Index Academy of Management Journal

							E Resource Acquisitioning in
    Academic Libraries
   Making the Most of Your
     Budget Allocations


         ARLD Presentation
            1 May 2009
            Jo Flanders
                   Overview
•   Past practices
•   Current situation
•   Vendor practices
•   Analysis and Assessment
•   Sample budgets
•   Future: What’s on the Horizon?
•   Final thoughts
    E Resources: past and present
In the Past…                    Today…
• Budgets: not as tight        • Budgets: flat or negative
• Purchases based on:             – Purchases based on:
   – Requests                     – Requests
   – New programs
                                  – New programs
   – Faculty research
   – User needs                   – Faculty research
• Overlap in titles – bundling    – User needs
• Lack of time for assessment • Overlap in titles - bundling
  and analysis
                               • Lack of time for assessment
• Usage statistics varied
                                 and analysis
                               • Counter compliant statistics
           Vendors/Publishers
• Vendors not always cutting the best deal to
  the consortiums
  – More generous discounts to consortiums can be
    passed on to libraries and allows consortiums to
    meet their maintenance and service costs
• This can be a win-win for all
  – Libraries order more through the consortium;
    larger orders to vendors and publishers helps
    companies grow stronger and may allow more
    flexibility in pricing.
                  Bundling
• Popular with publishers -but not always with
  libraries
• End up buying packages that include
  irrelevant titles
• Buying separate titles can be more expensive
• Let libraries pay one price, but customize the
  list to match their program needs
                  Services
• ERMS (Electronic Resource Management
  Services)
• Behind the scenes services are expensive, but
  can drive content to the users more effectively
  and efficiently
       Assessment and Analysis
• Use Counter compliant statistics for all
  resources; comparing “apples to apples”
• Use surveys/assessments to get feedback from
  faculty and departments
  – Use this data to drive renewal/cancellation
    decisions
               Survey sample
Title        Value to   Value to   Format     ILL
             Undergra   Faculty    Preference Access
             d

Academy of   1-5        1-5        P          Yes
Management                         P+O        No
Journal                            O



  1 = Least important
  5 = Most important
        Track expenditures –
         project future costs

• This helps administration see why you need
  additional dollars to expand upon or keep
  collection
                                                           Types
Types column: indicates service
      – Samples: A&I, FT Book, FT Index, FT Media,
        FT Reference, Mgmt tools

Electronic Service Type                                                          08-09
                               2005-06 cost 2006-07 cost 2007-08 cost % Inc/ov 3 yrs        Proj 09-10 Proj 10-11 Proj 11-12 Proj 12-13
ABI Inform           FT Index $ 21,687.00 $22,340.00 $24,635.00           10.3% $27,166 $29,957 $33,034 $36,428 $40,170
Access Science       FT Ref    $ 3,556.00      $4,014.00    $4,900.00     22.1%      $5,982    $7,302     $8,914 $10,881 $13,283
Accunet, Weather FT Media $ 1,850.00           $2,000.00    $2,100.00      5.0%      $2,000    $2,100     $2,205     $2,315     $2,431
ACM Digital Library Serial     $ 5,700.00      $6,100.00    $6,350.00      4.1%      $6,610    $6,881     $7,163     $7,457     $7,762
                     Ser          16,557.00 $18,450.00 $15,152.00 -17.9% $16,375 $13,448 $11,044
ACS, American Chemical Society,$Archive                                                                              $9,070     $7,449
African American BioFT Ref     $ 1,180.00      $1,200.00    $1,385.00     15.4%      $1,599    $1,845     $2,129     $2,458     $2,837
                     A&I
Alternative Press Index        $ 1,211.00      $2,043.00    $2,114.00      3.5%      $2,187    $2,263     $2,342     $2,424     $2,508
                     A&I
America History and Life       $ 8,000.00      $8,400.00    $9,708.00     15.6% $11,220 $12,967 $14,986 $17,319 $20,016
Anthrosource         FT Index $ 1,426.00       $1,534.00    $1,354.00 -11.7%         $1,195    $1,055       $931       $822       $725
Art Index            A&I       $ 2,970.00      $3,118.00    $3,634.00     16.5%      $3,819    $4,451     $5,188     $6,046     $7,047
                   Serials Cost/Projections

Serials Budget (212003) Projections
Vendor        Type 2006-07 cost 2007-08 cost 2008-09 cost % Inc/ov 3 yrs Proj 08-09 Proj 09-10 Proj 10-11 Proj 11-12 Proj 12-13 Proj 13-14
ACCRA          S/O         $140.00     $140.00     $140.00             0.0%       $140       $140       $140       $140       $140       $140
AICPA          S/O         $260.31     $428.94     $462.71            64.8%       $707     $1,165     $1,919     $3,162     $5,211     $8,587
             Renewal
AM Best Insurance Reports $1,029.95   $1,069.95       $0.00            3.9%     $1,112     $1,155     $1,200     $1,246     $1,294     $1,345
AR Editions Renewal        $479.01     $596.58     $596.15            24.5%       $743       $925     $1,153     $1,435     $1,788     $2,226
ASTM         Renewal       $212.00     $242.75        $0.00           14.5%       $278       $318       $364       $417       $478       $547
Bernan Renewal             $487.45     $183.20     $234.05           -62.4%        $69        $26        $10         $4         $1         $1
BNA            S/O        $6,576.00 $11,024.00 $12,527.00             67.6% $18,481 $30,981 $51,936 $87,066 $145,957 $244,683
Bowker         S/O         $644.87    $2,157.03  $4,293.77          234.5%      $7,215 $24,134 $80,725 $270,018 $903,184 $3,021,066
                 Database Cost/Projections
Electronic Service       2005-06 cost 2006-07 cost 2007-08 cost % Inc/ov 3 yrs      08-09 Proj 09-10 Proj 10-11 Proj 11-12 Proj 12-13
ABI Inform               $ 21,687.00      $22,340.00 $24,635.00             10.3%     $27,166   $29,957    $33,034    $36,428    $40,170
Access Science           $ 3,556.00         $4,014.00    $4,900.00          22.1%      $5,982    $7,302     $8,914    $10,881    $13,283
Accunet, Weather         $ 1,850.00         $2,000.00    $2,100.00           5.0%      $2,000    $2,100     $2,205     $2,315     $2,431
ACM Digital Library $ 5,700.00              $6,100.00    $6,350.00           4.1%      $6,610    $6,881     $7,163     $7,457     $7,762
                         $ Archive
ACS, American Chemical Society,16,557.00  $18,450.00 $15,152.00            -17.9%     $16,375   $13,448    $11,044     $9,070     $7,449
African American Bio $ 1,180.00             $1,200.00    $1,385.00          15.4%      $1,599    $1,845     $2,129     $2,458     $2,837
Alternative Press Index $ 1,211.00          $2,043.00    $2,114.00           3.5%      $2,187    $2,263     $2,342     $2,424     $2,508
America History and Life $ 8,000.00         $8,400.00    $9,708.00          15.6%     $11,220   $12,967    $14,986    $17,319    $20,016
Anthrosource             $ 1,426.00         $1,534.00    $1,354.00         -11.7%      $1,195    $1,055       $931       $822       $725
Art Index                $ 2,970.00         $3,118.00    $3,634.00          16.5%      $3,819    $4,451     $5,188     $6,046     $7,047
                                     Management Tools


Electronic Service Fees           Type   Publisher         2007-08 cost 2008-09 cost %increase 2009-10 2010-11 2011-12 2012-13 2013-14
RefWorks Maintenance fee          Mgmt   CSA                     $3,300.00 $3,300.00           0% $3,795.00 $4,364.25 $5,018.89 $5,771.72 $6,637.48
Science Direct, maintenance fee   Mgmt   Elsevier -EBSCO $ 10,036.00 $10,036.00                0% $11,541.40 $13,272.61 $15,263.50 $17,553.03 $20,185.98
SFX                               Mgmt   ExLibris                $9,075.00 $9,386.00           3% $10,793.90 $12,412.99 $14,274.93 $16,416.17 $18,878.60
Ulrich's                          Mgmt   Serials Solutions          $0.00         $0.00
WebFeat Express*                  Mgmt   EBSCO                   $8,745.00 $9,620.00          10% $11,063.00 $12,722.45 $14,630.82 $16,825.44 $19,349.26
WebFeat Smart reports*            Mgmt   EBSCO                   $2,200.00 $2,420.00          10% $2,783.00 $3,200.45 $3,680.52 $4,232.60 $4,867.48
                    Growth rate chart
This scenario uses the actual average growth rates for each expense account: 7.2% and 8.3%

                               Actual                                  Projected
                      05 - 06 06 - 07 07 - 08       08 - 09   09 - 10    10 - 11  11 - 12   12 - 13
                    $ 491,426 $ 535,332 $ 590,573 $ 650,149 $ 715,734 $ 787,935 $ 867,420 $ 954,923
Projected Database Total

                                        Actual                           Projected
                                 06 - 07 07 - 08      08 - 09   09 - 10    10 - 11  11 - 12   12 - 13
Projected Serials Total         $ 460,310 $ 498,489 $ 539,835 $ 584,611 $ 633,100 $ 685,611 $ 742,477

                                                                                 Projected
                                                           08 - 09     09 - 10     10 - 11     11 - 12     12 - 13
Projected Total                                         $ 1,189,984 $ 1,300,345 $ 1,421,035 $ 1,553,030 $ 1,697,399
           Increase over five years
                 Projected Database Total             Database Budget
1200
                 Projected Serials Total              Serial Budget

1000


800


600


400


200


  0
       08 - 09       09 - 10      10 - 11   11 - 12    12 - 13
     $1,800,000


     $1,600,000


     $1,400,000


     $1,200,000
                                              08 - 09
     $1,000,000                               09 - 10
                                              10 - 11
      $800,000
                                              11 - 12
      $600,000                                12 - 13


      $400,000


      $200,000


            $-
                  1   2   3   4   5   6   7




Growth Rate over a Five Year Period
                         Future
• Affinity Strings
  – UofM Libraries: MyLibraryPortal
     • Article in Code{4}lib Journal
 Collaborative Resource Distribution
  Floristic Digital Library
  (FDL) Initiative.
  Projects such as the
  Flora of North
  America (FNA) and
  Flora of China (FOC),
  sponsored by the
  National Science
  Foundation, are
  participating in the
  FDL. The FNA project
  alone involves more
  than 800 scientists
  working in areas such
  as the US, Canada and
  Greenland [Schnase et al.
  1997].




           Communication, collaboration and information
           management among the botanical community
Improving the Collaborative Use of Information Spaces by Enhancing Group Awareness J. Alfredo Sánchez Laboratory of
Interactive and Cooperative Technologies Center for Research in Information and Automation Technologies Universidad de las
Américas-Puebla, México alfredo@mail.udlap.mx, http://ict.udlap.mx/people/alfredoource distribution
                  Final thoughts
• Libraries are facing economic uncertainties, making it
  difficult to plan future budgets.
• It is imperative to track costs and create projections in
  order to provide better assessment and analysis of
  resources
• Tracking data usage through user authenticated
  “strings” helps keep purchases relevant to user needs
• As users become increasingly more “web social”
  content will need to reflect this, making access and
  retrieval easy, fast, efficient, and well-organized.
Thanks for your time and attention!