Docstoc

DESKTOP PUBLISHING - PowerPoint

Document Sample
DESKTOP PUBLISHING - PowerPoint Powered By Docstoc
					DESKTOP PUBLISHING

                     Quic kT ime™ and a
           T IF F (Unc om press ed) dec ompres sor
              are needed t o see t his pict ure.




  An advanced software package that
combines word processing and graphics
             (pictures)
 Allows the user to create newspapers,
         magazines, fliers, etc.
  ADVANTAGES OF
DESKTOP PUBLISHING
Can easily create and edit
  documents
   Creates documents such as letters,
    memos, reports, form letters, fliers,
    and research papers.
   Makes it easier to change words, to
    move words, and to format the way
    the words look on a page
   Allows the user to see the document
    as it appears
  ADVANTAGES OF
DESKTOP PUBLISHING
 Can check the document spelling
 Can check for grammar mistakes
  within the document
 Has a Thesaurus/Dictionary for word
  choices
 Gives the user additional tools for
  word processing that typewriters do
  not have
   EXAMPLES OF
DESKTOP PUBLISHING
    DOCUMENTS
       Newspaper articles
       Brochures
       Flyers
       Invitations
  Formatting in Desktop
Publishing allows for such
        things as:
       Inserting images

       Making columns

       Adding word art

       Adding objects such as
        symbols, arrows, or shapes
             TERMS TO KNOW

BODY - The main portion of a document

                                                  Title
    Body                     Raleigh Weather

        The climate tends to be relatively temperate in Raleigh, North Carolina. During a
 normal year, the average temperature is 59.3 °F, with an average high temperature of
 70.1 °F and an average low temperature of 48.4 °F. Total yearly rainfall is 41.4 inches
 and snowfall averages 7.0 inches. There are, on average, 217 clear to partly-cloudy days
 per year.

       Humidity levels can get uncomfortably high, particularly in the summer months,
 with an average relative humidity of 70.0. In addition, 36 days per year will reach 90 °F
 or above and 75 days will dip down below the freezing mark.
      CUTTING & PASTING
Highlight text to cut
Click on the scissors
      or
Go to Edit, cut




Then click where on the document you want to
  paste the text (put cursor in location)
Go to edit, then paste or choose the paste icon.
     COPYING & PASTING
Highlight text
Click on copy icon
Click in the document where you want to paste
Click on paste icon

Or
Highlight text
Go to Edit, copy
Click in the document where you want to paste
Go to Edit, paste
      FORMATTING TEXT
Text can be formatting by
Highlighting the text
And then go to Format, font




                     Listed are the types of
                     formatting available
         FONT FORMATTING
   Font Style           Italic Font Size

  Bold
                                     Underline




Strike-through   Subscript1   Superscript1
REMOVING FONT FORMATTING
 Example: To change softball practice
   from italic to regular . . .

 1. Highlight softball practice
 2. Click on the italic button
        SUBSCRIPT

SUBSCRIPT - When text is a little lower
            than the line of text.

Example: H20
        SUPERSCRIPT
SUPERSCRIPT - When text is raised a
              little higher than the
              line of text.

Example: r2
      Use in footnotes
  USING SUPERSCRIPT WITH
FOOTNOTES TO CITE SOURCES
Put
number at
the end of
the quote.

                      QuickTime™ and a
             TIFF (Uncompressed) decompressor
                are need ed to see this picture.   Cite
                                                   sources at
                                                   the bottom
                                                   of the
                                                   page that
                                                   the quote
                                                   appears
                                                   on.
   COPYRIGHT LAWS

    Remember when using
 information or images that are
works of other people, you must
give credit to the author by citing
          your sources.
    COPYRIGHT LAW

    If you paraphrase or put
 information in your own words,
you must still cite the source in a
     footnote or bibliography.
      COPYRIGHT LAW
           USING FACTS

Facts such as yearly rainfall in North
   Carolina can not be copyrighted
      therefore you can use that
          information freely.
                       INDENTIONS
Indentions are created by placing the cursor
  at the beginning of the paragraph that
  needs to be indented and then press the
  tab key.
                                  Raleigh Weather

         The climate tends to be relatively temperate in Raleigh, North Carolina.
  During a normal year, the average temperature is 59.3 °F, with an average high
  temperature of 70.1 °F and an average low temperature of 48.4 °F. Total yearly
  rainfall is 41.4 inches and snowfall averages 7.0 inches. There are, on average, 217
  clear to partly-cloudy days per year.

         Humidity levels can get uncomfortably high, particularly in the summer
  months, with an average relative humidity of 70.0. In addition, 36 days per year
  will reach 90 °F or above and 75 days will dip down below the freezing mark.
       CUT AND PASTE
To highlight text and move it to
 another location. Removes the text
 from its original location.


      COPY AND PASTE
 To highlight text, leave it where it is,
 and also put a copy of it in another
 location.
       COPY/CUT & REPLACE
To replace means to delete previous text
         and paste alternate text.
Example: Cut the last paragraph and use it to
            replace the last sentence in the first paragraph
                                             Raleigh Weather
                      The climate tends to be relatively temperate in Raleigh, North Carolina.
During a normal year, the average temperature is 59.3 °F, with an average high temperature of
70.1 °F and an average low temperature of 48.4 °F. Total yearly rainfall is 41.4 inches and
snowfall averages 7.0 inches. There are, on average, 217 clear to partly-cloudy days per year.

                     Humidity levels can get uncomfortably high, particularly in the summer
months, with an average relative humidity of 70.0. In addition, 36 days per year will reach 90
°F or above and 75 days will dip down below the freezing mark

Notice that the sentence “There are, on average, 217 clear to
partly-cloudy days per year.” has been removed.
                                             Raleigh Weather
           The climate tends to be relatively temperate in Raleigh, North Carolina. During a
normal year, the average temperature is 59.3 °F, with an average high temperature of 70.1 °F
and an average low temperature of 48.4 °F. Total yearly rainfall is 41.4 inches and snowfall
averages 7.0 inches. Humidity levels can get uncomfortably high, particularly in the summer
months, with an average relative humidity of 70.0. In addition, 36 days per year will reach 90
°F or above and 75 days will dip down below the freezing mark
          DELETE KEY
A backspace key on the keyboard
that moves the cursor one space to
the left, and usually erases the letter
or character to the left.


                 QuickTime™ and a
        TIFF (Uncompressed) decompre ssor
           are neede d to see this picture.
    ENTER/RETURN KEY
Located on the keyboard and number
 key pad and used to move the cursor
 to a new line.


                 QuickTime™ and a
        TIFF (Uncompressed) decompre ssor
           are neede d to see this picture.
  Use the Enter/Return Key
To Make A Space When . . .

  1. Inserting a picture if no space exists
     (Remember you must have the cursor where
     you want the picture before inserting)


  2. Entering text on a new line at the top of a
     page
     (Put cursor before the line and press return to
     make the new line)
              Use the Enter Key
3. To Add a space between paragraphs
 Raleigh Weather
        The climate tends to be relatively temperate in Raleigh, North Carolina. During a
 normal year, the average temperature is 59.3 °F, with an average high temperature of
 70.1 °F and an average low temperature of 48.4 °F. Total yearly rainfall is 41.4 inches
 and snowfall averages 7.0 inches. There are, on average, 217 clear to partly-cloudy days
 per year.
        Humidity levels can get uncomfortably high, particularly in the summer months,
 with an average relative humidity of 70.0. In addition, 36 days per year will reach 90 °F
 or above and 75 days will dip down below the freezing mark



  EXAMPLE: Place cursor after the 1st
   paragraph and press the return/enter key
   to add a space

 Raleigh Weather
        The climate tends to be relatively temperate in Raleigh, North Carolina. During a
 normal year, the average temperature is 59.3 °F, with an average high temperature of
 70.1 °F and an average low temperature of 48.4 °F. Total yearly rainfall is 41.4 inches
 and snowfall averages 7.0 inches. There are, on average, 217 clear to partly-cloudy days
 per year.

       Humidity levels can get uncomfortably high, particularly in the summer months,
          Use the Enter Key
 4. To Divide Paragraphs
       EXAMPLE: Divide the paragraph, make the first 4
       sentences the first paragraph and the next 2
       sentences the second paragraph

                                        Raleigh Weather
The climate tends to be relatively temperate in Raleigh, North Carolina. During a normal
year, the average temperature is 59.3 °F, with an average high temperature of 70.1 °F and an
average low temperature of 48.4 °F. Total yearly rainfall is 41.4 inches and snowfall averages
7.0 inches. There are, on average, 217 clear to partly-cloudy days per year. Humidity levels
can get uncomfortably high, particularly in the summer months, with an average relative
humidity of 70.0. In addition, 36 days per year will reach 90 °F or above and 75 days will dip
down below the freezing mark.



 Put cursor after the 4th sentence
 Press the return/enter key to make new
   paragraph (Watch spacing, you may need to return
     twice if there are blank line spaces between
     paragraphs)
                 Use the Enter Key
5. To Add a space between paragraphs
                                      Raleigh Weather
 The climate tends to be relatively temperate in Raleigh, North Carolina. During a normal
 year, the average temperature is 59.3 °F, with an average high temperature of 70.1 °F and an
 average low temperature of 48.4 °F. Total yearly rainfall is 41.4 inches and snowfall averages
 7.0 inches. There are, on average, 217 clear to partly-cloudy days per year.
 Humidity levels can get uncomfortably high, particularly in the summer months, with an
 average relative humidity of 70.0. In addition, 36 days per year will reach 90 °F or above and
 75 days will dip down below the freezing mark

 Place cursor after 1st paragraph
 Press return/enter key to add space
                                      Raleigh Weather
 The climate tends to be relatively temperate in Raleigh, North Carolina. During a normal
 year, the average temperature is 59.3 °F, with an average high temperature of 70.1 °F and an
 average low temperature of 48.4 °F. Total yearly rainfall is 41.4 inches and snowfall averages
 7.0 inches. There are, on average, 217 clear to partly-cloudy days per year.

 Humidity levels can get uncomfortably high, particularly in the summer months, with an
 average relative humidity of 70.0. In addition, 36 days per year will reach 90 °F or above and
 75 days will dip down below the freezing mark
            FOOTER
Located at the bottom of a document and
 contains information such as ordered
 values (page numbers)




                    Footer
                             1
             HEADER
 Located at the top of a document and
contains information that identifies the
       contents such as a title.

                   Title
          Header
      PAPER POSITIONS
LANDSCAPE - Position of paper where
 the width is greater than the height




PORTRAIT - Position of paper where
 the height is greater than its width
 SEARCH AND REPLACE
 Sometimes called Find and Replace
Allows you to find a word or series of
  words in a document and replace it
    with a different word or series of
                  words.
    SEARCH AND REPLACE
Example: If you typed a 25 page report
 and you wanted to change a word that
 you used throughout the report, you
 could use search and replace instead of
 having to go through the entire report
 and find and retype the word.
Type the word you want to find here   Type the word you want to
                                           replace it with here
              TAB KEY
 Key on the keyboard that moves the cursor a
predetermined number of spaces, the default is
                 5 spaces.

  Used to indent paragraphs - Do not use the
space bar to indent paragraphs, always use the
                    tab key.


              QuickTime™ and a
     TIFF (Uncompressed) decompre ssor
        are neede d to see this picture.
           TEXT


Another name for alphabetical data
 (words) entered into a document.
       THESAURUS
A desktop publishing feature that
 allows you to look up alternate words
 or phrases.
         Type word or phrase here

         Dictionary also found here

         Alternate word or phrase
         (synonym) will appear here
  WORD PROCESSING
A computerized method of writing,
 editing, saving, and printing text.
     DESKTOP PUBLISHING
             Beyond Word Processing
“A desktop publishing program (DTP), also
  called a "page layout program," provides
  complete page design capabilities, including
  magazine style columns, rules and borders,
  page, chapter and caption numbering as well
  as precise typographic alignment. A key
  feature is its ability to flow text around
  graphic objects in a variety of ways.
  Although many word processing programs
  offer most of these features, a desktop
  publishing program provides ultimate
  flexibility.”
             http://www.pcmag.com
         SAVING FILES
    IN DESKTOP PUBLISHING
When saving a document for the first time . . .
 Go to file, Save As, name the document,
 and choose where the document will be
 saved to
Then for all other saving of the same
 document . . .
 Go to file, Save
      SAVING FILES
 IN DESKTOP PUBLISHING
When saving for the first time, you go to file
 Save As because the file must be named
 and a location to save to must be selected.

Once that is set up, you can just save and it
 will go where you set it up to go under the
 same name.

When you have completed that document
 and start a new document, you must Save
 As again to set up the new document.
RENAMING A FILE

    To rename a previously
    saved file, you must go to
   File-Save As and then type
   the name you would like to
        change the file to.
  STORAGE MEDIA
CD
 Holds 650 - 783 megabytes of data
  such as images, documents, and audio
  files
 Holds up to 74 minutes of music/audio

DVD
 Similar to a CD but has much larger
  data capacity - about 7 times more
 Holds 4.7 gigabytes of data
 Used for large files like movies/videos
        EDITING A DOCUMENT
           WITH HEADINGS
To efficiently edit a document that has a different font size
   for the headings and the body
   (Example: Headings = 18pt., Body = 14pt.) . . .

1. Highlight the entire document
2. Change the entire document to font size 14 for the
   body
3. Then go back and change the headings to font size 18


This will eliminate having to highlight each paragraph
   individually and then the headings to change the font
   size thus eliminating steps and saving time.
SPELL & GRAMMAR CHECK
Desktop Publishing software allows the
 user to check the spelling and
 grammar of text that is created.
                NCDesk




            Microsoft Office
         SPELL CHECK
                CAUTION
 Always proofread work after a spell
 check because it may not catch words
 that are spelled correctly but used
 incorrectly.

Example: You may have typed bran and
 you wanted brain. Spell check would
 not catch bran as a misspelled word
 because it is a word that is spelled
 correctly.
   FORMATTING/CHANGING
  THE FONT STYLE AND SIZE
Change the        Change the
font style here   font size here
 FORMATTING A DOCUMENT
Make text Bold Italicize text Underline
                                text




Left Align   Center   Right Align Justify
       FORMATTING THE LINE
            SPACING
Highlight text to be formatted
Then choose spacing            Single Space
                                        Double Space




Or go to format, paragraph, and choose single, 1.5 or
  double




Notice 1.5 is not on the tool bar,
only under format paragraph.
         Inserting Images
To insert an image . . .
  Place cursor in document at the insertion
  point
  Go to insert image, then choose image




     *Remember - Always have your cursor
         where you want the picture before
         inserting the image.
     CHANGING THE SIZE OF
          AN IMAGE
Inserted pictures in a word processing
  document can be resized if they are too
  large or small.




 Click on a handle (boxes around image) and
            drag to the size desired.
    WORKING WITH TWO
       WINDOWS
When working with two windows . . .
 Click and drag the top bar of the
 window to move




You can also minimize one document
 to see the other
       PRINT PREVIEW
Before printing a document, you can do
 a print preview to see what the
 document will look like before it is
 printed.
       MINIMIZING, MAXIMIZING,
        & CLOSING WINDOWS
Use the following function to Minimize a window
 Click on the yellow circle with a -

Use the following function to Close a window
 Click on the red circle with an x

Use the following function to Maximize a window
 Click on the green circle with a +
          Quic kT ime™ and a
T IF F (Unc om press ed) dec ompres sor
   are needed t o see t his pict ure.




   Beth Blanchard
Technology Coordinator
Harnett County Schools

				
DOCUMENT INFO