Managemetn Representation Letter - DOC

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					HIBISCUS COAST INTEGRATED DEVELOPMENT PLAN (IDP)                                       SUBMISSION



                                                                                  ANNEXURE A




                                          COUNCIL RESOLUTION




 UDIDI, Pietermaritzburg
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HIBISCUS COAST INTEGRATED DEVELOPMENT PLAN (IDP)                                       SUBMISSION



                                                                                  ANNEXURE B




                                      EXECUTIVE SUMMARY




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          THE EXECUTIVE SUMMARY OF THE HIBISCUS COAST
               INTEGRATED DEVELOPMENT PLAN (IDP)

1.            INTRODUCTION

         Integrated Development Planning is a process through which municipalities
         decide on their strategic development path, for a five year period, and the
         Integrated Development Plan (IDP) is a product of this process.

         The Hibiscus Coast IDP is the principal strategic planning document which will
         guide all planning, budgeting and management decision-making in the
         Municipality. It has been prepared in accordance with regulations made in
         terms of the Local Government Municipal Systems Act, and its preparation
         was guided by the National IDP Guide Pack.

         It must be kept in mind that Integrated Development Planning must be seen
         as a continuous process and not as a one-off, inflexible product. The IDP and
         its various components will be reviewed and updated as required, and the
         establishment of permanent linkages between the IDP process and other
         municipal management processes are probably more important than the IDP
         itself.

2.            THE IDP PROCESS

         The IDP involved the following five phases:

        1.        PHASE 1 : ANALYSIS                    →        Analyzing the existing situation and
                                                                 determining priority issues, i.e. what
                                                                 should the plan focus on.

         2.       PHASE 2 : STRATEGIES →                         Making strategic choices on the ways
                                                                 and means of solving problems and
                                                                 addressing key issues.

         3.       PHASE 3 : PROJECTS                    →        Designing concrete project proposals
                                                                 aimed at implementing strategies.

         4.       PHASE 4 : INTEGRATION →                        Screening and integrating the
                                                                 proposals (to ensure they are in line
                                                                 with the priority issues and strategic
                                                                 guidelines.)

         5.       PHASE 5 : APPROVAL                    →        The draft Plan was advertised,
                                                                 amended, adopted by Council and
                                                                 assessed by the Provincial MEC for
                                                                 Local Government.



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         In order to accommodate local dynamics and realities, some aspects of the
         different phases were at times undertaken simultaneously and not
         sequentially. For example, key issues, strategies and possible projects were
         discussed simultaneously during the meetings of the IDP Forum and the
         public meetings held during Phase 1 and 2.

3.       SITUATIONAL ANALYSIS

         The following statistics provide an overview of the existing situation in the Hibiscus
         Coast Municipality:

                 Size of Municipality:                          Approximately 852km²

                 1996 Population:                               194 491 (Statistics South Africa
                                                                 (SSA))

                 % Population Urban:                            35 %
                  % Population Rural:                            65 %

                  It should be noted that, during peak holiday seasons, the population in
                  the coastal component normally doubles.

                 % Population Female:                           54 %
                  % Population Male:                             46 %

                 Only 40 % of the potentially economically active population were
                  officially employed in 1996.

                 The dependency ratio is 1 : 4.

                 More than 80 % of the population’s annual income levels were below
                  R18 000 per annum in 1996.

                 About 28 % of households were still reliant on drinking water from
                  rivers, dams and springs, with a further 5 % used boreholes, rainwater
                  tanks or wells. This situation pertains mostly in the rural wards.

                 With regard to sanitation, 42 % of households used Pit Latrines. Again,
                  this situation occurs mainly in the rural component.

                 About 25 % of households do not have access to electricity.

                 Only urban households enjoy regular solid waste removal services
                  provided by the Municipality.

                 Road access and maintenance of existing roads and improved
                  stormwater management is an issue in both urban and rural
                  components of the municipality.

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    4.       SPATIAL FRAMEWORK

             4.1           The Hibiscus Coast is situated in the Ugu District on the
                           KwaZulu Natal South Coast. To the south, it borders the
                           Eastern Cape across the Umtamvuna River , which is significant
                           in terms of the positive spin-offs from the Wild Coast Spatial
                           Development Initiative. It also abuts the rural municipalities of
                           Umzumbe and Ezinqoleni to the north and west respectively.

             4.2           The coastal component of the municipality consists of a string of
                           coastal towns ranging from large, well established urban and
                           tourism centers to small resort towns. From the north, the
                           approximately 75km of coastline contains the coastal towns of
                           Hibberdene, Umzumbe, Bendigo, Umtentweni, Port Shepstone,
                           Oslo Beach, Shelly Beach, Uvongo, Margate, Ramsgate,
                           Southbroom, Marina Beach, San Lameer, Trafalgar, Palm
                           Beach, Munster and finally Port Edward.

             4.3           The rural component includes substantial tracts of productive
                           commercial farmland and the Tribal Authority areas of Lushaba,
                           Madlala, Mavundla-Mavundla, Nsumbini-Ndwalane, Nzimakwe
                           and Xolo.

             4.4           The Spatial Development Framework recognizes the tourism
                           role of the coastal component, with the Margate complext
                           identified as the primary / commercial and tourism node.
                           Hibberdene / Umzumbe and the Southbroom to Port Edward
                           corridors are identified as secondary tourism and recreation
                           nodes. In order to diversify the tourist attractions and open up
                           the attractions in the rural hinterland, a number of district roads
                           are recommended for upgrading.

             4.5           Port Shepstone / Marburg is the primary administrative and
                           industrial center, and four potential rural service centers have
                           been identified.

             4.6           The Spatial Framework also identified future residential areas
                           and areas where densification can occur, as well as potential
                           conservation area.




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5.       VISION

         The following long term Vision is reflected in the IDP.


                             HIBISCUS COAST MUNICIPALITY

                                               VISION 2002

                              TO BE A THRIVING, WELL MANAGED,

                          TOURIST FRIENDLY PROVINCIAL LEADER,

                                  PROVIDING QUALITY SERVICES

                                       TO ALL ITS INHABITANTS

                          IN A SAFE AND HEALTHY ENVIRONMENT.


6.       STRATEGIC FRAMEWORK

         The Strategic Framework covers the 18 Priority Issues and the Objectives and
         Strategies which emerged from the Phase 1 and 2 processes. These are set
         out on the following pages:




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                                           HIBISCUS COAST IDP: STRATEGIC FRAMEWORK

       ISSUES                         OBJECTIVES                                                              STRATEGIES

ECONOMIC
VISION: HIBISCUS COAST TO BE DEVELOPED AN UTILISED TO BE ONE OF THE THRIVING COASTAL AND INLAND TOURIST AND RECREATIONAL
DESTINATION SUITABLE FOR ECONOMIC DEVELOPMENT
1. Local Economic    1.1 To establish a partnership with the private          Create an environment attractive to investors, and conducive to the
Development with         business community to expand and enhance local       development of small entrepreneurs.
emphasis on tourism,     investment and development opportunities.
agriculture and                                                               •      Actively support the Eastern Cape / Transkei Spatial Development
manufacturing        1.2 To stimulate local economic development, with               Initiative and request off ramp into Margate and closure of toll gate at
(Priority A)             specific emphasis on tourism, agriculture and               Shelly Beach.
                         manufacturing                                        •      Establish Business Support Centres in appropriate locations.
                                                                              •      Investigate feasibility of a business and industrial incentive programme.
                     1.3 To ensure that LED priorities are central to all     •      Identify mixed-use areas in appropriate locations and formulate a
                         Council plans and implementation programmes                 programme to supply services to these areas.
                                                                              •      Review municipal bylaws and Town Planning Schemes, and extend
                                                                                     Town Planning Scheme to cover peri-urban areas.
                     1.4 To attract a greater market share of both domestic
                                                                              •      Formulate Safety and Security strategy.
                         and international tourism markets
                                                                              •      Enhance / establish institutional capacity within the municipality to
                                                                                     pursue LED projects.
                     1.5 To facilitate growth of tourism industry in Hibiscus
                     Coast Municipality                                       Maintain and expand the municipality’s position as the major economic
                                                                              growth node in the region, with specific emphasis on tourism
                           1.6. To facilitate access to agriculture development
                                                                                      •      Establish a comprehensive tourism assets data base.
                           opportunities
                                                                                      •      Formulate and implement a tourism development strategy, with specific
                                                                                             emphasis on diversification, both in market and spatial terms.
                           1.7 To protect, consolidate and develop existing           •      Review and assess all existing LED strategies and plans.
                               agricultural sector.                                   •      Formulate and implement a municipal wide Beach Front Masterplan,
                                                                                             utilizing the inputs received in the consultation process.
                           1.8 To promote manufacturing industry in line with         •      Conduct CBD revitalization studies
                               international trends (SMME’s/LED)                      •      Unlock the potential of the Port Shepstone beachfront and Umzimkulu
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       ISSUES                         OBJECTIVES                                                              STRATEGIES

                                                                                           river waterfront by facilitating the relocation of the shunting yard and
                                                                                           railway line.
                                                                                   •       Initiate and support Margate Airport upgrading and extensions.
                                                                                   •       Develop and implement an international and national marketing
                                                                                           strategy.Identify additional “events” to assist in marketing of the area.
                                                                                   •       Identify flagship projects which can act as catalysts to local economic
                                                                                           development.

                                                                                   Facilitate Local Economic Development and address Economic
                                                                                   imbalances
                                                                                   •        Employ small scale local contractors in public works programmes
                                                                                   •        Actively exploit the conference market.
                                                                                   •        Identify potential funding sources for the development of SMME’s.
                                                                                   •        Formulate strategy for small scale manufacturing

                                                                                   Agriculture

                                                                                   •       Preserve high quality agricultural land.
                                                                                   •       Avoid urban sprawl through the identification of densification areas and
                                                                                           the demarcation of an “urban fence”
                                                                                   •       Encourage agri-industries and potential linkages between agriculture
                                                                                           and the tourism industry.
                                                                                   •       Initiate urban agriculture projects in and around lower income areas.
                                                                                   •       Facilitate access to farming inputs for small-scale farmers.
                                                                                   •       In consultation with Department of Agriculture, set up and implement
                                                                                           small farmers support and advice programme.




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       ISSUES                         OBJECTIVES                                                               STRATEGIES

                                                                                      •      Identify range of farming activities that can be pursued at subsistence
                                                                                             level, and approach the relevant Department for support.
                                                                                      •      Promote co-operative arrangements for supply and distribution
                                                                                             networks.
                                                                                      •      Establish demonstration plots in aqua-farming
                                                                                      •      Incentives in Agricultural Sector (rates Rebates)
                           1.9 To facilitate the provision and improvements of        •      Establish and / or facilitate adult education and skills training
2. Education,
                           primary and secondary, and tertiary education                     programmes
training, and skills
                           facilities.
development on
different levels.
(Priority B)               1.10. To align skills development programmes with the
                           economic priorities of the areas.
3. Poverty alleviation     1.11 To maximise the employment generating capacity        •      Undertake a land audit to identify publicly owned land and undertake
and addressing             in Council’s developmental actions.                               land capability analyses.
economic                                                                              •      Optimise the development opportunities associated with the local land
imbalances.                                                                                  reform programme and low cost housing programmes
                           1.12 To reduce poverty to a significant and
(Priority A)                                                                          •      Investigate the feasibility of employment creation through the following
                           measurable extent.
                                                                                             types of projects: construction and maintenance of public buildings,
(Note: Also see
                                                                                             alien plant eradication, market gardening and fresh produce markets,
Poverty alleviation
                                                                                             environmental conservation projects, tourist support services, medicinal
strategies under
                                                                                             herbs
Institutional, Finance
                                                                                      •      Ensure that housing projects include a community development
and Special Interest
                                                                                             dimension.
Group Sector)




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       ISSUES                         OBJECTIVES                                                          STRATEGIES


B.     INFRASTRUCTURE AND SERVICES
VISION: TO BE ABLE TO CREATE GREATER HUMAN POTENTIAL THROUGH TRANSPARENT DELIVERY OF ESSENTIAL INFRASTRUCTURE AND
SERVICES THEREBY CREATING LIFE SKILLS AND JOBS.
4. Provision of basic 2.1 To ensure that all communities within   Water
services in the rural the municipal area are serviced in terms of
component of the      water provision and sanitation to at least  •     Ensure that municipal priorities for the installations of water points and local
municipality, with    those minimum levels agreed to at national,       reticulation systems are included in the District Council’s Water Services
emphasis on water     provincial and district levels.                   Development Plan.
and sanitation.                                                   •     Prioritise water projects in areas of higher population density and in particular at
(Priority A)                                                            local rural service centres.
                                                                  •     Initiate spring protection programmes, in conjunction with water and sanitation
                                                                        awareness programmes for households.
                                                                  •     Initiate rain harvesting programmes.
                                                                  •     Promote water recycling.

                                                                              Sanitation

                                                                              •       Assess the capacity of existing sewage works in urban areas and formulate
                                                                                      programme for expansion and upgrading.
                                                                              •       Identify areas that need to be reticulated and connected to Waste Treatment Works.
                                                                              •       Identify rural areas where inadequate sanitation is a health risk and ensure relevant
                                                                                      input into District Council’s Water Services Development Plan, with specific
                                                                                      reference to spring protection programme.

                           2.2To avoid the deterioration of the existing      •       Implement a labour-intensive community-based road maintenance programme in the
5. The maintenance
                           infrastructural , facilities, institutions and             rural component of the municipality.
and upgrading of
                           buildings network through a comprehensive          •       Assess all public institutions, buildings, facilities and infrastructure to ensure
existing infrastructure
                           maintenance and upgrading programme and                    improved accessibility for disabled.
and services
                           cater for disabled where necessary.
network.
(Priority A)


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       ISSUES                         OBJECTIVES                                                         STRATEGIES

                           2.3 To ensure that all communities within         Traffic Engineering and Transport Planning
                           the municipal area have access to electricity
                                                                             •       On the basis of the road needs which emerged from the consultation process and as
                                                                                     part of the more detailed Spatial Development Framework, formulate an Integrated
                                                                                     Transport Plan.
                                                                             •       Develop a system of cycle and jogging tracks as part of a Municipal Open Space
                                                                                     System, especially in and around tourist nodes.
                                                                             •       Prepare and implement a plan for the provision of commuter facilities in appropriate
                                                                                     locations.

                                                                             Solid Waste Disposal

                                                                             •       Identify areas to which municipal waste disposal service needs to be extended.
                                                                             •       Compile and implement a waste management system.
                                                                             •       Investigate, prepare and implement an after-hours rubbish removal and
                                                                                     management programme in CBD’s and tourism and recreation nodes.
                                                                             •       Initiate an anti-litter and litter awareness and education campaign.
                                                                             •       Investigate the possibility of outsourcing the service.
                                                                             •       Establish appropriate and accessible garden refuse disposal sites.
                                                                             •       Implement a zero tolerance anti-littering campaign.
                                                                             •       Implement a recycling campaign

                                                                             Electricity and Energy

                                                                             •     Establish priority areas for electrification and ensure implementation by the service
                                                                                   provider (Eskom).
                                                                             •     In consultation with Department of Agriculture and the Department of Water Affairs
                                                                                   and Forestry, establish a system of communal woodlands for areas not linked to
                                                                                   electricity network
                                                                             Stormwater Management and Road Maintenance
6. Stormwater
management
                                                                             •       Using the priority areas which emerged from the consultationprocess, prepare and
(Priority A)
                                                                                     implement a Stormwater Managemetn Plan.
                                                                             •       On the basis of the upgrading and maintenance needs which emerged from the
                                                                                     consultation process, prepare and implement a Pavement Management Plan
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       ISSUES                         OBJECTIVES                                                        STRATEGIES

                                                                            •       Establish and map all major stormwater systems.

7. Road accessibility      2.4 Improve accessability in rural areas and     •       Upgrade rural road network based on community needs and development corridors
in rural areas and the     improve road linkages between urban and                  as identified in the spatial framework and roads policy.
need to enhance the        rural components.
capacity of the
primary network.
(Priority A)




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       ISSUES                         OBJECTIVES                                                       STRATEGIES

C.      COMMUNITY DEVELOPMENT, SOCIAL SERVICES AND HOUSING
   VISION: TO BE A FUN, SAFE, CRIME FREE AND AN ATTRACTIVE PLACE TO LIVE AND VISIT OFFERING A RANGE OF OPPORTUNITIES FOR BOTH
                                                                    RESIDENTS AND TOURISTS.
8. Community             3.1 Ensure that all communities have           Social Facilities
facilities in especially access to basic community facilities and
the rural component      social services.                               •       Achieve consensus on service standard.
of the municipality.                                                    •       Determine needs for additional social facilities in different areas through consultation
(Priority C)             3.2 Ensure that the needs of poor women,               programme and based on an audit of existing facilities.
                         the elderly, youth and disabled people are     •       Identify location for multi-purpose community centres (to include clinics, AIDS
                         taken into account in the process of                   support services, library, adult education and skills training and computer facilities).
                         providing community and social facilities.     •       Determine location of multi-purpose sports centres.
                                                                        •       Promote establishment of tertiary education facilities in municipality.
                                                                           •       Investigate the feasibility of establishing satellite art galleries to encourage
                                                                                   and promote local artists.
9. Housing in both         3.3 To actively pursue the provision of         Housing
urban and rural            housing to all communities within the           •     Audit and review all existing housing projects.
components of the          municipality, within the context of overall     •     Consolidate and review housing waiting lists and review existing and projected
municipality.              community development.                                housing demand.
(Priority A)                                                               •     Formulate and implement a housing delivery strategy.
                                                                           •     Identify sites for housing projects as part of spatial development framework.
                           3.4 To develop a homeownership education
                                                                           •     Set housing delivery goals and formulate business plans for all housing projects
                           programme
                                                                           •     Pursue formalization of hospital site in Gamalakhe and additional in-fill sites.
                                                                           •     Pursue formalisation of Masenenge informal settlement.
                           3.5 To positively manage informal               •     Prepare Development Plan for Louisiana.
                           settlements                                     •     Optimise economic development spinoffs from housing projects.
                                                                           •     Formulate a business plan for the densification of Margate Extensions 3 and 4.
                                                                           •     Develop a consumer education programme on the various housing options available
                                                                                 as well as a homeownership responsibilities guidepack.
                                                                           •     Determine the extent and profile of all informal settlements.
                                                                           •     Formulate and implement an informal settlement upgrading programme.



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       ISSUES                         OBJECTIVES                                                      STRATEGIES

10. Safety and             3.6 To create a crimefree environment.         Safety and Security
Security.
(Priority A)                                                              •      Enhance and expand security and policing in public places.
                           3.7 To provide and ensure adequate law
                                                                          •      Undertake an audit of crime prevention initiatives.
                           enforcement and fire prevention measures
                                                                          •      Undertake an audit of crime prevention resources.
                           and adequately safeguard Council assets
                                                                          •      Prepare and implement a strategy and business plan on crime prevention.
                                                                          •      Investigate the feasibility of establishing a municipal police force and implement
                                                                                 recommendations.
                                                                          •      Create effective and visible policing in all areas.
                                                                          •      Ensure proper liaison between all roleplayers.
11. HIV / AIDS             3.8 To ensure an increased community           HIV/AIDS
(Priority A)               awareness on HIV/AIDS                          •      Audit and monitor the level of community awareness
                                                                          •      Ensure the establishment of educational programmes through intersectoral
                           3.9 To institute a comprehensive and                  collaboration.
                           integrated AIDS treatment programme.           •      Establish an HIV / AIDS Forum with all roleplayers
                                                                          •      Ensure that all clinics provide adequate audio-visual education and pamphlet
                                                                                 distribution
                           3.10 To provide appropriate facilities and
                                                                          •      Educate communities on safe sex.
                           prgrammes for the care of AIDS orphans
                                                                          •      Encourage the use of free HIV / AIDS testing
                                                                          •      Provide councilling to affected individuals and their families
                                                                          •      Audit existing orphan facilities.
                                                                          •      In partnership with the private sector investigate possible sources of finance for the
                                                                                 provision of shelters and facilities.
                                                                          •      Institute education and life skills development programmes for orphans.
                                                                          •      Formulate integrated programme for provision of health facilities, including clinics,
                                                                                 mobile clinics, HIV / AIDS support centres
                                                                          •      Explore the provision of relevant drugs to alleviate HIV and AIDS, especially for
                                                                                 Mother to child transmission and rape victims.




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       ISSUES                         OBJECTIVES                                                    STRATEGIES

D. INSTITUTIONAL / FINANCE AND SPECIAL INTEREST GROUPS
VISION: HIBISCUS COAST WILL HAVE A COHERENT INSTITUTIONAL FRAMEWORK WITH A MUNICIPALITY THAT IS WELL MANAGED AND
ECONOMICALLY VIABLE PROVIDING SUSTAINABLE SERVICES TO ALL ITS INHABITANTS.
12. Gender issues    4.1 Ensure that the needs of special groups Gender
and the needs of the (such as the rural poor, women and the
poor, disabled and   disabled) are taken into account and are    There are a range of actions which can be taken in the IDP
youth.               integrated into all facets of Council’s     process to promote gender equality. They include the following:
(Priority C)         activities                                  •      Ensure that gender equity is highlighted as a priority issue in the IDP process.
                                                                 •      Ensure that gender has an explicit mention in the municipality’s vision (this will
                                                                        ensure that there is a clear commitment to pursuing the IDP process from a gender
                                                                        sensitive perspective).
                                                                 •      Provide training for officials and councillors on issues of gender sensitivity.
                                                                 •      Promote gender representation in the IDP process
                                                                 •      Ensure that local policy frameworks are gender sensitive.
                                                                 •      Consider gender impact assessments as part of the project prioritisation process.
                                                                 •      Require business plans to specify gender specific objectives.
                                                                 •      Define the impact of the service delivery approaches proposed in the IDP on
                                                                        women.
                                                                 •      Give priority (through the budget) to projects that make gender equity part of their
                                                                        objectives.
                                                                 •      Develop a gender sensitive procurement policy.
                                                                 •      Set gender targets (e.g. percentage of women workers and / or contractors who will
                                                                        be employed on a particular project) and monitor and evaluate progress with respect
                                                                        to reaching such targets (Key Performance Indicators should be gender sensitive).




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       ISSUES                         OBJECTIVES                                                    STRATEGIES

                                                                        Poverty Alleviation
                                                                        There are a range of actions which can be taken in the IDP process to alleviate poverty.
                                                                        They include the following:

                                                                        •       Ensure that poverty alleviation is highlighted as a priority issue in Phase 1 of the IDP
                                                                                process.
                                                                        •       Reach a common agreement on how poverty will be defined in the IDP process.
                                                                        •       Ensure that poverty has an explicit mention in the municipality’s vision.
                                                                        •       Ensure that the public participation process encourages the participation of the poor.
                                                                        •       Ensure that the IDP “In-depth analyses” includes a focus on poverty.
                                                                        •       Consider poverty alleviation impact assessments as part of the project prioritisation
                                                                                process.
                                                                        •       Define the impact of the service delivery approaches proposed in the IDP on the
                                                                                poor.
                                                                        •       Give priority (through the budget) to projects that make poverty alleviation part of
                                                                                their objectives.
                                                                        •       Ensure that the Key Performance Indicators identified in the IDP are pro-poor.
                                                                        •       Provide school and pre-school nutrition programmes in collaboration with
                                                                                Department of Education and private sector.

                                                                        Disabled
                                                                        •      Ensure that all municipal facilities are accessible to disabled people.
                                                                        •      Set up a liaison committee between Council and representatives for the disabled
                                                                        •      Ensure that all Council’s development projects consider and accommodate the
                                                                               needs of disabled people.

                                                                        Youth
                                                                        •     Ensure that youth and elderly are to be made part and parcel of the decision making
                                                                              system of the municipality.
                                                                        •     Establish a youth empowerment programme.




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       ISSUES                         OBJECTIVES                                                          STRATEGIES
14. The need to            4.3 To maximize the use of existing                •       Implement relevant recommendations from the Amalgamation Plan.
integrate the                  resources.                                     •       Expand GIS system and optimise potential use.
previous                                                                      •       Set up service providers forums in consultation with District Council.
administrative
                           4.4 To ensure continuity in the integration of
entities,                                                                     Financial Management
                           the various administrative units.
(Priority B)
                                                                              •    Implement Amalgamation Plan recommendations
                                                                              •    Formulate an Indigent Policy and audit of indingent.
                                                                              •    Formulate and monitor database on potential funding sources.
                                                                              •    Optimise Council’s rate revenue base.
                                                                              •    Increase capacity to collect Revenue
                                                                              •    Expand rates base by the formulation of a land data base and the review and
                                                                                   extension of the Valuation Role.
15. Communication,         4.5 To formulate a comprehensive                   Communication
both internal and          communication and marketing plan
external, including                                                           •       Formulate a communication plan, addressing both internal and external
marketing                                                                             communications.
(Priority B)                                                                  •       Formulate a marketing strategy.
                                                                              •       Formulate internet and e-business strategy.




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       ISSUES                         OBJECTIVES                                                    STRATEGIES

E. NATURAL AND BUILT ENVIRONMENT AND LAND USE MANAGEMENT
VISION: HIBISCUS COAST WILL OFFER RESIDENTIAL AREAS WITH A WELL MAINTAINED NATURAL ENVIRONMENT WITH SHARED RESPONSIBILITY
FOR TAKING CARE OF ENVIRONMENTAL MATTERS.
16. Environmental  5.1 To achieve a balance between the         Natural resources Management strategy
Management, design developmental needs of all local
and control        communities, the demands of the tourism      •       Establish clear policies with regard to beach access (vehicular and pedestrian) and
(Priority B)       industry and sound environmental                     encroachment on Admiralty Reserve.
                   management principles.                       •       Formulate and implement a municipal open space system plan and ensure effective
                                                                        management thereof, based on existing plans.
                   5.2 To place all Council’s developmental     •       Establish an effective alien invasive weeds control programme, which should
                   actions and decisions on a sound                     include:
                   environmental footing.                                                     - the mapping of Council owned or controlled land and areas
                                                                                                  with extensive weed coverage.
                   5.3 To raise environmental awareness                                       - Training of personnel in the recognition of alien plant
                   amongst all the communities in the                                             species, correct use of herbicides and other elimination
                   municipal area.                                                                wetlands and appropriate follow-up measures.
                                                                                              - Methods to raise public awareness.
                   5.4 To establish a integrated land use       •       Establish mechanisms for the monitoring and control of the use of indigenous plants
                   management system which will be more                 and mechanisms (in association with KZN Wildlife).
                   user friendly, environmentally sensitive and •       Establish catchment management forums (in association with DWAF).
                   responsive to community needs.               •       Initiate programmes to prevent soil erosion.
                                                                •       Ensure effective management of the harvesting of marine resources (in association
                   5.5 To integrate LA 21                               with KZN Wildlife).
                   principles into Council Activities.          •       Ensure law enforcement personnel are conversant with environmental policies and
                                                                        legislation.
                                                                •       Establish an effective water quality monitoring programme. And formulate a
                                                                        Business Plan for the elimination of pollution sources that are identified.
                                                                •       Undertake a Strategic Environmental Assessment (SEA) to form the base of an
                                                                        Environmental Management Plan (EMP) for the entire municipal area, and create
                                                                        effective linkage between the EMP, the Land Use Management System and relevant
                                                                        bylaws.



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       ISSUES                         OBJECTIVES                                                          STRATEGIES

                                                                                                  -   major movement routes;
                                                                                                  -   the conservation of the natural and built
                                                                                                  -   environment
                                                                                                  -   the identification of areas in which particular types of land use
                                                                                                      should be encouraged or discouraged; and the identification of
                                                                                                      areas in which the intensity of land development should be
                                                                                                      increased or reduced; and

                                                                                       (i)  decision-making relating to the location and
                                                                                           nature of development in the municipal area;
                                                                                a) a plan visually indicating, or where appropriate describing, the desired spatial
                                                                                   form of the municipal area;
                                                                                b) basic guidelines for a land use management system in the municipal area.

                                                                        •       Review, amalgamate and extend the existing Town Planning Schemes.
                                                                        •       Ensure that the necessary institutional capacity exist to achieve environmental
                                                                                objectives.

17. Land reform and        5.6 To facilitate equitable access to        Land Reform
Restitution                agricultural land by supporting the LRAD
(Priority C)               programme.                                   •       Formulate a co-ordinated land reform programme indicating priority projects, in
                                                                                consultation with the Department of Land Affairs.
                                                                        •       Ensure integration of land reform and housing projects.
                           5.7 To promote land ownership as a means
                                                                        •       Undertake an audit of State owned land.
                           to economic development




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7.       PRIORITY PROJECTS

         As part of its final adoption of the IDP, Council approved the following projects
         to be undertaken during the first financial year (2002 / 2003).

         KEY ISSUES:

          PROJECT DESCRIPTION                                         WARD (S)           PROJECT TOTAL
POVERTY ALLEVIATION
Poverty Alleviation Plan                                       All                     200 000
Implementation of Poverty alleviation plan                     All                     1 400 000
LOCAL ECONOMIC DEVELOPMENT
LED Strategy                                                   All                     200 000
P/S Beachfront Development                                     18                      400 000
Hawker Facilities                                              All                     400 000
P/Shep CBD Renewal Study                                       18                      300 000
Municipal Wide Beachfront Masterplan                           All                     100 000
Tourism, business, funding databases                           All                     80 000
Blue Flag Beaches                                              All                     50 000
Lucien Point Development                                       2                       1 800 000
ENVIRONMENTAL MANAGEMENT
Environmental Management Plan                                  All                     120 000
Environmental Aesthetics                                       All                     195 000
HOUSING
Rural Housing Programme                                        Rural Wards             80 000
Initiate Kwa Xolo rural housing project                        7, 5, 8, 9, 29          50 000
Initiate Old Hospital Site                                     28                      50 000
Initiate Kholombe                                              20, 23                  50 000
Initiate Kwa Mavundla                                          25                      50 000
Initiate Kwandwalane                                           24                      50 000
Initiate Masinenge                                             6                       50 000
Initiate Uplands                                               6                       50 000
Initiate Madalala / Oshabeni                                   4, 12, 13, 14           60 000
INSTITUTIONAL CAPACITY
Computer Connectivity                                          All                     270 000
Civic Centre Extension                                         18                      295 000




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          PROJECT DESCRIPTION            WARD (S)      PROJECT TOTAL
SAFETY AND SECURITY
Fire Tender                         All               1 000 000
Satellite Police Station            17                70 000
Disaster Management Centre          All               200 000
P/S Taxi Rank Security              18                200 000
Ad Hoc
Fire Tender                                           2 200 000
COMMUNICATION
Communication Strategy              All               210 000
COMMUNITY FACILITIES
Urban clinics upgrade               6, 12, 16, 18, 20 250 000
Hibberdene Taxi Rank                13                480 000
Gamalakhe Taxi Rank                 26, 27, 28        350 000
Gender, Disability, Youth and Sport All               1 020 000
Facilities
Taxi City Development                                 1 800 000
BASIC SERVICES, ROADS ACCESSIBILITY, MAINTENANCE, STORMWATER
MANAGEMENT
Hunters Stream (SWD)                2                 120 000
Margate Fishing Pier                2                 200 000
Tweni Quarry Rehab                  12                60 000
Elec – Mini Sub (Taxi Rank)         18                100 000
MV Cables (3 Projects)              18                150 000
New Street Lights                   All               250 000
Upgrading transformers              12, 18            500 000
Beach Management Plan               All               50 000
Road Construction Rural             All Rural         1 000 000
Road Construction – Hibb Depot      Several           208 000
Road Construction – P/S Depot       Several           482 480
Road Construction – S/Broom Depot   Several           391 200
Road Construction – Umtam Depot     Several           208 640
SWD – Hibb Depot                    Several           52 160
SWD – P/S Depot                     Several           136 920
SWD – S/Broom Depot                 Several           97 800
SWD – Umtam Depot                   Several           52 160
Refuse Removal Transfer Stat        Several           275 000
Ad Hoc
Sewerage P/S                        Several           2 000 000
Sludge dewatering                   Several           700 000
ITP                                 Several           500 000
S W Management                      Several           300 000

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                                                                                  ANNEXURE C




                    IDP REPRESENTATIVES FORUM MEMBERS




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                                                                                  ANNEXURE D




           MEETINGS OF THE IDP REPRESENTATIVES FORUM –
                    AND COMMUNITY MEETINGS
                      ATTENDANCE REGISTER




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                                                                                  ANNEXURE E




                               COMMUNITY MEETINGS –
                           ISSUES RAISED AT THE MEETINGS




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                                                                                  ANNEXURE F




           WRITTEN INPUT RECEIVED FROM FORUM MEMBERS




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                                                                                  ANNEXURE G




                                      COMMENTS RECEIVED




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HIBISCUS COAST IDP: COUNCIL’S RESPONSE TO SUBMISSIONS
RECEIVED IN RESPONSE TO PUBLIC NOTIFICATION

SUBMISSIONS RECEIVED:

  ORGANISATION / INDIVIDUAL AND                            COMMENT
     SUMMARY OF SUBMISSION
MR J P O’SHANN, letter dated 8 July 2002
1. The report has too many buzz words, 1. The methodology, content and terms
   the meanings of which are not always      used conform to the guidelines
   clear; for example the term               contained in the IDP Guide Pack. All
   “integrated”.                             effort has been made to keep the
2. The methodology used is not               language as simple as possible.
   appropriate and more detailed action 2. Action Plans will be formulated for all
   plans are required. Can assist to         priority projects once these have been
   improve planning methods.                 approved by Council.
WILDLIFE AND ENVIRONMENT SOCIETY OF SA; SOUTHERN KWAZULU-
NATAL BRANCH, letter dated 21 July 2001
1. Environmental challgenges are not      1. The Strategic Environmental
   dealt with adequately.                    Assessment (SEA) to be initiated in
2. Strategy dealing with alien plan          year 1 will deal with this.
   invader programme should be more       2. Strategic Framework has been
   specific; action plan required.           amended to accommodate the
3. Sugar can burning is not the only         suggestions.
   cause of air pollution and they should 3. This issue was identified by the Forum
   not be singled out.                       and although not the only source, the
4. Water quality should not only be          problems needs to be addressed.
   monitored; sources should be           4. Strategic Framework has been
   identified and eliminated.                amended to be more specific.
5. Schedule of projects should show       5. Action Plans will be specific with
   responsible Department ; and target       regard to responsibilities.
   dates.




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  ORGANISATION / INDIVIDUAL AND                            COMMENT
      SUMMARY OF SUBMISSION
CHRIS EARLY AND ASSOCIATES, letter dated 17 July 2001
1. Congratulates Council on the           1. Noted with appreciation. Invite more
   approach adopted to environmental         active involvement in Council’s
   issues and is generally in agreement      structures dealing with environmental
   with the assessment of environmental      issues?
   issues in the IDP report.              2. The SEA and Environmental
2. Environmental Assessments can be          Management Plan (EMP) to be
   biased in favour of the developer.        initiated in year one will also deal with
   Advisory committee comprising of          institutional requirements to ensure
   professionals to assist Council should    sound environmental management.
   be set up.                             3. This is already a general requirement
3. More stringent requirements               of the Town Planning Scheme but
   regarding sewerage systems of             could be amplifted.
   developments adjacent to the           4. Noted
   Admiralty Reserve.                     5. The Land Use Planning Bill makes
4. Proposed Hibberdene Small Craft            provision for approvals lapsing if not
   Harbour could be unfeasible. The old       commenced substantially within a
   airship should possibly be                 specific period. It is doubtful whether
   resurrected.                               Council can take effective punitive
5. Development approach should be             action against developers who fail
   conditional upon imposed completion        financially.
   dates. Too many developments fail
   financially and are left incomplete.




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                                                                                  ANNEXURE H




                                    IDP ASSESSMENT FORM




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                                                                      IDP ASSESSMENT FORM

IMPLEMENTATION OFFICE:                        COASTAL OFFICE

MUNICIPALITY NAME:                            HIBISCUS COAST LOCAL MUNICIPALITY

DATE:                                         9 September 2002

                       KEY FOCUS AREA                                                                      ASSESSMENT
                                                                1. ORGANISATIONAL ARRANGEMENTS
 1.        Which municipal department is responsible for              Currently the Economic Development and Planning Department
           driving the IDP process?

 1.1_             Who managed the process and how                     The Municipal Manager with delegated authority to the Act IDP Manager,
          was it managed?                                             supplemented by the consultancy team, in accordance with the adopted Process
                                                                      Plan.

 1         Was the Steering Committee formed? If no,                  Yes, but the Council referred to it as a Technical Committee
           what were the reasons for this?

          If yes, how did it perform?                                It performed well, by providing technical guidance and support to the process and the
                                                                      drafting of the plan.
          Where project task teams formed? If no, what               No. The process, ito the restricted time frame, did not allow for this task to be
           were the reasons for this?                                 complete. HOD’s undertook project planning on a Departmental basis. This will be
                                                                      attended to in the IDP review phase.
          If yes, how did it perform?                                N/a.

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          Any other general observations, highlights,                IDP/Performance Management Section to report directly to Municipal Manager in the
           challenges, issues to be considered etc.                   future

                                                                            2. PARTICIPATION

          Did community level (ward) participation take              Yes
           place?

          How was it managed                                         In addition to all the meetings of the IDP Rep Forum, 40 public meetings were held in
                                                                      the 29 wards during December 2001/January 2002
          Did stakeholder level participation take place             Yes

          How was it managed                                         The participation was managed via the IDP Representative Forum, and its terms of
                                                                      reference and code of conduct.
          Was the IDP Representative Forum                           Yes.
           established

          How did it perform                                         It performed well and met on a fairly regular basis. Unfortunately a number of these
           S     decision making                                      sessions were more of an information giving nature than effective participation and
           S     participation                                        debate around IDP issues. Innovative ways will have to be explored during the IDP
           S     representivity                                       review to involve the Forum more directly with one possible option being the
           S     attendance                                           establishment of planning zones and structuring public participation via such zones
                                                                      back to the Forum. All the key stakeholders participated in the Forum but
                                                                      unfortunately towards the end of the process interest waned. Attendance by
                                                                      representatives of National and Provincial Departments was not always satisfactory.



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          What was the role of councillors during                    Councillors played an important role in the identification of needs, as well as
           participation                                              motivating constituents to attend the respective community meetings and the IDP
                                                                      Rep Forum where applicable.
          Any other general observations, highlights,                The matter of participation fatigue will have to be addressed if IDP Rep Forums are to
           challenges, issues to be considered etc.                   play the role initially envisaged for them.

                                                                      3. USE OF IDP GUIDEPACK
          Did the municipality have access to the DPLG               Yes.
           guidepack

          Did the municipality make use of the                       Yes, it was used to guide the process
           guidepack during the process? How was that
           used?

          Comments on the guidepack (complexity,                     The guide-packs have very good concepts and guidelines, and were used throughout
           simplicity, use-friendliness, etc)                         in the drafting process. However, the intense detail required made it impossible to
                                                                      apply with the guidelines at all times due to time and cost constraints. This will
                                                                      however be attended to during the IDP review phase.
 X 1.1_ Which areas of the methodology should be
 relooked at during the revision of the guidepack                                   1.2_ More attention could be focused on the aspect of translating
                                                                                         strategies into projects
          Any other general observations, highlights,                None
           challenges, issues to be considered etc.




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                                                             4. ACCESS TO SUPPORT SYSTEMS (PIMMS)
          Did the municipality have access to a PIMMS                Yes
           centre

          Did the municipality make use of the centre? If            No, sufficient capacity to manage the process in-house and with the assistance of the
           not, what were the reasons?                                appointed consultant. Also not aware of the technical expertise of the staff of the
                                                                      PIMMS Centre
          In particular, did the municipality make use of            No
           the IT information provided by PIMMS net

          How does the municipality view the services                N/a
           provided by the centre

          Should PIMMS continue? Why?                                Yes, a workshop was held recently to discuss the role and future of the PIMSS
                                                                      Centre. It was agreed that they should continue to assist especially those
                                                                      municipalities with limited capacity but that all the local municipalities should be given
                                                                      a greater say in the work programme of the PIMMS Centre
          Suggestions of other services that the centres             Development and implementation of a Performance Management System
           could perform

          Any other general observations, highlights,                None
           challenges, issues to be considered etc.




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                                                                             5. INTEGRATION
          Do strategies and projects address identified              Yes. Projects however not screened in detail to ensure that they will contribute to
           priority issues                                            realization of strategies. All projects therefore to be re-evaluated during the IDP
                                                                      review
          Does the IDP address both urban and rural                  Yes.
           issues

        Does the IDP contain the financial plan? If yes,             Yes, although at the time of adoption of the IDP the final version have not yet been
 does it contain the following information:                           received and considered.
         Financial resources available for capital
 projects and operational expenditure
         Revenue raising strategies                                   The completed Financial Strategy will include all of the required aspects and will be
         Asset management strategies                                  forwarded once received and adopted by Council
         Financial management strategies
         Capital financing strategies
         Operational financing strategies
                1.3_ Strategies that would enhance cost




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          Does the IDP contain a Spatial Development                 Yes.
           Framework (SDF). If yes, does it:
           S      Set out objectives reflecting the                   Yes, the Spatial Development Framework outlines proposals and objectives in
                  desired spatial form of the municipality            respect of spatial development and gives guidance to some respects as to the
           S      Set out basic guidelines for land use               desired spatial form of the municipality
                  management systems
           S      Set out capital investment framework                No, only basic guidelines i.t.o. LUMS are contained
                  for the municipality’s development
                  programs                                            The municipality’s investment framework will be contained in the Financial Plan of the
           S      Contain a strategic assessment of the               IDP.
                  environmental impact of spatial
                  development framework                               The Plan does not assess the impact of the SDF specifically, but the plan does
           S      Identify programs for the development               contain detailed information regarding the environmental aspects relevant to the
                  of land                                             municipal area.
           S         Indicate areas where priority spending           A more detailed SDF, which will form the base of a municipal wide LUM’s is to be
                     is required                                      initiated shortly


          Does the IDP contain a Capital Investment                  The Capital Investment Programme is provided.
           Programme, and do the programme include:
           S      Total investment cost                               Other than the information contained in the project proposals, the IDP as it stands
           S      Potential sources of funding                        does not contain clear guidelines on the impact of these projects on the
           S      Responsible agency for                              maintenance/operating budget of the municipality. This is a matter to be addressed
                  implementation                                      in the review of the IDP.
           S      Annual municipal maintenance cost
                  resulting from investment



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          Does the IDP contain a Poverty Reduction                   Poverty alleviation is identified as one of the key priority areas. A detailed poverty
           Programme, and are the major poverty                       alleviation strategy is to be drawn up as one of the IDP projects for the first year,
           problems addressed                                         which strategy will inform further poverty alleviation projects to be considered during
                                                                      the IDP Review process
          Does the IDP contain an Integrated LED                     A specific strategy to stimulate the agriculture, tourism and SMME sectors has been
           Programme, and does it:                                    identified, with a number of supporting projects. These projects are however
           S      address major constraints for                       preliminary projects and the development of a detailed and integrated LED Strategy
                  economic development and                            is one of the specific IDP projects to be implemented during the first year. The said
                  employment generation                               LED Strategy will inform further LED projects to be considered during the IDP Review
           S      Consider major economic potentials                  process.
           S      Comply with economic strategy
                  guidelines

          Does the IDP contain a Water Services                      No, the Ugu District Municipality provides water within the Municipal area. The IDP
           Development Plan                                           does however provide guidance in terms of areas to be serviced in terms of the
                                                                      priorities as identified by the local municipality.
          Does the IDP contain a Gender Equality                     To some extent. A more detailed Gender Equity programme with projects is however
           Programme, and are major gender related                    to be developed as part of the IDP Review process.
           problems addressed




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          Does the IDP contain a Performance                         Yes, the IDP contains a detailed PM System and Framework with the achievement of
           Management System, which outlines:                         the IDP objectives being measured in terms of key performance indicators. It also
           S      Development indicators for the IDP                  highlights the resource requirements for the implementation and maintenance of the
                  objectives                                          PM System
           S      Output targets for all projects
           S      Time schedule with dates of major                   As far as monitoring projects and its output are concerned this will have to be
                  milestones of all projects                          attended to during the IDP Review process
           S      Action plan including resource
                  requirements for managing the
                  performance management system

         Does the IDP contain a HIV/ AIDS Programme,                 Yes, information and projects are set out. Council also in the process of appointing an
          and does it:                                                HIV/Aids co-ordinator and have committed a sizeable percentage of its operating
                  Undertake possible efforts to prevent               budget to the implementation of the HIV/Aids programme
                  the spread of the epidemic
                  Address the demographic, social,
                  economic and institutional impacts of
                  the epidemic through various projects
          Does the IDP contain a Disaster Management                 Yes, current Disaster Management Programme included
           Plan, which outlines:
           S       Likely types of disasters, and the                 This matter wil however be addressed during the review of the IDP in more detail in
                   specific locations                                 consultation with the Ugu District Municipality
           S       Preventing and mitigating strategies for
                   each of the likely type of disasters




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          Does the IDP identify an Institutional                     No. At the time of compilation of the IDP the municipal staffing structure was not yet
           Programme, which:                                          in place.
           S      Includes an organogram for the
                  implementation of the IDP                           This matter will be addressed during the review of the IDP.
           S      Addresses the municipality’s internal
                  transformation needs

          Does the IDP contain an Integrated                         The IDP does include detailed information on the environment, but does not assess
           Environmental Programme, which outlines:                   the impact of each project on the environment.
           S      Projects that affect the environment
           S      Projects that require an EIA                        The time frame, as well as the available budget did not make it possible for this
                                                                      aspect to be investigated according to the detailed requirements of legislation during
                                                                      the current process

                                                                      EMP to be compiled as part of the IDP Review process

          Any other general observations, highlights,                Due to time and budget constraints, some of the required programmes and plans
           challenges, issues to be considered etc.                   have not been prepared. These will also evolve and change. Guidelines, key issues,
                                                                      objectives, strategies and projects have been reflected in each instance. To be
                                                                      attended to as part of the IDP Review process
                                                                             6. ALIGNMENT
          Did the Provincial Department of Local                     Yes. The DTLGA representatives assisted in preparing the required Process Plan,
           Government participate in the process?                     attended the Representative Forum Meetings and provided in depth assessment of
           Elaborate                                                  interim reports and the Draft IDP. The Department prepared a document containing
                                                                      all the legal and binding legislation in order to assist the Hibiscus Coast Municipality
                                                                      in the drafting process.


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          Did the Provincial sector departments                      Some of the sectors participated fully, others had a moderate involvement, and then
           participate in the process? Elaborate                      others did not attend any of the meetings. It is however recognised that not all
                                                                      Departments have the same capacity to attend all the local municipal IDP Forums
          Is the IDP aligned to the sector departments,              The Sector Departments need still to react to the IDP findings and alignment
           programmes and strategies? Elaborate                       obtained. Matter to received renewed attention during the IDP Review process

          Does the IDP take into consideration sector                See the above comment.
           requirements? Elaborate

          Was the local IDP process aligned to the                   The Hibiscus Coast IDP at all stages informed the District IDP, and was not drafted in
           District IDP process? Elaborate                            isolation.

          Which mechanisms were used to enable                       Regular alignment meetings were held between the Hibiscus Coast Municipality and
           alignment between the District and the Local               the other municipalities to ensure proper alignment of the various programmes and
           municipality                                               projects contained in the respective IDP’s.




                                                                      7. PLANNING - BUDGET LINK
          Is the plan linked to the budgeting process                Yes, +/- 80 % of the proposed capital budget are directly linked to the IDP

          Are projects sufficiently categorised into                 Yes
           funded and non funded projects




 UDIDI, Pietermaritzburg
 C:\atypistmetroplan\hib766\supplementaryreport\hib766suppannexures         September 2002
HIBISCUS COAST INTEGRATED DEVELOPMENT PLAN (IDP)                                           SUBMISSION



          Any other general observations, highlights,                Issue of operational cost of projects to be sorted out during the IDP Review process to
           challenges, issues to be considered etc.                   ensure sustainability

                                                                               8. TRAINING
          Which municipal role-players (Municipal                    Municipal Manager
           Manager, Councillors, Treasurers) attended
           IDP training.

 1         Did the training assist in the process,                    Yes.
           elaborate

          Which areas should further training be                     Further training should be provided on the detailed aspects of IDP’s ie the implementation
           provided on                                                there off, and the legal implications of the Act on organs of state. Detailed training also
                                                                      required for all HOD’s.
          Which role-players still require further training          Sector Departments, Councillors, and the Heads of Departments (municipal).

          Other comments                                             None

                                                                               9. GENERAL
          What other issues should be highlighted: eg.               Already commenced with the IDP Review process (see attached process plan).
           best practice cases, problematic areas




 UDIDI, Pietermaritzburg
 C:\atypistmetroplan\hib766\supplementaryreport\hib766suppannexures       September 2002

				
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