Independent Contract Retail

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					LEANDER INDEPENDENT SCHOOL DISTRICT
               P.O. BOX 218
         LEANDER, TEXAS 78646
   PH: 512 570-0613 FAX: 512 570-0607


           REQUEST FOR PROPOSAL

                      FOR



     RETAIL GENERAL MERCHANDISE
            BID # GMRE10CS




 Acceptance Time/Date:         2:00 P.M. Aug 5, 2011




 Hand Carry or Express Mail:   LISD Purchasing Dept
                               Cristy Soares, Buyer
                               1900 Cougar Country Drive
                               Cedar Park, TX 78613


 Mail:                         LISD Purchasing Dept
                               Cristy Soares
                               P O Box 218
                               Leander, TX 78646
                           LEANDER INDEPENDENT SCHOOL DISTRICT
                               RETAIL GENERAL MERCHANDISE
                                DUE 8/5/2011      2:00 P.M.




                                    TABLE OF CONTENTS


Introduction and Description of Solicitation

SECTION I:     General Instructions/Proposal Requirements

SECTION II:    Special Instructions- how to complete and submit their Proposal response.

SECTION III    Proposal Form




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                              LEANDER INDEPENDENT SCHOOL DISTRICT
                                  RETAIL GENERAL MERCHANDISE
                                   DUE 8/5/2011      2:00 P.M.



INTRODUCTION AND DESCRIPTION OF SOLICITATION
Leander Independent School District, (hereinafter, "LISD"), is seeking qualified individuals or businesses
to provide Retail General Merchandise supplies, including but not limited to, the following items not
already under contract with the district:

    •   Retail General Merchandise;
    •   Grocery type items; and
    •   Other retail related items.

SECTION I – GENERAL INSTRUCTIONS
1. DESCRIPTION. Leander ISD is accepting Proposal Responses for a multiple award contract for
   Retail General Services in accordance with the instructions, terms and conditions, and
   requirements/specifications contained in this Solicitation.

2. QUESTIONS.
   Any explanation desired by a Proposer regarding the meaning or interpretation of this Solicitation, or
   any forms included herein, must be requested in writing to the Buyer identified on the face of this
   Solicitation with sufficient time allowed for a reply to reach Proposers before the submission of a
   Proposal.
   No contact shall be made with the District requester unless specifically authorized by the Buyer.
   Failure to comply with this requirement may be grounds for rejection of Solicitation Response.

3. PROPOSAL RESPONSE.
   3.1. The District will be accepting Proposal Responses on a continual basis from the issue
       date of this RFP until closing at 2:00 P.M. on August 5, 2011.
   3.2. Proposal Responses must contain: The Proposal Response Form in Section III in its
       entirety;
   3.3. Faxed, emailed, or other electronic submission is prohibited unless specifically authorized in this
       Solicitation.
   3.4. The District reserves the right to reject any Proposal Responses that the District
       considers inappropriate. The District shall be the sole judge of acceptable Proposal
       Responses.
   3.5. Proposals submitted are encouraged to be in type-written or in print format. Due to high
       volume of responses, any illegible proposals may be rejected.

4. TERM OF CONTRACT.
   4.1 Contract(s) created by this Solicitation shall be in effect from the date of award through
       August 5, 2011.
   4.2 LISD reserves the right to extend the contract at the District’s sole option for five (5)
       additional one year increments.
   4.3 The District reserves the right to terminate any purchasing arrangements at any time that
       conflicts with District policy or legislation, including new policy or future legislative action,
       enacted during the term of the agreement.

5. EVALUATION, NEGOTIATIONS AND AWARD.
   5.1 Each Proposal Response will be evaluated based on the requirements set forth in
       Section II, Special Instructions.
   5.2 Vendors are encouraged to submit proposals as soon as possible.
   5.3 THIS IS A NEGOTIATED PROCUREMENT, and as such, the District reserves the right
       to negotiate any terms, conditions, or pricing with a Proposer prior to an award.
   5.4 Awards shall be made on an incremental basis during the Solicitation offering period.
   5.5 As Proposals are accepted by the District, individual awardees will be notified.
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                              LEANDER INDEPENDENT SCHOOL DISTRICT
                                  RETAIL GENERAL MERCHANDISE
                                   DUE 8/5/2011      2:00 P.M.



6. USE OF BEST VALUE. For this Solicitation, the District will use the best value method to determine
   the awarded Proposer. In determining best value, the District will consider purchase price as the
   primary factor, but may also consider: quality of the Proposer's goods or services, the extent to which
   the goods or services meet the District's needs; reputation of the Proposer and of the Proposer's
   goods or services; the Proposer's past relationship with the District; and the Proposer's knowledge
   of the product in determining award.

7. TYPE OF CONTRACT.
   Firm Fixed current shelf price, less discount if offered, for the term of the contract, including any
   extensions if exercised by the district.

8. CONFLICT OF INTEREST.
   8.1 Effective January 1, 2006, any individual or business entity (as well as agents of such persons)
       that contracts or seeks to contract for the sale or purchase of property, goods, or services with
       Leander ISD must file a Vendor Conflict of Interest Questionnaire with the LISD Purchasing Office
                                                                                             th
       in accordance with Texas Local Government Code Chapter 176, no later than the 7 business
       day after the recipient becomes aware of facts that require filing. Each person or entity who
       seeks to or who contracts with LISD is responsible for complying with any applicable disclosure
       requirements.
   8.2 The Conflict of Interest Questionnaire may be printed from the LISD website at
       www.leanderisd.org under District and School Information, Purchasing Department.
   8.3 Forms are posted at The Texas Ethics Commission’s website at
       www.ethics.state.tx.us/whatsnew/conflict_forms.htm.

    8.4 Employees of LISD.
        Reference LISD Policies CH (Local) Purchasing and Acquisition, and DBD (Local)
        Employment Requirements and Restrictions, all Proposer’s must disclose the name of
        any LISD employee who owns, directly or indirectly, an interest in the Proposer’s firm or
        any of its branches. Failure to provide such information may be grounds for
        disqualification of the proposal or cancellation of a contract resulting from this Solicitation.

        Purchase of services or equipment from a business owned in whole or in part by a
        District employee shall be permitted only when approved by the Director of Materials
        Management and executed through a documented competitive process.
        Services that might be provided by the employee as an extension of the employee's
        regular job responsibilities is exempted from consideration.

9. NOTIFICATION OF CRIMINAL HISTORY OF CONTRACTOR
   9.1 "(a) A person or business entity that enters into a contract with a school district
       must give advance notice to the district if the person or an owner or operator of
       the business entity has been convicted of a felony. (b) A school district may
       terminate a contract with a person or business entity if the district determines
       that the person or business entity failed to give notice as required by
       Subsection (a) or misrepresented the conduct resulting in the conviction. The
       district must compensate the person or business entity for services performed
       before the termination of the contract."




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                            LEANDER INDEPENDENT SCHOOL DISTRICT
                                RETAIL GENERAL MERCHANDISE
                                 DUE 8/5/2011      2:00 P.M.



SECTION II – SPECIAL INSTRUCTIONS
The following information is to provide the Proposer with the needed information on how to complete and
submit their Proposal response.

1.   SUBMISSION OF PROPOSALS.
     Proposals are to be sealed and returned in an envelope marked on the outside with the Proposer’s
     name, address and Proposal number.
     Proposals must be returned to the following address in sufficient time so as to be received and
     time stamped on or before the time and date shown on this Solicitation:

     LISD Purchasing Dept
     1900 Cougar Country Dr
     Cedar Park, TX 78613


2.   MULTIPLE AWARD CONTRACT.
     LISD will make multiple awards as they may appear advantageous to the District. The intent of this
     solicitation is to provide all LISD with a list of companies to purchase Retail General Merchandise
     for the District. All stores must submit a proposal response unless the corporate office of a store
     chain submits a proposal representing multiples stores, which are to be listed in the response.

     The District reserves the right to accept or reject any and all bids and to waive technicalities and
     informalities, and to be the sole judge of quality and equality. Awards will be based on what, in
     our opinion, is most advantageous to LISD.

4.   ELIGIBLE ITEMS.
     The contract created by this Solicitation will only be for the purchase of Retail General Merchandise
     items by the District.

5.   PRICING OF ITEMS.
     Pricing to the District, if offered, shall be the published (“shelf”) price as a standard by the store,
     minus applicable discount. Since this is a multiple award, the District may choose to purchase an
     item from any awarded vendor based on price or other factors, therefore, the Proposer is
     encouraged to offer a discount or a reduced price

6.   TAX EXEMPTION. Leander ISD, by law, is exempt from most taxes. Proposer is encouraged to
     allow for an automated tax exemption, not requiring the department buyer to request exemption. If
     awarded contract, Proposer may obtain a copy of the LISD Tax Exemption Certificate by contacting
     the Purchasing Office.

7.   ON-LINE CAPABILITIES. The Proposal is to indicate in Section IV, On-line Capabilities, if on-line
     ordering is available through their company.

8.   NO GUARANTEE OF ORDERS. All expenditures are estimates only based on previous purchases
     and future expectations. LISD is not required to purchase any minimum or maximum quantity of
     items.




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                         LEANDER INDEPENDENT SCHOOL DISTRICT
                             RETAIL GENERAL MERCHANDISE
                              DUE 8/5/2011      2:00 P.M.


SECTION III – PROPOSAL RESPONSE FORM

The Proposer is responsible for completing the following information per the above
conditions.

TYPE OF PRODUCTS:

________________________________________________________________________________


DISCOUNT:
Proposer to provide, if applicable, any discounts from current shelf price available for
this contract.


% off shelf price: _______%

VENDOR CONTACT INFORMATION:

Company Name:      ___________________________________________________________

Company Address: ___________________________________________________________

                   ___________________________________________________________
Contact Numbers:

        1. Place orders ________________________Checking on Orders______________________

        2. Fax _____________________________________________________________________

        3. Web Address________________________Email_________________________________

        4. A person to contact when calling the company____________________________________

        5. Does you company accept MasterCard or Visa?       __________ Yes __________ No

        6. Is any employee in your company also employed by LISD? _____Yes __________No

        7. Is any company employee, either full or part time, owner, official, stockholder,
           subcontractor, on member of their immediate family, a member of the Board of Trustees or
           an employee of the Leander Independent School District?_______Yes ________No

If yes, please disclose names: ______________________________________________




Authorized Company Representative: ________________________________Title:_______________
                                          (print name)

Authorized Company Representative: _______________________________Date:_______________
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                              LEANDER INDEPENDENT SCHOOL DISTRICT
                                  RETAIL GENERAL MERCHANDISE
                                   DUE 8/5/2011         2:00 P.M.
                                            (signature)

GENERAL TERMS

I have received the General Conditions, special terms, and all forms for the furnishing of Retail General
Merchandise as prepared by Leander Independent School District. I have examined the General
Conditions and Specifications and submit the following proposal. I have not deviated from the original
General Conditions or Specifications set forth by Leander Independent School District unless specified in
written form.

I agree:

    1.     To hold my bid open for 45 days after the proposal date for review of bid;

    2.     That the signing of this proposal form will constitute a contract be between Leander Independent
           School District and my company, if awarded any or the entire bid. The term of this contract shall
           be from Date of Award through August 5, 2011, with five, one-year extension, if both parties
           agree.

    3.     That the General Conditions, Specifications, Public Notice, instructions, representations, written
           notices and/or agreements made in conferences concerning Retail General Merchandise are a
           part of this contract as if they were attached, or therein repeated.

    4.     That this contract may be terminated by 30 days written notice by either party.




     Check List of Proposal Documents:

            Signed Proposal Documents:                        _____
            Conflict of Interest Questionnaire                _____
            CTPA Clause                                       _____




Authorized Company Representative: ________________________________Title:_______________
                                          (print name)

Authorized Company Representative: _______________________________Date:_______________
                                          (signature)




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                            LEANDER INDEPENDENT SCHOOL DISTRICT
                                RETAIL GENERAL MERCHANDISE
                                 DUE 8/5/2011      2:00 P.M.




CENTRAL TEXAS PURCHASING ALLIANCE

Adoption Clause

USE OF CONTRACT(S) BY MEMBERS COMPRISING THE CENTRAL TEXAS PURCHASING
ALLIANCE (CTPA).

    A.   If authorized by the Vendor(s), resultant contract(s) may by adopted by the member districts of
         the CTPA as indicated below. Authorized members may purchase goods and/or services in
         accordance with contract pricing and purchasing terms established by the Contract Lead
         District.

    B. A list of members that may utilize the Vendor’s contract is listed on the CTPA website,
       http://209.184.141.5/ctpa/members,htm.

    C. Any district member wishing to utilize such contract(s), will contact the Vendor to verify that the
       contract is available to them and will place it’s own order(s) directly with the successful Vendor.
       The successful Vendor may contact member districts to inform them about the contract award.
       There shall be no obligation on the part of any participating district to utilize the contract(s).

    D. A negative reply by the Vendor will not adversely affect consideration of the Vendor’s Solicitation
       response.

    E. Each participating district has the option of executing a separate contract with the successful
       Vendor, which may contain general terms and conditions unique to that contracting district. If,
       when preparing such contract, the general terms and conditions of a district are unacceptable to
       the successful Vendor, the successful Vendor may withdraw it’s extension of their offer to that
       district.
    F. The Contract Lead District shall not be held liable for any costs or damages incurred by another
       district as a result of any award extended to that district by the successful Vendor.

BY SIGNATURE BELOW, THE VENDOR HEREBY AUTHORIZES THE MEMBER DISTRICTS AS
INDICATED BELOW, TO ADOPT ANY CONTRACT RESULTING FROM THE VENDOR’S RESPONSE
TO THIS SOLICITATION.

    ____       YES

    ____       NO

    ____       YES,
               With the exception of the following districts:________________________________

Vendor
Name:_________________________________________________________________________

Printed Name of Authorized Company Official:_______________________________________________

Signature of Company Official: _____________________________________ Date:_________________




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