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VA Submission Instruction
VA Submission Instructions
Every section in this book must be completed, including the checklist, before this package can be submitted. There are several sections to this book
and they are as follows:
1. VA Submission Checklist
2. VA Submission Summary
3. Current Piece Price Quote
4. VA Proposal Piece Price Quote
5. VA Variance Piece Price Quote
6. VA Tooling Quote ( If applicable)
If this package is not completed in its entirety, the package will be rejected by your Buyer upon submission. It is important that you assure your group
thoroughly reviews this package before submission. The more detailed your submission the quicker your submission can make its way through the
process.
VA Submission Summary
The VA Submission summary must be discreet for each part number. The summary sheet can not combine several part numbers and/or
programs.
You need to thoroughly describe your idea. It is suggested that you do NOT try to describe your idea in the box provided on the summary page.
Instead, provide a separate document that accurately and clearly defines your VA idea such as marked prints, separate drawings, etc.
Instructions for Request for Quotation Form
Use the following information as a guide for the RFQ for production materials and for tool & dies.
For RFQ Parts:
Use appropriate fields below (A through UUU)
Suppliers are requested to provide as much information as possible in order to enable an accurate
comparison among quotations. Not all fields are expected for every quote. Buyer and supplier
discretion is to be used in order to obtain the most relevant information on a case by case basis.
A. Indicate here if an original request for quotation
B. Indicate here if a variance quote to the original request for quotation
C. Indicate in this area 1) Business Unit (e.g.Ford) 2) Model Year 3) Program Name
D. Indicate supplier name
E. Indicate revision level
F. Indicate part number
G. Indicate part name
H. Indicate PCR number
I. Indicate PPAP lead time in weeks
J. Indicate production lead time in weeks
K. Indicate raw material being used (By name)
L. Indicate material specification
M. Indicate material source
N. Indicate unit of measure
O. Indicate unit cost (For unit of measure)
P. Indicate width of material (Where applicable)
Q. Indicate progression (Where applicable)
R. Indicate minimum gage (Where applicable)
S. Indicate maximum gage (Where applicable)
T. Indicate gross weight of material
U. Indicate weight loss (of material) during manufacturing process
V. Calculate net weight = (gross weight (T) - weight loss (U) )
W. Indicate scrap value
X. Calculate material cost = (gross weight (T) x cost of material (O)) - (weight loss (U) x scrap (W)
value)
Y. Indicate all purchased part numbers/external services
Z. Indicate description of purchased parts
AA. Indicate supplier name for all purchased parts/external sources
BB. Indicate quantity used per part or assembly
CC. Indicate cost per part
DD. Calculate total cost = (quantity (BB) x cost per part (CC))
EE. Indicate each internal component process
FF. Indicate tool description
GG. Indicate number of cavities or stations
HH. Indicate press tonnage
II. Indicate cycle time
JJ. Indicate parts/hour
KK. Indicate minutes/hour (efficiency)
cfa53569-1329-439e-9bf5-87855c14ffb8.xls
VA Submission Instruction
LL. Indicate number of direct laborers
MM. Indicate labor rate/hour
NN. Calculate labor cost/part = (labor rate/hr (MM) / parts/hour (JJ)
OO. Indicate burden cost/hour
PP. Calculate burden cost/piece (burden cost/hour (OO) / parts/hour (JJ)
QQ. Calculate total cost/hour = (labor rate/hour (MM) + burden cost/hour (OO)
RR. Calculate processing cost (labor cost/part (NN) + burden cost/piece (PP)
SS. Indicate subassembly part number
TT. Indicate process description
UU. Indicate parts/minute
VV. Indicate parts/hour
WW. Indicate labor/hour
XX. Indicate labor cost/assembly
YY. Indicate fixed burden cost/assembly
ZZ. Indicate variable burden cost/assembly
AAA. Calculate total assembly cost = (Labor cost/assembly (XX) + fixed
burden/assembly (YY) + variable burden/assembly (ZZ)
BBB. Indicate final assembly part number
CCC. Indicate process description
DDD. Indicate parts/minute
EEE. Indicate parts/hour
FFF. Indicate labor/hour
GGG. Indicate labor cost/assembly
HHH. Indicate fixed burden cost/assembly
III. Indicate variable burden cost/assembly
JJJ. Calculate total assembly cost = (labor cost/assembly (XX) + fixed
burden/assembly (YY) + variable burden/assembly (ZZ)
KKK. Indicate packaging/dunnage description
LLL. Indicate whether returnable or expendable packaging
MMM. Indicate packaging type
NNN. Indicate dimensions of package
OOO. Indicate container cost
PPP. Indicate parts/container
QQQ. Calculate packaging cost/piece (container cost (PPP) / parts/container (QQQ) )
RRR. Indicate SG&A
SSS. Indicate profit
TTT. Indicate freight (FOB origin/Freight collect)
UUU. Calculate total cost
REQUEST FOR QUOTATION SUPPLEMENTAL INFORMATION
1) All costs associated with component PPAP submission are the responsibility of the supplier.
2) The supplier must quote tool capacity based on a 16-hour day, five days per week or other eighty hours per week equivalent.
Suppliers must be capable of absorbing weekly variations in schedule of plus or minus 20 percent. Any deviations must be clearly stated in your quotation.
3) Paulstra requires suppliers to maintain, refurbish and replace as required, all tooling for the life of the part.
4) Quote appropriate Inco-terms for the region. State conditions for duty paid or unpaid if applicable. You must clearly note from which country part(s)
are shipped.
NOTE: Clearly state currency for the transaction.
5) Paulstra requires 1.67 Ppk minimum (short term) process capability and 1.33 Cpk minimum (long term) process performance on special characteristics.
All characteristics must conform 100% to specification for the life of the part/material.
6) Unless otherwise directed in the Request for Quotation package, Paulstra owns all tooling used to produce purchased parts and the supplier
must properly identify and tag all Paulstra tooling.
7) A bimonthly tooling status report/Gantt chart is required. The supplier is expected to identify roadblocks and to recommend strategies to overcome
any problems that could effect PPAP submission commitments.
8) Suppliers awarded new business become liable for service part coverage that can last up to ten years past the last date of OEM production.
The supplier must maintain and properly store all production tools, equipment and gages for required service period. The supplier must receive buyer
authorization before disposing of any tooling.
9) Engineering changes required for prototype, pilot and start of regular production can occur. Suppliers must ensure that engineering changes
are incorporated without jeopardizing cost or timing and then only when authorized by the buyer.
10) Warranty recovery per terms and conditions of the purchase order or as negotiated in the terms and conditions of the long term contract.
11) Once a supplier has successfully completed all the requirements of our source selection process, a pre-production meeting is held with the
successful supplier. The purpose of this meeting is to develop a common understanding between our companies regarding the total requirements for this
program.
cfa53569-1329-439e-9bf5-87855c14ffb8.xls
VA Submission Instruction
TOOL & DIE INFORMATION SHEET DIRECTIONS
AA. Currency
BB. Unit of Measure
A. Identify operation number
B. Identify tooling description
C. Identify parts / stroke (Where required)
D. Identify parts / hour
E. Identify required tonnage of press (Where required)
F. Identify design cost / hour
G. Identify total hours attributable to design
H. Identify fabrication cost / hour
I. Identify total hours
J. Identify material type
K. Identify material cost
L. Identify total cost / tool
M. Identify subtotal for tooling
N. Identify gage cost
O. Subtotal tooling (M) + gage cost (N) = Total tooling cost
P. List design source
Q. List fabrication source
R. List tool capacity
S. List tool lead time
T. List gage source
U. List type of gage
V. Estimated tool life
cfa53569-1329-439e-9bf5-87855c14ffb8.xls
VA Submission Checklist
VA SUBMISSION CHECKLIST
Checklist Description Date Completed Name of Person That Completed Form E-mail Address Telephone Number
VA Submission Summary
Current Piece Price Quote
VA Proposal Piece Price Quote
VA Variance Piece Price Quote
VA Tooling Quote
Drawings
Samples
cfa53569-1329-439e-9bf5-87855c14ffb8.xls
VA Submission Summary
Supplier Cost Savings Proposal
ITS#
Issue Tracking System
Supplier Information - Supplier to send form to appropriate Buyer
Supplier Name: Supplier ID #: Date
Contact Person:
Phone #: Fax #:
Email:
Proposal Information: to be filled out by the Supplier
Program: Part Number:
Piece Price Analysis Part Description:
Paulstra Component Part No. Summary of Proposal (attach drawings / marked prints as necessary):
$ 1.00 Current Cost
$ 0.90 Proposed Cost
$ 0.10 Proposed Savings
200,000 Annual Usage
$ 20,000 Total Estimated Annual Savings
Estimated Timing to Implementation
Supplier Implementation Costs
$ 1,000.00 Testing
$ 1,500.00 Tooling Cost OEM / Paulstra Specification(s) / Tolerances Effected:
$ - Investment
$ - Obsolesence
$ 2,500.00 Supplier Implementation Investment
$ 17,500 Projected Annual Savings (= Total Estimated Annual Savings - Supplier Implementation Investment)
does not include any Paulstra / Customer Implementation Costs
For Paulstra Use Only
(Distribution)
Customer (Check all that apply) Parts Affected: Purchasing Director
DCX Tier 1
G.M. Paulstra P/Ns (end item) : Buyer
Ford
BMW VA Team Leader
Program Manager
Customer P/N (s):
Product Engineer
Paulstra Implementation Costs
Industrialization
$ 1,700.00 Testing
$ 1,500.00 Tooling Cost Plants Affected
$ - Investment
$ 2,575.00 Obsolesence
$ 5,775.00 Paulstra Implementation Investment
$ 11,725 Total Projected Annual Savings (= Total Estimated Annual Savings - Supplier Implementation Investment)
2.5 Projected Remaining Life of the Program (Years rounded to nearest quarter)
$ 29,313 Total Projected Savings for life of program (= Total Projected Annual Savings * Projected Remaining Life)
Comments / Notes:
cfa53569-1329-439e-9bf5-87855c14ffb8.xls / VA Submission Summary
VA Submission Summary
Supplier Cost Savings Proposal
ITS#
Issue Tracking System
Risk Assessment Evaluation:
Green: Minimal amount of technical, commercial, or timing risk to the supplier / Paulstra / or customer. Minimal management support required for
success.
Yellow: Moderate amount of technical, commercial, or timing risk to the supplier / Paulstra / or customer. Detailed plan required with management
support required for success. Proceed with caution.
Red: High degree of technical, commercial, or timing risk to the supplier / Paulstra / or customer. No plan exists to ensure success. Do not proceed
unless mandated by Paulstra management.
Assessment (R/Y/G): G
Comments:
Disposition: Eligible Declined (Complete Section Below)
Reasons for decline of proposal:
Preliminary Implementation Plan (to be filled out by Paulstra)
Is there a material change required? Yes No
If so, please explain what type of Material Certification testing will be required?
Is OEM Approval Required? Yes No
Timing (In Weeks)
Are Process / Manufacturing / Capability Studies Required? Yes No
If yes, please describe extent of trials and testing required.
Timing (In Weeks)
Other Validation Testing / Pre-Implementation activity required? Yes No
(ie. Build-out of existing parts and/or material, wait for new components, tool changes etc.)
Timing (In Weeks)
Samples / Mock-Ups Needed: Yes No Qty: Date:
Sample Trial Run Required: Yes No Qty: Date:
Assembly Plant Review: Yes No Qty: Date:
Print Changes Required Yes No
Service Impact: RFQ #:
Implementation Date: ECR #:
cfa53569-1329-439e-9bf5-87855c14ffb8.xls / VA Submission Summary
Current Piece Price Quote
Current Piece Price Information Sheet
Request for quotation - Supplier to fill out Section 1 only (A)
Variance quote - Supplier to fill out Section 1 and 2 (B)
Business Unit: Model Year: Program Name: (C)
Supplier Name: (D)
Rev. Level (E):
Part Number (F):
Part Name (G):
Engineering Change# (H):
Part Lead Time ( I ):
Production Lead Time in weeks (J): CURRENCY
Unit of
Mat'l Spec Mat'l Source Measure Width Progression Min. Gage Max. Gage Gross Weight Weight Loss Net Weight Scrap Value Material Cost
Raw Mat'l (K) (L) (M) (N) Unit Cost (O) (P) (Q) (R) (S) (T) (U) (V) (W) (X)
Total
Cost Total
Pur. Parts/ Ext. Services Supplier Name Quantity Part Cost Country of Cost
(Y) Description (Z) (AA) (BB) (CC) (DD) Freight Cost Origin (DD)
Total
Tool #Cavities/ Cycle Burden Cost/
Internal Component Processing Description Stations Press Time Part/Hr Min/Hr # Direct Labor Rt/Hr Labor Burden Piece Total Cost/Hr Cost
(EE) (FF) (GG) Tonnage (HH) (II) (JJ) (KK) Laborers (LL) (MM) Cost/Part (NN) Cost/Hr (OO) (PP) (QQ) (RR)
Total
Process Parts/ Labor Fixed Cost Variable Total Sub
Description Min Parts/Hr Rate/Hr Labor Cost/ Burden/ Burden Assembly Cost
Sub Assembly (SS) (TT) (UU) (VV) (WW) Assembly (XX) Assembly (YY) Cost/Asy (ZZ) (AAA)
Total
Fixed Cost Variable
Process Parts/ Labor Labor Cost/ Burden/ Burden Assembly
Description Min Parts/Hr Rate/Hr. Assembly Assembly Cost/Asy Cost
Final Assembly (BBB) (CCC) (DDD) (EEE) (FFF) (GGG) (HHH) (III) (JJJ)
Total
Packaging Parts/ Packaging
Packaging/ Dunnage Type Dimensions Container Cost Container Cost/Pc
(KKK) Ret/Exp (LLL) (MMM) (NNN) (OOO) (PPP) (QQQ)
Total
SG&A (RRR) - Indicate Percentage & Cost %
Profit (SSS) - Indicate Percentage & Cost %
Inco-Terms (TTT) %
Total (UUU) %
Page 7
VA Proposal Piece Price
Value Analysis Information Sheet
Request for quotation - Supplier to fill out Section 1 only (A)
Variance quote - Supplier to fill out Section 1 and 2 (B)
Business Unit: Model Year: Program Name: (C)
Supplier Name: (D)
Rev. Level (E):
Part Number (F):
Part Name (G):
Engineering Change# (H):
Part Lead Time ( I ):
Production Lead Time in weeks (J): CURRENCY
Unit of
Mat'l Spec Mat'l Source Measure Width Progression Min. Gage Max. Gage Gross Weight Weight Loss Net Weight Scrap Value Material Cost
Raw Mat'l (K) (L) (M) (N) Unit Cost (O) (P) (Q) (R) (S) (T) (U) (V) (W) (X)
Total
Cost Total
Pur. Parts/ Ext. Services Supplier Name Quantity Part Cost Country of Cost
(Y) Description (Z) (AA) (BB) (CC) (DD) Freight Cost Origin (DD)
Total
Tool #Cavities/ Cycle Burden Cost/
Internal Component Processing Description Stations Press Time Part/Hr Min/Hr # Direct Labor Rt/Hr Labor Burden Piece Total Cost/Hr Cost
(EE) (FF) (GG) Tonnage (HH) (II) (JJ) (KK) Laborers (LL) (MM) Cost/Part (NN) Cost/Hr (OO) (PP) (QQ) (RR)
Total
Process Parts/ Labor Fixed Cost Variable Total Sub
Description Min Parts/Hr Rate/Hr Labor Cost/ Burden/ Burden Assembly Cost
Sub Assembly (SS) (TT) (UU) (VV) (WW) Assembly (XX) Assembly (YY) Cost/Asy (ZZ) (AAA)
Total
Fixed Cost Variable
Process Parts/ Labor Labor Cost/ Burden/ Burden Assembly
Description Min Parts/Hr Rate/Hr. Assembly Assembly Cost/Asy Cost
Final Assembly (BBB) (CCC) (DDD) (EEE) (FFF) (GGG) (HHH) (III) (JJJ)
Total
Packaging Parts/ Packaging
Packaging/ Dunnage Type Dimensions Container Cost Container Cost/Pc
(KKK) Ret/Exp (LLL) (MMM) (NNN) (OOO) (PPP) (QQQ)
Total
SG&A (RRR) - Indicate Percentage & Cost %
Profit (SSS) - Indicate Percentage & Cost %
Inco-Terms (TTT) %
Total (UUU) %
Page 8
VA Piece Price Variance
Value Analysis Variance Information Sheet
Request for quotation - Supplier to fill out Section 1 only (A)
Variance quote - Supplier to fill out Section 1 and 2 (B)
Business Unit: Model Year: Program Name: (C)
Supplier Name: (D)
Rev. Level (E):
Part Number (F):
Part Name (G):
Engineering Change# (H):
Part Lead Time ( I ):
Production Lead Time in weeks (J): CURRENCY
Unit of
Mat'l Spec Mat'l Source Measure Width Progression Min. Gage Max. Gage Gross Weight Weight Loss Net Weight Scrap Value Material Cost
Raw Mat'l (K) (L) (M) (N) Unit Cost (O) (P) (Q) (R) (S) (T) (U) (V) (W) (X)
Total
Cost Total
Pur. Parts/ Ext. Services Supplier Name Quantity Part Cost Country of Cost
(Y) Description (Z) (AA) (BB) (CC) (DD) Freight Cost Origin (DD)
Total
Tool #Cavities/ Cycle Burden Cost/
Internal Component Processing Description Stations Press Time Part/Hr Min/Hr # Direct Labor Rt/Hr Labor Burden Piece Total Cost/Hr Cost
(EE) (FF) (GG) Tonnage (HH) (II) (JJ) (KK) Laborers (LL) (MM) Cost/Part (NN) Cost/Hr (OO) (PP) (QQ) (RR)
Total
Process Parts/ Labor Fixed Cost Variable Total Sub
Description Min Parts/Hr Rate/Hr Labor Cost/ Burden/ Burden Assembly Cost
Sub Assembly (SS) (TT) (UU) (VV) (WW) Assembly (XX) Assembly (YY) Cost/Asy (ZZ) (AAA)
Total
Fixed Cost Variable
Process Parts/ Labor Labor Cost/ Burden/ Burden Assembly
Description Min Parts/Hr Rate/Hr. Assembly Assembly Cost/Asy Cost
Final Assembly (BBB) (CCC) (DDD) (EEE) (FFF) (GGG) (HHH) (III) (JJJ)
Total
Packaging Parts/ Packaging
Packaging/ Dunnage Type Dimensions Container Cost Container Cost/Pc
(KKK) Ret/Exp (LLL) (MMM) (NNN) (OOO) (PPP) (QQQ)
Total
SG&A (RRR) - Indicate Percentage & Cost %
Profit (SSS) - Indicate Percentage & Cost %
Inco-Terms (TTT) %
Total (UUU) %
Page 9
VA Tooling Quote
Value Analysis Tool & Die Information Sheet Supplier Cost Savings Proposal
ITS# 0
Supplier Name: 0 Supplier Contact: 0 Issue Tracking System
Program Name: 0 Part Number: 0
Annual Volume: 200,000 Part Description: 0 Date: 0
Materials & Specifications: 0 0
Required Weekly Capacity: 4,348 # of Cavities / Stations:
Tool & Die Information AA. Currency: BB. Units of Measure:
A B C D E F G H I J K L
Tooling Parts / Parts / Required Design Cost Total Fab Cost / Total Fab Material Material
Oper # Description Stroke Hour Tonnage / Hr Design Hrs Hr Hours Usage Cost Total
1 $ -
2 $ -
3 $ -
4 $ -
5 $ -
6 $ -
7 $ -
P Design Source
Q Fabrication Source M Subtotal Tooling $ -
R Tool Capacity N Gage Cost
S Tool Lead Time O Total Tooling $ $ -
T Gage Source
U Type of Gage
V Est. Tool Life
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