ST ANNE’S COLLEGE INFORMATION FOR DEGREE DAYS 2010 FOR CONFERMENT BY ATTENDING A CEREMONY Please retain this information until you graduate (To graduate without attending a ceremony please see the form at: http://www.st-annes.ox.ac.uk/fileadmin/STA/Documents/Degree_Days/Absence_form.doc ) Please note: for current students, bookings for 2010 will open: From 8 February 2010 for overseas students From 9 March 2010 for UK students. The College will present graduands on the following dates, which are all 2.30 ceremonies on a Saturday. MA Conferments: MA conferments in person are possible only at the ceremonies on 5 March and 18 June 2011. In absence conferments are possible at all ceremonies. Trinity Term 2010 12 June - Sheldonian Theatre (3 guests permitted) all places for conferment in person are now full Summer vacation 2010: these two ceremonies are reserved for students completing in 2010 17 July – Examination Schools (2 guests permitted) all places for conferment in person are now full 31 July - Examination Schools (2 guests permitted) all places for conferment in person are now full Michaelmas Term 2010: places reserved for current students until 1 April 6 November - Examination Schools (2 guests permitted) 27 November - Sheldonian Theatre (3 guests permitted) all places for conferment in person are now full Hilary Term 2011: 5 March – Sheldonian Theatre (3 guests permitted) all places for conferment in person are now full Trinity Term 2011 18 June - Sheldonian Theatre (3 guests permitted) Graduation in absence Other dates in addition to the dates above are available for in absence graduations. If you are unable to attend a ceremony in person but would still like to graduate your application will be put forward for the next ceremony after receipt. Please use the form at: http://www.st-annes.ox.ac.uk/fileadmin/STA/Documents/Degree_Days/Absence_form.doc Bookings Applications, for which the form is attached on page 4, should be returned to Rebecca Smith in the Academic Office as soon as possible and not later than 18 days before the date of the ceremony at which you wish to be conferred. If your application form is not acknowledged within a fortnight of despatch, please email firstname.lastname@example.org to enquire whether your place has been booked. Provisional bookings which are not promptly confirmed by a completed application form will be released to later applicants. Fees Fees are payable as follows: Undergraduate No fee if taken within 2 years of the Final Honour School. £10.00 Degrees: thereafter Graduate No fee if taken within 2 years of completing the degree. £10.00 Degrees: thereafter. MA: £20.00 (i.e. University £10.00/College £10.00) Please note that graduation is not possible for anyone with un-returned library books, outstanding accounts, or loans from the College or University (including the University Hardship Fund). Payments to College should be by cheque, made payable to St Anne's College. Guest tickets to the Ceremony Each graduand is asked by the University to bring no more than two guests to the ceremonies on 17 July, 31 July, and 6 November, and three guests to the other ceremonies. To enforce this, tickets for the ceremony are always required for guests. The ceremony is not suitable for children under the age of seven. Graduation Day Programme It is essential that all candidates receiving their degrees in person should sign the Degree List in the Lodge on the day of the ceremony between 11.30 am and 12.15 pm. Your visitors' tickets for the ceremony should be collected at the same time, along with lunch tickets if ordered. All candidates should assemble at the Sheldonian Theatre (Convocation House) or the Examination Schools not later than 30 minutes before the ceremony, wearing the appropriate academic dress (please see page 3 for details). Ceremonies start at 2.30 pm, and generally last for an hour-and-a-quarter to an hour-and-a-half. Programme: 11.30-12.15 Sign degree list 11.45-12.30 Drinks Reception in Seminar Room 8 12.15 Briefing from Dean of Degrees 12.30 Lunch 14.00 Assemble at the Sheldonian Theatre or Examination Schools Hospitality in College Sparkling wine and soft drinks will be served at a reception in College between 11.45pm - 12.30 pm and you and your guests will be very welcome. Graduands who do not wish to take drinks are nevertheless advised to attend, if at all possible, at 12.15 pm, when the Dean of Degrees gives a brief explanation of the ceremony. Lunch is an excellent three-course buffet or served two-course lunch according to the date of the ceremony, with wine and coffee, organised so that you will reach the Sheldonian Theatre or Examination Schools in good time for guests to be seated at 2 pm. Lunch will be served at 12.30 pm for those who have ordered it in advance (see the application form on page 4). Cancellation If you find yourself unable to attend having said that you will do so, please inform the Academic Office as soon as possible on 01865 274825 or, if out of office hours, the Lodge on 01865 274800. The University requires candidates to give 16 days’ notice to withdraw from a ceremony. If the required notice has not been given the degree will be conferred in absence and you will not be eligible to attend a ceremony. Degree certificates You will receive your degree certificate when you sign the degree list at the Lodge. For information from the University about requesting a proof of award letter for presenting to third parties (such as employers) and about replacement of lost certificates see http://www.admin.ox.ac.uk/schools/degrees/degree_certificates.shtml DEGREE DAYS - DRESS All candidates must wear full academic dress:- Subfusc Clothing: Men: a dark suit and socks, black shoes, a plain white shirt and collar, white bow tie, and square cap. Women: a white blouse, black tie, dark skirt or trousers, black stockings and shoes (no stiletto heels, please), square cap or soft cap and, if desired, dark coat. Dress for each sex should be such as might be appropriate for formal occasions. Please be aware the due restricted facilities at the Examination Schools, graduands who have booked for ceremonies at this venue will not be required to change dress (as is customary at ceremonies held at the Sheldonian). For ceremonies at the Examination Schools, graduands need only wear the gown and hood of the degree they are about to have conferred upon them. Dress for degree ceremonies in the Sheldonian Theatre: First degrees: Undergraduate gown and gown and hood of degree to be conferred. (BA gown and hood for: BA, M.Biochem, M.Chem, M.Earth Sciences, M.Eng, M Math, and M.Phys.) Graduate degrees: Oxford graduates - gown and hood of present degree and gown and hood of degree to be conferred (or full dress robe of a D.Phil.). Graduates of other universities - academic dress of previous university, or Oxford Advanced Student's gown, and gown and hood of degree to be conferred (or full dress robe of a D.Phil.). MA: First degree gown and hood and MA gown and hood. Dress for degree ceremonies in the Examination Schools: First degrees: Gown and hood of degree to be conferred. (BA gown and hood for: BA, M.Biochem, M.Chem, M.Earth Sciences, M.Eng, M Math, and M.Phys. Graduate degrees: Gown and hood of degree to be conferred (or full dress robe of a D.Phil.). MA: MA gown and hood. IT IS THE RESPONSIBILITY OF THE CANDIDATE TO ENSURE THAT HE OR SHE HAS THE CORRECT ITEMS OF DRESS. Candidates should note that the Proctors may refuse graduation to anyone incorrectly dressed. (This includes wearing a skirt without black tights.) -------------------- Gown and hoods may be hired from the shops below. Please arrange hire in good time as the shops have been unable to provide gowns for some degrees for popular ceremonies. (Particularly Masters degrees in the summer and autumn.) Shepherd & Woodward Ltd. Castell & Son Walters & Co. 109-113 High Street, Oxford (Oxford) Ltd. (Oxford) Ltd. (Tel. 01865-249491) 13 Broad Street, 10 The Turl, Oxford. (e-mail:email@example.com) Oxford. (Tel. 01865 241848) (Tel. 01865-244000) NB: Please note that photographers will be based at the Sheldonian Theatre and at the Examination Schools. Photographers who operate outside the railings of the Bodleian quadrangle and Examination Schools do so without the permission of the University authorities. ST ANNE’S COLLEGE Application to be entered for Conferment of Degree by attending a ceremony (To graduate in absence please complete the form at: http://www.st-annes.ox.ac.uk/fileadmin/STA/Documents/Degree_Days/Absence_form.doc ) Bookings must be made no later than 18 days before the date of the ceremony. Please return this form by post to: Rebecca Smith, Academic Office, St Anne’s College, Oxford OX2 6HS Your attention is drawn to the accompanying notes about DATES, the ARRANGEMENTS IN COLLEGE on Degree Days and DRESS. Please retain them until the ceremony. Title Full Name Maiden Name Degree+ to be taken (e.g. BA, DPhil) Degree Day Date for conferment IN PERSON (all ceremonies are at 2.30pm) E-mail address (other than College account): Address for correspondence: Tel. No: Permanent Address: (if different from above) Tel. No: Matriculation Year (your first year at Oxford) Subject Current employment/further study RECEPTION AND LUNCH Lunch will be available in College and must be ordered and paid for in advance, and not later than 9 days before the ceremony. Tickets will be required and may be collected from the Lodge at the time you sign the Degree List. The total amount payable should be added to fees, if any. Number £ total Fee for conferment of degree (if applicable) ---------- £ Total number for drinks reception (no charge) ------------ Lunch for Graduand (no charge) YES/NO ------------ 17 July/31 July 2010: buffet lunch for additional guests @ £15 per head £ 5 March/18 June 2011: buffet lunch for additional guests @ £16 per head 12 June/6 November/27 November 2010: served lunch for additional £ guests @ £23 per head Total number for lunch ------------ If you require vegetarian lunches, please indicate how many ------------ TOTAL (Cheques payable to St Anne's College) ---------- £ The deadline for lunch bookings and cancellations is 9 days before the ceremony. Date: Signature: Please note that the names of graduands will be published in the programme provided at the ceremony, including those graduating in absence. If you do not wish your name to appear please notify Rebecca Smith in the Academic Office no later than three weeks before the ceremony. + Only one degree will be conferred in person at a ceremony. Additional degrees may be conferred on the same date in absence, and if you are applying for more than one conferment, please complete an additional form for the in absence conferment.
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