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GANDHI SHILPA BAZAAR LETTER

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  • pg 1
									PITCHAIAH PULIKONDA,                                              Pulikonda Associates,
B.Com. F.C.A                                                      Chartered Accountants
                                                                  Sailok Complex, 1 st Floor,
                                                                  6/1, Arundelpet,
                                                                  Guntur – 522 002,
                                                                  Ph:2230488, 2351753.

                               UTILISATION CERTIFICATE
                                     PROFORMA – 1
                                       PARTS – A

       Name of the Branch Central Bank of India at which the Bank Draft is required Hyderabad.
       This is to certify that the following expenditure has been incurred by A.P.Handicrafts
Development Corporation Limited, Hyderabad for organizing the Gandhi Shilp Bazaar from
24-01-2011 to 02-02-2011 at Gunta Grounds – Kothapet – Guntur as approved vide
No:M-12014/107/2010-11 MD, Dt:23-12-2010.

         S.No                     Description of Work                     Amount (Rs.)
                Ground/Hall Rent for erection of stalls & Infrastructure 908000
          1.
                including Water & Electricity charges etc.
          2.    Publicity, Banners, Invitation Cards etc.,                218094
         03.    Miscellaneous                                             105946
         04.    Insurance                                                 49376
         05.    T.A to Artisans                                           33926
         06.    Service Charges                                           25000
                                     Total :                              1340342
       (Rupees Thirteen lacks forty thousand three hundred forty two only)

        I have noted the contents of guidelines for Chartered Accountants before verifying the
accounts of expenditure of the Gandhi shilp Bazaar conducted at Gunta Grounds,Kothapet,Guntur
from 24-01-2011 to 02-02-2011 has accordingly been verified and above amount has been taken by
the organization in their books of accounts.

Place : Guntur                                                     For For Pulikonda Associates.
Dated : 28-02-2011
                                                                       Chartered Accountants


Manager
Lepakshi Handicrafts Emporium,
(A.P.Handicrafts Dev.Corporation Ltd.,)
Brodipet, Main Road,
Guntur.
                                                                PITCHAIAH PULIKONDA,
                                                                       028456
PITCHAIAH PULIKONDA,                                                Pulikonda Associates,
B.Com. F.C.A                                                        Chartered Accountants
                                                                    Sailok Complex, 1 st Floor,
                                                                    6/1, Arundelpet,
                                                                    Guntur – 522 002,
                                                                    Ph:2230488, 2351753.
                                            PARTS – B

   1. This is to certify that the total sales of Rs.75,00,000/- (Rupees seventy five lacks only) has
      been achieved during Gandhi Shilp Bazaar from 24-01-2011 to 02-02-2011 at Gunta
      Grounds,Kothapet,Guntur organized by A.P.Handicrafts Development Corporation Limited,
      Hyderabd which has been verified as per sales invoice / cash memos and books produced
      before me.
   2. This is to certify that at least 60% of the stocks brought for the Gandhi Shilp Bazaar from
      24-01-2011 to 02-02-2011 at Gunta Grounds,Kothapet,Guntur has been purchased directly
      from the Craft Persons by the above organization or the sales were directly effected by Craft
      Persons.
   3. This is to certify that no assets have been created out of the expenditure being claimed by the
      organization.
   4. Expenditure has been incurred as per the approval for which amount was sanctioned vide
      conveyed in No: M-12014/107/2010-11/MD, Dt:23-12-2010 of the Development
      Commissioner (Handicrafts), New Delhi.
   5. This is to certify that the organization has not received any grant from other Central/State
      Government’s Organization for this purpose.

       This is certify that A.P.Handicrafts Development Corporation Limited, Guntur has abided by
       the terms and conditions contained in the exhibition policy



Place : Guntur                                                       For For Pulikonda Associates.
Dated : 28-02-2011
                                                                         Chartered Accountants


Manager
Lepakshi Handicrafts Emporium,
(A.P.Handicrafts Dev.Corporation Ltd.,)                          PITCHAIAH PULIKONDA,
Brodipet, Main Road,                                                    028456
Guntur.
PITCHAIAH PULIKONDA,                                                     Pulikonda Associates,
B.Com. F.C.A                                                             Chartered Accountants
                                                                         Sailok Complex, 1 st Floor,
                                                                         6/1, Arundelpet,
                                                                         Guntur – 522 002,
                                                                         Ph:2230488, 2351753.


                            Details of the receipts & payments account

       M/s.A.P.Handicrafts Development Corporation, Hyderabad was conveyed approval
vide sanction order No: M-12014/107/2010-11/MD, Dt:23-12-2010 for organizing Gandhi Shilp
Bazaar from 24-01-2011 to 02-02-2011 at Gunta Grounds – Kothapet – Guntur.
      The expenditure has been verified as per documents / vouchers produced before me.

Receipts                   Amount Rs.       Payments                                        Amount Rs.
1. DC(H) approval M-        6,75,000-00     Organizing Gandhi Shilp Bazaar from 24-01-2011 to
12014/107/2010-11                           02-02-2011 at Gunta Grounds – Kothapet – Guntur.
MD, Dt:23-12-2010
advance received
2. Out of Corporation        665342-00    1. a) Ground Rent for erection of stalls &          908000-00
Resources                                 Infrastructure including Water &
                                          Electricity charges etc.,
                                          2. Publicity, Banners, Invitation Cards              218094-0
                                             etc.,
                                          3. Miscellaneous                                    105946-00
                                          4. Insurance                                         49376-00
                                          5. Service Charges                                   25000-00
                                          6. TA to Artisans                                    33926-00
    Grand Total :          1340342-00                    Grand Total :                       1340342-00
(Rupees Thirteen lacks forty thousand three hundred forty two only)

        I have verified contents, their books, vouchers etc, before verifying the account. It is eligible
for reimbursement of r the balance expenditure.


Place : Guntur                                                             For For Pulikonda Associates.
Dated : 28-02-2011
                                                                              Chartered Accountants


Manager
Lepakshi Handicrafts Emporium,
(A.P.Handicrafts Dev.Corporation Ltd.,)                                PITCHAIAH PULIKONDA,
Brodipet, Main Road,                                                           028456
Guntur.
ANDHRA PRADESH HANDICRAFTS DEVELOPMENT CORPORATION LTD.
                          (ANDHRA PRAD ES H GOVERNMENT UND ERTAKING)




                               PROFORMA - II
                    PERFORMANCE CUM ACHIEVEMENT REPORT

       The Gandhi Shilp Bazaar was organized from 24-01-2011 to 02-02-2011 at Gunta
Grounds – Kothapet – Guntur duly after obtaining the approval from the Development
Commissioner (Handicrafts) vide sanction orders: M-12014/107/2010-11/MD, Dt:23-12-2010.
During the Gandhi Shilp Bazaar Handicrafts & Handlooms were displayed from all the over country.
       The exhibition was inaugurated by Smt.Panabaaka Lakshmi, Hon’ble Minister of State for
Textiles, Government of India, New Delhi at 5.30 PM.Invitation Cards were distributed to potential
buyers. The publicity of the event was made through advertisement in News Papers, T.V. Channers,
Banners at various major centers of Guntur and erected the arches and Boards. During the event total
sale achieved to the tune Rs75,00,000 and 150 crafts / textiles persons participated for sale of
Handicrafts and Handlooms products and live Demonstration performed in the programme.




                                                                           Manager,
                                                               Lepakshi Handicrafts Emporium,
                                                            (A.P.Handicrafts Dev.Corporation Ltd.)
                                                                      Brodipet, Main Road,
                                                                            Guntur.
PITCHAIAH PULIKONDA,                                                Pulikonda Associates,
B.Com. F.C.A                                                        Chartered Accountants
                                                                    Sailok Complex, 1 st Floor,
                                                                    6/1, Arundelpet,
                                                                    Guntur – 522 002,
                                                                    Ph:2230488, 2351753.
                                          GFR 19-A
                                       See Rule 212 (1)
                                 Form of Utilization Certificate

SL.   Letter No. and           Amount (Rs.)           Certified that out of Rs.13,50,000/- (Rupees
No    Date                                            thirteen lacks fifty thousand only) of grants-
                                                      in-aid sanctioned and released amount of
                               Sanctioned Amount      Rs.6,75,000/- during the year 2010-11 in
                               Rs.1350000             favour of A.P.Handicrafts Development
      M-12014/107/2010-                               Corporation Ltd., “Hasthakala Bhavan”,
      11/MD, Dt:23-12-10       DC(H) share (100%)     Musheerabad, Hyderabad under this ministry
                               Rs.13,50,000/-         / Department Letter No. and date given in the
                               Released Amount        margin and Rs.Nil on account of unspent
                               Rs.6.75.000/-
                                                      balance of the previous year, a sum of
                                                      Rs.6,75,000/- (Rupees Six lakhs seventy five
                                                      thousand only) has been utilized for the
                                                      purpose of organizing Gandhi Shilp Bazaar at
                                                      Gunta Grounds – Kothapet, Guntur form 24-
                                                      01-2011 to 02-02-2011 for which it was
                                                      sanctioned and that the balance of Rs.NIL
                                                      remaining unutilized at the end of the year
                                                      has been surrendered to Government (Vide
                                                      No.NIL, Dt:NIL) will be adjusted towards the
                                                      grants-in-aid payable during the next year.

       Certified that I have satisfied myself that the conditions on which the grant-in-aid was
sanctioned have been duly fulfilled and have exercised the following checks to see that the
money was actually utilized for the purpose for which it was sanctioned.
       Kinds of checks exercised
       1.   Files
       2.   Note Files
       3.   Payment Vouchers and receipt verified with the books of account maintained
       4.   Bank Book

Place : Guntur                                                       For For Pulikonda Associates.
Dated : 28-02-2011
                                                                         Chartered Accountants
Manager
Lepakshi Handicrafts Emporium,
(A.P.Handicrafts Dev.Corporation Ltd.,)                           PITCHAIAH PULIKONDA,
Brodipet, Main Road,                                                     028456
Guntur.
ANDHRA PRADESH HANDICRAFTS DEVELOPMENT CORPORATION LTD.
                              (ANDHRA PRAD ES H GOVERNMENT UND ERTAKING)


Ref: LHE/GNT/GSB/2010-11                                   LEPAKSHI HANDICRAFTS EMPORIUM
                                                           TALUK OFFICE COMPOUND,
                                                           MAIN ROAD, BRODIPET,
                                                           GUNTUR – 522 002
                                                           PHONE : 0863 – 2233151, GRAMS “LEPAKSHI”

                                                                                             Date : 28-02-2011
To
     The Assistant Director (H),
     HM & SEC, O/o.DCH
     CGO Complex,
     Vijayawada.

Sir,
                Sub :- LHE,Guntur – Gandhi Shilp Bazaar exhibition organized at Gunta Grounds – Kothapet –
                       Guntur from 24-01-2011 to 02-02-2011 – submission of documents – Reg.
                Ref :- DCH Order No: M-12014/107/2010-11/MD, Dt:23-12-10.
                                                     ***
                With reference to the sanction order No.M-12014/107/2010-11/MD, Dt:23-12-2010 of D.C.(H)
New Delhi we submit herewith the documents relating to Gandhi Shilp Bazaar exhibition organized at Gunta
Grounds, Kothapet, Guntur from 24-01-2011 to 02-02-2011.
                The following documents are submitted
                1. Utilization Certificate (Proforma-I) (Part-A) duly certified by the Chartered Accountant.
                2. Utilization Certificate (Part-B) certified by the Chartered Accountant.
                3. Proforma-II Performance cum Achievement report.
                4. List of Craft Persons participated for Live Demonstration.
                5. List of Craft Persons participated in Sales
                6. Invitation Card/ Hand outs
                7. Paper Advertisements
                8. C.D containing photo’s covering the event.
                9. Receipts & Payments & GPR 19A certified by the Chartered Accountants.
                10. Insurance policy.


                                 Thanking you,


                                                                                             Yours faithfully,


                                                                                               Manager
ANDHRA PRADESH HANDICRAFTS DEVELOPMENT CORPORATION LTD.
                             (ANDHRA PRAD ES H GOVERNMENT UND ERTAKING)


Ref: LHE/GNT/GSB/2010-11                                    LEPAKSHI HANDICRAFTS EMPORIUM
                                                            TALUK OFFICE COMPOUND,
                                                            MAIN ROAD, BRODIPET,
                                                            GUNTUR – 522 002
                                                            PHONE : 0863 – 2233151, GRAMS “LEPAKSHI”

                                                                                             Date : 03-03-2011
To
     The Managing Director,
     A.P.Handicrafts Development Corporation,
     Hyde rabad.


Sir,
               Sub :- LHE,Guntur – Gandhi Shilp Bazaar exhibition organized at Gunta Grounds – Kothapet –
                      Guntur from 24-01-2011 to 02-02-2011 – submission of documents – Reg.
               Ref :- DCH Order No: M-12014/107/2010-11/MD, Dt:23-12-10.
                                                    ***
               With reference to the sanction order No.M-12014/107/2010-11/MD, Dt:23-12-2010 of D.C.(H)
New Delhi we submit herewith the documents relating to Gandhi Shilp Bazaar exhibition organized at Gunta
Grounds, Kothapet, Guntur from 24-01-2011 to 02-02-2011.
               The following documents are submitted
               01. Utilization Certificate (Proforma-I) (Part-A) duly certified by the Chartered Accountant.
               02. Utilization Certificate (Part-B) certified by the Chartered Accountant.
               03. Proforma-II Performance cum Achievement report.
               04. Receipts & Payments & GPR 19A certified by the Chartered Accountants
               05. List of Craft Persons participated for Live Demonstration.
               06. Detailed statement of T.A expenses paid to artisans.
               07. Invitation Card/ Hand outs
               08. List of Craft Persons participated in Sales
               09. Paper Advertisements
               10. Insurance policy.
               11. C.D containing photo’s covering the event.
               12. Copy of sanction orders
               13. Copies of rental receipts & infrastructure bills




                                Thanking you,


                                                                                             Yours faithfully,


                                                                                               Manager

								
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