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    L.Siddiquee
  Er. L. Siddiquee
M. Tech- (Power System Control)
MHRM- Master of Human Resource Management
PGDPM- Post Graduate Diploma in Personnel
          Management
DBM- Diploma in Business Management
DFSM –Diploma in Fire & Safety Management
DHM – Diploma in Hotel Management
DCM – Diploma in Communication Management
DTQM- Diploma in Total Quality Management



                  L.Siddiquee
Hig. 35- Kalindipuram, ADA
colony Allahabad, 211011
 E-mail: lsiddiqui@rediffmail.com
         cmeeducation.org
Mobile No.: 09235552165,
            09839437732
Call:      0532- 2266666

                 L.Siddiquee
             Present Profile

Director – College of Management &
           Engineering (CME) Allahabad
Coordinator-
1. JRN Rajasthan Vidyapeeth University
2. Bharathiar University
3. Jamia Hamdard University
4. Mahatma Gandhi Antarashtriya Hindi University
5. NIOS, MHRD, Govt. of India
6. MKCL Pune
7. National Co-ordinator ISTD New Delhi
                       L.Siddiquee
Professional Membership

Institution of Engineers (IEI) Kolkata
Institution of Electronics & Telecommunication Engineers,
(IETE) New Delhi
All India Managment Association, (AIMA) New Delhi
Indian Institute of Industrial Engineering, (IIIE) Navi Mumbai
Indian Technical Education Society (ITES) Mumbai
Aeronautical Society of India(AeSI) New Delhi
Indian Society for Training & Development (ISTD) New Delhi
Indian Society for Technical Education (ISTE) New Delhi
Computer Society of India (CSI) Mumbai


                             L.Siddiquee
       Publication:
Articles published in
 Hindustan English News Paper
 Northern India Patrika
 IHT News Letter
 Journal


              L.Siddiquee
TIME MANAGEMENT




      L.Siddiquee
Time Management
The Art of getting things done
                              Economic Press 1971




                L.Siddiquee
Concept & Definition
 Time Management is a set of skill,
 tool and system working together to
 help one more value out of time with
 the aim of improving the quality of life.




                  L.Siddiquee
One question for you

Think! Which particular one work you
are not doing presently. And if you do
regularly then it can influence a
positive effect on your personal &
service life



                L.Siddiquee
Time Management means
to do the First Thing First




             L.Siddiquee
Some Facts
 More than 50% workers don’t
 schedule their daily activities.
               The Competitive Advantage Feb 1996

 The average adult spends 16 hours a
 year searching for misplaced key.
                                 Reader Digest Sept. 1998

 according to an internal survey of
 executives being disorganized waste
 at least one hour a day
                   L.Siddiquee
Prof Peter F. Drucker and his associates have given
us the following statistical table study it care fully. Try
to improve your TIME MANAGEMENT

Year           Month            Activities
20             00               We are SLEEPING
17             06               We spend on our Jobs,
                                Business or Profession
17             06               We spend on education
                                family life and social activities.
06             09               We spend on sickness
                                traveling & daily transport
03             00               We spend in eating &
                                drinking



                           L.Siddiquee
Year    Month       Activities
02      06          We spend in bathroom,
                    toilet, wake up etc.
00      09          We wait for food on dining
                    tables
02      00          They are just lost in
                    eternity.
70=00   They are unable to be accounted for




                  L.Siddiquee
   Time Management


        Part 1

Views of four generation


          L.Siddiquee
         Revolution
Green Revolution

                                         All Revolution
Industrial Revolution
                                         concerned with
                                         social & Individual
Information Technology Revolution        Development

Wellness Revolution




                           L.Siddiquee
       Four Generation of Time
            Management


1 st   Generation
  - Note
  - Check List
     Produces pressure on Time &
  Energy and tries to face them.

                 L.Siddiquee
2nd Generation
 This generation can be traced as a
 year of
 - Calendar
 - Appointment book
 Future work and time would be spend
 by seeing the calendar and dates.



                L.Siddiquee
3rd   Generation
 This generation focuses on goal setting
 - Specific goal
 - Mid term goal
 - Short term goal
 1. This generation emphasis's on the value of

 life and produces pressure on time and
       energy in achieving the goal.
 2. The concept of daily plan is also included.
 3. It means, to get the mission of your life you

 must have some clear cut or specific goals.
                       L.Siddiquee
     Demerit of 3rd Generation
Since it focuses on efficiency Therefore
- It does not help in developing a good relationship
   or human needs and one can not enjoy in their
   daily life.
- The people become disinterested to manage their
   time.
- They start to through the water from tub including
   the child.
- They don’t take care about the important thing or
   they can't differentiate between the important thing
   & important thing .
And finally they return to the technique of fist and
 second generation.

                       L.Siddiquee
         4th   Generation
This generation has considered that the word
  time management is wrong
- It is not a challenge to manage the time
- It’s a challenge to manage ourselves with
  time
- Satisfaction is the outcomes of aspectation
  and achievement
The fourth generation doesn't focuses on
  materials and time.
                    L.Siddiquee
     Focus of 4th Generation


It focuses on
   Making relation ship
   To make deep relationship
   Result oriented task
   To balance the P/PC activities.


                   L.Siddiquee
   Time Management

          Part 2


Principle of Time Management

            L.Siddiquee
     How much time you have?

How can you say that you have no time while
 all those people namely Helen killer, Louis
 pacheur. Michael Anzelo, Mother Teresa,
 Leonardo Da Vinci, Thomas Jefferson Had
 the same time – H. Jackson Brown.
There are 24 Hrs in a Day
Sleeping & Bathing        8 Hrs.
Eating                    2 Hrs.
                          10 Hrs.


                       L.Siddiquee
Remaining Time -                     14 Hrs

58% Time is Controllable

42% Time is Uncontrollable

if our age is 100 Yrs.
Total days of our life = 36500
days spent------
remaing days -----
if you want to do some task or want to be some
special person.

Try to learn for using your valuable time

                       L.Siddiquee
    How Valuable Your Time is

     Time is money but it is not fully correct time is
possible money if you utilize your time then you
can earn money if you misuse your time then you
are losing the chance of your possible money do
you know? What is the value of your time what is
the value of your hour?
Your value of one hour =your income/ working hrs.
=10,000/24*8
=50 Rs.

If you are wasting you 1 hour you are loosing of
Rs.50/per day.
In one year 365*50=18250=00.
you are loosing.
                       L.Siddiquee
If you are wasting 2 hour you are loosing
Rs.100
in one year 365*100=36,500.
by using the above formula you can use
or your can decide how to use your time
effectively.



                  L.Siddiquee
Ten principle of Time Management

1.    Set your goals & objectives.
2.    Do most Important work first/ First Thing First.
3.    Multi tasking (do more than one work at a time)
4.    Delegate the work.
5.    Know the PARETO 20/80 rule.
6.    Take the benefit of Parkinson’s law.
7.    Use your prime time.
8.    Manage your self.
9.    Make schedule of your work/ Make Time - Table.
10.   Work, Work, Work…..Engage your self in work.
                         L.Siddiquee
     #1 SET YOUR GOALS

•   General goal
    I will work more
    I will improve my skill.
    I will increase by ability.

    Specific goal
    I will do 8 hrs work daily
    I will earn Rs. 20,000 this month.
                    L.Siddiquee
If a person wants to earn. 10,000Rs.if he sell
the product earn profit Rs. 50/- then number
of product=10,000/50=200 he will have to
sell 200 product it he works.25 days in a
month then he will have to sell 8 product
every day & he can not make any excuse.

Money goals is just like a one day cricket
match after one team made score the other
team will have to follow the score for win
and that team will decide the required run
per over.

                   L.Siddiquee
     2 - DO MOST IMPORTANT
           THINGS FIRST
A fool do the work in the last minute while a wise
   man do the same work at once both do the same
   work. The only difference is “TIME”.
The second principle of Time Management is Do
   First Thing first.
   we do our task as per daily routine but we spent
   lot of time in our unimportant task.
   A wise man should be very much careful.
   Success can be achieved by performing the
   Important task only.
A story of Musician lady Violin Learning, she doesn’t
   get time to practice. But for her the practice was
   important.

                        L.Siddiquee
     SETTING DAILY GOALS
        THE TO DO LIST
- A well known story of Charles Schwab.
- When he was president of Bethlehem steel in the
  United states.
- He called in Ivy Lee a consultant and said show
  me a way to get more things done will my time and
  I will pay you any fee within reason.
- Fine lee replied. I will give you some thing in 20
  minutes that will step up your output at least 50
  percent.
- Lee hand Schwab a Blank piece of paper and said
  write down the six important task that you have to
  do tomorrow and number them in order of their
  importance.

                       L.Siddiquee
Now put the paper in your pocket and the first thing
tomorrow morning look at item one and start working
on it until you finished then do item two and so on.
- Do this until quitting time and don’t be concerned if
you have finish it only one or two.
- Then on tomorrow list put the important task on the
list until you have your six important task one your list
each day.
- Do this every working day. If a task is on your list for
more then a week for get it you are only playing
games.
- This way you will always be working on the most
important ones first.


                          L.Siddiquee
-      Then lee said Try this system every working
day. After you have convinced yourself of the value
of the system. Try it as long as you wish and then
send me a cheque for what you think its worth.

        Several week later Schwab sent lee a
cheque for $ 25000 with a note proclaiming the
address more profitable he had ever followed.
        This concept helped Schwab to earn $ 100
million and to turn Bethlehem steel into one of the
biggest independent steel producer in the world.



                       L.Siddiquee
    # 3 Multitasking (Doing work
 more than two or more at a time)
“ A normal person do one work at a time while a successful
   person do many work at one time.”
   Ruler of Mysore :-
  Does three no. of work
 Watching the play
 Writing a letter
 Discussion
• Mahatma Gandhi
 Traveling and
 Sleeping
   Napoleon
 Going for a war (visiting)
 Writing letter

                               L.Siddiquee
Multitasking (Doing work more then two
or more at a time)
   Thomas Edison
  Traveling by Train
  Experimenting
 • Bill Gates
  Traveling
  Telephone Calles
 • Salesman Life:- 45% time spent on Traveling.
   Hence during the period of Traveling. He can do
   the following work.


                        L.Siddiquee
Multitasking (Doing work more then two
or more at a time)

 Reading Books
 Listening Tapes
 Mobiles
• For Us:
 Taking Dinner
 Watching TV News
 Lunch Meeting


                    L.Siddiquee
          #4 - DELEGATION
- All work can not be performed by an individual.
- One who like to do all work/ task He/She will never
  be success.
- Every person need to do Important. Things first
  but up to certain extent beyond limit it is not
  advisable.
- It is very difficult to faith on others potential ability
  and intelligence.
- But even though some work should be delegated.



                           L.Siddiquee
   ART OF DELEGATION

To know and understand

Which work to be delegated.
To whom to be delegated
Do most Important and secret by do
your own and routine work can be
given to others.

               L.Siddiquee
#5 - PARETO RULE 20/80
“Only to be busy is not enough the question is in
    which work your are busy.”
According to this Rule:
1.   Your 20% priority gives 80% result.
2.   Investment of 20% time will give 80% result.
3.   Invest your time energy and money as per your
     priorities.
4.   Actually this rule make us very careful to set
     your goal and priorities.
5.   If you think that you are working hard and not
     getting the result then follow Rule.

                        L.Siddiquee
6.  It is not so important how can
you work       hard but the
important      is how smartly you
work.

7. You have to trace how you
are spending your time and every
in pursuit of goal.

                L.Siddiquee
 SETTING PRIORITIES THE 80/20
            RULE

High Priority   Medium Priority     Low Priority
(A) Must do     (B) Should do      (C) Nice to do
     1                  1                1
     2                  2                2
     3                  3                3
     4                  4                4
     5                  5                5
     6                  6                6

                     L.Siddiquee
#6 -Parkinson’s Law
  There is a bad News for you, what is that, the time
  is flying but the Good News is that, you are the
  pilot.
                             -Michal Althuslar
“Work expands or shrinks according to time
  availability.
  If we plan more work in less time the work will be
  finished in the same time frame.
  If we plan less work in the same time the time will
  shrink and we could be able to do less work.


                        L.Siddiquee
Therefore follow the Parkinson's law-

   If goal is high achievement will be higher.
   e.g. in one day cricked the one team follow the
   other team score. If it is 430 or 275 in the limited
   over of 50. the other team tries of follow the same
   score and reaches and wins. The team will make
   either 431 or 276to win.
   Similarly when we plan to go for summer
   vacation holydays we finish our job before the
   Journey.
   Hence nature of work is also related with time
   shrinks or expansion.
   Some how it is also depends upon our aptitude. If
   we like the work we finish it within no time but if
   we don’t like it becomes delay.
                        L.Siddiquee
 #7 Do your work in your Prime
             Time

Don’t leave the important task unfinished.
                                    Gete
  As we know television prime time-
          8:00 am to 10:00 pm
          More advertisement
          Advertisement rate is high



                     L.Siddiquee
2.   Similarly in 24 hours of a day there are few
     hours in       which you feel very energetic,
     comfortable enthusiastic that is called your
     prime time.
     Therefore do most hard work in your prime
     time.

3.   Every person has their own prime time in 24
     hours of by may be Morning, Afternoon or
     Night . You should select the prime time for
     doing the hard work/ most important work.



                      L.Siddiquee
        #8 Self Management
A person who dares to spend one hour he cannot
  understand the value of his life.
                                    Charles Darvin
 Mismanagement may produce problems.
 We simply waste our time knowingly.
 We have faults within our selves therefore we
  have to manage our self.
 The example of mis management is loss of file.
 Normally people loose their 30 minutes in file
  searching.
 Due to laziness we can not keep the file at the
  right place.

                        L.Siddiquee
         Self Management
 But when needed we become mad.
 The another face of mis management is to
  become sick.
 Our life style; Imbalanced food lack of
  sleep , worries, tension and bad habit
  invites us for sickness.
 If we want to save our time we have to take
  care of PC/Production Capability.
 The another face of mis management is to
  consume less or more food.
                    L.Siddiquee
           Self Management
If we consume more food we become lazy. It reduces
   our concentration and energy and we do not work
   properly.
- If we take less food we become sick and suffer
   from headache and in future we may become
   mentally harassed.
- And we can not work with full concentration & full
   of energy.
Another condition of Mis management is unimportant
   discussion.
- Direct discussion.
- Indirect discussion (on telephone)
                        L.Siddiquee
-    If we have the point we can discussion on
     telephone     point wise.
-    But when we talk on telephone we forget the
     important points.
The another condition of mismanagement
is-
-    To meet a person without appointment.
-    May be wanting & wasting the time
Remember
1.   If your daily routine is managed your life can
     be managed.
2.   If your life is managed you can manager
     your time successfully.

                     L.Siddiquee
    #9 Time Table/ Schedule
We are talking of time even though we misuse.
                                       -Wilian Pen
   You make budget to save your money.
   Similary you make the Time Table to save you
    time.

Two types of time table.
1. Complete time = 24 hours
2. Abridged Time Table – Business hour/ Working
   hour


                       L.Siddiquee
Full/ Complete Time Table
8 hours – Sleep & Bath.
2 hours – Breakfast &Lunch
2 hours – T.V. Serial, T.V. News, News
         paper, Magazine, book.
1 hours – Office to & fro Traveling.
1 hours – Social Life
2 hours – Family Life
8 hours – Working hour, Service or
Business.
                  L.Siddiquee
Abridge Time Table
Daily 8 hours work
  9:00 to 1:00 pm
  2:00 to 6:00 pm
If work load increases then
  9:00 to 1:00
  2:00 to 7:00 pm or 8:00 pm
Complete time table makes successful in every
  direction but short time table make us successful
  in either one direction of either working/ business.


                         L.Siddiquee
#10 Do Engage Your Self in Work
On desert we can not make foot impression by sitting
    only.
                                      A proverb
1. Even making a good plan or selling your good
    you may not be successful.
2. “Karma” is only magical element which will
    bring success for you.
    We know we do not achieve any thing without
    success although we pretend we pretend our
    mood.
    If we are pretending of mood it means we are
    lazy by our nature.
                       L.Siddiquee
-   We must know the way of success is very
    tough/ turf      and full of problem.
-   So that we should have control one our mind
    we will have to determine our goal/ desire.
-   We will have to proceed continuously.
-   A successful person is not slave of his mood
    but     he is the master of his mood.
-   Therefore never take advice from you mood.
-   Don’t work according to your mind but work
    according to your plan & goal.
-   George Bernard Shaw said whatever I mood
    will be, I will write 5 page every day.
-   If you want to cut the plant of you success.
    You reap         the seeds.

                   L.Siddiquee
-   How can you imagine about the grain
    field without  seeding.

-   Work : Success
    More work : more Success

-   Work, work, work until you reach your
    goal.




                 L.Siddiquee
Blue print of Society

1. Genetic determinism
2. Psychic determinism
3. Environmental determinism


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                 L.Siddiquee
               Proactivity Model
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                         L.Siddiquee
 Time Management


        Part 3



Time Management Matrix
         L.Siddiquee
         Time Management Matrix
                   Most Essential                             Not Most
                     I                                        Essential
                   Activities                                    II
                 • Problem, Crisys                            Activities
Most Important




                                         Most Important
                 • Urgent problems                        •   Remedies
                 • Time Bounded                           •   PC Activities
                   Project                                •   Making relation
                                                          •   Tracing New
                                                              opportunities
                                                          •   Making Plan
                                     L.Siddiquee          •   Entertainment
     Time Management Matrix
                         III                               IV
                    Activities                         Activities
            •   Restrictions                   •   Useless work
            •   Telephone calls                •   Busy work
                                   Important
Important




            •   Letter, e-mail                 •   Letters & calls
            •   Reports, Meeting               •   Time wasting
            •   Related any                        people
                Pressure type                  •   Entertaining
                activities                         activities
                               L.Siddiquee
             Time Management Matrix
                       Most Essential                       Not Most Essential
                             I                                     II
                                                                    Activities
Most Important




                             Activities
                                                     •      Remedies
                 •     Problem, Crisis
                                                     •      PC Activities
                 •     Urgent problems               •      Making relation
                 •     Time Bounded Project          •      Tracing New opportunities
                                                     •      Making Plan
                                                     •      Entertainment

                                   III
                                Activities                      IV
                     •Restrictions                              Activities
                                                     •Useless work
   Important




                     •Telephone calls
                     •Letter, e-mail                 •Busy work
                     •Reports, Meeting               •Letters & calls
                     •Related any Pressure           •Time wasting people
                     type activities                 •Entertaining activities

                                              L.Siddiquee
Most Essential
                                 Do it now take
      &                          care immediately
Most Important

Telephone Call :- We pick up the phone
when its rings
•It gives pressure
•It is very close to us.
•we need to react instantaneously
                   L.Siddiquee
Not Essential but most important:-

 We require proactivity
 Always a problem solver
 Means- problem and crisis managements.
 And he becomes the producer of that
 When your focus on 1st quadrant it become
 more bigger and consequently their 90%
 time spend in 1st quadrant and 10% time in
 the 4th quadrant.
 They are unable to give time in QII and
 QIII.             L.Siddiquee
                                   2nd
1st   Result

•Tension/ Stress
•Burnout / Fatigue
•Crisis Management
•Always putting the
fire.

               3rd                 4th




                     L.Siddiquee
1. Some people spend their life in QIII and
they feel that they are in QI.
2. The person who spend their life on QIII and
QIV they are basically irresponsible.
 1st                                      2nd

 3rd Result                            4th
 •Short range focus
 •Crisis management
 •Prestige- Temporary charactes like
 chameleon
 •Consider less importance to goals &
 plans
 •Unstable or paralyzed relation ship.

                            L.Siddiquee
 1st              2nd
 3rd Result             4th
 •Total irresponsible
 •Throw away from the service
 •Depends upon other people or
 Institution for basic things.
3. Effective people keep them selves out
from the Quadrant III & IV.
4. they spend more time in quadrant II
and lessen the time in Quadrant I

                  L.Siddiquee
5. II Quadrant is the heart of personal
management.

6. II Quadrant
         Development & Making
         Relation Ship
         Writing personal
         mission
         Statement Long term
         plan and to follow

        Solution to the problem
        and preparation
                   L.Siddiquee
1st

               Result
        • Vision, Attitude
       • Balance of P / PC
           • Discipline
             • Control
  •Minimum Problem Situation


                 L.Siddiquee
       Peter Drucker
Effective people do not have an
attitude of problem solving they have
an attitude of looking opportunities
and take the benefit.




                L.Siddiquee
Answer of question asked to
you
 I hope, you have got the answer, that
 by living in quadrant two we can
 manage the first quadrant and by
 increasing the p/ pc activity. We can
 improve our own productivity. Hence
 quadrant two activities can influence
 on our personal and service life.


                 L.Siddiquee
Time Management
       Part 4

 TIME MANAGEMENT

TECHNIQUE TO GETTING

YOUR SELF ORGANISED.
Getting your Self Organized

  Organization is the key to
 moving forward in life or in
 business.

 Disorganized people are
 inefficient, because they have
 to expand extra time and
 efforts.
1. CARRY A POCKET TO DO LIST
AND A PEN AT ALL TIMES

Write down thoughts and ideas as they
 occur.
Just as a computer random access
 memory is erased when the power goes
 out.
Our brain lose track of thought, ideas plans
 and task as we tire or take on too much
 new information.
Carry a pen and a pad so that you can jot
 reminder notes, ideas and priority items as
 you think of them.
2. WRITE DOWN THOUGHTS AND
IDEAS AS SOON AS THEY OCCUR.



 The key to superior achievement is
 not having ideas but implementing
 them.
3. CREATE FILING SYSTEM FOR
EVERY ASPECT OF YOUR LIFE

 To be truly well organized you have to
 create a specifies place for all
 information and idea.
 Well organized full system.
 The advantage of such a system is
 that you can quickly retrieve the
 papers.
4.
DON,T BE A PACK-RAT


  Clutter is the enemy of efficiency
  To reduce clutter periodically purge
  your file cabinet hard disk drive and
  book shelters of old materials you no
  longer need.
o Throw it out the paper which of no
  use.
5. Keep a calendar of
    appointment and deadlines.

 Post to do list on wall, will be always
 visible.
 Out of sight out of mind.
 Keep a visual organizer.
6. Cork a wall

 Bulletin Board are another tools that
 help you stay organized by pulling
 task papers memos list , business
 cards, project schedules ,policies,
 procedure and other priority item in
 constant view.
7. Keep a clean desk

 Desk surface can be used for your
 current project and concentrate on it.

 If the more paper will be there you will
 get distracted.
8. Put things in same place
    every time.
  Keep each item in the same place at
  the time,
Because it is said earlier that-
“The average adults spend 16 hours a
  year searching for lost key.”
   Keep a master list of common items
  and their location as a memory card.
9 -A. Keep things to their
    appropriate space.

 Clutter is the enemy of organization
 and productivity.
 Clutter occurs when the material
 equipment and tools for one task or
 area spell out into another area.
9-B. Stop to take pulse.


 Dedicate one day in a week for doing
 nothing but relaxing at home.
9-C. Organize store and retrieve
   critical data
 The computer gives us an enormous
 advantage in managing information
 assets.
 Irrelevant information is great time
 waster.
 File your information's in computer
 and retrieve when you need.
9-D. Organize your paper
   overhead.
 Keep important document in a safe deposit
 box, like mortgage. document real estate
 deeds birth and marriage certificate
 citizenship paper and military service
 record.
  Create an active file like urgent bill, receipt
 of paid bill, bank statement cancelled
 cheque Income tax working paper record of
 charitable trust.
 Keep a personal data file including
 employment record.
 Such as insurance policy family health
 records , social security information.
Home maintenance note books.

Appliance manual and warranties.

Contractor receipt and warranties.

Keep a office notebook with copies of
computer    and           office   equipment
manual receipt ,warranties or leases.

                  L.Siddiquee
9-E. Practice the magic of
   saying “No”
 Say no thanks when asked-
 “Would you like to participate in our
 committee meeting ?”
 Simply reply “ No thanks.”
 Give a reason to say No.
 Request refusal.
  Walk away.
 Change the subject.
 Give them a cold shoulder say politely, no
 thank you and hang up the phone.
9-F. Achieve balance

A key to achieving balance with in a
 limited amount of time is to focus on
 what ever you are doing at the
 moment.
When you do tackle problem at work
 at home try to find long term
 solutions rather than quick fixes and
 patches.
      Time Management




             Part 5


Time Management for Entrepreneur

               L.Siddiquee
        WEEKLY PLANNER
Time          Sun   Mon   Tue   Wed   Thu   Fri   Sat
Morning
8:30
9:00
9:30
10:00
10:30
11:00
11:30
12:00
12:30
1:00
1:30
2:00

L.Siddiquee
  Create a daily planner/ scheduler for your self that
 include all your task for each day and every meeting


Time          Sun Mon Tue Wed Thu Fri             Sat
2:30
3:00
3:30
4:00
4:30
5:00
Evening
Result:- Time study record will help you about time
  usages and make adjustment.

L.Siddiquee
              Questionnaire
Write Answer to the following Questions-
 How did I waste my time? What can I do to prevent
  or reduce waste time in the future?
 How did I waste other people’s time? Whose time did
  I waste? How can I prevent this from beginning?
 What activities am I now performing that can be
  reduced, estimated or given to some and else to do?
 What did other people do that wasted my time? Can
  any thing be done to reduce or eliminate future
  occurrence? If so what?
L.Siddiquee
              Questionnaire
 What did I do that was urgent but unimportant?
 What did I do that was important in light of my
  goals?
 Am I spending my time pursuing those things that
  are important to me? If not why not? If so how?




L.Siddiquee
              Organize your work Place
                     Desk organization
 Get a large waste paper bin
 Take every thing off the top of the desk and empty all
  the drawers record every items that is no longer of
  any use.
 Make a list of all remaining items that were in or on
  your desk and rank them in order of importance,
  when you consider each item, ask yourself what’s the
  worst thing that will happen if I throw this away? If
  the answer isn’t very bad throw away the items and
  take it off the list.
L.Siddiquee
               Desk organization

 Critically view all the non-discarded items and put
  only the most essential one in your desk articles that
  you don’t need unmediated access to should. To
  should be stored some where else such as in a filing
  cabinet or book care.
 Make a filing system in the deep drawer with files
  well leveled and organized for quick and Cary access
  periodically all of your desk file and keep only the
  current essential ones in your desk. Some 40% of all
  files over a year old are never referred to.

L.Siddiquee
              Desk organization

 To use the input – output principle for processing
   information get two large stocking file baskets – one
   to store incoming work and one for storing work you
   have processed and are ready to send on.
   Pending items of low priority or needing later
   attention may be filled in the desk drawer as long as
   the drawer are regularly monitored.




L.Siddiquee
                  Time Inventory Statement

Work Activities     Estimated       Actual   Variance   Percentage
                    Weekly          Weekly              of Weekly
                    Time            Time                   Time
1.    Commuting to
      & from work e.g. 8 hrs    9hrs         +1 hrs       5.4%
2.    Meeting           -       -            -            -
3.    Telephone
      calla             -       -            -            -
4.    Reading           -       -            -            -
5.    Paper work
      & correspondence -        -            -            -
6.    Assisting
      colleagues        -       -            -            -
L.Siddiquee
              Time Inventory Statement

Work Activities      Estimated   Actual   Variance   Percentage
7. Delegating work      -          -        -          -
8. Troubleshooting      -          -        -          -
9. Drop- in visitors     -         -        -          -
10. Seeing the boss      -         -        -          -
11. Travelling           -         -        -          -
12. Calling on
    customers            -         -        -          -
13. Lunch & coffee
    breaks               -         -        -          -
14. Miscellaneous        -         -        -          -
Sub Total                -         -        -          -

L.Siddiquee
                Personal Activities
                  Estimated   Actual   Variance   Percentage
                   Weekly     Weekly              of Weekly
                   Time       Time                   Time
15. Grooming &         -         -       -          -
    Personal care      -         -       -          -
16. Eating             -         -       -          -
17. Sleeping           -         -       -          -
18. Miscellaneous      -         -       -          -

Sub Total             -         -        -          -




L.Siddiquee
                     Family Activities

                   Estimated   Actual   Variance   Percentage
19. Cooking            -         -        -          -
20. Housework          -         -        -          -
21. Washing Clothes    -         -        -          -
22. Gardening          -         -        -          -
23. Household
    maintenance        -         -        -          -
24. Grocery
    shopping           -         -        -          -
25. Other
     shopping          -         -        -          -
26. Paying bills       -         -        -          -

L.Siddiquee
                     Family Activities
                     Estimated   Actual   Variance   Percentage
27. Childe care
    Activities          -          -        -          -
28. Religious
    Activities          -          -        -          -
29. Family outings      -          -        -          -
30. Family time         -          -        -          -
31. Miscellaneous       -          -        -          -

Sub Total               -          -        -          -




L.Siddiquee
                    Leisure Activities
                    Estimated   Actual   Variance   Percentage
32. Listening to
    music                -       -        -           -
33. Watching TV
    & videos             -       -        -           -
34. Reading              -       -        -           -
35. Hobbies              -       -        -           -
36. Spectator sport
   & recreation          -       -        -           -
37. Participant sports
38. Travel               -       -        -           -
39. Parties &
   socializing           -       -        -           -
L.Siddiquee
              Leisure Activities & Other Activities

                     Estimated   Actual   Variance   Percentage
40. Miscellaneous        -        -        -           -

Other Activities
41. Miscellaneous        -        -        -           -



Sub Total                -        -        -           -
Total                    -            -        -       100%



L.Siddiquee
               Time Inventory Summary

                         Estimated   Actual   Variance   Percentage
                         Weekly      Weekly              of Weekly
                         Time         Time                  Time
Total work activities    e.g. 45         50        -5      29.8%
Total Personal activities -          -         -           -
Total family activities    -         -         -           -
Total leisure activities   -         -         -           -
Total other activities     -         -         -           -
Total                      -         -         -           100%




L.Siddiquee
Use Technology to save time
 Choose a computer PC or Laptop of suitable configuration.
 Scanner- save time to transfer from hard copy
 Photocopier.
 Fax machine.
 Modem for internet connection.
 E-mail
 Increase telephone productivity
 Intercom
 Caller telephone
 Alarm and reminder in mobile
 Electronic diary


                          L.Siddiquee
Thank You

   L.Siddiquee

								
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