Orientation by VISAKH


									          Orientation to the MATERIAL and EXAM DISTRIBTUION Web Site

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see if your Internet Explorer has JavaScript enabled:

Enable Internet Explorer 6.x

            1. From the browser's Tools menu select "Internet Options..."
            2. Select the Security tab.
            3. Pick the "Internet zone" icon.
            4. Push the "Custom Level..." button.
            5. Scroll down the Settings list to the Scripting item. (You may need to double-click on icons to
               expand lists.
            6. Under the "Active scripting" item, choose the Enable radio button.
            7. Push OK and Yes to confirm and close the Security Settings dialog box, then OK again to
               close the Internet Options dialog box.
            8. Refresh the current page.

1. Go to http://www.clt.odu.edu/mdf/ and logon.

                                                                                   Use your CLT user name
                                                                                   & pass word

                                                                                   New users click here or if
                                                                                   you have forgotten your

Upon logon you will be in Step 1.
The sections of this step are presented in the order they appear when viewing the entire web page.
                      This bar will indicate the steps in the process and
                      highlight your current step. You can use the blue
                      navigation buttons at the top of the page.

    My Items
A list of all exams
and materials you
have scheduled for                                                          Confirmation of entry and link to continue to add items.

                                                                                                   Note column headings

                                                                              Modification of entry possible at this point, i.e
                                                                              change exam time.

        The next section will explain how to build this table.

                                                                                 1. Course information – first visit use
                                                                                 Create a new course. Subsequent visits use
                                                                                 “Select Existing Course”

                                                                                 2. General Information ;
                                                                                 Auto fills your name
                                                                                 Select Exam or Material

                                                                                 Title of item: i.e. Chapter exam
                                                                                 Description ( optional) i.e. chapters 1-5

                                                                                 If not teaching in Gornto select your

        Continue to next page
                                                                                                      3. Exam Information
                                                                                                                                                                   13:00 = 1:00 pm
                                                                                                      date of the exam                                             14:00 = 2:00 pm
                                                                                                                                                                   15:00 = 3:00 pm
                                                                                                      start and stop time – NOTE- 24hr time                        16:00 = 4:00 pm
                                                                                                                                                                   17:00 = 5:00 pm
                                                                                                      The scheduled time is less than one                          18:00 = 6:00 pm
                                                                                                      hour and an error message will appear                        19:00 = 7:00 pm
                                                                                                      when “add exam” is selected                                  20:00 = 8:00 pm
                                                                                                                                                                   21:00 = 9:00 pm
                                                                                                      Proctor yes / no – default is NO

                                                                                                      Answer next 3 questions.

                                                 Click here to add to “My items”

                                                                                                         An error message will
----------------------------------------------------------------------------------------------------------------------------- ----------------------------------
                                                                                                         appear if trying to schedule
                                                                                                         and exam less than 4 days
                                                                                                         before the current date.

When you click Add Exam to the Schedule the following appears…..

                          You must click confirm to complete the scheduling of exams and materials distribution.
                          This action will take you to the next step

++++ You may stop at this point and continue with the next steps at a later date if you do not need a
materials distribution form.+++++++
STEP 2 : Create Distribution List

                            Select course from pull down menu.


                                                                              Enter number of students at each
                                                                              Hint: Use roster from the web
                                                                              report menu section of LEO

                                                                     Remember to count the video
                                                                     streaming students that are not
                                                                     affiliated with a site. Harry will
                                                                     send the exam to proctor.

                                                                                          Click save. You can modify the list in step 2
     STEP 3 Submit Exams/Materials

                                     Four ( 4 ) business days before the
                                     exam return to the web site, logon
                                     and go to step 3 .
                                     ( Note: the program will not let you
                                     send an exam if you miss the 4 day
                                     window. You will need to contact
                                     Harry Boucicaut in TELTECHNET
                                     Materials, hboucica@odu.edu

                                     Click select and you will go to the
                                     exam instruction section.

                                     Select type of exam and type of
                                     Opscan or Blue Book

                                             In step one the question “teach part of class”
                                             was answered yes. In this section indicate
                                             the time you will teach. Be careful not to
                                             overlap exam and teach time. If either
                                             situation has changed – contact Edith Fields
                                             at efields@odu.edu

Specify exam conditions. Proctors
must have clear directions about
exam conditions.

                                       You can attach the exam. It
                                       will be converted to PDF
                                       when you click “CONTINUE”
                                 Final phase of Step 3
                                 You should:
                                         Review the 2 documents for accuracy.
                                         Modify the distribution list if necessary.
                                         Check the exam for accuracy of lay out, i.e. pages
                                            or sentences not cut off.


                                                        Exam will be emailed to you as a back up
                                                        to the save.

                                                        Decide if you are going to email it to the
                                                        sites. Yes or No
                                                        A list of sites and people who are
                                                        authorized to receive the email appears (
                                                        current list will be updated.)

                                                        TELETECHNET Materials will get a copy.

                                                        Final step- click send email. Cancel will
                                                        close the web page and the action will be

Step 4 Manage Your Submissions

                                                                                                     This page is a
                                                                                                     summary items
                                                                                                     entered into this

                                                                                                     You can open the
                                                                                                     distribution page and
                                                                                                     update it as
                                                                                                     enrollments change.

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