Mutual Water Company Agreement - DOC by gqm11330

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									                                                                      APPROVED
                        DONNER SUMMIT PUBLIC UTILITY DISTRICT
                    P.O. BOX 610 – SODA SPRINGS – CALIFORNIA – 95728
                        TELEPHONE (530) 426-3456 – FAX (530) 426-3460
                                 E-mail: tskjelstad@dspud.com


                Minutes of the Special Meeting of the Board of Directors
                                Held: February 26, 2008


STAFF PRESENT:             Tom Skjelstad, General Manager; Jim King, Chief Plant Operator;
                           Julie Bartolini, Office Manager; Deleane Mehler, Administrative
                           Assistant
OTHERS PRESENT:            Geoffrey O. Evers, General Counsel, attending by telephone from
                           641 Fulton Ave, Suite 130 Sacramento California, 95825; Mike
                           Livak, Royal Gorge LLC

  1.    Call to Order

        The Special Meeting of February 26, 2008 of the Donner Summit Public Utility
        District Board of Directors was called to order at 6:10 pm, by President Cathy Preis,
        at the Boardroom located at 53823 Sherrit Lane, Soda Springs California. Deleane
        Mehler is taking notes as Recording Secretary.

  2.    Roll Call

        Cathy Preis, President                 - Present
        Rachel Tolmachoff, Vice President      - Absent
        Bob Sherwood, Secretary                - Present
        Phil Gamick, Director                  - Present
        Vacancy                                - One

  3.    Clear the Agenda- It was decided to move item 7.A.6. to the end of the meeting.

  4.    Public Participation-None

  6.    Consent Calendar:
        All items listed under the Consent Calendar are considered to be routine and will be
        approved by one motion. There will be no separate discussion of these items unless
        a member of the Board requests an item to be removed from the Consent Calendar
        for a separate action. Any items removed will be considered after the motion to
        approve the Consent Calendar.

       A.    Cash Disbursements – General, Month of January 2007 --$55,789.17
       B.    Cash Disbursements – Payroll, Month of January 2007 --$51,933.44
       C.    Financial Statements thru December 31, 2007
       D.    Regular Meeting Minutes – January 15, 2008
       E.    Regular Meeting Minutes – February 19, 2008
Donner Summit Public Utility District
Minutes –Special Meeting February 26, 2008
Page 2




        Motion:     Accept The Consent Calendar As Read
        By:         Bob Sherwood
        Second:     Phil Gamick
        Vote:       3 Ayes, 0 Noes, 1 Absent, 0 Abstain, 1 Vacancy
        Motion Carries

7.    Department Reports

        A.      Administration: Tom Skjelstad, General Manager
                1.   Deferred Compensation Plan Amendment- loans to participant’s
                     amendment to plan document -Reported

                Motion:     Amend Deferred Compensation Plan
                By:         Bob Sherwood
                Second:     Phil Gamick
                Vote:       3 Ayes, 0 Noes, 1 Absent, 0 Abstain, 1 Vacancy
                Motion Carries

                2.      Big Bend Mutual Water Company – consideration of Service
                        Agreement between DSPUD and Big Bend Mutual Water Company.
                        Direction to staff to pursue the option of a service agreement with Big
                        Bend Mutual Water Company.

                3.      Replacement of District Front End Loader- consideration of loader
                        replacement alternatives. Tom Skjelstad reported that the District loader
                        broke down in early February. Staff was directed to research
                        replacement options and report back with recommendation for a new
                        loader purchase at the March board meeting.

                4.      Grant Funds Request for a Donner Summit Region Water Study-
                        information on possible grant funding for a Donner Summit area wide
                        water study-Reported.

                5.      Resolution 2008-02 of the Donner Summit Public Utilities District
                        Approving the Application for Grant Funds for a Donner Summit
                        Region Water Project Study.

                        Motion: Adopt Resolution 2008-02 of the Donner Summit Public
                        Utilities District Approving the Application for Grant Funds for a
                        Donner Summit Region Water Project Study.

                        By:           Bob Sherwood
                        Second:       Phil Gamick
                        Roll Call Vote
                        Cathy Preis         -     Aye
Donner Summit Public Utility District
Minutes –Special Meeting February 26, 2008
Page 3
                        Bob Sherwood         -    Aye
                        Phil Gamick          -    Aye

                        Rachel Tolmachoff -       Absent
                        Vacancy           -       One
                        Motion Carries

                6.      District Staffing thru June 30, 2008- recommendation for staffing levels
                        thru the end of the fiscal year 2007/08. Moved to the end of the
                        meeting.

                7.      Vacancy on the Board of Directors - Discussion ensued and it was
                        decided to hold a special Board Meeting February 29, 2008 to appoint a
                        Board Member.

        B.      Sewer and Water Department – Jim King, Chief Plant Operator

                1.     Waste Water Flow Data – for January-Reported.
                2.     Fresh Water Flow Data – for January-Reported.
                3.     Operations and Maintenance Summary – activities during the month of
                        January-Reported.

        C.      Safety Committee Meeting Minutes
                1.    Administrative and Operations Department Safety Committee – January
                      meeting-Reported.

9.      President’s Report
        A.    Presentation of California Water Environment Association, Sierra Section,
              2007 Awards- Plant of the Year, Plant Safety of the Year, Chief Operator
              of the Year, and Operator of the Year-Reported. The Board of Directors
              commended the staff and thanked them for their service.

        B.      Proposed Fire Suppression Assessment within the Service Area of the
                Truckee Fire Protection District and The Levy and Collection of
                Assessments Commencing in Fiscal Year 2008/2009- Truckee Fire’s
                proposed fire assessment.       Donner Summit PUD received 3 ballots
                representing 3 parcels owned by Donner Summit PUD - Discussion.

        Motion:     Vote "No" and Oppose the Proposed Fire Assessment
        By:         Bob Sherwood
        Second:     Phil Gamick
        Vote:       3 Ayes, 0 Noes, 1 Absent, 0 Abstain, 1 Vacancy
        Motion Carries

10.     Committee Reports:
        A.  None

11.     Public Participation: None
Donner Summit Public Utility District
Minutes –Special Meeting February 26, 2008
Page 4

12.     Correspondence: None

13.     CLOSED SESSION: None

14.     Informational In accordance with Government Code Section 54954.2(a), Directors
        may make brief announcements or brief reports on their own activities (concerning the
        District). They may ask questions for clarification, make a referral to staff or take
        action to have staff place a matter of business on a future agenda-None.

7.      A.6. District Staffing thru June 30, 2008- recommendation for staffing levels
        through the end of the fiscal year 2007/08. There was lengthy discussion and staff
        was directed to provide the Board a salary survey for the administrative assistant
        position at the March Board Meeting.

        Motion:     Extend the 40-Hour per Week Operator in Training Position through
                    June 30, 2008
        By:         Phil Gamick
        Second:     Bob Sherwood
        Vote:       3 Ayes, 0 Noes, 1 Absent, 0 Abstain, 1 Vacancy
        Motion Carries

15.     Adjournment

        Motion:     To Adjourn at 7:55 p.m.
        By:         Bob Sherwood
        Second:     Phil Gamick
        Vote:       3 Ayes, 0 Noes, 1 Absent, 0 Abstain, 1 Vacancy
        Motion Carries

Schedule of Upcoming Meetings

                Regular Meeting -            March 18, 2008
                Regular Meeting -            April 15, 2008
                Regular Meeting -            May 20, 2008

The wordings of these minutes are as read from the notes taken by the recording secretary.

Respectfully submitted,



Deleane Mehler
Recording Secretary

								
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