LIFETIME PLAN ASSURANCE REVIEWS WORK INSTRUCTION PCPWI 14 Appendix F - Technical Checklists
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NOTE PREPARED BY: SITE LICENCE COMPANY: SITE NAME: MEETING SUBJECT: REVIEW DATE: REVIEW LOCATION: PURPOSE OF THE MEETING: ATTENDEES: DISTRIBUTION: SYNOPSIS: HEADING Aim / Objective:
DATE:
COMMENTS To be completed by the Review Team Lead and provided to the reviewee representative in advance of the meeting to allow time for assembly of the necessary presentation material and support detail. Summary of Findings: Bulleted summary of the key findings extracted from the detailed report. Summary of Bulleted summary of the key observations extracted from the detailed Observations: report. Actions Required – Description of agreed actions, action owner(s) and timetable for SLC: implementation. Typically the submission of the corrective action plan by the SLC will follow receipt and analysis, by the SLC, of the review finding/observations, and will not be available until later. The corrective action plan, together with the associated monitoring and close-out process is very important and must be captured. Actions Required – Description of agreed actions, action owner(s) and timetable for NDA: implementation. Lessons Learnt: To be prepared by the Review Team Leader in conjunction with the review team members. Note feed back from all the attendees i.e. NDA, SLC or Third Parties is relevant. (Complete the Status Column ‘Traffic Light’ using the evaluation guidelines given below)
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LIFETIME PLAN ASSURANCE REVIEWS WORK INSTRUCTION PCPWI 14 Appendix F - Technical Checklists
Status Green Requirement met
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Amber Requirement not yet met, or only partially achieved
Red
Requirement remains outstanding and the plans to achieve compliance are relatively undeveloped
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LIFETIME PLAN ASSURANCE REVIEWS WORK INSTRUCTION PCPWI 14 Appendix F - Technical Checklists
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ITEM
WORK ELEMENT TO BE REVIEWED/REQUIREMENT
EVAL. R,A or G
COMMENTS
1.
WASTE AND NUCLEAR MATERIAL MANAGEMENT
Contaminated Land - How has the SLC / Site demonstrated that all land and groundwater impacted by radioactivity or chemical contaminants (sourced from NDA sites) are quantified and reported as total volumes and per annum (in cubic metres) with associated confidence levels Contaminated Land - How has the SLC / Site demonstrated they have transparently assessed and updated contaminated land and groundwater strategies utilising good practice guidance and involvement of stakeholders Contaminated Land - How has the SLC / Site demonstrated that Contaminated land and groundwater strategies have been included within the IWS and provision made in the LTP for that strategy and associated programme, consistent with agreed site end state Solid Low Level Waste - How has the SLC / Site identified waste routes for wastes streamed within the LLW category and sub-categories in the LTP/IWS and WAT Solid Low Level Waste - Has the SLC / Site costed all categories of LLW at a standard rate for the LLWR disposal facility Solid Intermediate Level Waste (ILW) - Has site reported, in addition to Overall Quantities requirement, annualised and total number of ILW packages and type Solid Intermediate Level Waste (ILW) - Has SLC /Site submitted Best (50% confidence) and 80% confidence level estimates of container numbers. (If over packing is anticipated both the inner and outer containers must be defined).
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LIFETIME PLAN ASSURANCE REVIEWS WORK INSTRUCTION PCPWI 14 Appendix F - Technical Checklists
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Solid Intermediate Level Waste (ILW) - How has the SLC / Site demonstrated that they have included the cost for the transport of disposable packages from interim stores or direct from processing plant, to transport vehicle/rail head in the LTP provision Solid Intermediate Level Waste (ILW) - To what extent has SLC / Site maintained a robust projection of potential future liabilities for each site from possible degradation of stored waste products Solid Intermediate Level Waste (ILW) - How has the SLC / Site reviewed its own position to ensure that the rate of transport / disposal planned is realistic within the constraints of the current geological disposal model Solid Intermediate Level Waste (ILW) - How has the SLC / Site demonstrated sufficient understanding of the impact of any adjusted scheduling programme as a result of the foregoing on interim storage costs and programme High Level Waste - Has the SLC / Site maintained the existing baseline position and integration of this within LTP/IWS submissions Orphan Wastes - How has the SLC / Site developed strategies for orphan wastes to ensure a fully technically underpinned baseline, linking required R&D to the relevant Technical baseline Orphan Wastes - How Has the SLC / Site demonstrated inclusion within the full lifecycle analysis including secondary waste considerations and their disposability Inter-Site Transfers - How has the SLC / Site identified and provided details of all proposed or planned non-routine inter-site transfers of wastes and radioactive materials between NDA Sites
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LIFETIME PLAN ASSURANCE REVIEWS WORK INSTRUCTION PCPWI 14 Appendix F - Technical Checklists
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2.
HAZARD BASELINE Are processes in place for identifying and promulgating good practice in relation to hazard baseline production and maintenance Is the process for production of the hazard baseline documented and auditable Draft hazard baseline meet requirements of EGG 06 Processes put in place to ensure hazard baseline data aligns with national inventory and WAT Can data in waste accountancy template be traced back through WAT and national inventory to specific waste streams Are change management processes in place Are processes in place for verifying the robustness and consistency of the supplied data set Do exclusions align with requirements of EGG 06 Are assumptions valid Have waste definitions in EGG 06 been consistently applied Is there a clear audit trail, has a reconciliation table been produced
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LIFETIME PLAN ASSURANCE REVIEWS WORK INSTRUCTION PCPWI 14 Appendix F - Technical Checklists
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3.
PRIORITISATION Are SLC personnel aware of the requirements of EGPR 02 and the supporting working instructions Have they been trained in the prioritisation requirements Are processes in place for ensuring the consistency and validity of the input data especially between sites. Is radioactive decay taken account of in the RHP calculations Are processes in place to ensure that the prioritisation data, waste data and site schedules remain in alignment. Have SED projects being identified in accordance with the requirements of EGPR 02 Has there been a reconciliation undertaken between low scoring projects and facilities with high SED scores Have stakeholders been engaged in the prioritisation process Is there evidence of internal audits of data being carried out. Are change control procedures in place to ensure data remains aligned with site schedules Do the outputs meet the requirements of EGG 06 Is their clear evidence that prioritisation has been taken account in the production of the site schedules
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LIFETIME PLAN ASSURANCE REVIEWS WORK INSTRUCTION PCPWI 14 Appendix F - Technical Checklists
4. TECHNICAL BASELINES Demonstrates a fully supported and costed site plan covering all aspects of Technical workscope for site lifetime. Clear connectivity with supporting site scope and schedule. Technology Readiness levels assessed for all processes. Evidence of robust challenge to confirm TRL '9' technologies and evidence of engagement by programme, strategy and project teams. Where a TRL 9 is claimed, provide evidence that this is a corporate position and not single person/section opinion. Are the technology maturity levels, as assessed by TRL aligned to progression through the gated process? Evidence of SLC subordinate processes to PCP 07. What internal assurance process is in place to monitor/assess the validity of the TBURD which underpins the LTP? Is there clear ownership of the TBURD and the process/assurance with respect to producing the TBURD? Is there an internal process for authorising changes to the technical baseline(s)? Skills - evidence of link between TBURD and Skills strategy (and evidence of impact on LTP strategy) How does the SLC ensure the TBURD is produced in line with the requirements of PCP-09? How are the TBURDs used by the SLC, how do they inform R&D spend on innovations? R&D Plans Clear plans are in place for the research and development required to underpin Technical Baselines. And confidence that the R&D programmes can deliver on the timescales necessary. Opportunities to improve / change technical baselines identified and scheduled. For high profile / risk activities (i.e. plants/systems requiring attention in short term) that
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LIFETIME PLAN ASSURANCE REVIEWS WORK INSTRUCTION PCPWI 14 Appendix F - Technical Checklists
appropriate contingency activities are identified Identification of technology successes Clear evidence that the site is carrying out appropriate technology development activities and that, where successful, these activities are reported in the LTP submission. Where a technology development changes the LTP significantly (e.g. major cost savings), then these saving should be evident/traceable in the LTP submission. Knowledge Management The SLC are contractually required to demonstrate knowledge management within the organisation and with other SLC. The TBURD should identify the technological components of the knowledge transfer. Change Control Are the SLCs monitoring changes to the TBURDs year on year to ensure that technology needs are not deleted. Does the SLC have a change control process for monitoring evolution of Technical Baselines? How, and at what level, in the SLC are changes endorsed Project “Deepdive” - Review major site project to ensure consistency with Site level activities. Technology Readiness levels assessed for all processes within project. Evidence of robust challenge to confirm TRL '9' technologies and evidence of engagement by programme, strategy and project teams. Where a TRL 9 is claimed, provide evidence that this is a corporate position and not single person/section opinion. Alignment of TRL progression through gated process? Clear plans are in place for the required research and development required to underpin Technical Baselines. And confidence that the R&D programmes can deliver on the timescales necessary. Rev 5 Date 20 Nov 08
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LIFETIME PLAN ASSURANCE REVIEWS WORK INSTRUCTION PCPWI 14 Appendix F - Technical Checklists
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Opportunities to improve / change the technical baselines have been identified and scheduled. Alignment of the Technical Baseline TRLs to project risk register. i.e. lower levels of TRL related to higher risk in projects. Evidence that the project is recording technology successes in a manner appropriate to sharing knowledge with other projects and other SLCs 5. SKILLS Format - the ‘body of the report’ designed and formatted for the information and data included to be readily accessed and interpreted by an ‘informed’ third party reader. The report includes an ‘Executive Summary’ and the ‘Appendices’ in which the relevant data are presented. Identifies any skills issues associated with problems in the delivery of thprevious LTP and any actions taken to overcome these problems. Demonstrates that the NDA criteria as specified in the documents ‘PCP-07’, ‘EGPR10’ and the associated ‘PAF’ have been addressed and that these are related to short, medium, long and very long term needs and requirements. Benchmark data which identifies as a ‘starting point’ the skills base through which transition from ‘operations to decommissioning’ is to be achieved. Data presented in a format that facilitates the construction of national level estimates of skills needs at an appropriate level of aggregation. The manner in which skills data are presented is consistent with the NSWG ‘Standard Resource Codes’. A clear statement of how information and data on skills needs in the wider ‘supply chain’ is accessed. Illustrate the manner in which skills problems in the supply chain are identified and in turn corrected.
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LIFETIME PLAN ASSURANCE REVIEWS WORK INSTRUCTION PCPWI 14 Appendix F - Technical Checklists
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An overview of programmes – graduate development and training – through which the skills base of the SLC is reinforced and developed. Identify the balance between the use of internal and external sources of training. Statement of the manner in which relations with external sources of training support and training are accessed, maintained and developed. Highlight the manner in which the SLC contributes to this process. Identify the degree to which the SLC has ‘taken up’ skills opportunities consequent on NDA initiatives: provide ‘ball park’ estimates of numbers. Identify any skills issues liable to impact on the delivery of the projected LTP and also whether ‘actions’ are in place to deal with these problems. 6. KNOWLEDGE MANAGEMENT How has SLC / Site demonstrated that an Intellectual Property policy is in place? What procedures are in place for IP management? How are the policy and procedures compatibly with NDA Intellectual Property Policy? How has SLC / Site encouraged innovations and contractors to invest in and deploy results of R&D through IP management? How has the SLC / Site demonstrated that contract procurement of IP is in line with existing contract requirements? Provide details of any non standard IP terms agreed in contracts How has Site / SLC demonstrated clear evidence that arising Intellectual Property is being notified and protected appropriately How has SLC / Site demonstrated that a Knowledge Management policy is in place that is compatible with NDA knowledge management policy?
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LIFETIME PLAN ASSURANCE REVIEWS WORK INSTRUCTION PCPWI 14 Appendix F - Technical Checklists
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How has SLC / Site demonstrated that processes, practices and experiences are shared effectively with NDA, between SLCs and with subcontractors How is the benefit from sharing of good practice measured? 7. ASSET MANAGEMENT Can the SLC demonstrate identification of, and compliance with, regulatory requirements relating to asset condition monitoring and asset care and maintenance of all safety and environmental related assets. Can the SLC demonstrate that an obsolescence policy is in place. Processes are in place to make decisions on whether to maintain, repair or replace assets. SLC can demonstrate forward planning of asset management tasks and integrates this with LTP planning. Processes are in place to ensure asset care and maintenance tasks are appropriate to the asset usage, represent optimised lifetime spend on the asset, and align with NDA / SLC strategy. Lifetime spend on asset management tasks is clearly defined. Are risks associated with the assets identified and managed appropriately. Emergency plans are in place. Has the SLC fully identified and recorded its asset inventory. Has an asset monitoring policy / procedure and this is agreed with the NDA. SLC has a programme for development of its asset management framework (i.e. processes, systems and plans). Is this development programme resourced?
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