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It Implementation Contract document sample
Document Sample
Implementation Strategy and Planning Document
Template
An initial ISPD is required for the initial investment decision
Not to exceed 15 pages for all ACAT levels
The initial ISPD contains only the following sections:
Overview
Acquisition Plan and Contract Management
System Engineering and Development
Physical and Functional Integration
Maintenance, Staffing, and Planning
Information in the initial ISPD is a comparative analysis of the alternatives for each
of the 5 sections
(For example, the pros and cons of each alternative with respect to physical and
functional integration into the anticipated operating environment)
The initial ISPD is NOT an initial plan for the preferred alternative
A final ISPD is required for the final investment decision
The final ISPD has the following page limits
Acquisition Category 1, 2: NTE 35 pages
Acquisition Category 3, 4: NTE 25 pages
Acquisition Category 5: NTE 15 pages
The final ISPD is the overall implementation plan for the alternative
selected for implementation at the initial investment decision
Implementation Strategy and Planning Document Template 1
April, 2011
SIGNATURE PAGE
IMPLEMENTATION STRATEGY AND
PLANNING DOCUMENT
(Program Name)
ISPD Approved by: Signature Date:
Investment Decision Authority*
ISPD Approved by: Signature Date:
For ATO programs (only): Senior Vice President of Operations
ISPD Approved by: Signature Date:
For ATO programs: Vice President of the organization that will execute the program in
solution implementation
For non-ATO programs: Second-level executive of the organization that will execute the
program in solution implementation
ISPD Section 2 Approved by: Signature Date:
ATO Director of Acquisition and Contracting
Signature Date:
FAA Director of Financial Controls
ISPD Sections 5, 6, and 10
Approved by: Signature Date:
ATO Vice President for Technical Operations
ISPD Sections 1, 4, and 5
Approved by: Signature Date:
ATO Director of Systems Engineering & Safety (only for ATO programs)
ISPD Section 9 Approved by: Signature Date:
Director, ATO Integrated Safety Management (only if an independent operational
assessment will be conducted on the program)
ISPD Submitted by: Signature Date:
Program manager of the organization that will execute the program in solution
implementation
* for ACAT Levels 1 and 2 the JRC Chairperson is responsible for document signature
Implementation Strategy and Planning Document Template 2
April, 2011
Implementation Strategy and Planning Document
Table of Contents
SIGNATURE PAGE ....................................................................... 1
EXECUTIVE SUMMARY ............................................................. 5
1 OVERVIEW ................................................................................. 6
1.1 Mission Need ............................................................................................................ 6
1.2 Description ................................................................................................................ 6
1.3 Key Elements ............................................................................................................ 6
1.4 Use of Contracting .................................................................................................... 6
1.5 Key Outputs & Outcomes ......................................................................................... 6
2 ACQUISITION PLAN AND CONTRACT MANAGEMENT .. 7
2.1 Purpose of Contract(s) .............................................................................................. 7
2.2 Sources ...................................................................................................................... 7
2.3 Competition............................................................................................................... 7
2.4 Contract Type & Incentives ...................................................................................... 7
2.5 Source Selection........................................................................................................ 7
2.6 Government-Furnished Property and Information.................................................... 7
2.7 Warranties and Data Rights ...................................................................................... 7
2.8 Contract Management ............................................................................................... 8
2.9 Quality Assurance ..................................................................................................... 8
3 PROGRAM MANAGEMENT AND CONTROL ....................... 9
3.1 Program Management ............................................................................................... 9
3.2 Program Control........................................................................................................ 9
4 SYSTEMS ENGINEERING AND DEVELOPMENT ............. 10
4.1 System Engineering ................................................................................................ 10
4.1.1 Hardware and Software Approach ................................................................... 10
4.1.2 Reliability, Maintainability & Availability Approach ..................................... 10
4.1.3 Configuration Management ............................................................................. 10
4.1.4 Human Factors Approach ................................................................................ 10
4.1.5 Specialty Engineering Approach ..................................................................... 10
4.2 Development ........................................................................................................... 10
5 PHYSICAL AND FUNCTIONAL INTEGRATION ................ 11
5.1 Physical Space and Integration ............................................................................... 11
5.2 Integration With other National Airspace System and non-National Airspace
System Elements ........................................................................................................... 11
5.3 Real Property .......................................................................................................... 11
5.4 Environmental Requirements.................................................................................. 11
5.5 Hazardous Materials ............................................................................................... 11
5.6 Telecommunications ............................................................................................... 12
5.7 Spectrum Management ........................................................................................... 12
5.8 Information Interoperability.................................................................................... 12
Implementation Strategy and Planning Document Template 3
April, 2011
6 MAINTENANCE, STAFFING AND TRAINING ................... 13
6.1 Maintenance Philosophy ......................................................................................... 13
6.2 Staffing.................................................................................................................... 13
6.3 Training ................................................................................................................... 13
6.4 Technical Data ........................................................................................................ 13
7 SAFETY AND HEALTH........................................................... 14
7.1 System Safety Management .................................................................................... 14
7.2 Employee Health and Safety ................................................................................... 14
8 SECURITY AND PRIVACY .................................................... 15
8.1 Physical Security.................................................................................................... 15
8.2 Information Security ............................................................................................... 15
8.3 Personnel Security .................................................................................................. 15
8.4 Privacy .................................................................................................................... 15
9 TEST AND EVALUATION ...................................................... 16
9.1 Test Strategy Overview........................................................................................... 16
9.2 Independent Operational Assessment (IOA) .......................................................... 16
10 PRODUCTION AND DEPLOYMENT .................................. 17
10.1 Production ............................................................................................................. 17
10.2 Deployment ........................................................................................................... 17
11 PROGRAM SCHEDULE......................................................... 18
Implementation Strategy and Planning Document Template 4
April, 2011
- Categories 1- 4
- Not to exceed 2 pages
EXECUTIVE SUMMARY
Provide an executive summary of the information in this document, highlighting those
elements that should be most relevant for the Investment Decision Authority to make a
final investment decision
Implementation Strategy and Planning Document Template 5
April, 2011
- All Categories
- Not to exceed 5 pages
1 OVERVIEW
1.1 Mission Need
Cite the program requirements document and other appropriate higher level documents
(such as the enterprise architecture) that are the basis for this program. Briefly
characterize the need this program is intended to resolve and explain why this investment
is required.
1.2 Description
Briefly summarize primary capabilities this program is intended to provide in response to
the mission need. Briefly describe how this investment program relates to the overall NAS
or enterprise architecture and other interfacing systems or products.
1.3 Key Elements
Identify key elements of this program (e.g., development of hardware or software,
procurement of systems or equipment, modification or construction of facilities, changes
in the physical infrastructure, development of functional interfaces, procurement of
installation or support services). Briefly describe the level of development envisioned for
this investment program (e.g., integration of commercial items, modified COTS, COTS
hardware with developmental software, full-scale development).
1.4 Use of Contracting
Briefly describe the role of contracts with the private sector in acquiring the required
capabilities of this program and in addressing key elements.
1.5 Key Outputs & Outcomes
Identify and describe briefly the key outputs (or deliverables) and outcomes of this
investment.
Implementation Strategy and Planning Document Template 6
April, 2011
- All Categories
- Not to Exceed 4 pages
2 ACQUISITION PLAN AND CONTRACT MANAGEMENT
2.1 Purpose of Contract(s)
Describe the purpose, general scope of work and period of performance, and estimated
price of each contract planned to be awarded or used for this program and how they
support program objectives of Section 1. Include any support contract requirements.
2.2 Sources
Characterize the nature of prospective sources that can satisfy the need as identified by
market research and other means. As appropriate, state whether a Qualified Bidders List
will be used. Discuss how small and small disadvantaged businesses will participate.
2.3 Competition
Identify whether competition will be sought, and if so, how it will be achieved. If no
competition will be sought, explain the decision-making process and rationale used to
reach that conclusion. Identify what streamlining actions will be used (e.g., release of
draft information to industry for comment, use of oral proposals, pre-qualification of
contractors, etc.).
2.4 Contract Type & Incentives
Identify the contract type(s) you will use and the rationale. Discuss the nature of contract
incentives to achieve key program goals such as performance, quality, and cost and
schedule control.
2.5 Source Selection
Identify any special or unique considerations to be used in source selection(s).
2.6 Government-Furnished Property and Information
Identify any key property or information the FAA must provide to the contractor.
2.7 Warranties and Data Rights
Identify any key warranties or data rights that will be obtained.
Implementation Strategy and Planning Document Template 7
April, 2011
2.8 Contract Management
Explain how prime and support contractors will be managed. Include contract
administration and any contractor process capability evaluation and appraisal. Identify
what kind of cost/schedule/performance tracking will be used to monitor contractor
status and progress.
2.9 Quality Assurance
Identify quality assurance controls that will be applied to the contractor. Identify any
government activity that will perform quality assurance on contract activities. Examples
include in-plant Quality Reliability Officers, independent verification and validation.
Implementation Strategy and Planning Document Template 8
April, 2011
- All Categories NTE 2 pages
3 PROGRAM MANAGEMENT AND CONTROL
3.1 Program Management
Identify the program manager, and, as applicable, the contracting officer and contracting
officer’s technical representative and the certifications/accreditations for all three, as
applicable.
3.2 Program Control
Describe how program schedule and cost performance will be managed and reported for
all resources supporting the program.
Explain how program activity will be planned, measured, coordinated, reported,
evaluated, and revised.
Describe how the expected and actual performance of key technical parameters will be
monitored and managed throughout the development and testing of this investment
program.
Implementation Strategy and Planning Document Template 9
April, 2011
- Categories 1 & 2 not to exceed 4 pages
- Categories 3, 4 & 5 not to exceed 2 pages
4 SYSTEMS ENGINEERING AND DEVELOPMENT
As appropriate, use the standard FAA work breakdown structure as a guide in
addressing the following sub-sections.
4.1 System Engineering
Define how system engineering will be performed for this investment program. For
example, explain how program requirements will be allocated to different solution
providers and how they will be transformed into specifications for prime
contractor(s). As part of the overall system engineering process:
4.1.1 Hardware and Software Approach
Define the strategy for the design of hardware and software configuration items.
4.1.2 Reliability, Maintainability & Availability Approach
Explain the approach to designing reliability, maintainability and availability into the
product.
4.1.3 Configuration Management
Define how the configuration of requirements, hardware, software, data documentation,
interfaces, and tools will be managed throughout their lifecycle.
4.1.4 Human Factors Approach
Define the strategy related to manpower factors and human integration that impact
product design.
4.1.5 Specialty Engineering Approach
Define the strategy for any other relevant specialty engineering function.
4.2 Development
Define the strategy for transforming the design into the development of a product or set
of products.
Implementation Strategy and Planning Document Template 10
April, 2011
- All Categories
- Not to exceed 2 pages
5 PHYSICAL AND FUNCTIONAL INTEGRATION
5.1 Physical Space and Integration
Define the strategy for acquiring the physical space needed to accommodate systems,
auxiliary equipment, and personnel both for end-state operations and during transition to
the new capability. As applicable, define the strategy for satisfying power system and
commercial power requirements and for achieving heating, ventilation, and air-
conditioning requirements
5.2 Integration With other National Airspace System and non-
National Airspace System Elements
Define the strategy for implementing interface requirements with other systems,
subsystems, networks, facilities, and organizations, including all states and modes of
operation (e.g., primary and back-up). As appropriate, address how remote maintenance
monitoring and operational command and control requirements will be met.
5.3 Real Property
Real property includes owned and leased land and space and other structures under FAA
control. Define the strategy for acquiring needed land, including completion of the
National Environmental Protection Act process, appropriate Environmental Due
Diligence Audits, and any other applicable environmental law before agreement to
acquire property. This includes initial analysis, market search, identifying and analyzing
candidate’s sites, appraisals, title searches, and acquisition. Be aware the lead-time for
acquisition of real estate can be very long and should begin soon after the investment
decision and in close coordination with the appropriate region or center that will acquire
the real estate. If existing land is being replaced, an Environmental Due Diligence Audit
needs to be completed prior to disposal of property.
5.4 Environmental Requirements
Other than for real property (Section 5.3), define the strategy for achieving
environmental requirements for this program or its products that minimize lifecycle
environmental impact of systems, facilities, and equipment. This may involve
Environmental Impact Statements, Assessments, and Due Diligence Audits.
5.5 Hazardous Materials
Define the strategy for achieving requirements associated with hazardous materials both
for end-state operations and during transition to the new capability.
Implementation Strategy and Planning Document Template 11
April, 2011
5.6 Telecommunications
Identify any changes to the NAS or IT infrastructure necessary to accommodate the
telecommunications needs of this investment. Define the strategy for achieving any
telecommunications capabilities not in the current infrastructure both for end-state
operations and during transition to the new capability.
5.7 Spectrum Management
Define the strategy for satisfying spectrum management requirements for this program
and ensuring spectrum compatibility with other National Airspace System elements.
5.8 Information Interoperability
If the program is required to be compliant with the FAA’s System-Wide Information
Management (SWIM) infrastructure, describe the strategy for using SWIM products and
standards to ensure information interoperability with other NAS and non-NAS systems.
Implementation Strategy and Planning Document Template 12
April, 2011
- All Categories
- Not to exceed 4 pages
6 MAINTENANCE, STAFFING AND TRAINING
6.1 Maintenance Philosophy
Explain how the products or services supplied by this investment program will be
operated and maintained. This may include preventive and corrective maintenance,
repair, second-level engineering, modifications to software and hardware, resolution of
technical problems, depot and supply support, replenishment spares, maintenance of
support facilities and equipment, infrastructure support, and flight inspections and
Standard Instrument Approach Procedure development. Also explain your strategy for
periodically modernizing key elements of the product or service so as to sustain or
improve service delivery. Define the strategy for determining and obtaining, cataloging,
receiving, storing, and issuing items of supply including initial spares and repair parts
Identify whether maintenance at each level will be done by government or contractor and
the reasoning for these choices.
6.2 Staffing
Define the strategy for obtaining person work-hours required to perform operational,
maintenance, and support actions. Identify the expected impact of the program on
existing staffing both for the end state operations and during transition to the new
capability.
6.3 Training
Define the strategy for obtaining the processes, procedures, course material, and skills
necessary to train personnel to install, operate, and maintain a facility, system, or
equipment. Identify the expected amount of training that will be needed for each
personnel category (e.g., operators, first-level maintenance, etc.). Identify any expected
differences between training provided for IOC and training to be provided at a later time
for new operators, maintainers, etc. Identify how training materials and training support
infrastructure will be maintained and updated.
6.4 Technical Data
Define the strategy for producing, delivering, managing, maintaining, updating and
reviewing recorded information such as manuals, specifications, and drawings.
Implementation Strategy and Planning Document Template 13
April, 2011
- All Categories
- Not to exceed 2 pages
7 SAFETY AND HEALTH
7.1 System Safety Management
Explain your strategy for ensuring an appropriate system safety program will be
implemented by both the service organization and system contractor(s). Identify the
target level of safety for the service, system, or program and explain how it was derived.
Identify the risk acceptance and safety risk management documentation approval process
as planned or practiced by the program. Describe the Safety Risk Management (SRM)
program and how it will be used to identify, assesses, mitigate, and track hazards.
Explain how the SRM complies with FAA Order 8040.4, Safety Risk Management and
how you intend to implement the SRM program in accordance with the ATO Safety
Service Unit’s Safety Management System (SMS) and the System Safety Management
Program (SSMP). Identify staffing issues and how you intend to develop and direct your
own Integrated Safety Plan and the contractor’s System Safety Program Plan. Identify
key milestones of each. Refer to system safety management program guidance in FAST
and the Safety Management System (SMS) Manual to find out the details on what must be
done.
7.2 Employee Health and Safety
Define the strategy for satisfying requirements related to Occupational Safety and Health
Administration, the National Fire Protection Association, and other safety and health
regulations, as well as for avoiding conditions that degrade performance. Define the
strategy for achieving operating environment requirements associated with such factors a
light, temperature, fire protection, stairs and ladders. Specify how you will update the
Occupant Emergency Plan when implementation will affect facility egress routes or fire
safety.
Implementation Strategy and Planning Document Template 14
April, 2011
- All Categories
- Not to exceed 2 pages
8 SECURITY AND PRIVACY
8.1 Physical Security
Explain how you will satisfy requirements related to security of the physical plant both
for end-state operations and during transition to the new capability.
8.2 Information Security
Define your strategy for providing information security (including security related to
system integration into the NAS) throughout the lifecycle of this investment program and
identify the key risks.
8.3 Personnel Security
If applicable, explain how you will satisfy requirements related to personnel, security
clearances, security training, and access control.
8.4 Privacy
If applicable, describe how you will secure personally identifiable information used by or
stored in any product of this investment program.
Implementation Strategy and Planning Document Template 15
April, 2011
- All Categories
- Not to exceed 3 pages
9 TEST AND EVALUATION
9.1 Test Strategy Overview
Define the test strategy for each program stage (e.g., capability demonstration, prototype
development, full-scale development, production, deployment, as appropriate). If this
program is a commercial or non-developmental investment, describe the use of
commercial product testing or historical usage data in place of government testing.
Identify any completed testing including operational capability tests and demonstrations.
Identify any other test streamlining approaches that will be used (e.g., Operational
Capability Demonstration as an element of source selection). Explain why this test
strategy is appropriate for the risk associated with the products or capability to be
provided. State whether a Verification Requirements Traceability Matrix will be used to
trace critical performance parameters and critical operational issues from the program
requirements to test activities throughout solution implementation. Identify any field
testing that will be part of developmental or operational testing.
If development and operational testing are required, define the objectives of each.
Identify criteria for starting both. Explain how test objectives will be established for each
stage of testing and how operational issues and requirements will be integrated into test
objectives. Explain how you intend to obtain needed test plans, procedures, and reports;
as well as test personnel, tools, training, and other test resources for both government
and contractor personnel. Identify whether independent software verification and
validation will be used. If so, explain how it will be implemented and managed.
9.2 Independent Operational Assessment (IOA)
If the program is designated for IOA, the IOA program manager will develop the IOA test
strategy section of this document. Describe the IOA approach; how critical operational
issues will be resolved; and prerequisites for starting IOA. Identify the criteria for
selecting the site for IOA. Identify how all plans, procedures, resources, and reports will
be developed.
Implementation Strategy and Planning Document Template 16
April, 2011
- All Categories
- Not to exceed 3 pages
10 PRODUCTION AND DEPLOYMENT
10.1 Production
As applicable, define the strategy for taking a developmental product to full production
including production process development and documentation. Describe how testing will
be conducted on each production unit to verify conformance with applicable
specifications and absence of manufacturing defects. Define contractor and FAA roles
and responsibilities.
10.2 Deployment
Define the strategy for fielding and bringing the new capability into operational use. This
typically involves deployment planning, implementation contract(s) award and
administration, site engineering and physical integration, installation and checkout,
system shakedown, dual operations, joint acceptance and inspection, commissioning, and
the removal and disposal of replaced systems, equipment, land, facilities, and other
items. Explain how site-specific requirements will be gathered, controlled and managed.
Explain how the in-service review process will be applied, including the use of the in-
service review checklist. Identify any shipment to sites other than the key site before the
in-service decision. Explain how service will be maintained during transition from the
current capability to the new capability. Explain how you intend to identify and obtain
tools, resources, and support needed to field this product.
Implementation Strategy and Planning Document Template 17
April, 2011
- All Categories
11 PROGRAM SCHEDULE - Tailored by Category
Acquisition Category 1:
Display program schedule by fiscal year for key program events and milestone. The
standard FAA work breakdown structure contains representative planning elements and
events that may be applicable. Tailor the integrated schedule to your program using the
program work breakdown structure.
The schedule should be the exact schedule contained in the business case analysis report
for the selected alternative.
An integrated schedule should include logic, predecessor and successor relationships,
and constraints.
The schedule should go down to at least the third level of the WBS.
Acquisition Category 2:
The requirement for category 2 is the same for category 1.
Acquisition Category 3:
The schedule should go down to at least the second level of the WBS. Schedule logic is
not required to make a decision.
Acquisition Category 4:
The schedule should go down to at least the first level of the WBS. Schedule logic is not
required to make a decision
Acquisition Category 5:
The schedule should go down to at least the first level of the WBS. Schedule logic is not
required to make a decision.
Implementation Strategy and Planning Document Template 18
April, 2011
