Health Premises Construction and Operation Guideline

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Health Premises Construction and Operation Guideline Powered By Docstoc
					 Public Health and Wellbeing Act and
      Residential Tenancies Act
Construction and Operation Guideline




                   Ballarat City Council
                 Environmental Health Unit
           The Phoneix, 25 Armstrong Street South
                    Ballarat Vic 3350

        Postal Address: PO Box 655, Ballarat Vic 3353
                     Phone: 03 5320 5702
                      Fax: 03 5320 5826
        Email: environmentalhealth@ballarat.vic.gov.au
This guideline has been developed to provide new and                           the expiry of your current registration.
existing personal care and body art industry premises
with a summary of their responsibilities under the                             Registration commences on the day that you submit
Victorian Public Health and Wellbeing Act 2008.                                the application to Council along with the required fee.
                                                                               An application to renew registration must be submitted
To assist in reading this document is broken into the                          before your current registration expires.
following sections:
                                                                               It is an offence under the Public Health and Wellbeing
     A.   Registration requirements                                            Act 2008 to operate a personal care and/or body art
     B.   Relevant Legislation                                                 premise without registration.
     C.   Approval process for new business
     D.   Construction and fit out requirements                                Council may issue infringements and/or prosecute any
                                                                               person/company that operates without registration.
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A. Registration Requirements
Every business that involves personal care or body art                         B. Relevant Legislation
premises such as hairdressing, make-up, beauty
therapy, skin penetration (piercing and tattooing) and                         Legislation: Public Health and Wellbeing Act 2008
colonic irrigation must register with their local Council.
                                                                               Regulations: Public Health and Wellbeing Regulations
Public Health and Wellbeing Act 2008                                           2009

Mobile Operators                                                               Guidelines: Health Guidelines for Personal Care and
- Mobile operators must register their principal                               Body Art Industries
   place of business. The principal place of business
   is usually the place at which the business calls are                        The Victorian Public Health and Wellbeing Act 2008
   received.                                                                   along with various regulations apply to all businesses
- Mobile Operators must follow the same                                        that undertake the following activities:
   obligations as a fixed premise. You are to comply
   with relevant sections of the ‘Health Guidelines for
                                                                                    Premise Type                     Activities Undertaken
   Personal Care and Body Art Industries.’
                                                                               Hairdressing                         Including maintain, alter
- No skin penetration procedures are permitted to
                                                                                                                    or enhance a person’s
   be conducted via mobile operations (e.g.
   Tattooists, Piercing etc).                                                                                       appearance in relation to
                                                                                                                    their face or scalp hair
Taking Over an Existing Personal Care or Body Art                              Beauty Therapy                       Including facial or body
Business                                                                                                            treatment; application of
- Ensure the premise has a current registration.                                                                    cosmetics; manicure or
- Organise with the current proprietor to have an                                                                   pedicure; nail treatments
    inspection request of the premises undertaken by                                                                and epilating.
    Council’s Environmental Health Unit to ensure any                          Skin Penetration                     Including ear piercing and
    outstanding problems/issues are identified prior to                                                             tattooing
    purchase. The attached forms are included at the                           Accommodation                        Any premise that provides
    back of this guideline.                                                                                         accommodation for more
- Apply to transfer the registration of the premises                                                                than 5 people including
    before taking over its operation.
                                                                                                                    hotels,    motels,    some
                                                                      st                                            guest houses (or B&B’s),
Registration with Ballarat City Council lasts from the 1
                    st                                                                                              school dormitories and
of January to the 31 December each year. Pro rata
                                                                                                                    rooming houses
fees apply depending on when you set up and open.
                                                                               Acupuncture                          Include      activity     of
Registration is renewable and you will receive a                                                                    acupuncture and are not
renewal notice from Council at least 1 month prior to                                                               registered     under     the
                                                                                                                    Chinese            Medicine
Environmental Health Unit                                          Info Series No 14                                                         15/04/11
Ballarat City Council                                                                                                                        Page 2
Ph: 5320 5702
                               Registration Act 2000                       and include a plan of the caravan park clearly
Colonic Irrigation                                                         indicating the location and number of all buildings
                                                                           and facilities and all long term sites, short term
Some business such as those that provide                                   and camp sites.
accommodation may also require registration under                   -      Provide the most recent report provided from the
the Food Act 1984 for any meals that are provided.                         relevant fire authority.
                                                                    -      Include the schedule of works for the caravan
The application fee that is paid for the first registration                park and the status of the works.
contains a surcharge that covers the initial inspections            -      Include the emergency management plan for the
of the premises and approval of the plans.                                 caravan park.

All premises registered under the Public Health and                If you intend opening a Caravan Park please talk with
Wellbeing Act are inspected at least once per financial            Council's Environmental Health Unit.
year for compliance with the Public Health and
Wellbeing Act and relevant regulations.                            -----------------------------------------------------------------------


If opening a new business that will require registration           C. Approval process for New Businesses
                                                                   Starting Up a Personal Care or Body Art Premises
under the Public Health and Wellbeing Act further
information is available from the Environmental Health
                                                                    -      Contact the appropriate industry association for
Unit.
                                                                           advice.
                                                                    -      Consult with Council’s Environmental Health Unit
The guideline for personal care and body art industries
                                                                           to discuss the proposal of the new business on
has been developed by the Department of Human
                                                                           (03) 5320 5702.
Services to assist people with compliance. The
                                                                    -      Contact numbers for departments within the
guidelines can be obtained from the Department of
                                                                           Council.
Human Services website. To obtain go to
http://www.health.vic.gov.au and search for ‘Health
                                                                          Department                        Contact Number
guidelines for personal care and body art industries’ or
                                                                   Planning Department                  5320 5500
contact Council’s Environmental Health Unit.
                                                                   Building Department                  5320 5500
                                                                   Local Laws                           5320 5500
Residential Tenancies Act
                                                                   Rates office                         5320 5500
The Residential Tenancies Act requires the registration
of all Caravan Parks.                                               -      Submit detailed plans of the interior layout to
                                                                           Council’s Environmental Health Unit. An
Many caravan parks also operate a kiosk and as such                        Environmental Health Officer will assess your
registration under the Food Act will also be required.                     plans and respond in writing or contact you
An application to renew registration must be submitted                     regarding alterations and amendments within 5-7
before the expiry of the current registration. All                         working days. An application form for the
registrations issued under the Residential Tenancies                       assessment of your plans is included in the back
Act expire on 31st December.                                               of this guideline.
                                                                    -      Obtain approval from Council’s Environmental
All Caravan Parks are required to have in place an                         Health Unit for the plans before commencing work
emergency management plan. It is advisable to obtain                       on the premises.
a copy of this plan prior to you taking over so that you            -      Complete work and contact the Environmental
are fully aware of your obligations under that plan.                       Health Unit to arrange an inspection prior to
All business registered under the Residential Tenancies                    registration being granted.
Act are inspected at least once per financial year for
                                                                   Other Contacts:
compliance with the Residential Tenancies Act and
relevant regulations.                                               Central Highlands Water - for advice on water
                                                                      supply and grease traps.
                                                                                                 Phone: 5320 3100
Registration/renewal of a caravan park
                                                                    Liquor Licensing Victoria   Phone: 9655 6696
- An application must be lodged with the council
Environmental Health Unit                              Info Series No 14                                                         15/04/11
Ballarat City Council                                                                                                            Page 3
Ph: 5320 5702
    Small Business Association   Phone: 5320 5910                             all plumbing facilities, e.g. tiles, stainless steel sheeting
    Consumer & Business Affairs Victoria                                      or other approved finishes.
                              Phone: 1300 55 81 81
                                                                               Furniture and Equipment
-----------------------------------------------------------------------        Shelves, benches and tables are to be made of a
                                                                               durable, smooth and impervious material.
D. Construction and Fit out Requirements
                                                                               Lighting
Before operating a personal care or body art business                          There should be sufficient natural or artificial lights for
such as hairdressing, beauty, tattooing and body                               the activities conducted.
piercing, the proprietor/operator has to consider a
number of compliance issues. The following items                               Ventilation
must be addressed in order to register your business.                          Adequate ventilation shall be provided to ensure that
                                                                               any odours/fumes generated are sufficiently dispersed.
Plans and Specifications
Submit a copy of a current plan presenting the                                 Handwash Facilities
following details:                                                             All premises must provide a hand wash basin located
                                                                               in the immediate area(s) of treatment. The hand wash
-    Draw accurately to a scale of not less than 1:100.                        basin shall be supplied with:
-    The proposed layout of the premises, showing the                           - Soap (liquid soap recommended).
     purpose of each area and its intended use. The                             - Paper towel.
     layout of the premises should also show the                                - An adequate supply of hot and cold water
     positions of equipment, appliances and other                                   discharged through a common outlet (e.g. mixer
     fixtures such as cleaning sinks and hand wash                                  tap).
     basins.
-    A checklist is to be provided, detailing the types of                     Where skin penetration (electrolysis, tattooing,
     finishes in the premises and adequate information                         body piercing etc) is performed, the hand wash
     to demonstrate that the premise meets the                                 basin must be hands free. This device may be
     requirements outlined in this guideline.                                  foot/knee operated or automatic faucets.

General Structural Requirements                                                Equipment sink
The following structural requirements are based on the                         A sink, separate to the hand basin, equipped with hot
‘Health Guidelines for Personal Care and Body Art                              (not less than 70ْC) and cold water through a single
Industries’. These guidelines are to be adhered to                             outlet must be provided for the purpose of washing
when designing a premises and undertaking any                                  equipment and implements only. This sink must not be
construction on a proposed or existing personal care                           used for any other purpose, i.e. cleaning kitchen
or body art businesses.                                                        utensils such as coffee cups. Sinks are to be located in
                                                                               the cleaning area.
An inspection of your premise MUST occur prior to
opening of a business. It is the responsibility of the                         Suitable disinfectants for items that cannot be
owner to request this inspection and a minimum of 48                           immersed in water, such as scissors, tweezers etc.
hours notice is required.                                                      must be disinfected using a chemical solution as per
                                                                               manufactures instructions.
Floors, Walls and Ceilings
The floors, walls and ceiling of every compartment in                          Suitable disinfectants include:
the premises shall be:                                                         - 70% w/w ethyl alcohol
                                                                               - 80% v/v ethyl alcohol
-    Constructed of a smooth, durable and impervious                           - 60% v/v isopropyl alcohol
     material.
-    Constructed without cracks or open joints.                                Storage Facilities
-    Capable of being readily cleaned.                                         All clean linen, towels and clothing must be stored in a
-    Unable to provide harbourage of pests.                                    clean environment (off the floor) to reduce the
                                                                               likelihood of contamination. A washable leak-proof
An appropriate splash back should be installed behind                          receptacle should also be provided for soiled linen,

Environmental Health Unit                                          Info Series No 14                                               15/04/11
Ballarat City Council                                                                                                              Page 4
Ph: 5320 5702
towels and protective clothing.                                   autoclave is used (one indicator in load and one in
                                                                  packaging).
A separate cupboard/area is to be provided for the
storage of personal belongings.                                   Cleaning

Clean instruments must be stored in a clean, dry                   -       When cleaning items, wear personal protective
environment such as inside a drawer or a separate                         equipment (gloves, face mask, plastic apron) and
container (off the floor).                                                clean the items as soon as possible after use.
                                                                          Clean items using a detergent, a non abrasive
Rubbish Storage                                                           scouring pad and brushes.
An adequate number of plastic, bag lined, washable
bins with tight fitting lids, marked ‘General Waste’, are          -      When sealing wrapped items, they can be taped
to be provided for the disposal of all hair, paper and                    with Class 1 indicator tape and ‘Steripeel’ bags
other trade waste.                                                        can be self sealed, heat sealed or folded (3 times)
                                                                          and taped with Class 1 indicator tape.
If sharps are used, a suitable sharps container that
complies with AS 4031:1992 must be available on-site.              -      Each cleaned item is to be packed and labelled
Look at the Yellow Pages under waste reduction and                        with a non toxic, water resistant, felt tip marking
disposal services for medical waste.                                      pen.

Clinical Waste                                                     -      When packaging and wrapping batch control
Clinical and related waste, such as blood stained                         numbers must be used, these link the
swabs, cotton wool and gloves must be placed into a                       patient/client with the items. Within these batch
plastic, bag lined, washable bin with a close fitting lid                 control numbers they following information needs
marked ‘Infectious Waste’, and disposed of according                      to be included – steriliser identification, date of
to the Environment Protection Authority.                                  sterilisation and cycle or load number.

Further information available for correct disposal is              -      The packing and wrapping chemical indicators
available in the Yellow Pages under ‘waste reduction                      demonstrate that a sterilisation process has
and disposal services – medical waste’.                                   occurred.

Colonic Irrigation                                                Where skin penetration (electrolysis, tattooing, body
                                                                  piercing etc) is performed, the hand wash basin must
Further requirements are needed for colonic irrigation.           be hands free. This device may be foot/knee operated
For more information contact the Environmental Health             or automatic faucets.
Unit.
                                                                  A double bowl sink must be installed to ensure
Animals                                                           adequate pre-cleaning of items is undertaken. This
Animals, other than guide dogs for hearing and sight              must be located in a separate room to the area of
impaired clients are not permitted in procedure areas.            treatment.

Skin Penetration                                                  Separate containers are also to be provided for dirty
                                                                  instruments during skin penetration procedures,
Ultrasonic cleaner – uses high energy sound waves to              labelled ‘Instruments for Cleaning’ and ‘Instruments for
dislodge soil. It cleans but does not disinfect or                Sterilisation’.
sterilise.
Instruments need to be rinsed thoroughly after                    Class S sterilisers are used for medical surgeries,
cleaning and water needs to be changed regularly (at              podiatrist, tattooist and body piercer.
least daily).
                                                                  Storage of sterile stock is to be clean and dry, dust
Autoclave – appropriate method of sterilisation and the           free, dedicated to sterile stock storage only, above the
Autoclave must comply with Australian Standard 2182.              floor and not in direct sunlight.
They must be serviced every 12 months and heat
sensitive indicator strips must be used each time the             Record Keeping – Accurate records must be kept of

Environmental Health Unit                             Info Series No 14                                                15/04/11
Ballarat City Council                                                                                                  Page 5
Ph: 5320 5702
each client. These must include name, address,
treatment date and contact number. Information of the
work done should also be included.




                                    FIGURE 1. SUGGESTED LAYOUT FOR A REPROCESSING AREA

        Reference: AS/NZS 4815:2001



                            NOTES:
                            1 Arrow direction indicates the flow of instruments and equipment from dirty—clean—sterile.
                            2 Personnel working in the processing area should wash their hands—
                            (a) After handling soiled items and removal of gloves;
                            (b) Before handling clean items; and
                            (c) Before handling sterile items.




Environmental Health Unit                               Info Series No 14                                                 15/04/11
Ballarat City Council                                                                                                     Page 6
Ph: 5320 5702
REGISTERED PREMISES REQUEST
For a premise registered under:

FOOD ACT 1984                                                             
PUBLIC HEALTH AND WELLBEING ACT 2008                                      
RESIDENTIAL TENANCIES ACT 1997                                            
I hereby request the following:



         A Transfer inspection and report - available within 5-7 working days.
          A Fee applies to this request $142.00


                             A REQUEST FOR INFORMATION AND DOCUMENTS MUST BE
                                                SUBMITTED WITH THIS APPLICATION



               Plans submission for approval



                Address of Premises: ..........................................................................................................
                Type of Premises: ...............................................................................................................
                Type & Nature of Food to Be Sold: ......................................................................................


                Name of Proprietor: .............................................................................................................
                Address of Proprietor:..........................................................................................................
                Phone No. ......................................................


________________________________________________________________________________
THIS SECTION MUST BE COMPLETED:


Name of Applicant: ................................................................................................................................
Mailing Address of Applicant:.................................................................................................................
Phone No. (Day Contact No.) ..............................................................


Signature of Applicant:......................................................................... Date:

				
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