State of Iowa
Department of Administrative Services
General Services Enterprise, Purchasing
Des Moines, Iowa 50319-0105
Contract may be renewed for three (3) additional one year periods by giving the Vendor written notice
of the extension decision at least ninety (90) days prior to the expiration of the initial term or renewal
Contacts for Group 2:
Glenwood Resource Center
711 South Vine
Glenwood, IA 51534
Judy Henne, FSD – 712-527-4811 extension 2440
Clarinda Treatment Complex
Clarinda, IA 51632
Vacant, FSD – 712-542-2161 extension 6115
Primary Products Fixed Fee is: $1.04 per case, or $0.05 per pound for items sold by the pound.
Secondary Products Fixed Fee is: $1.04 per case, or $0.05 per pound for items sold by the pound.
In an Emergency situation, the State may request an earlier, or an additional, delivery at no additional
Delivery times are set by the above mentioned bid number BD50400S257, Section 3.12. Please note
individual requirements for each facility when entering a secured perimeter. The Vendor shall not
change the delivery schedule for a facility without the written consent of the state facility’s Food
Substitutions and Shortages: Substitutions will not be made without the state facility’s approval. Any
substitutions must be of equal quality or better. Substitutions shall be priced at the same price as the
originally ordered item or less. The facility must be notified of a substitution or shortage by 2:00 PM
the weekday prior to the facility’s scheduled delivery to discuss any substitutions or shortages.
Orders received by 9:00 AM will be processed for next day deliver as long as that day is an agreed
upon designated delivery day for that ordering facility.
1. Over the phone
2. FAX machine
3. Direct order online entry “TRACS”
Any questions in ordering should be directed to:
Mike Kaiser, Prime Vendor Contact Person at 800-711-7715 or
Roxanne Courtney, Customer Service at 800-711-7715 extension 222 or
Gloria Chargin, Customer Service at 800-711-7715 extension 236
Contract Exclusions: items that are excluded from this contract are as follows:
1. Products available through the State of Iowa, Central Distribution Center.
2. Products available through any other State of Iowa contracts.
3. Products available through the USDA or Department of Education Commodity program.
4. Other small amounts of items throughout the contract.
Vendor will be subject to periodic audits.
Monthly Reports shall be provided to each facility and DAS/GSE Food Buyer, Hoover State Office
Building Level A, Des Moines, IA 50319-0105. Reports may be submitted in hard copy.
Food shows will be available to all facilities at Cedar Rapids and Des Moines area with access to all
food show discounts.
This contract may be cancelled by either party with sixty (60) days notice in writing prior to the
effective date of cancellation.
Vendor contact: Mike Kaiser
Primary and Secondary Fixed Fee pricing firm for term of the contract.