Sample Acknowledgement Letter to Applicants
Date Name Street Address City, State, Zip Code
Dear____________: Thank you for applying for the position of_______________ in the _________________Department at UW-La Crosse. This letter will confirm receipt of your application materials. At this time: Your application is complete/incomplete. We have/have not received a copy of your resume. We have/have not received a copy of your undergraduate transcripts. We have/have not received a copy of your graduate transcripts. (#of) Letters have been received – Note that 3 letters of recommendation are needed. To be considered further, please submit all required materials by ______________. REQUIRED PARAGRAPH The University of Wisconsin-La Crosse is committed to affirmative action. As part of our recruitment process, the Affirmative Action Office collects and maintains data on the race, gender and ethnic identity of all applicants for employment. Please help us compile this data by completing the enclosed Equal Employment Opportunity Information Request Form. You need to only fold and seal it for mailing directly to the Affirmative Action Office. The search committee does not see this information; completing or not completing the form will have no bearing upon your qualification for present or future employment at the university. REQUIRED PARAGRAPH In the spirit of the Americans with Disabilities Act, UW-La Crosse makes every effort to ensure that our recruitment and hiring process is accessible to all applicants. If you have a special need that needs to be accommodated to aid your participation in our recruitment process, please contact me so that I can make the appropriate arrangements. REQUIRED PARAGRAPH As a public institution, the university is required to disclose the names of all applicants and nominees for open positions. Wisconsin Statue 19.36(7) provides every applicant or nominee the opportunity to request in writing that their identity not be revealed in our required institutional listing of applicants and nominees. The identities of final candidates, those who are invited and accept an invitation to interview, will be released upon request. If you have no objection to your name being released during the recruitment process, no action is required. If you do not want your identity released unless you become a finalist, please return the attached form to me.
THE FOLLOWING SENTENCE MAY ONLY BE USED IF THERE IS NOT A FIRM DEADLINE DATE The search process is likely to continue for several weeks after the application deadline of (Date). We will notify you if you are a finalist or when the position has been filled. Sincerely,
Chair of Search and Screen Committee/Hiring Authority Name of Department