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					    PECSF Regional Deposits
         & ServiceBC
A new way to get cash donations
        from the Regions
                   to PECSF …
Why are we doing this?
 In areas/regions with no Coast Capital Savings Credit Unions,
  PECSF volunteers have struggled to manage cash donations
  and money raised through fundraisers and gaming events.

 Volunteers have found ingenious ways to get $ to Victoria:

      Talking banks into giving them free money orders
      Writing personal cheques in exchange for the money raised
      Bundling the cash & cheques into double wrapped envelopes and
       mailing/couriering them to Victoria

 Each of these ways put the money and the volunteers at risk!
The solution!
 Service BC has stepped in to help PECSF set up a method for
  money collection at your local Service BC office.
      Step 1: Fill out some forms
      Step 2: Take the cash & cheques to Service BC
      Step 3: Service BC does the rest! They will process the deposit.

 At the end of the campaign Service BC will provide a cheque to
  PECSF in Victoria for the amount of ALL the deposits made
  during the campaign.
Here’s how it will work:
 Go to: http://www.communityfund.gov.bc.ca/formsPECSF.htm
   Here you will find the: Regional Deposit and Register Form with
       ServiceBC
 Once you open this document you will find all the forms you will
  need for the deposit process.
      Transaction Register
      Location - Region #s Listing
      Deposit Form
 These forms are found in the tabs along the bottom left of the excel
  workbook.
Transaction Register:
   Once again, go to: http://www.communityfund.gov.bc.ca/formsPECSF.htm
       Here you will find the Regional Deposit and Register Form with
        ServiceBC

   It is a good idea to start filling this out as soon as the donations are
    collected and events finish.

   If you have lots of forms, then consider doing 1 deposit a month.

   If you only have a few, then consider doing 1 deposit at the end of the
    campaign.
Transaction Register (cont’d):
   Once you have collected the donations & event monies:

       Step 1: Fill out the Transaction Register
        (see next slide & it’s notes)

       Step 2: Save the .xls for your files

       Step 3: print out a copy to accompany the pledge/ fundraiser/
        gaming forms that you will send to Victoria after making the deposit
31-Oct-10




                    The
            Transaction Register
                   Form!
Deposit Form:
   Once you have filled out the Transactions Register tab:

       Step 1: Click on the Deposit Form tab and fill out this form.
        (see next slide & it’s notes)

       Step 2: Save the .xls for your files


       Step 3: print out 2 copies -
           1 to accompany the deposit made at Service BC
           1 to accompany the pledge/ fundraiser/ gaming forms that you will
            send to Victoria after making the deposit
    The         2010-09-31   103109AD

Deposit Form!
Receipt from ServiceBC:
   Once you have filled out the Deposit Form tab:

       Step 1: Save the .xls for your files


       Step 2: Take the $ and Deposit Form to Service BC to make deposit


       Step 3: Service BC will give you a Receipt to accompany the
        pledge/fundraiser/gaming forms that you will send to Victoria after
        making the deposit.

           The Receipt should add up to the totals on your Deposit Form and
            look like this …
OCT 31, 2010




                    The
                   Receipt
               from ServiceBC!
What you send to PECSF:
 Once you have completed the deposit at Service BC, be sure
  to keep copies of the following for your files:
      the pecsf deposit form and register.xls Excel document
      the receipt from Service BC

 Send the following in one bundle to PECSF in Victoria:
      the Receipt from Service BC
      the Deposit Form
      the Transaction Register
      the pledge/fundraiser/gaming forms
       (as listed on the Transaction Register)
                                                          And . . .
You’re done!
AWESOME!!
Good Luck with your Campaign!

 If you have any questions about Deposits made at
 Service BC, contact:

          Anne Davis, Financial Officer
          ph: 250 387 4658
          email: Anne.Davis@gov.bc.ca

				
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