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					    ‘How To Guides’ to Student Records System (SRS)                      Process Exam Results for Courses




                  ‘How To’ Guide to SRS
      Process Exam Results for Courses
    The ‘How To’ Guides are a series of user-friendly documents designed to help users of the Student
    Records System (SRS) to carry out everyday activities. They are intended to help carry out common
    tasks quickly, with hints and tips where possible.


Summary
    Schools should enter their own exam results in to the system. Ensure your entries are correct before
    committing the student’s exam results, mark any errors and additions against the printed Report before
    being signed off by Head of School and External Examiner. Then pass to the Registry Services.
    This screen refers to the overall CAS mark to be allocated to a student and does not refer solely to the
    exam component mark.
    Note: It is strongly recommended that you commit every 20 or so entries to guarantee there is no loss
           of data.


Objectives
           How to Process Exam Results for Courses.


Process Exam Results for a Course
    Select Maintenance Screens, Departmental, Process Exam Results for Courses.
        a) Click in the text box beneath number 1. Enter a course code or % and part of it followed by a
            % wildcard e.g. %1001% will find all 1st year courses for all disciplines. Click in the yellow
            box to receive a list of courses. Click on the course required and click on the OK button.




          b) Click in the Enter the Date of Assessment field and enter the date of assessment e.g. 15-MAY-
             03, 15- JAN-2004, etc.
          c) Click on the Enter Results button.




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‘How To Guides’ to Student Records System (SRS)                      Process Exam Results for Courses


    d) A list of students in alphabetical order and their Student ID numbers will be displayed. Under
       the CAS Mark column enter the exam results for the students.




    e) Click on the Commit button to save the provisional results in the database. The status bar will
       display ‘Transaction Complete: n records applied and saved’.
Note: Remember to commit every 20 or so entries to ensure there is no loss of data. Once you have
       committed your exam results you will not be able to change them.
    f) When you click commit Acrobat-reader opens with a report. Print out this Results list for the
       Examiners Meeting, mark on any errors or changes agreed at the meeting. Head of School and
       External Examiner should sign the printout before sending it to Registry Services for changes.
Note: If you have committed several times you will have to print out a complete list using Reports,
       Departmental Reports Print copy of Exam Results for Programmes. Any students missing or
       errors found on the list should be written at the bottom of the printed list before signing by
       Head of School and External Examiner. Registry will then process any amended hand-written
       results into the Student Record. Any changes are double checked by another member of
       Registry staff.
       Results are not visible to anyone until confirmed by Registry staff. Confirmed results will
       become available to staff on the student record immediately and to students via portals the next
       day. Registry Services confirms results after any changes on the Signed Results lists have been
       made.
    g) Click on the Exit button to return to the Main Menu.




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