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Independent
School District #192
Farmington Area Public Schools
Substitute
Teacher
Handbook
WELCOME
This booklet is a guide for substitute teaching program in
Independent School District #192. It is our hope that the
information will serve to inform and to assist you in finding
answers to the many questions they may have regarding
substitute teaching.
Independent School District #192 recognizes substitute
teachers as a very valuable asset to our educational process.
As a substitute teacher in our district, you are a very
important person. Whether your stay is short or continues
over a long period of time, each time you enter a classroom to
teach, you are responsible for the most important resource
we have in this district -- our children.
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DIRECTORY OF INDEPENDENT SCHOOL DISTRICT #192
Name of School Address Phone Administrator & Secretary
Superintendent’s Office 421 Walnut St. 651-463-5011 Dr. Brad Meeks, Superintendent
651-463-5011 Dr. Christine Weymouth, Asst.
Supt.
7:30 a.m. – 4:00 p.m. Farmington, MN 651-463-5103 Lori Jensen, Admin. Assistant
Human Resources 421 Walnut St. 651-463-5065 Linda Goers, HR Director
Benefits/Payroll Farmington, MN 651-463-5037 Karen Roschen, Supervisor
7:00 a.m. – 4:30 p.m. 651-463-5076 Tina Weierke, HR Generalist
651-463-5046 Michele Iung, HR Generalist
651-463-5040 Cindy Kenealy, HR Secretary
Farmington Sr. High School 800 Denmark Ave. 651-460-1400 Ben Kusch, Principal
Teacher Day: 7:20 - 3:20 Farmington, MN Sue Swedin, Head Secretary
Student Day: 7:35 - 2:20
Farmington Middle School West 4200 - 208th St. W. 651-460-1500 MaLie Lee, Principal
Teacher Day: 7:15 - 3:15 Farmington, MN Jill Tabaka, Head Secretary
Student Day: 7:30 - 2:30
Farmington Middle School East 4100 - 208th St. W. 651-460-1600 Barb Duffrin, Principal
Teacher Day: 7:15 - 3:15 Farmington, MN Tammy Dempsey, Secretary
Student Day: 7:35 - 2:12
Farmington Elementary School 500 Maple Street 651-463-9000 Ben Januschka, Principal
Teacher Day: 8:00 - 4:00 Farmington, MN Paula Higgins, Head Secretary
Student Day: 9:00 - 3:30
Akin Road Elementary School 5231 - 195th St. W. 651-460-1700 Karen Bergman, Principal
Teacher Day: 8:00 - 4:00 Farmington, MN Teresa Gregory, Head Secretary
Student Day: 9:00 - 3:30
North Trail Elementary School 5580 - 170th St. W. 651-460-1800 Dr. Steven Geis, Principal
Teacher Day: 7:30 - 3:30 Farmington, MN Denise Feldmann, Head Secretary
Student Day: 8:30 - 3:00
Meadowview Elementary School 6100 - 195th St. W. 651-460-3100 Jon Reid, Principal
Teacher Day: 7:30 - 3:30 Farmington MN Jodi Lee, Head Secretary
Student Day: 8:30 - 3:00
Kindergarten Center 510 Walnut Street 651-463-5002 Kimberly Grengs, Principal
Teacher Day: 8:00 - 4:00 Farmington, MN Sally VanValkenburg, Head Secretary
Student Day: 8:55 - 11:30
12:25 - 3:00
Special Services Center 510 Walnut Street 651-463-5022 Dr. Carla Nohr Schulz, Director
7:30 a.m. – 4:00 p.m. Farmington, MN Margaret Wilson, Head Secretary
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QUALIFICATIONS AND REQUIREMENTS
There are three general requirements for substitute teaching in the School District.
1. A substitute teacher must have a valid, current, Minnesota teaching license.
To obtain licensure, contact:
Minnesota Department of Education
Personnel Licensing and Placement Section
Division of Special Services
St. Paul, MN 55101
Phone: 651-582-8691
E-Mail: http://www.education.state.mn.us
It is the substitute teacher’s responsibility to remain currently licensed and to file such license with the
district’s Human Resources Department.
The district’s recertification committee meets five (5) times during the school year. Recertification
forms can be obtained from and turned in to each schools committee member.
2. An on-line application for substitute teaching must be completed. Once this is done, you will be directed
by e-mail to report in person to the District Service Center at 421 Walnut Street, Farmington, to finalize
your application process.
3. At the District Service Center, other forms that will need to be completed are: a) W-4 Employee’s
Withholding Allowance Certificate; b) Employment Eligibility Verification (must have driver’s license and
social security card for identification), c) Background Check Form along with a check for $20.60 to ISD
192and d) Direct Deposit Form with a blank, voided check. Re-application is required each year.
As soon as all necessary paperwork is on file, you will be added on the automated substitute calling
system(AESOP).
If your license is expired, your name will be taken off the system until a current license is on file.
PROFESSIONAL ETHICS
In your role as a substitute teacher, you may have access to student records and reports. These should be
handled with extreme care. Many records are of a confidential nature and are maintained in order to provide
information for the professional staff on child development. All such materials should be handled in a
confidential manner. District policy must be followed concerning signing the forms to view records.
Substitute teachers are responsible for knowing the principals of child development, accepted teaching
techniques, educational programs, and the rules and regulations of Independent School District #192. These
two latter areas can be fulfilled by knowing the information contained in this handbook and by learning as much
as you can about the individual schools in which you teach.
As a substitute teacher traveling from school to school, you will observe many styles of teaching. We hope
that you will understand that not all teachers teach in the same manner. Make every effort to carry on the
program of the regular teacher and to fit in with the schedule.
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Maintain professional standards in each teaching situation. This infers you are careful not to criticize a school
teacher, or student outside of the school or in another school. Please remember, the principal is the person to
hear any concerns you may have.
Although it is a prerogative seldom used, the district reserves the right to terminate the employment of a
substitute teacher. Reasons for such action could include lack of initiative, unsatisfactory teaching, inability
to arrive at work on time, or undue difficulty with discipline.
CALLING PROCEDURES
Substitutes whose services are required will normally be called the evening before or between approximately
5:00 a.m. and 8:00 a.m. unless an assignment has been made in advance or an absence occurs during the school
day.
Take note of the specifics pertaining to each accepted position including the school, the grade and/or subject,
and the name of the teacher who will be absent.
To help keep us in contact, please notify the Human Resources Department at 651-463-5040 of any change in
address or phone number. Also, if you are temporarily unavailable, or wish to be removed from the substitute
teacher list, please update your personal information on the AESOP system or contact the Human Resources
Department.
PROCEDURES FOR THE DAY
Unless you have received a late morning call, you are expected to arrive at your assigned school on time as
designated on page 2. Go directly to the Principal’s Office and sign in with the principal or the principal’s
secretary. This is necessary for payroll purposes. Also, this is where you will receive materials which will help
you in your assignment for that day. School procedures, rules, regulations and your specific assignment will be
included.
Obtain the key (if necessary) to the teacher’s room and check the teacher’s mailbox. Take from it anything
pertinent to your teaching day, but leave any personal or United States mail.
Ask about any early morning duties or other assigned duties and find out where your first teaching station is
located. Begin immediately to familiarize yourself with your teaching day. If you have received no teacher’s
lesson plans at the Principal’s Office and find none in the teacher’s room, tell the principal or assistant
principal immediately. Knowing that this occasionally happens, the district encourages substitutes to carry a
good package of teaching information so that a rewarding and productive day is made possible for themselves
and the students.
Other than the thirty minute duty-free lunch period, unscheduled time should be used for grading papers,
preparing materials, or doing other needed tasks. Unless directed to do otherwise, save the graded papers for
the teacher to see upon his/her return to school.
If you have any questions/problems, ask a neighboring teacher or the principal.
IN THE CLASSROOM
Hopefully, most or all of the information needed to carry on the regular classroom program will be available to
you when you arrive at your teaching station. We request that you follow lesson plans or specific teacher
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instructions as closely as possible. If there is anything in the lesson plans you do not do, please leave a note of
explanation.
There are other things with which you will have to become familiar: seating charts; special schedules; a list of
student helpers and their assignments; lunch/recess schedule; bell schedule; bus schedule; special seating for
assemblies; fire and civil defense drill information, and instructions to follow in case of accident or illness of
pupils. Be aware some rules and procedures will vary from building to building such as whether or not to walk
student’s to/from specialists. These are some of the many responsibilities that might be yours in a substitute
teaching day.
A dignified, business-like, sensitive, warm and respectful attitude toward students usually merits the respect
a teacher deserves. If there are students who become major discipline problems and/or disrupt the teaching
atmosphere to the extent that you cannot carry on your duties, know the procedure to use in contacting an
administrator to help resolve the problem. In all other normal teaching situations, the substitute teacher is
expected to be able to handle the routine discipline problems and any other normal behavior that is exhibited
by students.
SCHOOL POLICIES
These policies are general, but very important. They do pertain to all school buildings. Individual schools will
also have more specific and detailed policies of which you should become aware.
Classroom materials and supplies should be used with discretion, properly cared for during the day, and left in
orderly fashion at the end of the day.
All money collected in the classroom for any reason should be removed from the classroom at the end of the
teaching day and turned into the Principal’s Office in accordance with building procedures.
If a person not connected with the school wants information about a child or permission to take a child from
the room, refer that person to the Principal’s Office and alert the office. Under no circumstances should a
child be released without permission of the principal.
Order and control should be maintained within classrooms, hallways, playground, or in any area of the school.
Techniques other than shouting should be used and at no time are you to administer corporal punishment.
Again, if you are having a problem, notify the principal.
All cases of accident or illness are to be reported immediately to the school office. No medicine is to be
administered to students. You are responsible for learning about emergency procedures in each building where
you teach.
Information concerning students, which may be confidential in nature, should be kept confidential by the
substitute teacher.
AT THE END OF THE DAY
When you leave your classroom at the end of the day, please see that it is in orderly fashion, that all windows
and the classroom door are closed and locked.
When you have completed your work, check out with the principal’s secretary. Report anything that happened
during that day that the principal should know.
Find out at this time, if possible, if your services will be required again for the following day.
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Return to the school secretary any packets or forms which have been given to you during the period of your
substituting.
At the end of your assignment, be sure to leave a comprehensive report for the regular teacher. Indicate the
work you covered, any homework assigned, any discipline problems encountered, and notations regarding any
departure from the lesson plans of the regular teacher. Positive statements concerning students or the entire
class are important as well.
If it is necessary to contract the teacher about any specific information, obtain the teacher’s telephone
number from the school secretary.
GENERAL EMPLOYMENT INFORMATION
Once you have applied for a substitute teacher position and have worked in the district in that capacity, you
will remain on the list until you have notified the Human Resources Department that you wish to be removed.
We update our substitute teacher list each fall by mailing out a Re-application Form for you to let us know of
any changes concerning grade level or days available. A current, valid teaching license or substitute teaching
license must be on file in the Human Resources Department at the beginning of each school year. If you wish
to remain on the list, a current licensure must be maintained.
Substitute pay is based on days worked and reported on a daily sign-in sheet, which is to be signed at the
building office each time you substitute. Substitute teachers are paid on the 15th and 30th of the month and
payroll checks are directly deposited into the account specified at the time your application was submitted.
There are no fringe benefits for casual substitutes.
Social Security (FICA) and teacher retirement (TRA) are withheld from the substitute teacher’s salary as well
as federal and state withholding depending on earnings and number of exemptions claimed. A substitute
teacher is covered on Worker’s Compensation and under the district’s liability insurance.
SUBSTITUTE TEACHER PAY RATES AND SALARY INFORMATION
$105.00 per day.
½ day at two buildings on the same day equals one day pay.
$50.00 per ½ day
½ day for elementary level shall be defined as either:
7:30 a.m. to 11:30 a.m. or 11:30 a.m. to 3:30 p.m. (Meadowview and North Trail Elementary)
or
8:00 a.m. to noon or noon to 4:00 p.m. (Farmington Elementary and Akin Road Elementary)
½ day for middle school or high school level
shall be defined as 7:15 a.m. to 11:16 a.m. or
11:16 a.m. to 3:00 p.m.
Note:
If a substitute’s day is longer than four hours, pay will be for a full-day.
Substitutes are eligible for $100.00 bonus after working 15 days.
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Long-term substitute positions of more than 21-30 consecutive days for the same teacher will be paid at the
daily rate of pay for BA Step 1 from the current Farmington Education Master Agreement. This rate of pay is
retroactive to the first day of the long-term assignment.
Any substitute continuing beyond 30 consecutive days in the same position will be covered by the FEA Teacher
Agreement and salary schedule.
OTHER PERTINENT POLICIES
Non-Discrimination Policy
It is the policy of the School Board of District #192 that no person shall, on the grounds of race, color,
national origin, creed, religion, sex, marital status, status with regard to public assistance, age or disability be
excluded from participating in, be denied the benefits of, or be otherwise subject to discrimination under any
educational program or in employment, promotion, transfer of recruitment, consideration, or selection;
whether full-time under any educational program or activity by the district.
Tobacco-Free Schools
Independent School District #192 provides a tobacco-free environment for its students, staff and citizens.
The district’s buildings, grounds and vehicles have been designated as smoke-free since August 1, 1988.
Drug and Alcohol Offense
Independent School District #192 forbids the use of drugs and/or alcohol on school grounds and at school-
sponsored activities by students, staff, and citizens. Extensive policies exist explaining enforcement and
discipline procedures and are available at any of the principals’ offices or in the Office of the Superintendent.
Harassment and Violence Policy
Independent School District #192 believes that religious, racial or sexual harassment and violence is
inappropriate in schools and workplaces.
If students or employees of the Farmington Public Schools have concerns or complains regarding religious,
racial or sexual harassment, they are asked to contact our human rights officer, Ms. Linda Goers, Human
Rights Officer, District Service Center, 421 Walnut Street, Farmington, MN 55024, 651-463-5065. E-mail
address: lgoers@farmington.k12.mn.us.
Please check with the building principal if you wish to receive copies of complete policies on the above matters.
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PERSONAL SUBSTITUTE TEACHER’S ASSIGNMENT RECORD
NAME OF
DATE SCHOOL SUBJECT ABSENT TEACHER REMARKS
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