Flow Chart for Accounting and Finance Official Source Record Disposition 1. ABS issues Notification to Dispose of Official Source Records. 2. Department identifies official source records that meet the respective disposition dates. 3. Department completes the Disposition Log and contacts the ABS Policies and Procedures manager to arrange a site visit. 4. ABS Policies and Procedures Manager visits the department to review the Disposition Log, conduct random tests, and authorize records for disposition. 5. Department makes arrangements for the disposition of the authorized official source records. 6. Department initials and dates the last column on page 2 of the Distribution Log, thereby indicating that disposition of the official source records has been completed, and returns it to the ABS Policies and Procedures Manager. 7. ABS Policies and Procedures Manager, (using the information provided by the department on page 2 of the Disposition Log), fills out the Colorado State Archives Certificate of Records Disposal form and submits it to the State Archivist.
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