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									                                    All AITR Meeting – IP re-addressing




IP re-addressing Implementation
         All AITR Meeting
          Presented by: Bill Furr
                June 24, 2008




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                                                                                                            All AITR Meeting – IP re-addressing


      Messaging Services                                            Desktop                                               Help Desk




                                                        Mass Desktop Refresh Projects                  Enterprise Help Desk in Russell and Chesterfield
     Enterprise Exchange/Outlook Email
                                                   Network Printer Consolidation and Refresh           Counties Field Based Agents and Technicians for
       Enterprise Collaboration Tools              Enterprise Desktop Management Systems               Level 3 Enterprise Help Desk System (Peregrine)
            Active Directory, DNS
                                                               $35M Investment                                         $10M Investment
              $25M Investment
                                                                                                                           Security
         Mainframe & Servers -
           IP re-addressing

                                                               $270 Million Investment
                                                                 Reliable, High Performance,
                                                               Enterprise-Wide IT Infrastructure

New IBM and Unisys Mainframes in New Data Center
                                                            ITIL/VITA myRequests                              Enterprise Security Operations Center
                                                                                                            Computer Security Incident Response Center
      Consolidation and Refresh of Servers               “People – Processes – Tools”                               Secure Internet Gateway
      Migration of servers to the Data Center                                                                           $10M Investment
                 $50M Investment

    Facilities Tier 3 and Tier 2                                         Network
                                                                                                                        Voice / Video




New Data Center/Office Building in Chesterfield        New Commonwealth-wide MPLS Core WAN                     Voice over IP Network Optimized for
 New Disaster Recovery Center and Help Desk         LAN upgrades to Local Switches/Routers as Needed                 Voice and Video Traffic
              in Russell County                                           DHCP                                          $20M Investment
                                                                                                                                                          1
              $60M Investment                                       $60M Investment
                                                             All AITR Meeting – IP re-addressing




                 IP re-addressing Introduction
              IP re-addressing is a component of the server transformation
              effort that will transition servers from multiple legacy networks to
              being managed on a single, reliable, and scalable network
              infrastructure. The IP re-addressing effort will collect application
Project       data on server addresses, analyze the data to create IP re-
              addressing plans, and change IP addresses to move servers
Description
              from their current network to a new single network.

              The new network will provide increased security, automated
              monitoring, and reduced complexity to maintain and operate the
              Commonwealth’s IT infrastructure.

Project       Collect necessary data for IP re-addressing
Objectives    Change IP addresses of state agencies’ servers




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                     Benefits from IP re-addressing
                                           Benefits
   Effectively manage application environments: Agencies will be provided
    the dependency maps of their environment from the data collection efforts.
    These maps can be used to document and manage your application
    environment and show the relationships and interdependencies between
    applications
     – Dependency maps will also facilitate common understanding of infrastructure applications and
       their impact to agency operations to improve our ability to prioritize and manage critical
       services.

   Enables the full benefits of server transformation: Relocation of servers
    to a single, secure location where they can be centrally monitored and
    maintained. This will provide increased security and reduce the complexity to
    maintain and operate the Commonwealth’s IT infrastructure
   Provides improved understanding: Allows service delivery and support
    teams to better understand infrastructure dependencies, allocate resources,
    and improve focus on critical infrastructure components

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                                                               All AITR Meeting – IP re-addressing




      Data Collection is Necessary for IP re-addressing
We’ve learned from previous data collection efforts and have a process to pre-
 populate all data requests with previously collected information. This will
 minimize the level of effort required to complete the data collection
The data will be stored so that it may be leveraged by future initiatives to
 reduce the time it takes to plan and deploy projects. (For example, IP re-
 addressing data will be shared with the enterprise architecture group)
Data collection efforts will focus on application dependencies:
   – Hard coded network references and addresses
   – Internal/external servers
   – Client/server relationships

Data will be used to:
   – Plan and develop IP re-addressing schedule
   – Create dependency maps between systems
   – Promote a common understanding between VITA and agencies regarding application
     dependencies when planning upgrades and changes to the environment
   – Assist in moving servers to the new MPLS network
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                                                                     All AITR Meeting – IP re-addressing




       IP Data will be Collected through Data Collection
          Tools and a Tailored Survey Questionnaire
Data collection tools - will create an application dependency map of our
 server environment
  – Lumeta's IPsonar® - will trace the path of data to provide a comprehensive network
    topology from an application connectivity perspective
  – EMC Smarts Application Discovery Manager - will provide an end-to-end map of
    the relationships and dependencies of applications, servers, and devices

Tailored survey questionnaire – We need to utilize agency resources to validate
 the collected data. The questionnaire will be modified to eliminate questions where the
 tool has already provided the data




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                                                                     All AITR Meeting – IP re-addressing




        The Data Collection Tools will not Collect any
               Proprietary and Sensitive Data
Lumeta's IPsonar®
  – No sensitive data is collected other than network infrastructure information
  – The information collected by the tool is stored in the appliance which is a hardened
    Linux platform with access control that requires a configurable user ID and password
    for access
  – The interface is web based and data in motion is encrypted using https

EMC Smarts Application Discovery Manager
  – Collects information about hosts, services, dependencies, usage, demand, tables,
    and URLs
  – Does not capture usernames, passwords, transaction details, or other sensitive data




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               IP re-addressing Agency Timeline (approximate)
        1                       2                        3                           4                      5                   6




                                                Hold data validation          Hold plan                 Change IP       Test applications to
Hold kickoff meeting        Collect IP re-
                                                      meeting                 validation               addresses on       ensure they are
                       addressing data using
                                                  (technical staff)            meeting                    servers        working properly
                        data collection tools
                                                                           (technical staff)

                                                                                                                            2-8 Hours
     2 Hours                6-9 Weeks*               2 Hours                   1 Hour                  1-2 Hours*
                                                                                                                               Per
                                                                                                                           Application*



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                                                                                               Total Time: 3 Months*



                                                                 IP addresses
*Depends on the number of agency                             successfully changed!
servers and size of agency
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                                                                  All AITR Meeting – IP re-addressing




 IP re-addressing Request for Agency Time (approximate)
Data Validation Meeting (Total time required: 2 hours)
  – Present data discovered to date (tool output)
  – Ask questions from tailored survey questionnaire
  – Answer agency questions and exchange POC information

Plan Validation Meeting (Total time required: 1 hour)
  – Validate IP re-addressing plan
  – Review resource groupings created from dependency maps
  – Align IP re-addressing schedule with agency resources/constraints

Application Testing (Total time required: 2-8 hours per application)
  – Document comprehensive test cases of application functions
  – Run test cases and provide test results




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                                                                  All AITR Meeting – IP re-addressing




              Service Interruptions will be Minimized
Tools – No interruptions to service
  – No downtime required for configuration
  – It takes approximately 4 hours to configure both tools
IP re-addressing process – Minimal interruptions
  – Interruptions to service will occur at an Application level
  – Changes will be planned with agency approval and where possible, occur during
    maintenance windows




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                                                                  All AITR Meeting – IP re-addressing




                Planned Schedule for IP re-addressing
                         (DJJ Pilot ~90 days)
                                                  2008 Timeline
           Deployment
                                           July         August                September

Deploy Tools

Analyze Data

Execute Data Call

Develop Re-IP strategy by Application

Re-IP Servers per strategy




                 = tentative date ranges




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           All AITR Meeting – IP re-addressing




Appendix




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                                                                                                            All AITR Meeting – IP re-addressing




                            IP re-addressing Transformation Process
                                                    Transformation Project Objective
                IP re-addressing is a key component of server transformation efforts. A data collection effort is
                needed to fully understand the current server and application environments before changing IP
                                             addresses on state agencies’ servers


                 PRE-GO LIVE                                                GO LIVE                                     POST-GO LIVE
Agency                                                    Agency                                             Agency
•   Validate survey questionnaire                         •   Conduct testing of systems and applications    •   Contact the VITA Help Desk f or any
                                                                                                                 technical issues at (866) 637-8482
•   Review/distribute IP re-addressing deployment         IT Partnership team
    communications                                                                                           •   Send e-mail with f unctional/other
                                                          •   Change IP addresses on agency servers              questions about IP re-addressing to
•   Approve maintenance/outage windows
                                                          •   Coordinate/conduct testing of systems and          questions@vita.virginia.gov
IT Partnership team                                           applications
                                                                                                             IT Partnership team
•   Hold Kickof f meeting
                                                                                                             •   Answer questions sent to
•   Deploy data collection tools: Lumeta's IPsonar                                                               questions@vita.virginia.gov
    & EMC Smarts Application Discovery Manager
•   Hold validation meeting f or data collected
•   Hold validation of re-addressing plan meeting
•   Schedule maintenance/outage windows




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           IP re-addressing Communication Deployment
                        Detailed Activities
#                         Activity                            Timing       Responsible               Target
                                                                               Party                 Audience
1   Present overview of IP re-addressing deployment at        -90 days   IP re-addressing        AITRs
    PAC meeting                                                          project manager


2   Present overview of IP re-addressing deployment at        -90 days   IP re-addressing        Service delivery
    Manager/Supervisor Conference call                                   project manager         managers and
                                                                                                 supervisors
3   Present overview of IP re-addressing deployment at        -90 days   IP re-addressing        AITRs
    all-AITR meeting                                                     project manager

4   Distribute IP re-addressing Introductory/Kickoff emails   -85 days   IP re-addressing        AITRs, APOCs,
    to agency AITRs, APOCs and technical staff                           project manager,        Technical support
                                                                         TPOCs                   staff
5   Present Kickoff Presentation at Kickoff Meeting           -80 days   IP re-addressing        Impacted agency
                                                                         project manager,        and service
                                                                         AITRs, APOCs            delivery personnel
6   Distribute Data Gathering Email Notification to Agency    -65 days   APOCs                   Technical support
    Technical Support Staff to validate, complete Data                                           staff
    Collection Template and send it back to the APOC
7   Distribute Technical Data Validation Meeting Email        -55 days   APOCs                   Technical support
    Invite                                                                                       staff
                    Completed Activities                                                                               13
                                                                                            All AITR Meeting – IP re-addressing




            IP re-addressing Communication Deployment
                      Detailed Activities (cont’d)
#                       Activity                            Timing            Responsible                Target
                                                                                  Party                  Audience
8    Distribute Technical Plan Validation Meeting         -40 days          APOCs                   Technical support
     Email Invite                                                                                   staff
9    Distribute Application Testing Email Notifications   -30 days before   APOCs                   Technical support
                                                          implemen-                                 staff
                                                          tation
10   Distribute 30 day e-mail to agency and Service       -30 days          AITR, RIM, District     Impacted agency and
     Delivery personnel at agency receiving IP re-                          Managers                service delivery
     addressing                                                                                     personnel
11   Distribute 15 day e-mail to agency and Service       -15 days          AITR, RIM, District     Impacted agency and
     Delivery personnel at agency receiving IP re-                          Managers                service delivery
     addressing                                                                                     personnel

12   Distribute 1 day e-mail to agency and Service        -1 day            AITR, RIM, District     Impacted agency and
     Delivery personnel to Inform them the outage                           Managers                service delivery
     window for specific server consolidation                                                       personnel
13   Distribute Thank You notice                          Post              AITR, RIM, District     Impacted agency and
                                                          deployment        Managers                service delivery
                                                                                                    personnel
14   Answer questions from Questions Mailbox              Ongoing           IP re-addressing        Various
                                                                            project manager
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