Presented by: NMSC
• Define Manpower Management
• What is Total Force Manpower
• Delineate Manpower Personnel Flow Process
• Define Managers Responsibilities
• Define Manpower Requirements
• Define Manpower Authorizations
• Define End Strength and Compensation
• Demonstrate Manpower & Personnel Systems
What is Manpower
• It is the methodical process of determining,
validating and using manpower requirements
as a basis for
– budget decisions,
– determining manpower authorization priorities
based on available funding and personnel
– and the ability to link all these factors.
The Manpower Process
Identify the Mission,
Program Billet (BSO 18)
Personnel Assets Feedback
to the Fleet Recruiting
Total Force Manpower
Enlisted Manpower Civilian
Contractor Billets Comptroller
Manpower vs. Personnel
BA “READINESS GAP”
& AUTHORIZED FAIR SHARE
MFT of CURRENT
SMD/SQMD EDVR/ODCR EDVR/ODCR MUSTER
Manpower Requirements Policy
SQMD/SMDFMD/SHMD Final Approval
Reserve Recall Demand Signal
– Approves SQMDs, SMDs, and
– Manages End-strength for the
– Single manpower resource
– Provides funds to DHP which
are fenced off (can only be
changed in the POM)
– Packet management.
– TFMMS Design manager.
– Manpower subject matter
• Budget Submission Office (BSO)
– The major commanders or bureaus that are authorized manpower
resources directly by CNO for the accomplishment of the assigned
• Sub-Claimant SMC
– A command or activity
immediately subordinate to
the manpower claimant.
– In BUMED they are the
– Manage their AMD.
– Initiate manpower changes
due to changes in Mission,
function and tasking.
Naval Hospital on Capital Hill 1866-1906
• Community Manager
– A manager for an Officer/Enlisted designator/rating.
– Responsible for the health and welfare of that segment.
– Fulfill the needs of the navy by matching the best officer/enlisted
individual to a valid outstanding authorization.
• Manning Control
– Through EPMAC Provide
centralized management of
MCA information system
requirements as the MCA
Central Design Activity (CDA).
– Controls manning priorities.
Individual Account (IA)
• Military personnel who are not considered
force structure manpower and consists of two
– Transients, Patients, Prisoners, and Holdees
– Students, trainees, cadets and midshipmen
*These are not reflected on your AMD
Manpower requirements provide the
Navy a dynamic system for planning,
programming, and budgeting total
force manpower resources to
support the operating forces and the
shore establishment under
peacetime and wartime conditions.
Basis of Manpower
• Manpower requirements shall be based on
directed mission, function, and tasks (MFTs)
and/or Required Operational
Capability/Projected Operational Environment
(ROC/POE) and reflected on the Activity
Manpower Document (AMD).
• Shall be base of fulfilling the approved Navy
mission and shall be based on directed
Missions, Functions, and Tasks (MFTs)
• All requirements are to be reflected on the
AMD per OPNAVINST 1000.16K, it is
recommended that your AMD be verified
• Manpower requirements shall reflect the
minimum quantity and quality of manpower
required for peacetime and wartime to
effectively and efficiently accomplish the
• Workload shall be determined using industrial
engineering or other justifiable techniques
which yield accurate manpower requirements.
This is where the Navy Medicine Manpower
Analyst Team (NM MAT) is involved at Navy
Medicine Support Command (NMSC).
-The approved Navy standard workweeks are the
key element used in the calculating manpower
-Workload shall be determined using
industrial engineering or other justifiable
techniques which yield accurate manpower
• Manpower Claimants shall identify manpower
requirements as civilian unless justified as
• Manpower Claimants shall rely on contractors
to resource any new function not identified as
military essential if it meets criteria in
• All civilian and contractor manpower requirements shall be
reflected on the AMD at a minimum as Full-Time Equivalents
Note: FTE equals 1 manpower work year.
• If you have two part time Nurses for one billet, do they equal
• Contactor billets are on the AMD same as the civilian, the only
thing that is different is there are zero’s put on the
authorization line for pay grade and occupational series.
• The term manpower requirements authorization
describes a manpower requirement supported by
approved funding and end strength. Authorizations
are the basis for the planning and distribution of
military personnel inventory. Authorizations are a
reflection of BSO input & represent estimates for use
in planning and programming through Total Force
Manpower Management System
Unfunded and funded
After a Resource Sponsor has funded and
authorized 90% of the requirements, the the
Activity Manpower Document (AMD) is assembled.
The AMD reflects both funded and un-funded
requirements for a single Unit Identification Code
(UIC). This is a billet.
-A billet is an aggregation of three components:
•Requirement, which is generated/validated by NAVMAC
•Authorization, which is provided by Resource Sponsor
•End Strength, which is approved by Congress
When we speak of MANPOWER, we speak of PLACES OR
SPACES, NOT PEOPLE.
• Requirement: a validated need to accomplish a mission,
function and task. A statement of work that needs to be
A requirement can be funded or unfunded. An unfunded
requirement may not have flavor i.e., it may not be Active
Duty, Full Time Support or Selected Reserves. Once a
requirement is funded it becomes an authorization.
A requirement should be as generic as possible i.e., a
Petty Officer and 1000 Series Designator requirement.
Billet: an unfunded or funded requirement (an
authorization), that has been defined by pay grade,
designator, rate, NOBC, NEC, Occ Series, ect..
Authorization: when funding is applied to a qualitized
End Strength: the number of spaces which can be filled in
a given fiscal year, as authorized by Congress. A “ceiling
number” or a “floor number” issued in the Authorization
Requirements: Validated Navy needs
Billet: Requirement plus quality (Desig, Rate,
Officer, Enlisted, or Occ Series)
Authorizations: Funded portion of requirement
End Strength: Total allowance of paid places
approved by Congress Requirement + End Strength
When aggregated to various Navy Levels form
the basis for:
• personnel and strength planning
• and personnel distribution
• Basic Rules:
– A manpower authorization cannot exist without a
valid manpower requirement documented in
– Active duty military personnel authorizations
changes impacting distribution shall reflect an
effective begin date on or after the projected
requisition take-up month, unless otherwise
directed by the respective MCA.
• Basic rules continued:
– New manpower authorizations shall be
established for a minimum time duration of a
normal tour of duty for that activity.
– Manpower requirements shall be authorized with
the same manpower Quality unless authorization
compensation is not available or directed by CNO
• Basic Rules Continued:
– E-3 or below non-designated striker manpower
shall not be coded as SELRES.
– Civilian, contractor, and other (I.e., labor of
opportunity) manpower authorizations are not
required to be reflected on an activity’s AMD.
• Requirement • Authorization
– Minimum Skill IAW mission, – Must be supported by
function and tasking resourcing
– May stand alone – May not stand alone
– Used to support the POM – Indicates the manpower for
process the requirement (primary or
– Is not eliminated unless a alternate)
change in mission, function or – If resources are removed, the
task authorization is removed.
• A requirement may be
– By either a Primary or
– Manpower types are
Officer, Enlisted or
Total Force Manpower
• Military Personnel (Active Duty and Reserves)
• Civilian Personnel (Civil Service and
• Borrowed Labor (Not under UIC)
• Individual Account (IAs)
The Dog of Manpower
• Manpower balancing is
the matching of active
duty and reserve
authorizations to end
• Manpower claimants shall
quantitative and qualitative
revising the designator, pay
grade, rate, or rating of
existing active duty
• Unqualitized Officer End-strength is
considered O-3 and below.
• Unqualitized Enlisted End-strength is
considered E-7 and below.
• OPA • EPA
– Officer Programmed – Enlisted Programmed
– Provides the projected – Provides the projected
officer authorizations for enlisted authorizations
the out years. for the out years.
– Used for community – Used for community
• Planning, Programming, and Budgeting
– Decisions made as a part of PPBS result in the
programming and reprogramming of manpower.
– Programming manpower includes adding or deleting end-
– Reprogramming manpower includes transferring end-
strength from one LOA to another.
Future Years Defense
– The number of officer
and enlisted, active and
reserves resources by
– Allocated down to the
LOA for resourcing the
like amount of
TFMMS: Total Force Manpower Management
TMMCA: TFMMS Micro Management Change
DCPDS: Defense Civilian Personnel Data System
DMHRSi: Defense Medical Health Reporting
AMPPS: Activity Manpower Personnel
Total Force Manpower
• Provides users of manpower information with
effective automatic data processing support
for manpower planning and programming
functions. In addition, TFMMS supplies
information to other civilian and military
personnel accounting and distribution systems
to assist them in their total force management
functions. TFMMS Manpower Management
Approach is the tracking and displaying of
Navy manpower requirements through the
use of unique Billet Identification Numbers
TFMMS Micro Management
– What is it?
• Querying tool
• Software package/Microsoft Access
• Install on any PC
– What does it do?
• Allows unclassified access to classified data warehouse (TFMMS)
• Extracts data from TFMMS
• AMD information
– Specific activity or entire claimant
• Simpler data Manipulation
– GUI-Microsoft Access
Defense Civilian Personnel
• A single human resources information system that will
support civilian personnel operations in the
Department of Defense (DoD).
• Use by all DOD agencies to support civilian personnel
in the DOD.
Defense Medical Health
Reporting System internet
• A tool that matches your AMD.
Each persons is assigned to an Billet
with an ORG code. It captures
workload from the activities. Is used
to View where personnel are placed.
Personnel Processing System
• Use to process
• Web Based
• Web Address:
Management and Borrowed
• Why do you need to track civilian billets on your AMD?
The AMD is official manning document for your activity, it
shows the commands Total Force.
• You got Part Time civilians sharing a position, How do you
annotate this on your AMD?
Put it in parenthesize as (Sharing).
• Do you account for borrowed labor on your AMD?
No, they are not from your UIC, they are borrowed from
• Military manpower authorizations, when
aggregated to various Navy levels, form the
basis for personnel and strength planning,
recruiting, training, promotion, and personnel
Total Force Manpower
Navy Total Force maintains the mission to attract,
recruit, develop, assign and retain the right people to
meet the demands of the Navy and the Joint Force.
While today these roles focus on the military
workforce, Navy Total Force sets a horizon for the
integration of career management of the civilian
• Enlisted Distribution Verification Report (EDVR)
• Defense Civilian Personnel Data System (DCPDS)
• Officer Distribution Control Report (ODCR)
• Defense Medical Health Reporting System internet (DMHRSi)
• Individual Account (IA)
• Ship Manpower Document (SMD)
• Shore Manpower Requirement Determination (SMRD)
• Fleet Manpower Document (FMD)
• Navy Manning Plan (NMP)
• Program Objective Memorandum (POM)
AMD – Activity Manpower Document Single authorative
source of manpower requirements and authorizations
for a naval activity.
OPINS - Officer Personnel Information Navy System -The
officer personnel data system updated by PSD input.
NES - Navy Enlisted System - The enlisted personnel data
system updated by PSD input.
PEP - Personnel Exchange Program - The swapping of
U.S. Navy personnel for foreign military personnel.
• ADDU - Additional Duty - Where a requirement in
one activity has a relationship to another activity.
When authorized, only count once.
• Peace Time Requirement - A requirement that is
only justified for peace time only.
• War Time Requirement - A requirement that is only
justified for war time only.
• MOB - Mobilization - Indicates a requirement is
needed at war time with a MOB begin date and
MOB end date.