GOVERNMENT OF JHARKHAND DRINKING WATER & SANITATION DEPARTMENT Provision for Installation of F&L Pump Water Tank Bill of Quantity for the work : over exsiting T/well with requisite spares, Polythene water storage tank, stand post with platform JHARKHAND GOVERNMENT OF and connection of T/well with overhead water storage tank DEPARTMENT DRINKING WATER & SANITATION& stand post to facilitate W/S to targetted schools & Aanganwari centres through Tap under different divisions of Gumla Circle for the year 2011-12 . D.W. & S. Div., Gumla (Group No-NFLG-I1) Cost of B.O.Q. : Rs. 5000.00 Estimated Cost : Rs. 2457000.00 Earnest Money : Rs. 49500.00 Time of completion : Three Months Tender Date : : 26.04.2011 Vide Money Receipt No. : ________________ Date ___________ of D.W. & S. Div. ________________________ Signature & Seal of issuing Officer Schedule-A BOQ for the work-Provision for Installation of F&L Pump Water Tank over exsiting T/well with requisite spares, Polythene water storage tank, stand post with platform and connection of T/well with overhead water storage tank & stand post to facilitate W/S to targetted schools & Aanganwari centres (ratio2:1) through Tap under different divisions of Gumla Circle for the year 2011-12 Name of Division- Group No.NFLG-II D.W.&S. Div. Gumla Nos. of Unit-200 Estimated Cost – 2457000.00 Cost of B.O.Q-5000.00 Earnest Money -49500.00 Time of completion –Three Months S.N. Particulars Qty. Unit Rate Amount 1 2 3 4 5 6 1. Supplying, fitting and fixing force and lift pump spare parts over exsiting T/well such as Water tank, Rubber gasket, S.S Rod 3mt. Long and Modified third plate etc. all complete job as per relevant and standard IS specification and direction of E/I. 1 Nos 1965.00 1965.00 2. Providing all labour for fitting and fixing of F&L pump water tank & Spares including taking out of the requisite parts of existing hand pump and carting of surplus materials to store with all tools and plants required for the job all complete as per direction of E/I . 1 Nos Each 100.00 100.00 3. Earth work in excavation for laying of different type and size of pipe with disposal of excavated earth with initial Lead & Lift as per standard Specification & direction of E/I. 1.875m3. P/M3 33.00 61.87 4. Supplying fitting & fixing 40 mm dia GI pipe with red lead and yarn with Socket & Cutting Pipe to size and threading ends as required, etc all complete as per standard 1.8m P/M 262.00 471.60 specification and direction of E/I. 5. Supplying and laying GI pipe/U.P.V.C. pipe (sechedule-80) in trenches/wall/ceilling with socket and screw joints and cutting pipe to size and threading ends where necessary, etc all complete as per standard specification and direction of E/I.(for rising & delivery) (i) in trench 20mm dia U.P.V.C. pipe 15m P/mtr 53.51 802.65 (ii) In wall 20mm dia U.P.V.C. pipe 5mtr. P/mtr. 64.90 324.50 (iii) For Delivery 15 mm dia 6mtr P/mtr 50.31 301.86 U.P.V.C. pipe (iv) For Stand post 15 mm dia GI 2 mtr P/mtr 95.15 190.30 pipe 6 Supplying and fitting GI fittings of Approved make all Complete as per standard specification and direction of E/I. (a) 40 mm dia union Socket 1no Each 149.16 149.16 (b) 40mm dia Nipple 2nos Each 74.36 148.72 (c) 40mmX40mmX25mm dia Tee 1no Each 113.96 113.96 (d) 40mm dia Bend 1no Each 88.66 88.66 (e) 40 mm dia Socket 1no Each 72.16 72.16 (f) 40 mm dia Elbow 2 nos Each 94.16 188.32 (g) 25 mm dia Nipple 1 no Each 51.84 51.84 (h) 40mmX20mm dia (R.S.) 1 no Each 76.56 76.56 (i) 20 mm dia Elbow 3 nos Each 52.94 158.82 (j) 20 mm dia union Socket 1 no Each 85.94 85.94 (K) 20 mm dia Nipple 1no Each 36.36 36.36 (l) 15 mm dia Nipple(m) 15 mm dia Elbow 2nos Each 27.28 54.56 4nos Each 27.28 109.12 (n) 15 mm dia Socket 1no Each 25.08 25.08 7 Supplying, fitting & fixing 25 mm dia I.S.I mark Gun metal Fullway valve of approved quality with all complete job. ( wt Not less then 500gms) 1no Each 362.04 362.04 8 Providing & fixing 20mm dia Non return valve (vertical) of approved quality as per standerd specification and direction E/I (wt not less than 250gms) 1no Each 235.46 235.46 9 Supplying all materials labour, tools & equipment for fitting and fixing 500lit capacity polythene water storage tank(P.V.C) I.S.I marked on the roof of the nearby building by placing over suitably errected Brick masonary platform. 1no Each 3174.00 3174.00 10 Earth work in back filling the trenches after laying of pipe with earth removed during excavation within initial lead and 1.50M3 P/M3 27.50 41.25 lift as per direction of E/I. 11 Providing 150 mm wide brick drain in Cement mortar (1:6) with av-150 mm clear depth & 125 mm appron including cost of earth work involved with 75 mm cement concrete (1:4:6) overone brick 75 A flat soling in proper grade and slope at the base, the drain duly plastered in cement mortar (1:3) with punning over exposed surface all complete as per standard specification & direction E/I. 3mtr P/m 290.53 871.59 12 Supplying material and construction of single mounted R.C.C (1:2:4) standpost as per approved design, drawing & specification including Supplying brass bib cock of appd make and wt not less than 350 Gm & proper embedding of GI pipe including suppling fitting & fixing Elbows, Nipple socket as required all complete job as per standard specification & direction of E/I. 1no Each 986.81 986.81 13 Supplying of all material labour and equipment for construction of platform 1mX1m size with 100 mm P.C.C (1:2:4)over 75 mm B/F soling over 75 mm sand filling including E/W in excavation and 125mm wide &150mm deep apron of Brick work (1:6) and cement plaster (1:6) with neat cement punning over exposed surface etc. all complete as per standard spcification & direction of E/I. 1no Each 915.00 915.00 Total = Rs. 12163.69 Add. Labour Cess 1%. 121.63 Total Rs. 12285.32 Say Rs. 12285.00 Cost of one unit------12,285.00 Hence 200 units Rs. 2457000.00 Schedule “B” & “C” - NIL Superintending Engineer D.W. & S. Gumla Circle, Gumla GOVERNMENT OF JHARKHAND DRINKING WATER & SANITATION DEPARTMENT GENERAL NOTES TO TENDERERS (To be kept in Technical Bid envelope after going through clause carefully & duly signed & stamped on each page by the tenderer) This tender pertains to supplying all labours and materials for connection of T/W (F & L pump unit) with over head storage tank & stand post to facilitate water supply to targeted School & Aanganbari Center (ratio 2:1). The day, time and venue for receipt together with other terms and conditions which are mentioned in „Notice Inviting Tender‟ is enclosed here along with Annexures –(I & II). The tenderers are advised to go through the following instructions (clause 1 to 32) carefully and participate in this tender accordingly, after proper understanding of the instructions. The quoted rate must be firm and fixed. 1.0 Tenders will be received in two separate envelops as explained below. Failure in compliance of following instructions will make the tender liable for rejection. (i) Envelope I : This envelope will contain only Earnest Money, attested photocopy of Registration Certificate as contractor of D. W. & S. Department Jharkhand, ,attested photocopy of PAN card, attested photocopy of Balance Sheet of last financial year of the firm/contractor duly audited by C.A., attested photocopy of current sales tax clearance certificate, attested photocopy of labour license, attested photocopy of character certificate, along with this N.I.T. & Annexures ( II). No other papers like forwarding letter or else should be kept in this envelope. This envelope should be subscribed on the top as “Technical Bid” and on the left side address of the tenderer and group number. All certificates must be signed by the tenderer and duly stamped. All enclosures should be serially numbered along with duly filled check list the Performa of which is enclosed with B.O.Q. Nothing should be written on those papers except as asked for in prescribed format. (ii) Envelope II : This envelope will only contain the attached schedule „A‟ and offer schedule (Annexure – I) in which rates should be filled up both in figure and words on the space provided for it and duly signed and stamped by the tenderer. No other paper like forwarding letter, etc. should be kept in this envelope and nothing except as asked for, should be written on tender papers. This envelope 1 should be superscribed on the top as “Rate Bid” and on the left side address of the tenderer and group number. Each of the envelopes must be properly sealed. The Rate Bid will be opened only after ascertaining that the Papers contained in envelope marked “Technical Bid” as per instruction given in 1(i) above and fulfill the prerequisite qualification. 1.1. Past Experience : Details similar type of work executed during previous years to be attached in technical bid in the following format if any: Format - 1 Sl. Year Name of work with work order reference and Value of Organization for which No. brief description work work was executed 1 2 3 4 5 Note: Attach attested photocopies of Work Order & Satisfactory Completion Report/ Certificate duly attested by Executive Engineer of concerned Division/concerned organization. 1.3 Technical Manpower Details of Technical manpower to be used by the tenderer to be attached in technical Bid in the following format. Format - 2 Sl. No. Name Designation Technical Qualification Remarks & Experience 1 2 3 4 5 2. Scope of work : This tender comprises of supplying all labour, equipment, tools and materials for connecting spot source to storage tank to facilitate water supply through tap in school & aanganbari in the concerned D. W. & S. Division in the State of Jharkhand. Intending tenderers must have adequate experience in work of drilled tube wells. Clauses contained in the notes to tenderers will form a part of the contract beside the usual clauses contained in the printed contract form and N.I.T. 3. Agreement : Clauses contained in General Notes to Tenderers will form a part of the contract / agreement besides the usual clause contained in the printed contract form F2 and N.I.T. 4. Other Eligibility Criteria & Conditions : The tenderer must have a valid registration under Drinking Water & Sanitation Department Jharkhand. Priority will be given to those tenderers who have the experience of Drilled T/well construction. 5. Non Allotment of Work to Defaulter Tenderer : The defaulter tenderer who have not completed their work of last year after timely issue of site and materials and put under the list of defaulter contractor, are not entitled to participate in the tender and their tender will be out rightly rejected. 6. Declaration by Tenderer : The tenderer has to furnish a self-declaration certificate on the footage of information as desired in Format – 1 & 2 as given in clause 1.2 & 1.3 that “All the allotted and executed work details of tube wells have been truly mentioned there and nothing is wrong, if any information mentioned by me is found fake, the department may put me in Black Listed Contractor & legal action may be started for this and I will myself be responsible for all this.” 7. Site of work : Site of work is in remote village and hilly areas in the concerned D. W. & S. Division. Tenderers if desire to take work may inspect site of the work, and ascertain accessibility and availability of labour etc. before quoting their rates. The rates quoted by the tenderers shall be valid for six months and once approved and agreement executed it will be valid up to the period of completion of work and no extra claim shall be entertained. 8. Quantities : Quantities given in schedule “A” are approximate and are for the guidance of the tenderers for quoting their rates. At selected sites if there are found some or any item (such as F&L unit, tank etc) Already exiting with independent identity, these are to be executed as per need of the site to fulfill the purpose of connection to get water supply as of other cases. Payments for work done shall be made on the basis of the actual measurement of the work done. The contractor will in no case do work more than quantity given in schedule “A” without written permission or authorization of the competent authorities empowered to allow extra works. For any extra work other than defined in Schedule “A” no claim in any form will be entertained unless prior written permission granted by the competent authority to do that work. To achieve the purpose of requisite water supply, necessary alteration/modification can be entertain with the permission of component authorities. For guidance depictive model layout/drawing may be referred 9. Time : The contractor will have to complete the work in all respect within the stipulated time. 10. Power to reject or accept the tender : The lowest tender will not necessarily be accepted. Competent authority reserves the right to accept or reject any or all the tenders received. No explanations/ reasons can be asked by the tenderers for the cause of the rejection or acceptance of any or all the tenders. Right of distribution of work between / among the tenderers is reserved in the hand of competent authority. 7 11. Earnest money & Security Money : The successful contractor after getting work will have to deposit 5% (five percent) security money including earnest money and have to enter into agreement with concerned Executive Engineers. Earnest money deposited by the successful tenderers may be forfeited in case the contractor declines or fails to deposits the sum 5% including the earnest money on the approved tendered amount as security money and to sign the agreement within 7(seven) days from the date of issue of the award of work by the competent authority. A further deduction of 5% (five) percent shall be made from all bills as security money which will be refunded after six months of satisfactory completion of work and payment of final bills whichever is earlier. On receipt of written application the earnest money of the unsuccessful tenderers shall be refunded to them by the competent authorities in due course 12. Pledging of Earnest Money : It should be noted by the tenderers that prescribed documents relating to the Earnest money such as 3 years/ 5 years Time Deposit Pass Book, 7 Years N.S.C. 2nd issue/6 years N.S.C. (6th 7th & 8th issue) / Company and Firm can also deposit earnest money in shape of Bank Guarantee from schedule bank validity of which must be for one year, to be submitted with the tender should be pledged in the name of Executive Engineer, D.W. & S. of concerned division. Blank pledging form attached with the tender will not be accepted. Earnest money deposited in other works in this office or in other offices of the department will not be accepted as Earnest Money unless released and attached with the tender duly pledged afresh. 13. Rates : Tenderers are requested to quote their rates both in words and figures in blank space provided in the offer schedule (Annexure I) along with schedule „A‟. It should be noted by the tenderers that rate quoted more than 10% (ten percent) above and more than 10% (ten percent) below of the estimated cost, rates shall not be accepted and such tenders shall be out rightly rejected. The tenderers having more experience in construction of drilled T/W will be given preference in allotment of work. 14. Income Tax : It should be noted by the tenderers that Income Tax 2.27% (Two pt. Two Seven) will be deducted from each bill including final bill as per relevant circular of Income Tax Department. 15. Experience : The tenderer with good experience in drilling work on “Turn Key” basis shall be given preference 16. Carriage : It should be noted by the tenderers that rates for different items of work mentioned in Schedule “A” are inclusive of carriage, taxes and royalty, cess, etc. Therefore no extra payment whatsoever will be made to the contractor in respect of taxes, royalty and cess in any shape or carriage of materials used in the execution of work mentioned in Schedule „A‟. 17. Setting out of work : The Engineer-in-charge of the work/ his authorized representative shall give the site/ location of work. Any discrepancy which shall come to notice shall be rectified by the Contractor. Any errors found on the side of contractor before expiry of six months after completion of work should be rectified by the contractor at his own cost and failing which the rectification cost will be deducted from security money of the contractor. If at any time, the errors in location are detected that shall be rectified by the contractor at his own cost. 18. Materials : Materials should conform to relevant I.S. specification and procurement of materials must be done as per applicability of resolution no.- 2138, Ranchi dated 15.10.07 of Industry Department Gov. of Jharkhand. The contractor after obtained permission from the Executive Engineer will stock the materials at the departmental store for physical verification by the departmental officers. The contractor will use the materials only after such verification is found satisfactory. No extra cost for stacking, carriage or storage will be paid to the contractor. The contractor shall be responsible for the safe keeping of the materials stored. In case the officer has any doubt regarding the quality of any or all the materials in part or full he shall reserve the right to get such materials tested separately in some recognized laboratory at contractors cost. For this purpose sample will be taken by the Engineer-in-charge in presence of the contractor or his authorized representative and shall be signed jointly. Till the time the test result is obtained such materials shall be kept separately in the store & not used in work. In case the test report is found unsatisfactory, the contractor shall have to remove and replace such materials at his own risk and cost and shall be responsible for the delay in work on this account, for which no extension of time will be allowed. The materials related to the work must be used after 100% 3rd party inspection as per applicability at manufacture end by inspecting agency/ authority of DGSD/BIS/crown/SGS and must ensure that the same materials be transported to the departmental store for inspection at consignee end. The materials brought to the site in one time should not be less than 50% of the total requirement and must be checked 100% at consignee end by departmental officers prior to use of materials in concerned work. S.E. will ensure random, inspection of the materials. It will be the responsibility of agency to carry out work with the same materials inspected at manufacturer end and consignee end. 19. Accommodation : The contractor will provide at their own cost proper huts and drinking water and other admissible facilities for the labours employed on the job. All other essential facilities admissible to labour force as per act/law will have to be provided by the contractor at his own cost. 20. Address : The tenderers shall have to furnish their full permanent and local address in the Tender papers. The contractors are required to sign each page of the tender document before submitting their tenders. 21. Clarification of any doubt : If the tenderers have any doubt or any confusion about any clause / point of the tender document, he shall have to get it clarified by the Superintending Engineer, D. W. & S. Circle / concerned Executive Engineer before submitting their tender. 22. Insurance : The contractor will have to insure the labourers employed for the execution of the work at his own cost. If any accident occurs at the site of work during the execution of work, the contractor will have to pay the compensation for the damage as admissible under relevant Act/Law. 23. Extra Work : The contractor shall not carry out extra work without written order of the E/I in the site order book. The contractor will have to maintain a site order book duly page marked & signed by the E/I in which necessary instructions regarding execution of work will be given to the contractor by the E/I or any other inspecting officer of the department. The site order book will be the property of the department and will remain with the Junior Engineer in charge of the work. The contractor will have to make available all facilities for inspection work to the inspecting officer of the department. The contractor must return the site order book to the department along with the final bill. 24. Wages : The contractor will have to ensure for payment to the labours engaged in the execution of work and it should be strictly in conformation to the minimum wage act approved by the Govt. 25. Site Clearance : The contractor will keep the site neat and clean even during the execution of the work. After the completion of work the contractor will remove all debris etc. and hand over a neat and clean site to the department. 26. Misconduct : If any of the contractor‟s agent, sub-agent, consultant or employee is found guilty of misconduct as pointed out by the E/I, such persons will be removed from the site. Any person so removed shall not be reemployed in the work except with the prior permission in writing of the E/I or higher competent authority. 27. Inspection & Testing : The contractor shall provide all facilities, instrument, materials and labour for testing/ inspecting the work and shall provide the site engineer all assistance necessary to conduct the test/ inspection for which no extra payment will be made. 28. Miscellaneous : The contractor shall have to make arrangements at their own cost for the following:- a) Facilities for moving bulky materials b) Releasing & transporting materials required to be returned. c) Keeping in custody all the materials required to be returned till they are finally taken over by department in writing. d) Repairing any damage caused in the process of execution of work. 29. Measurement and Payment : Measurement will be taken by the E/I or his authorized subordinate of the concerned DW&SD at site jointly with the contractor or his authorized representative. All such record shall be signed by the contractor or his authorized representative in the measurement book as a “token of acceptance”. Every effort will be made to make running payment after completion of 20 units in all respect. But for delayed payment due to any reason beyond the control of the Deptt., no interest and claim will be entertained. 30. Sales tax /Vat : Sale tax/Vat as levied by the Government shall be deducted from the Bill of Contractor. 31. Dispute : In case of any dispute arising out of this work, decision of the concerned Superintending Engineer, D. W. & S. Circle shall be final & binding to both parties. 32. The contractor shall furnish the following information at the time of handing over the sites to the department. a. Name of Agency. b. Location of bore well indicating name of block, Panchayat, Village, Thana no., Name of near by person/institution. c. Date of commencement and completion. d. Static water level. e. Discharge of the bore well in liters per hours. f. Rising & delivery pipes detail g. Storage tank details h. Distance between sport source and storage tank i. Connection with existing system (if any)/stand post Superintending Engineer D. W. & S. Gumla Circle, Gumla OFFER SCHEDULE Annexure – I TO BE FILLED IN BY THE TENDERER (To be kept in Rate Bid envelope) TENDERES MUST QUOTE THEIR RATES AS PER DIRECTION GIVEN BELOW 1. I/we am/are ready to execute the work on (in figure) % (in words percent) BELOW the department rates for each item of work as furnished by the department in this tender document. 2. I/we am/are ready to execute the work on department rates for each item of work as furnished by the department in this tender document. 3. I/we am/are ready to execute the work on (in figure) % (in words percent) ABOVE the department rates for each item of work as furnished by the department in this tender document. NOTE: i) Strike our which are not applicable. ii) Rates quoted on percent basis ‘above’ or ‘below’ must be written in figures and words both where the space is provided, failing of which the tender may be rejected. FULL NAME OF TENDERER (IN BLOCK LETTER) FULL PERMANENT ADDRESS FULL LOCAL ADDRESS Superintending Engineer D.W.& S. Gumla Circle, Gumla. Annexure – II PRESCRIBED PROFORMA OF CHECK LIST OF TECHNICAL BID 1. Name of the Tenderer : 2. Tenderer‟s DW&SD, Jharkhand Registration No. and : Date (Attested photocopy of original Registration to be enclosed) 3. Amount & shape of Earnest Money enclosed : 4. Current and up to date Sales tax clearance certificate. : (Attested photocopy of such certificate duly signed & stamped by the tenderer to be enclosed) 5. Experience certificate of work as per clause 1.2 & 1.3 : of general notes to tenderers 6. Photocopy of the Balance Sheet of last three financial : years of the Firm / Contractor duly audited by C.A. 7. Past performance of DT/GPT work (Certificate must be : verified by concerned Executive Engineer) 8. Financial soundness : 9. Last year Income-tax/PAN Card/Current Sales Tax : Clearance Certificate/Labour License/Character Certificate (Photocopies duly signed & stamped by the tenderer to be enclosed) NOTE: I. Attestation must be done by a Gazetted officer. II. No foreign papers other than this page & as asked for in binding documents should be kept in Technical Bid envelope. III. Nothing extra should be written on this page except as asked for. Superintending Engineer D.W.& S. Gumla Circle, Gumla.