Project Services Team Projects and Initiatives 2009 2011 Agenda Opening Remarks Project Services Overview Initiatives Requirements Projects Questions and Answers by hdb45780

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									Project
Services Team

Projects and Initiatives
2009 - 2011
Agenda
 Opening Remarks
 Project Services Overview
 Initiatives / Requirements
 Projects
 Questions and Answers



                              2
Project Services
Overview
Project Services Overview
 Personnel:
   5 Project Managers,
   2 Requirements Analysts,
   1 System Engineer,
   1 Data Analyst
   1 Contract Project Manager
   6 Contract Technical Leads For Deployment
   13 Lead Trainers For Deployment



                                               4
Project Services Overview
 What we do:
    Manage all NC WISE projects end-to-end: >13 current
    Collect, write, and get approval for requirements. Manage
    through to ‘project’ status and/or implementation: >10 current
    Analyze changes to system for capacity and real-time impacts
 Inputs:
    CCB, UAB, ESC
    Regulatory (Federal, State)
    LEAs
    DPI Business Owners (EC, Curriculum, etc.)




                                                                     5
Initiatives and
Requirements
Overview
 TIMS:
    LEA TIMS roles, updateable fields added, AM & PM alternate addresses
    Complete and sent to aal for pricing – Expected delivery 5/30/09

 Transcript #1:
    Both Test Scores and Exemption Codes Print On Student Transcripts
    Complete and sent to aal for pricing – Expected delivery 6/30/09

 Transcript #2:
    Added In Legend: If a student has taken high school courses in middle
    school to fulfill graduation requirements this will not be reflected on
    the GPA, and the credit will not display on transcript. The "UNC
    Minimum Admission Requirement Remaining" section will reflect that
    middle school courses for HS credit have been taken.
    Withdrawn: Other changes to be included




                                                                              7
Overview
 CECAS (Exceptional Children) :
    Gap Analysis
    NC WISE Capture EC Data? Eliminate Double Entry

 SSN Masking
    Only last four digits displayed
    Federal Mandate
    In procurement – Prior to vendor pricing

 Course Codes
    Courses in place for School Year 2009 - 2010
    Process in place between Curriculum and NC WISE




                                                      8
Overview
 Academically Intellectually Gifted (AIG)
   AG -> AG/AR/AM
   UERS Reports Changes
   New AG codes available March 1
   Reporting Due April 1

 Incidents & Victims
   In Procurement
   Victim can choose to stay in same school or transfer
   Provides Trackability For Feds



                                                          9
Overview
 Ethnicity
   Working towards the 2010 goal to have the new
   guidelines in place.
   To be in Release 12.0 and back ported to 11.1
   NC WISE Currently ON Rel 9.1
   Ethnicity: Hispanic/Latino, Not Hispanic/Latino
      Then Race: American Indian/Alaskan Native, Asian,
      Black or African American, Native Hawaiian or other
      Pacific Islander, White




                                                            10
11
Overview
 Course Code 2nd Generation
   Suspended – No Funding


 Grade 13
   Approved
   UERS being worked


 W-APT Test Scores (LEP)
   Changes complete
   Score Types – Raw and Proficiency Level

                                             12
Overview
 Audit Script:
   Validate Course Codes
   Meeting in March
   Further Audit / Standardization




                                     13
Projects
NC WISE Hardware Refresh
 New Equipment In Place For January Crunch
 Project initiated to look at equipment needs
 and options
   Schedule (Wave 3, ESIS Upgrade, CMS & WCPSS
   Capacity of Current Architecture
   Final DR Solution
   Single DB vs ‘Data Centers’
 ITS Coordination
 Very Large effort
                                             15
Western Data Center / DR
 ITS Initiative – NC WISE Conformance
 Rutherford County
 Two large projects intertwined:
   One will affect the other
   Full redundancy / Partial Redundancy
   Diminished capacity if not full
 Risks:
   Repository Work
   Costs
   R&D Effort



                                          16
Year End Transition (YET)
 Annual process that closes out the current year school data.
 Executed after last NC WISE school closes and before the first
 opens.
 Requires LEA training, communications, Quality Assurance
 verification, LEA User Acceptance Testing, DBA and Sys
 Admin operation support.
 Production execution requires shutdown of NC WISE.
 Very successful execution this year: First NC 9.1 YET
 NC WISE already started activities for YET 09.


                                                              17
Standardization
 Policy Areas:
   Credit Recovery
   Weighted Courses
   .5 Courses
   Standardized Transcript
   Grade Changing
   Course Coding Committee
 Data Areas:
   Student Names
   Test Scores
 Academic Services & Instructional Support

                                             18
Course Selection Upload / Career
Cruising / Naviance / CFNC
 Automatically Upload Student Courses Into
 NC WISE
 3rd Party Applications
 Pilots:
   Career Cruising: DPS
   Naviance: Anson, Union
   CFNC: Later
 ‘Standardize’ Extracts For All
                                             19
LEA Business Advancement
 Post-Deployment Knowledge Transfer
 Best Practices
 SME to SME, Peer to Peer
 One to few vs One to Many
 NC WISE Build DB of Knowledge
    NC WISE Expertise
    LEA Expertise
 NC WISE to LEA KT Sessions Delivered Via:
    GoTo Meeting
    On LEA Site
    Printed and Recorded Materials
 Accelerate LEA Acceptance of NC WISE and the Use Of Its Power




                                                                 20
Academic Services Solution Center
 3rd Party Application Integration
 Many Requests Come In – Need Process
    LEA
    Vendors
    NC DPI
 Standardize Interfaces Between NC WISE & 3rd Party App
    Assist LEAs In Purchase Recommendations
 Build Portfolio Of Products That Are ‘In Place’ and Ready
    Extracts Ready – No delay
    In use already in LEAs???




                                                             21
NC WISE Wave 3
  Deployment




                 22
Wave 3 Year 2
                           # of  # of        # of      # of       # of      # of LEA
  Wave 3 Year 2           LEAs Charters     LEA      Students   Training      Staff
                                           Schools               Events     Trained
April ’08 – June ‘09          38      19      772     421,745         287       ~2000
Wake County *                     1    -      153     134,002          ~8        TBD
Charlotte/Meck *                  1    -      167     132,281          ~8        TBD
Total                                        1092     688,028        ~303       ~2000
                              40

* From LEA website May 8, 2008.




            ~2X the Year 1 Volume

                                                                                        23
24
Parent Assistant
 Limited Pilot
   Two LEAs (Winston-Salem Forsyth, Guilford)
   Limited Rollout:
     Schools – HS, MS, ES
     Functionality
     Parents
   Not In Budget
   Real-Time Concern On DB


                                            25
Parent Portal
 Published RFI:
   12 Vendor Responses
   Evaluated and Scored Responses
 Next Step: Drill Down Into Top 4 Vendor
    Responses
 Not In Budget: Lower Priority
 Budget Request Denied By GA


                                           26
2nd Generation: NC WISE
 Requirements for RFP Almost Completed
 CCB approved many Requirements Areas
 LEA and DPI Personnel Involved
 Not In Budget: Lowering Priority




                                     27
NC WISE eSIS Upgrade
 Upgrade Late 2009
  Target Thanksgiving
  Release: 11.1, 12.0, 12.1?
  Release Notes Being Evaluated / eSIS Sched




                                               28
QlikView
 Quick and Easy Access To Data
 Dashboard Presentation Of Data
 Very quickly analyze data
   Change parameters / Populations
   ‘What If’
 Very quickly create reports
 Investigating ‘How’ To Deploy
                                     29
CEDARS Overview

 The NC Common Educational Data Analysis
 and Reporting System
 A Centralized longitudinal data system
 (LDS) that will increase quality and
 accessibility of K-12 educational
 information (e.g. student, teacher,
 curriculum, program, financial)

                                           30
            Unique ID System                Data Transfer    Data Repositories             Data Access
Ensures that each source system has
 properly matched each student and                                                                         ABC
        staff with a unique ID                                                       Standard
              Source Systems                                                         reports           LEAs,
                                                                                                      schools
                                                                                     Query tool(s)
                   Financial systems
                 Transportation, AMTR                                                Automated
                                                              ODS       LDS
                School name & address                                                submission
                                                                                     e.g. EDEN            DPI,
                     Salary, PPAR,                                                                        state
                    Teacher licensure                                                Other access,
                                                                                     e.g. online portal
School data     Program & student data
 managers        (CECAS, Title 1, etc.)
                                          • Matches based    • Stores data over   • Common location for data
    ABC                                     on UID             time                 access (‘info library’)
                   Student information
 Teachers           (NCWISE, SIMS)        • Checks to        • Organized into     • Different tools based on
                                            insure quality     domains based        type of user
                    Accountability                             on type of data
 Students         (ABC Tools, CTE)

                                                                                                                  31
What Makes UP CEDARS

 Unique ID
   Statewide unique ID system for student and staff
   enabling linking different types of data over time
 SLDS
   Analytical tools and reports to assist with educational
   trends and support data-driven decisions



                                                             32
AHR Project

 AHR – Ad Hoc Reporting tool, based on SAS
 products. Enables LEAs to run dynamic
 reports to pull their data.
 Two logins per LEA, at the LEA Coordinator
 level.
 1100+ data fields from eSIS.
 Pilot phase with 10 LEAs.

                                          33
First Rollout Phase
 Extend Availability to Wave I LEAs.
 Additions and Improvements from Pilot.
   Configuration and Performance
   Additional Data Elements/Organization
   New Filters
   Data Dictionary
   Improved Portal Interface

 Completed – Jan/Feb ’09
   Wave 1 LEAs Can Sign-up For Training


                                           34
Statewide Rollout
 Extend Availability to All LEAs.
    EG System Implementation
    Speed Performance of ETL
    LDAP for User Authentication & User Management
    YET Support
    Joining IMAPs - Multi subject level reporting
    Moving LEAs from One Data Center to Another
    Adding New Data Centers - Support Wave 3
    Upgrade Service Architecture/Hardware
    Improved Operational Metrics

 Target – Under Evaluation
    Contract renegotiation – March 1
    SAS Resource Allocation
    HW Buildout



                                                     35
Questions and Answers




                        36
www.ncwise.org


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