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BOARD OF TRUSTEES LANDER COUNTY SCHOOL DISTRICT BATTLE MOUNTAIN HIGH SCHOOL 425 WEAVER AVENUE, BATTLE MOUNTAIN, NEVADA REGULAR MEETING January 18, 2005 6:00 P.M. A. CALL TO ORDER President Mariluch called the meeting to order at 6:05 p.m. at the Battle Mountain High School, 425 Weaver Avenue, Battle Mountain, Nevada. Those present were Shawn Mariluch, Frank Sullivan, Joel Lenz, Walter Holland, Bev Huntington, Joan Westover and Melissa Bakker. Also present were Superintendent Steve Larsgaard, Assistant Superintendent Jim Rickley, and Principals Lorrie Sparks, Amy Kester, and Toby Melver. Trustee Westover lead the assembled group in the Pledge of Allegiance. Justice of the Peace Max Bunch was present to swear in Shawn Mariluch, who was re-elected to the Board, and Melissa Bakker, who was appointed to replace Ray Williams who had decided to retire. B. ACTION ITEM 1. ELECTION OF OFFICERS President - Trustee Westover nominated Shawn Mariluch, second by Trustee Huntington. Ayes – Trustees Westover, Holland, Bakker, and Huntington. President Mariluch nominated Walt Holland, second by Trustee Sullivan. Ayes – Trustees Sullivan, Mariluch, and Lenz. President Mariluch retained his position for the coming year. Clerk - Trustee Westover nominated Frank Sullivan, second by Trustee Huntington. No other nominations were made. The vote was unanimous for Trustee Sullivan. NASB Director – Discussion among the Board members resulted in the positions of NASB director and legislative representative remaining combined as in the past. President Mariluch nominated Joan Westover, second by Trustee Huntington. Trustee Westover nominated Melissa Bakker, second by President Mariluch. Trustee Bakker expressed concern that this would be premature since she was just sworn in and declined the nomination. Page 2 Regular Meeting January 18, 2005 Trustee Westover retained the position of NASB director and legislative representative. Debt Management Commission Representative – President Mariluch nominated Joel Lenz, second by Trustee Bakker. No other nominations were made. The vote was unanimous for Trustee Lenz. C. CLOSED SESSION On a motion by Trustee Westover and seconded by Trustee Holland the Board voted to go into closed session. D. OPEN SESSION President Mariluch called the meeting back to order in open session at approximately 7:20 p.m. 1. STUDENT DISCIPLINE No action was taken on this item as the Board agreed to continue the matter after the other business had been taken care of. E. CONSENT ITEMS a. Public Comment on Non Agendized Items Trustee Huntington offered thank-yous to Mr. Lawson, the maintenance crew, and the janitors for the snow removal job they had done. She also thanked Monte Price and Roger Sutton for bringing their equipment. She offered praise to Toby Melver and the Lander County Sheriff’s Office for how they had handled the incident of the past week and cautioned the audience not to criticize the handling of the incident. She told them if they had comments to be sure they were trying to be part of the solution and not creating more of a problem. Faye Chadwick asked the Board to review at the next regular meeting a suspension her daughter had received and possibly revise it. She said she felt it was not a just punishment. President Mariluch asked her if it was over 10 days and she responded that it was only 1 day. He gave her his phone number and asked her to call him at home to discuss the details of her concern. Keith Jones asked if he would have opportunity to comment later during Superintendent Larsgaard’s report regarding the budget. He said that it was very early in the process, but if the Board needed ideas he would like to share some – one being pay to play for sports. He also said he would like to see next year’s band concerts held somewhere besides the high school commons. He said it was very hard to see and hear when the students were on the stage. Page 3 Regular Meeting January 18, 2005 b. Approval and Adoption of Noticed Agenda On a motion by Trustee Westover and seconded by Trustee Holland, the Board approved and adopted the noticed agenda. c. Approval of the Minutes of the meeting of December 8, 2004 On a motion by Trustee Westover and seconded by Trustee Holland the Board approved the minutes of the December 8 meeting. d. Approval of payment of Bills and Warrants dated December 23 to January 10 totaling $891,076.25 (bills & warrants $186,475.01 and payroll $704,601.24) On a motion by Trustee Westover and seconded by Trustee Huntington, the Board approved the following bills and warrants: Payroll Warrants – December 23 Payroll #83366-83441 and Direct Deposit vouchers #28975-29089 for $404,636.73 including General Fund #1 for $310,696.30, Special Revenue Fund #50 for $37,337.83, Special Revenue Fund #53 (CSR) for $12,719.27 and Special Education Fund #531 for $43,883.33; including voided check #83426 which was replaced by check #83604 with no change in the amount. January 10 Payroll #83442- 83523 and Direct Deposit vouchers #29090-29211 for $299,964.51 including General Fund #1 for $230,237.55, Special Revenue Fund #50 for $27,589.06, Special Revenue Fund #53 for $9,737.79, and Special Education Fund #531 for $32,400.11; including manual check #83524. Expenditure Warrants – December 23 #51566-51622 for $46,112.18 including General Fund #1 for $37,976.39, Building and Sites Fund #2 for $1,443.47, Special Revenue Fund #50 for $6,692.32 including manual checks #51564 and #51565; and voided check #51467. January 10 #51625-51677 for $140,362.83 including General Fund #1 for $38,106.13, Building and Sites Fund #2 for $30,116.25, Special Revenue Fund #50 for $42,782.70, and Internal Service Fund #60 (Health and Accident Insurance) for $29,357.75; including manual checks #51623 and 51624. E. INFORMATION ITEMS ITEM 1. YELLOW RIBBON PROGRAM Cindy Clark, Battle Mountain Junior High School Counselor, introduced Amanda Mariluch, James Holland, and Kelsey Nester who gave a power point presentation about the Yellow Ribbon Program presentation given at the junior high in October. Mrs. Clark then told the Board of a recent incident at the junior high when she was talking with some students during snack break. Another student came up to her and said that someone needed to talk to her. Mrs. Clark told her she would be there soon and the student handed her the card and said that they needed to talk to her now. She showed the card to the Board and it was one of the yellow ribbon cards. She said that they were a very effective tool and commented to Mr. Larsgaard that they were Page 4 Regular Meeting January 18, 2005 money well spent. Trustee Huntington mentioned that the cards are available in the lobby at the hospital and also at the clinic. 2. DISCUSSION 2005-06 BMHS CLASS SCHEDULE Mr. Melver started a power point presentation for the Board. Mr. Melver told the Board that this year they were starting early to allow time for input from the Board and various other groups. He explained that there were many reasons for heading in a different direction with the schedule next year. He explained that the high school had made AYP for the last two years, but was in danger of not making AYP in Math in coming years. He said that with the new formula to figure graduation rates the high school was not looking very good. He also explained that the number of failing students was on the rise. He said the present schedule and system pushed students through and offered them very little help. He explained that ACT scores are going up, but are still below average. Trustee Westover asked him what percentage of the students does not take the ACT. He said that about 30-45 take the test, a number equivalent to about half of the graduating class. He explained that there needed to be flexibility of scheduling next year in order to be able to offer enhancement classes and remediation classes. He said that right now they only offered proficiency remediation for seniors and AYP was measured on all grade levels. Mr. Melver gave a few pros for the six period schedule they now have. These included longer classes and fewer classes per day. Among the cons were that a student could only get 24 credits in their high school career, making the honors diploma virtually impossible to earn in 4 years; and it offered no extra elective flexibility. He said the scheduling committee had done research on several options. These included an A/B block, a 4x4 block, trimester, straight 7 period, straight 6 period, and several hybrids of these combinations. He said that in January and February they would begin parent meetings, staff meetings, and student meetings to gather information and allow for questions. He told the Board that he would have a formal presentation for them at the March 9 meeting. He commented that this process must begin now because scheduling must begin in April to allow students to have their schedules before leaving school for the summer. He said there were a lot of considerations for scheduling among them the AYP dynamic and the school improvement dynamic. He said that he would like to see a schedule that assists us to make school better. Trustee Westover asked that he print out the power point presentation or e- mail it to the Board members. Page 5 Regular Meeting January 18, 2005 G. ACTION ITEMS 1. AUTHORIZATION TO APPROVE TRANSPORTATION CONTRACTS AND HOME SCHOOLING APPLICATIONS GIVEN TO THE SUPERINTENDENT Superintendent Larsgaard explained that he had researched this topic and that NRS did authorize the Board to direct him to approve these types of contracts and applications if that was their desire. On a motion by Trustee Sullivan and seconded by Trustee Westover the Board voted to give Superintendent Larsgaard the authority to approve transportation contracts and home schooling applications. In discussing the motion, Trustee Sullivan said that the Board goes through these types of items over and over again and agreed with Trustee Westover that the Board asks the superintendent if everything is in order before they approve them anyway. Superintendent Larsgaard told the Board he would include updates in his Board brief of any applications or contracts that he had approved. 2. SELECTION OF AUDITOR Superintendent Larsgaard explained to the Board that in the past after requesting proposals for auditors the nod was given to Kafoury Armstrong. He said that the Board had from January thru March to select an auditor and that they could approve Kafoury Armstrong again or give him the direction to seek Requests for Proposals. On a motion by Trustee Lenz and seconded by Trustee Westover the Board approved appointing Kafoury Armstrong as auditor for the FY05 budget. In discussion of the motion Trustee Lenz praised Kafoury Armstrong for doing a credible job and said he saw no reason to change. Trustee Westover agreed saying she felt they were doing an excellent job. 3. MINING LEASE APPRAISAL Superintendent Larsgaard reviewed the resolution the Board made a few months ago to lease property owned by the District, reminding them that prior to entering into a lease the property must be appraised. He read an e-mail from White Knight Gold to the Board. It said in part that they would agree to modify language in their proposed lease agreement wherein they would reimburse the District an amount up to $15,000 for appraisal expenses if they should enter into a lease agreement with their company. Page 6 Regular Meeting January 18, 2005 Superintendent Larsgaard explained to the Board that two appraisals were required and that the Nevada Department of Education appointed the appraisers but the District was responsible for payment for both. President Mariluch said he felt that the lease should be in place first and then seek the appraisals. Superintendent Larsgaard explained that the appraisals had to be done before a lease could be entered into. Trustee Lenz agreed saying that the District needed the appraisals in order to review the lease agreement. On a motion by Trustee Lenz and seconded by Trustee Holland the Board voted to accept proposed language to modify the lease agreement presented by White Knight Gold wherein they would reimburse the District up to $15,000 for the appraisals if the District entered into a lease agreement with them. 4. INSTITUTE DAY(S) Superintendent Larsgaard explained to the Board that they had entered into negotiations with MAPS for their program and that a day of training was needed. He was proposing that this day be February 22 with another day for follow-up sometime at the end of May. The day in May would be used to review student assessments and finalize the District accountability plan. He said that he needed Board approval for the two days and that he had sent a letter of request for two days to the Nevada Department of Education also. On a motion by Trustee Lenz and seconded by Trustee Westover the Board approved two days for Institute days that would be used to provide training to teachers, topics to include implementation and interpretation of MAPS student assessment and comprehensive staff orientation of school/district improvement plans and accountability reports. 5. FIXED ASSET SALE Superintendent Larsgaard explained that the District had numerous items collecting and that the District had been having an annual sale to dispose of items. He mentioned that there were computers, lawn mowers and other items and that Board action was needed to establish the sale and open it up to the public for bid. On a motion by Trustee Sullivan and seconded by Trustee Westover the Board voted to give the superintendent the authorization for the fixed asset sale. 6. COMPUTER PURCHASE Trustee Bakker explained to the Board that she had requested the item be put on the agenda because on a recent visit to the Austin Schools she had toured the computer lab and observed that the computers there are from 1998 and that only 6 out of 12 are working. She said that most Page 7 Regular Meeting January 18, 2005 of them are not compatible with current programming and none are able to do power point presentations. She said she was requesting a new lab of 25 computers for the Austin schools. Amy Kester shared her concerns with the lab. She said that when teaching there is no place for the teacher to give presentations. She said they must show students individually how to do something, there is no screen or computer to do a ‘white board’ presentation from. Val Andersen, computer teacher for Austin, explained that of 8 Tangent computers purchased in 1998 only 6 are working. She said that she spends 8-10 hours per day fixing and upgrading just to keep them working. President Mariluch asked the superintendent if computer grants were available from year to year. Superintendent Larsgaard explained that every two years the District has an opportunity to submit a request to the Nevada Legislature. He said that approximately $10,000,000 was available across the state in the last legislative session and that Lander County received $40,000 for equipment. He said that past practice had been to access the grant and upgrade 1 or 2 labs. He said that a few years ago Austin was at the top with new equipment but as time has gone on they are now at the bottom along with the Mary S. Black Elementary School. He told the Board that they could continue to access the grant money along with the principals budgets and buy a few units per year or consider other options, such as using money from the contingency fund and buying them all at once. Principal Kester said the problem with using the principal budgets to buy a few units per year was that the equipment was not the same and that caused problems with program compatibility. Jeff Nester, the District Technology Coordinator, explained that the Technology committee met every two years to decide who would get the grants. He said that in the past the committee has been hesitant to fund libraries and computer labs, however they would fund fiber optics. He went on to say that he was expecting 30 or more computers from a BLM donation in the next few months and that there have been some very decent units donated in the past. He said that every teacher in Austin had a new workstation and that there were two new units in the office. He said that Austin schools had great infrastructure, good teacher workstations, but poor student information systems. On a motion by Trustee Sullivan and seconded by Trustee Huntington the Board approved an upgrade to the Austin computer lab by 20 computers. Trustee Lenz voted against the motion. In discussing the motion, Trustee Lenz said that he didn’t disagree with the need to upgrade the Austin lab. He said that one issue was that they were not the only school to need upgrading and secondly he said he would like to wait for the legislative session to find out what additional funding would be available to upgrade equipment. He mentioned that if approved the proposal Page 8 Regular Meeting January 18, 2005 takes money out of the contingency fund and with 5-6 months of school to go that would not leave a lot of cash. President Mariluch agreed with Trustee Lenz and added that there was a need for new computers in all the schools, some had a bigger need than others. I. SUPERINTENDENT’S REPORT Superintendent Larsgaard told the Board that the heating oil tanks underground throughout the District presented liability issues. He said that the maintenance crew has been pumping the oil out and putting sawdust in the tanks to absorb any remnants. He reported that the high school tank had been completely drained and the Rebel Oil had agreed to transport the remaining oil from the Austin Elementary School over to Austin High School. He said the maintenance crew had started pumping the junior high tank and that there were two more at the Mary S. Black and the Eliza Pierce. He next reported that bid notices had been sent for a security system. He told the Board that there had been two break-ins at the Eliza Pierce and one at the high school just recently. He said the bids had called for a digital, motion sensitive camera system with storage capacity of seven days of data. He said that ADT had done an onsite inspection already and that Gamma Electric was expected for a tour. He said he would present an action item in February to the Board in order to discuss prices and find out their views. A report on new and used buses followed. He said that he had received information about 1999- 2000 units with low mileage. He told the Board that he would have more information for them at the February meeting and that he was anticipating a spring or summer purchase. Superintendent Larsgaard told the Board that he was beginning work on next years budget. He said he felt that the hold harmless had hit bottom and that enrollment numbers had begun creeping up this year. He said he anticipated receiving about the same amount of money next year. He said that roll up costs for next year would be about 3%, which would be between $250,000-$300,000 out of the current budget just to stay even. He went on to say that with recent events of the bomb threats at the high school and junior high he felt that the cell phone policy should be brought up in a future meeting. He said that the District needed to develop policy per NRS and that although the Board had proposed language before no action had been taken on it. He told the Board that the new process would begin at a future meeting. Next he told the Board that they may have noticed a difference in the reporting of the bills and warrants on the last agenda. He said that he had been at a commissioners meeting recently and they had been very detailed in presenting the cost of running the county. He said that last month it cost the District about $900,000 to keep the doors open, and added that he thought this was Page 9 Regular Meeting January 18, 2005 good information for the Board and the public. He closed with asking the Board to consider changing the March 9 meeting date to March 8 explaining that the principals would be heading to training the next day. He said that he would be asking for formal action on this item in the February meeting. I. CLOSED SESSION On a motion by Trustee Lenz and seconded by Trustee Westover the Board voted to go back into closed session at approximately 8:30 p.m. J. OPEN SESSION President Mariluch called the meeting back to order in open session. Trustee Huntington commented that she felt the Board should stand by Mr. Melver’s decision. She said it was an unfortunate situation, but said she felt that Pat (Dominguez) had learned a lot. Addressing Pat she added that even though he may not feel the decision was fair he should use it as a learning experience. She commended him for his grades and the fact that he was no longer on drugs. On a motion by Trustee Lenz and seconded by Trustee Bakker the Board voted that the suspension given to Pat Dominguez be upheld and modified with a note to be made that the 30 day suspension from extra-curricular activities be reduced to concur with the academic suspension. Trustee Huntington voted against the motion. In discussion of the motion Trustee Westover commented that she thought Pat was doing a good job and hated to see the 10-day suspension, but could see why it was necessary. She said any time a teacher was threatened it was pretty serious. Addressing Pat she added that she wanted him to be a success. She told him that he had excellent parents and could not ask for a better life. She said that she was torn both ways but felt the consequences were very appropriate and that she agreed with the motion. She told Pat that she wished him the very best to be successful, but that she didn’t want to see anything happen to Mrs. Reid. She said that she hated to see him take the consequences of the 10-day suspension, but mentioned that she understood he would be o.k. grade wise. She asked him to use this as a learning experience. Trustee Lenz added that he thought the 10-day suspension was appropriate based on the hard physical evidence that had been presented. He said that such contact with District employees could not be tolerated. He said that when the circumstances were taken into account he didn’t think it right to ask for a reduction in the academic suspension. Page 10 Regular Meeting January 18, 2005 Trustee Holland said that he would like to see a policy adjustment in the future that would allow a hearing for suspensions less than 10 days if circumstances warranted it. Addressing Pat and his parents he wished them all the best and asked Pat to keep forging forward. G. ADJOURNMENT On a motion by Trustee Sullivan and seconded by Trustee Lenz the meeting was adjourned at approximately 10:35 p.m. _______________________________________ ___________________________________ SHAWN MARILUCH, PRESIDENT FRANK SULLIVAN, CLERK
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