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How to Write a Resume - Download as PowerPoint

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Writing an effective resume. Tips and ideas. This presentation will give instructions on the topic of writing a good resume.

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									Writing skills
case study HOW TO WRITE A RESUME

• Writing is a form of communication that has been documented back to early ancient times. • In all business communications it is important to use proper grammar and correct spelling. • How documents are written will reflect or demonstrate a positive or negative image on the writer.

Characteristics of Good Writing
• Completeness: all information needed is provided • Correctness: relevant and precise information • Credibility ‫ :مصداقية‬support your argument • Clarity: reader decides what is vague, confusing, ambiguous • Conciseness ‫ :ايجاز‬get to the point • Consideration: anticipate the reader’s reaction • Vitality ‫ : حيوية‬use the active voice rather than the passive voice

The Writing Process
• Planning:
– Keep objectives in mind and research the topic – Think about the audience – Outlining helps organize thoughts

• Writing:
– Follow your outline, use your handbook – Inspiration is acceptable but must be carefully reviewed – Use the interview approach to supplement the outline who, what, where, when, how)

• Quality control:
– Reread your work – Be critical of your own work

WHAT IS A PARAGRAPH?
• A paragraph usually contains a general idea in one sentence, and 4 - 5 supporting sentences which expand this idea by giving explanation, details and/or examples to support the main idea. Length can vary. On the page, the paragraph is a solid block of writing (like this!)

•

To start a new paragraph, you should leave a whole line and start at the beginning of the line after. You can indent - if handwriting (start about 2 cm from the left), but this is not necessary if you have left a line.

WHY USE PARAGRAPHS?
• Paragraphs are used to separate main ideas. A new paragraph signals to the reader that a new idea is about to be discussed. • The break between paragraphs gives the reader time to take in each idea.

HOW IS A PARAGRAPH STRUCTURED?
• There is no one correct structure. However, a useful structure is: • 1. Topic Sentence This is the first sentence and it expresses the main idea. • 2. Supporting Sentences details that expand your main idea. • 3. Concluding Sentence a rounding off, possibly by summarizing what has been said or drawing a logical conclusion from it.(Note that in a piece of writing which is longer than one paragraph you should leave your conclusion to the very end!)

Writing Good Paragraphs
• Organize the paragraph around a unifying idea • Use words, grammar, and punctuation to create coherence.

• Paragraph should follow a progression ‫تقدم‬of thoughts. • Conclude the paragraph with a summary sentence

Types of Writing
• • • • • • • E-mail Letters and Memos ‫مذكرات‬ Agendas Reports Academic Documents Research (scientific) manuscripts Continuing education papers

Business Documents
• A good business document should always answer the following questions:
– – – – – – What is this document about? Who wrote it? How is it organized? What is it trying to accomplish What supports the conclusion? What problem or opportunity does it address?

The Most Common Problems in Business Documents
•
• • • • • • • •
Long sentences Passive voice Weak verbs Superfluous words Legal and financial terms Numerous defined terms Abstract words Unnecessary details Unreadable design and layout

Letters and Memos
• • • • • Orient the reader Stick to the topic Make points quickly with good news Gradually build up to bad news Provide necessary background for your explanation but avoid excessive details • Put yourself in the readers position when reviewing • Make the document professional looking

Report Writing
• Executive summary:
– highlight the main ideas and recommendations

• Introduction:
– State purpose and scope of report – Give relevant background – Outline the organization and methods of the report

• Body (Facts, analysis, conclusions, recommendations):
– Logical presentation and support of thesis

• Additional material (appendices, supporting material):
– Ensure that the additional material is referenced in the body of the report and properly labeled

CV’s and Resumes

CV? Resume?
• Curriculum Vitae (CV)
– For an academic position – Bullet points of accomplishments – May be in a required format, e.g., Harvard (purple pages)
http://www.hms.harvard.edu/fa/handbook/purplebook/ Scroll down to: XV. Curriculum Vitae and Bibliography Format for all Faculty Part I: General Information Part II: Research, Teaching and Clinical Contributions Part III: Bibliography

• Resume
– – – – For an industry or non-academic position Uses text form Shorter than a CV, more targeted to the position Various formats, depending on “audience”

CV’s
• • • • • • • Write “Curriculum Vitae” at the top #1: most recent or highest level of education Emphasizes scholastic achievement and ability List educational data in chronological‫ ميقاتية‬order Experience supports formal studies Do not include irrelevant material Proofread for any errors!

Resumes
• Emphasizes work experience • Do NOT write “Resume” at the top • After your name and contact info., state “Job Objective” • Education supports work experience • Include related data • “References Upon Request”

COVER LETTERS

Writing cover letters
• These tips are for writing letters throughout the job search process. • Where do you see a fit with the institution? • Highlight your strengths and experience from your CV/resume. • Mention who referred you (ask them first). • Use as a follow-up to interaction at a conference or lecture. • Offer them something irresistible (e.g., fluency in English + another language; volunteering for a month)

Being concise counts
Lengthy version version Concise

You will please find enclosed… Enclosed is… I am in receipt of… I received… In reply, I wish to state… In reply, … I wish to assure you that… Please know that… I will take steps to… I will…

Beginning a cover letter
• I am submitting my credentials for your consideration… • Avoid overuse of “I” when starting a sentence. • Alternatives:
– This letter is being submitted… – This is to express my interest in…

Examples of phrases in cover letters
• To keep myself updated, … • This year I successfully completed … • I took part in a research study … under the direction of… • As a member of an international team … • I will continue to participate in educational activities that will update my skills…

Effective writing (1 of 3)
• Research the position! Who is the decision-maker? Read his/her publications. What are his/her needs? Write to that person and reflect that knowledge. • Mention their needs and how you can meet those needs.

Effective writing (2 of 3)
• Avoid seeming pretentious. • Be specific but brief about your accomplishments.

Effective writing (3 of 3)
• Avoid overused clichés; instead be descriptive and positive. • Pay attention to detail. • Get someone to proofread your letter.

Ending a cover letter
• Thus, I feel I am well-qualified… • At this time, I would request that you consider my candidacy for a position. • Enclosed please find my credentials for your consideration. • I look forward to hearing from you. • If you should have any questions, please give me a call at …

Sample Cover Letter (1 of 3)
• • • • Top right-hand corner “Re:” line Get the name of the decision-maker. “This is to express my interest in… I am seeking a position that utilizes my...” • List your strengths and in what setting you have used them. Give examples of how you have been successful. Give numbers.

Sample Cover Letter (2 of 3)
• Give a second example of strengths used • How has your life prepared you for this position? Give examples! “Thus, I believe my skills would be an asset to ….”

Sample Cover Letter (3 of 3)
CONCLUSION: • EITHER: At this time, I would request that you consider my candidacy for the position of X. If you have further questions, feel free to call me on my cell (#) or at home (#) or e-mail me at Y. • OR: I will give you a call in about a week, on DATE, to speak with you about the possibility of an interview. • Sincerely, (NAME)

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