Task Descriptions - TROOP 719 EAGLE COURT OF HONOR 1999

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Task Descriptions - TROOP 719 EAGLE COURT OF HONOR 1999 Powered By Docstoc
					                                                                                                        FINAL: 3/5/08



                  TROOP 719 EAGLE COURT OF HONOR 2008
EAGLE CANDIDATES:                      Wade Hirokawa
                                       Andrew Kim
                                       Daniel Inouye
                                       Jordan Chong
                                       Andrew Moncada
GUEST SPEAKER:                  Ken Kasamatsu, President of Branch Banking Division of Pacific
                                Commerce Bank. Eagle Scout and on the Board of Directors of
                                numerous non-profit organizations
MASTER OF CEREMONIES: Jimmy Matsushita (________________)
                      Advisor: Bill Hirokawa
Date:             March 8, 2008 (Saturday)
Place:            Ken Nakaoka Memorial Community Center
Time:             3:00 PM All Eagle families, Scouts, Parents and food arrives promptly.
                        Set-up tables/chairs/food/stage/displays/photos/Eagle pinning (rehearsal)
                  6:00 PM Food will be served
                  6:45 PM Program begins
                                            *    *   *   *   *
ASSIGNMENTS: First person listed in bold is in charge this year/(Second person) listed in italics is the
assistant for this year and will be in charge next year.
Program Chairperson                           Alison Arakawa              (310) 543-9309
                                                                          aarakawa@gmail.com
Assistant Chairperson                         Traci Hino
Advisor                                       Geri Mizukami
                                                     *    *    *    *    *
Program Chairperson                           Alison Arakawa
                                              1. Prior year chairperson reserves the date in March (2nd Sat).
                                              2. Confirm in early November with Pauline Moses at Nakaoka
                                                  Center at (310) 217-9541 or pmoses@ci.gardena.ca.us that
                                                  reservation is set for March and file application by mail ASAP.
                                              3. Once City of Gardena approves the reservation request, request
                                                  funds from treasurer and submit payment.
                                              4. Meet with chairpersons from Annual Dinner and Pancake
                                                  Breakfast to allocate job assignments so as not to overwhelm
                                                  people. Distribute assignments at January Committee Meeting.
                                              5. Secure Guest Speaker and Reverend to give invocation.
                                              6. Inform Eagle of information needed in timely manner: name,
                                                  character board, eagle project contact, guest list (complete
                                                  names), biography, thank you speech, introduction speech and
                                                  person introducing. Give information to appropriate chairperson.
                                              7. Make sure jobs are completed in a timely manner.
                                              8. Set up the program/time schedule and ensure all chairpersons
                                                  receive the assignment, time schedule, scripts, and layout.
                                              9. Buy gift for guest speaker.

                                              Solicit Government Certificates: Alison Arakawa
                                              10. Research online for current officials and addresses
                                              11. Prepare, print, mail /fax/email letters for certificates on
                                                  letterhead to government officials, no later than mid-January.
                                              12. Keep track of Letters of Acknowledgements from Officials.
                                              13. Purchase and assemble scrapbook for certificates.

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                                              Invitations: Traci Hino
                                              14. Guest List: get updated Officials, District, Alumni, Eagle Guest
                                                  and Eagle Character Review Board Lists from Chairperson of
                                                  Annual Dinner. Include new alumni.
                                              15. Purchase, prepare template and print invitations. Mail
                                                  invitations to guests close to date of Annual Dinner.
                                              16. Record the names/number of guests attending. Important to
                                                  get first and last name of husband and wife for name tags.
                                              17. Prepare guest lists of those attending for Receptionists and give
                                                  list to them at least four days in advance so they can prepare
                                                  nametags. Late RSVPs will be phoned/emailed to receptionist.
Program
Master of Ceremony                            Jimmy Matsushita (____________)
                                              1. Assign escorts for guest speakers, Eagle scouts and parents, 3 rd
                                                 year and up and Alumni. Give them copy of layout. Ensure all
                                                 are lined up and ready to go before part
                                              2. Obtain program script from chairperson
                                              3. Obtain updated guest lists from reception table
                                              4. Familiar self with Guest Speaker Biography
Flag Ceremony                                 Senior Patrol Leaders
                                              4-6 Scouts 3rd year and up to help usher
                                              1. Make assignments at Greenbar meeting.
Scout Law Ceremony                            Craig Yabuta (Chip Hino)
                                              Advisor: Gary Kurashige
                                              1. Assign twelve scouts positions and give list of scouts to
                                                 Chairperson for timeline.
                                              2. Have scout read (or memorize) script. Tape script to table in
                                                 case scout forgets.
                                              3. Ensure candles are set up on stage with foil under candle and
                                                 lighter is available. (bring one extra lighter).
                                              4. Ensure scouts know where to stand and how far apart from each
                                                 other. Maybe label the floor on stage.
Voice of the Eagle                            Ron Doi (Neil Kubota)
                                              Advisor: ______________
                                              1 Assign the six scouts at each rank and give list to Chairperson
                                                 for timeline.
                                              2 Obtain script and Review last year’s videotape.
                                              3 Line scouts up on stage, ready to hold poster of emblem and
                                                 other hand to hold candle and light the next candle. Ensure
                                                 scouts know where to stand and how far apart from each other.
                                                 Maybe label the floor on stage. Have scout step forward during
                                                 their part and step back when done.
Eagle Scout Challenge                         Don Hirabayashi (Steve Lee)
                                              Advisor: Roger Yamashiro
                                              1. Obtain script
                                              2. Ensure escorts (patrol leaders and seniors) are ready to escort
                                                 eagles and parent.
Greet 719 Alumni Eagles                       Gary Kurashige (Jimmy Matsushita)
                                              Advisor: Jimmy Matsushita
                                              1. Assign Honor Guards (719 Alumni Eagle Scouts) and inform MC
                                              2. Assign Reading of Congratulation letters.
Honor Guards                                  719 Alumni Eagle Scouts
                                              Read letters of congratulations


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Presenters                                    Ensure number of Republican same as Democrats
Stage Program Support                         Nancy Shimane (June Nakagawa)
                                              Advisor: Linda Nakashima
                                              1. Greet Alumni
                                              2. Pins and Awards support on stage
                                              3. Assist assignments of Alumni Eagle to read commendations.
                                              4. Give copies of certificates to be read by Alumni
                                              5. Verify MC list is in order and updated.
Slide Show                                    Kenny Chong (Kevin Colwell)
                                              1. Obtain photos and music
                                              2. Ensure projector is available and in good working order
                                              3. Make copies of slide show for Eagle Families
Logistics
Plaques and Certificates                      Mike Oshimo (Hiroshi Arakawa)
                                              Advisor: Ross Fujimura
                                              1. Engraving contact: Mike Hirahara at E&H Engraving, 19800
                                                 Hawthorne Blvd. #414 (inside Old Towne Lock and Key), (310)
                                                 371-7544, Fax (310) 371-5645.
                                              2. Get Eagle certificate from Eagles to be mounted.
                                              3. Obtain Eagle’s official advancement letter to Eagle rank, which is
                                                 needed to purchase Eagle kit (Eagle pin, tie-tac, patch) from
                                                 Scout shop [3000 Shoshonean Rd, San Pedro (310) 832-7139].
                                                 Pick up extra patch for each scout to put in trail to eagle plaque.
                                              4. Obtain Eagle scarf from Eagle Scout one week prior to be
                                                 presented again that evening. Give to Stage Program Support
                                                 chairperson that evening with Eagle Kit.
                                              5. Request Eagle patch from Eagle after ceremony so Eagle kit
                                                 stays intact.
Program Design / Printing                     Chip Hino (Karen Kaji)
                                              Advisor: Patsy Matsushita
                                              1. Purchase program layout/covers.
                                              2. Verify District and Government Officials are current & accurate
                                              3. Obtain eagle biographies from chairperson and photo of Eagle
                                                 and one with parents from Eagle Portraits chairperson.
Eagle Boards / Table Set-up                   Marion Doi (Midori Kubota)
                                              Advisor: Nancy Fujimura
                                              1. Distribute specifications for Brag Rags
                                              2. Assemble Eagle display boards/Eagle Book/Brag Rag with brag
                                                 rag stands (base, pole and emblem in lock up) with Eagle
                                                 Parents’ help.
                                              3. Ensure perpetual Eagle Plaque displayed on Eagle Table.
Stage Set-Up                                  Miles Watanabe (Kurt Kuniyoshi)
                                              Advisors: Chip Hino
                                              1. Stage set-up: lights, Eagle banner and Eagle Scout lighted stand
                                                 (both in lock up), sound system (2 microphones).
                                              2. Purchase and set up candles: 6-3-6 on tables [12 white, 1 red, 1
                                                 white and 1 blue]
                                              3. Bring heavy fishing line to hang up Eagle banner.
                                              4. Set up skirted table on front-center stage.
                                              5. Operate PA system during program/curtains/lighting on stage.
Balloons                                      Janice Oshimo (Karen Tanaka)
                                              Advisor: Pauline Hirabayashi
                                              1. Purchase red/white/blue balloons with helium.
                                              2. Fill Eagle Balloons.
                                              3. Assist at the reception table, if needed.

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Hostess / Reception                           Karen Kaji (_____________)
                                              Reception Table: __________, __________, __________
                                              Advisor: June Nakagawa
                                              1. Receive guest list (file) from Chairperson
                                              2. Prepare nametags for guests. Special ribbon nametags for
                                                 officials and special guests and guest speaker.
                                              3. Obtain perpetual place cards from lock up for chairs at end for
                                                 honored guests, Eagle parents, immediate family/relatives,
                                                 Eagle Scouts, Troop 719. Tape card at both ends of each row of
                                                 chairs to reserve seats. Use similar signs for different lines at
                                                 reception table so can direct guests and check off of one list only
                                              4. Provide pens, highlighters, paper, scotch tape, nametags, etc.
                                              5. Highlight names of guest that are present, assign a runner from
                                                 reception table to MC, give updated list to MC by 6:45 PM.
                                                 Large Print please, including name and title. Guests will arrive
                                                 late, so make sure that MC is aware of guests that need to be
                                                 announced.
Corsage & Boutonnieres                        JoAnn Yamashiro (Lois Colwell)
                                              Advisor: Yuki Ide
                                              1. Make corsage for each Eagle mom.
                                              2. Carnation boutonniere for each Eagle dad, guest speaker, MC.
                                              3. Contact Boulevard Florist (310) 219-7600 for flower donation
                                                 (owner Mark Granovitz).
                                              4. If extra flowers, make arrangement for cake table.
Refreshments                                  David Wada (Yoshi Ide)
 Coffee & Drinks                              Advisor: Alan Masukawa
                                              1. Purchase (check with supply chairperson first if need to
                                                 purchase) and prepare punch, ice, coffee, tea, water (2 cases).
                                                 (See proportions used last year)
                                              2. Use aluminum containers lined with paper towels to catch excess
                                                 liquid from igloo coolers, coffee maker, hot water makers, or use
                                                 liter bottles cutouts.
                                              3. Bring extension cords to hook up coffee and hot water.
                                              4. Use regular ground coffee, individual decaf coffee, green tea
                                                 bags, creamers, sugar and stir sticks. Check in storage and/or
                                                 refreshment family for supplies before purchasing.
                                              5. Return equipment and extra supplies to storage.
Mothers Club                                  Nancy Fujimura (Nori Lee)
                                              Advisor: Joanne Kim
                                              1. Coordinate sign up of heavy finger food, triple recipe.
                                              2. Coordinate food set up at Nakaoka Center.
                                              3. Consider having separate food for scouts and/or potentially
                                                 having them eat early since most will be part of the program.
                                              4. Eagle Cake - delegate someone to order and pick up cake have
                                                 Eagles’ names on cake and at Nakaoka before rehearsal for
                                                 picture taking.
                                              5. All mothers help decorate room with balloons, cover tables and
                                                 arrange food on tables.
                                              6. Bring knives/servers for cake.
Supplies / Paper Goods                        Jamie Watanabe (Rouxann Kuwata)
                                              Advisor: JoAnn Yamashiro
                                              1. Punch: punch base (coordinate with Refreshment Chairperson),
                                                 troop igloo cooler, long handle spoon to mix, measuring cup
                                              2. 90-cup coffee maker, 30 cup hot water maker.
                                              3. Oval snack plates for finger food, cake plates for cake,
                                                 styrofoam and paper cups, napkins. Eagle Napkins: contact
                                                 Chris Shiozaki or Kevin Kaneko.
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                                              4. Plastic forks, knives, chopsticks, salt, pepper and shoyu.
                                              5. Paper tablecloths or butcher paper, masking tape table skirts
                                              6. Baskets with liners, trays or containers to hold utensils,
                                                 condiments, cups, napkins, etc.
                                              7. Bring serving utensils and take out containers for leftovers.
                                              8. Bring dishwashing soap, kitchen towels, paper towels, foil,
                                                 plastic wrap and baggies (large).
                                              9. Return all supplies to storage.
Eagle Portraits                               Eagle Families
                                              1. Eagle families determine how would like done. Previously used
                                                 photographer: Roger Sunada.
                                              2. Need photos for Eagle albums and newspapers-single (8x10),
                                                 group (4x5) and with parents (4x5) with light background.
                                                 (provide photo to Stage Support, Publicity, Program Design)
Photographers                                 Arnold Kaji, Hiroshi Arakawa, John Shimane, Cheryl
                                              Masukawa (Wade Inouye, Doug Mizukami, __________)
                                              Advisors: Ron Doi, Doug Mizukami, Yoshi Ide, Cheryl Masukawa
                                              1. See list of photos to take and divide up assignments.
                                              2. Make sure cameras are in good working order, check camera
                                                 settings, ensure you have enough capacity on memory card.
                                              3. We will have Eagle Pinning rehearsal at 4:30 PM at which time
                                                 we will take Eagle pinning photos, family photos, and picture of
                                                 Eagle with cake.
                                              4. Assign one person to consolidate all photos and copy onto CD for
                                                 Eagle families.
Video                                         Keith Shiozaki (Miles Kuwata)
                                              Advisor: Mark Nakashima
                                              1. Video tape entire Eagle Court program.
                                              2. Switch on the “night shot” during dark parts of program: scout
                                                 law, slide show, etc.
                                              3. Make DVD copies for Eagle Scouts and next chairperson.
Publicity/Newspaper                           JoAnn Yamashiro (Helen Wada)
                                              Advisor: Barbara Moncada
                                              1. Need photos of Eagle Scout and biography.
                                              2. Submit after Eagle Court but before summer.
                                              3. Find out when the announcement will be printed and get copies
                                                 for the Eagle Scouts and their parents.
Set-up and clean up of hall                   Everybody
                                              1. Senior Patrol Leader assign patrols for specific clean up at Green
                                                 Bar:
                                              2. Chairs, Tables, Sweep/Mop, Empty Trash/Reline Can, Kitchen,
                                                 Ensure nothing is left behind.




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