                                                     1.1C
                                                     Purchase furniture – office desks, chairs, filing cabinets,   All assets to be purchased within 1 month of access to
                                                     tables and chairs for multi-functional room.                  newly rented premises.

                                                     1.1D
                                                     Purchase IT Equipment, including PC / laptops, printers
                                                     and networking.

                                                     1.1E
                                                     Source relevant communications including fixed, mobile
                                                     and broadband.

1.2                                                  1.2A
To provide administrative support to organisations   Employ one full-time Admin Officer, to be based in            Officer to be in post within 1 month, to provide assistance
without existing support.                            Cathedral Buildings.                                          with many of the other activities, including purchase and
                                                                                                                   delivery receipt of assets.

                                                     1.2B
                                                     Set up a call-off contract with a recruitment agency for      Contract to be in place within 2 weeks of start of Admin
                                                     extra admin staff.                                            Officer.

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                                                                    1. Immediate Core Capacity

                             Sectoral Objective                                   Actions                                        Measure of success & target

1.3                                                       1.3A
To define and deliver a communications strategy for the   Utilise the Admin resource to identify communications    Calendars of activities maintained on a continuous basis.
sector.                                                   difficulties, and rectify where possible.                All email lists verified for correct and full membership.
                                                                                                                   Assistance available to communicate within sector.

                                                          1.3B
                                                          Redefine the remit of the current CoSO Media sub-group   Organisations retain control over their own publicity, but
                                                          to include co-ordinations of all sector publicity.       with increased co-ordination between organisations.

                                                          1.3C
                                                          Establish contact points for inbound media queries.      Ability of sector to respond to media queries and to field
                                                                                                                   spokepersons for the sector.




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Date: 3rd October 2006                                                                                                                                           IN CONFIDENCE
                                                                                                                                                                    IN CONFIDENCE
                                                                                                                                          LGBT Sector Funding Application to OFMDFM




                                                                          2. Capacity Building

                             Sectoral Objective                                     Actions                                        Measure of success & target

2.1                                                        2.1A
To deliver an analysis of the needs of the organisations   Establish a contract with a recognised NI-based           Needs analysis delivered within 6 months.
working in the LGBT sector, the analysis to look forward   professional services organisation with experience of
over the next 10 years.                                    working with the voluntary sector and with government.



2.2                                                        2.2A
To develop the organisations in the sector, to help        Establish contracts with one or more recognised NI-       Steering group to consider and decide on the timing of
achieve sustainability.                                    based professional services organisations with            this relative to the needs analysis. The delivery to
                                                           experience of voluntary sector organisational             individual organisations will be largely driven by timing
                                                           development.                                              internal to each organisation.
                                                           2.2B
                                                           Identify capacity within the sector which can help        Available skills are communicated to all organisations in
                                                           organisations to develop, as an alternative to external   the sector.
                                                           consultants.




Issued by: Niall Gillespie                                                                                                                                             Page 17 of 23
Issue no: 2.1
Date: 3rd October 2006                                                                                                                                             IN CONFIDENCE
                                                                                                                  IN CONFIDENCE
                                                                                        LGBT Sector Funding Application to OFMDFM




                             4       High-level Budget
                             The following is a high-level budget. Whilst influenced by the indications of the
                             likely size of financial package available to the sector, it has been built as a
                             “bottom-up” budget with the most realistic figures available in the short timeframe.



                             Budget Item                                                                 Cost in £k

                             Needs Analysis – external expenditure.                                               30

                             Organisational Development.                                                          25

                             Public Relations and Public Affairs development.                                     10

                             Full-time Admin Officer for 18 months @ £20k inc NICS.                               30

                             Equivalent of 12 months full-time Admin Officer, to be used for                      20
                             overtime / unsocial hours payments and extra cover (e.g. during
                             Pride).

                             Full-time Development Officer for the sector for 12 months inc NICS                  30

                             Extra rent for Cathedral Buildings, including coverage of rent currently             10
                             paid to Cara-Friend by other organisations, and heat and lighting, for
                             18 months.

                             Rental of premises in Cathedral Quarter for 18 months, including                     20
                             insurance, heat and lighting.

                             IT Equipment, including approx 6 PC /laptops, printer and networking                   5

                             Communications for 18 months, including fixed, mobile and                              3
                             broadband.

                             Furniture (8 desk, chairs and filing cabinets, 6 stacking tables, 15                   7
                             meeting room chairs, 50 folding chairs, projector and screen)

                             Items not explicitly budgeted (office supplies, travel, comestibles                  10

                             Contingency to address identified needs.                                             30

                             Total                                                                               230



                             The budget intentionally holds back some money to be spent in response to
                             needs which are identified as the overall project progresses. These may be
                             identified by the work of the steering group, or by the delivered needs analysis.




Issued by: Niall Gillespie                                                                                          Page 18 of 23
Issue no: 2.1
Date: 3rd October 2006                                                                                           IN CONFIDENCE
                                                                                                                 IN CONFIDENCE
                                                                                       LGBT Sector Funding Application to OFMDFM




                             5       Delivery of the Package of Financial Support
                                                    th
                             At the meeting on the 7 September, OFMDFM were very clear about the need
                             for a lead or host organisation for the package of financial support promised by
                             the Secretary of State – the package should be an integrated package.

                             It is proposed that CoSO should act as this lead organisation. The reasons for
                             this are as follows:

                                    CoSO was formed in 1998 as a Coalition of organisations working in the
                                     LGBT sector.

                                    CoSO is recognised by public sector bodies such as OFMDFM and the
                                     Equality Commission, as well as by organisations such as CAJ and the
                                     Equality Coalition.
                                 
                                                                  th
                                     At a well attended AGM on 6 September, the new Memorandum and
                                     Articles of Association were approved. The objectives and actions
                                     defined in this document fit with the objects defined in the Memorandum
                                     of Association.

                                    An open process of nomination and election to the Management
                                     Committee is underway. All of the known potential candidates are aware
                                     of this current process and of the extra workload that will result.

                                    The first task for the new Committee will be to oversee the completion of
                                     the legal process of incorporation so that CoSO becomes a full registered
                                     Company limited by Guarantee – this process will not take long to finish.

                                    The candidates for the new Committee have experience of financial
                                     management and people management. Some have retired from running
                                     their own business; others work for large companies; some have
                                     connections with Trade Unions.

                             It is proposed that a Steering Group be established to oversee the Project.
                             Membership of the Steering Group would be open to organisations outside CoSO
                             as well as those who are members of CoSO. It is likely that OFMDFM will also
                             appoint a representative to the Steering Group.

                             The Steering Group would set the strategic direction for the overall package of
                             financial support and the sectoral objectives expressed in this document. It is
                             likely that it would meet on a number of occasions to establish the project, and
                             then quarterly afterwards.

                             The Management Committee of CoSO would be responsible for day-to-day
                             running, appointing one of their members to act as line manager for any
                             employed staff, and with delegated decision making authority for any day-to-day
                             issues.

                             The Management Committee will report its activities to the quarterly CoSO
                             Members Forum – this report will include activities conducted under this financial
                             package.




Issued by: Niall Gillespie                                                                                         Page 19 of 23
Issue no: 2.1
Date: 3rd October 2006                                                                                          IN CONFIDENCE
                                                                                                                  IN CONFIDENCE
                                                                                        LGBT Sector Funding Application to OFMDFM




                             6     Conclusion
                             This document has outlined the progeny of this application for the funding
                             package promised by the Secretary of State.

                             An outline of the needs of organisations in the sector lead to stated sectoral aims
                             and objectives, detailed actions, outcomes and success measures, and thence to
                             an outline budget.

                             The final section proposed a mechanism to deliver the financial package to the
                             sector.

                             At this critical time in the development of the sector, we look forward to working
                             with OFMDFM on the mechanism to take forward this important work.




Issued by: Niall Gillespie                                                                                          Page 20 of 23
Issue no: 2.1
Date: 3rd October 2006                                                                                            IN CONFIDENCE
                                                                                                                    IN CONFIDENCE
                                                                                          LGBT Sector Funding Application to OFMDFM




                             7       Appendix A – Volunteer Hours
                             This section provided an outline of the number of hours donated to organisations
                             in the LGBT sector by their volunteers.

                             The nature of volunteering makes it difficult to provide accurate figures. Some
                             activities such as the helplines and drop-ins have defined opening times which
                             can easily be extrapolated to annual hours; other activities such as much of the
                             admin work are completed by volunteers at home – few volunteers keep any
                             record of the time spent.

                             It has not been possible to get estimates for all organisations, but the figures
                             below give an indication of the substantial number of hours contributed by
                             volunteers for no payment,
                             Note that the skill level of volunteers would justify a professional hourly rate.

                             7.1 Cara-Friend

                                         Activity                     No of volunteers                  Hours per annum

                             Gay Helpline                                     12                                       720

                             Cara-Friend Management                           8                                        100
                             Committee

                             Cara-Friend Admin                                2                                        540

                             GLYNI                                            6                                       2080

                             Lesbian Line                                     12                                      1500

                             Total                                                                                    4940



                             7.2 Queer Space

                                         Activity                     No of volunteers                  Hours per annum

                             Web site maintenance                             1                                        208

                             Admin                                            3                                        260

                             Drop-in                                    2 each week                                    520

                             Collective Meetings                        2 each week                                    260

                             Representing QS at other                                                                  272
                             meetings

                             Total                                                                                    1520




Issued by: Niall Gillespie                                                                                            Page 21 of 23
Issue no: 2.1
Date: 3rd October 2006                                                                                            IN CONFIDENCE
                                                                                                         IN CONFIDENCE
                                                                               LGBT Sector Funding Application to OFMDFM




                             7.3 Rainbow Project – Belfast & Derry

                                       Activity             No of volunteers                 Hours per annum

                             Volunteers – 2 hours avg per         58                                       6032
                             week



                             7.4 BORC

                                       Activity             No of volunteers                 Hours per annum

                             Management Committee                  5                                        520




Issued by: Niall Gillespie                                                                                 Page 22 of 23
Issue no: 2.1
Date: 3rd October 2006                                                                                 IN CONFIDENCE
                                                                                                   IN CONFIDENCE
                                                                         LGBT Sector Funding Application to OFMDFM




                             8   Calendarised Budget
                                                                                            Total by
Category                          FY 2006/07         FY 2007/08                             category
                                       Q3      Q4         Q1       Q2     Q3          Q4
Needs Analysis                         15      15                                                   30
Organisational
Development                                      5         5         5      5           5           25
Public Relations                      1.5      2.5       1.5       1.5    1.5         1.5           10
Admin Officer                           5        5         5         5      5           5           30
Sessional Admin                                  4         4         4      4           4           20
Development Officer                                      7.5       7.5    7.5         7.5           30
Rent for Cathedral
Buildings                             2.5      1.5       1.5       1.5    1.5         1.5           10
Rent for new premises                 2.5      3.5       3.5       3.5    3.5         3.5           20
IT Equipment                            5                                                            5
Comms                                 0.5      0.5       0.5       0.5    0.5         0.5            3
Furniture                               3        4                                                   7
Misc Items                              3        3         1        1       1           1           10
Contingency                             5        5         5        5       5           5           30

Total by Q                             43      49       34.5      34.5   34.5        34.5         230
Total by FY                                    92                                     138




Issued by: Niall Gillespie                                                                           Page 23 of 23
Issue no: 2.1
Date: 3rd October 2006                                                                           IN CONFIDENCE

				
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