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All AITR Meeting – IP re-addressing
IP re-addressing Implementation
All AITR Meeting
Presented by: Bill Furr
June 24, 2008
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All AITR Meeting – IP re-addressing
Messaging Services Desktop Help Desk
Mass Desktop Refresh Projects Enterprise Help Desk in Russell and Chesterfield
Enterprise Exchange/Outlook Email
Network Printer Consolidation and Refresh Counties Field Based Agents and Technicians for
Enterprise Collaboration Tools Enterprise Desktop Management Systems Level 3 Enterprise Help Desk System (Peregrine)
Active Directory, DNS
$35M Investment $10M Investment
$25M Investment
Security
Mainframe & Servers -
IP re-addressing
$270 Million Investment
Reliable, High Performance,
Enterprise-Wide IT Infrastructure
New IBM and Unisys Mainframes in New Data Center
ITIL/VITA myRequests Enterprise Security Operations Center
Computer Security Incident Response Center
Consolidation and Refresh of Servers “People – Processes – Tools” Secure Internet Gateway
Migration of servers to the Data Center $10M Investment
$50M Investment
Facilities Tier 3 and Tier 2 Network
Voice / Video
New Data Center/Office Building in Chesterfield New Commonwealth-wide MPLS Core WAN Voice over IP Network Optimized for
New Disaster Recovery Center and Help Desk LAN upgrades to Local Switches/Routers as Needed Voice and Video Traffic
in Russell County DHCP $20M Investment
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$60M Investment $60M Investment
All AITR Meeting – IP re-addressing
IP re-addressing Introduction
IP re-addressing is a component of the server transformation
effort that will transition servers from multiple legacy networks to
being managed on a single, reliable, and scalable network
infrastructure. The IP re-addressing effort will collect application
Project data on server addresses, analyze the data to create IP re-
addressing plans, and change IP addresses to move servers
Description
from their current network to a new single network.
The new network will provide increased security, automated
monitoring, and reduced complexity to maintain and operate the
Commonwealth’s IT infrastructure.
Project Collect necessary data for IP re-addressing
Objectives Change IP addresses of state agencies’ servers
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All AITR Meeting – IP re-addressing
Benefits from IP re-addressing
Benefits
Effectively manage application environments: Agencies will be provided
the dependency maps of their environment from the data collection efforts.
These maps can be used to document and manage your application
environment and show the relationships and interdependencies between
applications
– Dependency maps will also facilitate common understanding of infrastructure applications and
their impact to agency operations to improve our ability to prioritize and manage critical
services.
Enables the full benefits of server transformation: Relocation of servers
to a single, secure location where they can be centrally monitored and
maintained. This will provide increased security and reduce the complexity to
maintain and operate the Commonwealth’s IT infrastructure
Provides improved understanding: Allows service delivery and support
teams to better understand infrastructure dependencies, allocate resources,
and improve focus on critical infrastructure components
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All AITR Meeting – IP re-addressing
Data Collection is Necessary for IP re-addressing
We’ve learned from previous data collection efforts and have a process to pre-
populate all data requests with previously collected information. This will
minimize the level of effort required to complete the data collection
The data will be stored so that it may be leveraged by future initiatives to
reduce the time it takes to plan and deploy projects. (For example, IP re-
addressing data will be shared with the enterprise architecture group)
Data collection efforts will focus on application dependencies:
– Hard coded network references and addresses
– Internal/external servers
– Client/server relationships
Data will be used to:
– Plan and develop IP re-addressing schedule
– Create dependency maps between systems
– Promote a common understanding between VITA and agencies regarding application
dependencies when planning upgrades and changes to the environment
– Assist in moving servers to the new MPLS network
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All AITR Meeting – IP re-addressing
IP Data will be Collected through Data Collection
Tools and a Tailored Survey Questionnaire
Data collection tools - will create an application dependency map of our
server environment
– Lumeta's IPsonar® - will trace the path of data to provide a comprehensive network
topology from an application connectivity perspective
– EMC Smarts Application Discovery Manager - will provide an end-to-end map of
the relationships and dependencies of applications, servers, and devices
Tailored survey questionnaire – We need to utilize agency resources to validate
the collected data. The questionnaire will be modified to eliminate questions where the
tool has already provided the data
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All AITR Meeting – IP re-addressing
The Data Collection Tools will not Collect any
Proprietary and Sensitive Data
Lumeta's IPsonar®
– No sensitive data is collected other than network infrastructure information
– The information collected by the tool is stored in the appliance which is a hardened
Linux platform with access control that requires a configurable user ID and password
for access
– The interface is web based and data in motion is encrypted using https
EMC Smarts Application Discovery Manager
– Collects information about hosts, services, dependencies, usage, demand, tables,
and URLs
– Does not capture usernames, passwords, transaction details, or other sensitive data
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All AITR Meeting – IP re-addressing
IP re-addressing Agency Timeline (approximate)
1 2 3 4 5 6
Hold data validation Hold plan Change IP Test applications to
Hold kickoff meeting Collect IP re-
meeting validation addresses on ensure they are
addressing data using
(technical staff) meeting servers working properly
data collection tools
(technical staff)
2-8 Hours
2 Hours 6-9 Weeks* 2 Hours 1 Hour 1-2 Hours*
Per
Application*
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Total Time: 3 Months*
IP addresses
*Depends on the number of agency successfully changed!
servers and size of agency
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All AITR Meeting – IP re-addressing
IP re-addressing Request for Agency Time (approximate)
Data Validation Meeting (Total time required: 2 hours)
– Present data discovered to date (tool output)
– Ask questions from tailored survey questionnaire
– Answer agency questions and exchange POC information
Plan Validation Meeting (Total time required: 1 hour)
– Validate IP re-addressing plan
– Review resource groupings created from dependency maps
– Align IP re-addressing schedule with agency resources/constraints
Application Testing (Total time required: 2-8 hours per application)
– Document comprehensive test cases of application functions
– Run test cases and provide test results
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All AITR Meeting – IP re-addressing
Service Interruptions will be Minimized
Tools – No interruptions to service
– No downtime required for configuration
– It takes approximately 4 hours to configure both tools
IP re-addressing process – Minimal interruptions
– Interruptions to service will occur at an Application level
– Changes will be planned with agency approval and where possible, occur during
maintenance windows
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All AITR Meeting – IP re-addressing
Planned Schedule for IP re-addressing
(DJJ Pilot ~90 days)
2008 Timeline
Deployment
July August September
Deploy Tools
Analyze Data
Execute Data Call
Develop Re-IP strategy by Application
Re-IP Servers per strategy
= tentative date ranges
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All AITR Meeting – IP re-addressing
Appendix
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All AITR Meeting – IP re-addressing
IP re-addressing Transformation Process
Transformation Project Objective
IP re-addressing is a key component of server transformation efforts. A data collection effort is
needed to fully understand the current server and application environments before changing IP
addresses on state agencies’ servers
PRE-GO LIVE GO LIVE POST-GO LIVE
Agency Agency Agency
• Validate survey questionnaire • Conduct testing of systems and applications • Contact the VITA Help Desk f or any
technical issues at (866) 637-8482
• Review/distribute IP re-addressing deployment IT Partnership team
communications • Send e-mail with f unctional/other
• Change IP addresses on agency servers questions about IP re-addressing to
• Approve maintenance/outage windows
• Coordinate/conduct testing of systems and questions@vita.virginia.gov
IT Partnership team applications
IT Partnership team
• Hold Kickof f meeting
• Answer questions sent to
• Deploy data collection tools: Lumeta's IPsonar questions@vita.virginia.gov
& EMC Smarts Application Discovery Manager
• Hold validation meeting f or data collected
• Hold validation of re-addressing plan meeting
• Schedule maintenance/outage windows
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All AITR Meeting – IP re-addressing
IP re-addressing Communication Deployment
Detailed Activities
# Activity Timing Responsible Target
Party Audience
1 Present overview of IP re-addressing deployment at -90 days IP re-addressing AITRs
PAC meeting project manager
2 Present overview of IP re-addressing deployment at -90 days IP re-addressing Service delivery
Manager/Supervisor Conference call project manager managers and
supervisors
3 Present overview of IP re-addressing deployment at -90 days IP re-addressing AITRs
all-AITR meeting project manager
4 Distribute IP re-addressing Introductory/Kickoff emails -85 days IP re-addressing AITRs, APOCs,
to agency AITRs, APOCs and technical staff project manager, Technical support
TPOCs staff
5 Present Kickoff Presentation at Kickoff Meeting -80 days IP re-addressing Impacted agency
project manager, and service
AITRs, APOCs delivery personnel
6 Distribute Data Gathering Email Notification to Agency -65 days APOCs Technical support
Technical Support Staff to validate, complete Data staff
Collection Template and send it back to the APOC
7 Distribute Technical Data Validation Meeting Email -55 days APOCs Technical support
Invite staff
Completed Activities 13
All AITR Meeting – IP re-addressing
IP re-addressing Communication Deployment
Detailed Activities (cont’d)
# Activity Timing Responsible Target
Party Audience
8 Distribute Technical Plan Validation Meeting -40 days APOCs Technical support
Email Invite staff
9 Distribute Application Testing Email Notifications -30 days before APOCs Technical support
implemen- staff
tation
10 Distribute 30 day e-mail to agency and Service -30 days AITR, RIM, District Impacted agency and
Delivery personnel at agency receiving IP re- Managers service delivery
addressing personnel
11 Distribute 15 day e-mail to agency and Service -15 days AITR, RIM, District Impacted agency and
Delivery personnel at agency receiving IP re- Managers service delivery
addressing personnel
12 Distribute 1 day e-mail to agency and Service -1 day AITR, RIM, District Impacted agency and
Delivery personnel to Inform them the outage Managers service delivery
window for specific server consolidation personnel
13 Distribute Thank You notice Post AITR, RIM, District Impacted agency and
deployment Managers service delivery
personnel
14 Answer questions from Questions Mailbox Ongoing IP re-addressing Various
project manager
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