Manistique Area Schools
Video Projection System - Emerald Elementary School
Information and Due Dates
Rules and Regulations to be observed in submitting quotations
End of Bid Signature and Date
Manistique Area Schools
100 North Cedar Street
Manistique, Michigan 49854
Request for Proposal (RFP)
***** THIS IS NOT A PURCHASE ORDER *****
Bid Type: Video Projection Systems for Emerald Elementary
Bids Due: 6/29/2007 1:30 PM EST
Bidders Meeting: 6/21/2007 1:00 p.m. EST
The Manistique Area Schools is requesting quotations from vendors for the above referenced project. Sealed bids
must be delivered in person or by courier to the Administration Office of the Manistique Area Schools no later
than the above Bids Due date and time. Faxes will not be accepted. Quotations received after this time will
not be accepted or considered. There will be no public bid opening. An optional Bidder's Meeting will take
place on the above date and time. This meeting will address the RFP Submittal Requirements only and allow
vendors the opportunity to visit the contruction site.
The purpose of this bid is to identify a Preferred Vendor that will provide an audio/video/projection system
including but not limited to the procurement and installation of projectors, projector screens, document camera,
VCR/DVD, speakers, wireless microphones and associated transmitters and recivers and presentation control
system software and all associated cabling/wiring and terminations as required for a complete and operable
system. . The identification of a Preferred Vendor will be determined from this RFP. All bid quotations must be
in accordance with the rules and regulations outlined in this RFP.
Quantity of at least 26 Wireless Laptop Computers Plus Carts & Access Points
The timelines for this bid are as follows:
1. Bid Advertised: 6/14/07
2. Bid Packages available for pickup: 6/18/07
3. Bidders Meeting (Not Required): 6/21/07
4. Bids Due (No faxes accepted): 6/29/07
5. Purchase Order Issued and Bids Published: ASAP, upon complete review
6. Installation to be completed at Emerald Elementary by 9/15/07
Installation will occur at the following locations in the Manistique Area School District:
School Name Address Rooms to be configured
Emerald Elementary Oak Street, Manistique, MI 49854 23 rooms
Terms for payment: No payment will be made until results have been submitted to the Technology Department
and they meet the satisfaction of the Superintendent, Supervisor of Technology or duly appointed personnel of the
Manistique Area Schools.
Direct all responses, questions and inquiries to: Integrated Designs, Inc.
1021 W. Baraga Ave.
Marquette, MI 49855
Attn: Mark Lessard
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Manistique Area Schools
100 N. Cedar Street
Manistique, MI 49854
Attn: Mary Hook
Make formal submittal of request for payment by filling in the agreed data, by typewriter or neat lettering in ink,
on AIA Document G702, "Application and Certificate for Payment," plus continuation sheet or sheets G703.
2. Sign and notarize the Application and Certificate for Payment.
3. Submit the original of the Application and Certificate for Payment, plus two identical copies to the
4. The Architect/Engineer will review the formal submittal and when approved, will sign the Application
Certificate for Payment, and will distribute:
a. One copy to Contractor;
b. One copy to Owner; and
c. One copy to Architect/Engineer's file.
5. The Owner will, upon approval of the Architect/Engineer, disburse directly to the Contractor.
A 10% retainage will be held by the district until satidsfactory/substantial completion of all associated work is
performed by the contractor.
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Section 1: Rules and Regulations to be observed in submitting quotations
1. All quotations must be made on this form and attached sheets. The last page of this form
must be signed by the vendor. Each completed bid must be accompanied by a completed
copy of this spreadsheet on a floppy or CD.
2. Quotations are to be submitted so individual items may be purchased unless otherwise
indicated. Awards will be made based on the vendor's reputability, reliability, experience,
service options, references, cost, and reliability of the items listed herein.
3. Items as listed on the attached sheets are to be quoted as tax exempt under Michigan
Department of Treasury Sales Tax Rule Number 24 for educational institutions. A copy of a
signed Exemption Certificate will be provided to the successful vendor or vendors.
4. Items listed and specified herein are to be bid as base bid . Vendors may choose to submit an
alternative bid with equipment/services/software that meet or exceed the items listed in this
RFP but must be listed as "Alternate Bid Items" on a separate submittal document. Vendors
must include cut sheets and all pertinent information for evaluation and compliance with all
equipment, program software, cabling, etc. specified herein. Approval of alternate bid
information will not be given priot to bid date.
5. All quotations and prices are F.O.B. installed and functioning properly at designated school
buildings in the Manistique Area Schools system.
6. Manistique Area Schools will not be responsible for any error or omission on the part of
vendors in making up their prices.
7. When a specific date is set for delivery of merchandise, or the performance of said work,
merchandise must be delivered or work performed, in accordance with the specifications or
description herein contained on or before said date. If the merchandise, or performance of
said work is not installed or completed on or before said date, 1% of total purchase price will
be deducted from total purchase price for each business day the merchandise, or performance
of said work is delinquent. If a total of 10 working days have lapsed past said date, the entire
order of merchandise or the performance of said work may be cancelled by the Board of
Education and awarded to another vendor. Special consideration may be granted, if requested
by vendor and agreed upon by Manistique Area Schools. If cancelled due to failure of timely
performance, the vendor shall be indebted to Manistique Area Schools, as liquidated
damages, in the amount of 5% of the purchase order for the merchandise and/or work
8. A Bid Bond of not less than 5% of the total amount bid is required at the time of bid
9. Manistique Area Schools reserves the right to reject any or all quotations, waive
irregularities, and to accept the proposal, which in the Board of Education's opinion is in the
best interest of the School District.
10. The Superintendent, Executive Director of Operations, Supervisor of Administrative
Technology, Design Engineer or other person duly designated by the Manistiuqe Area
Schools has the full power and authority to reject any and all materials furnished, which in
their opinion, are not in strict compliance and conformity with the requirement of the
specifications, or equal in every respect to the sample submitted. All articles so rejected shall
be promptly removed from the premises of the Manistique Area Schools at the cost of the
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Section 2: Company Information
Company City/State/Zip Code:
Company Phone Number:
Please answer all questions as completely as possible.
1. Vendors must be AUTHORIZED dealers to sell and install
the equipment/software specified hreein or bid as alternate
equipment/software. Confirm Authorization.
2. List references of other K-12 Instructional Institutions you have performed similar work for in the past
three years: (You may attach additional sheets for additional references).
K-12 Instructional Institution Contact Person Telephone
3. List references of other businesses you have performed si,milar work on in the past three years: (You
may attach additional sheets for additional references).
Business Contact Person Telephone
4. List the names of your employees (not contracted services) who will provide Manistique Area Schools
with purchases, equipment, and/or services as outlined in this RFI, the number of years experience each
has had in this area, and the average hours they work for your company in an average week. Vendors
bidding on this RFP, shall have a "Certified Crestron Programmer", or certified programmer of alternate
systems, on staff. Integrator shall provide certificates upon request. An independant certified
programmer, not normally employed by the vendor, may be used. The independent programmer shall be
listed with RFP submittal. Said programmer shall be legally bound by the vendor for completion of the
project as specified herein. Provide legal documentation from said vendor.
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Employee Name and role in this RFI Hours Per Week
5. Please list the names of your employees (not contracted services) who will provide The Manistique Area
Schools with SOFTWARE SUPPORT as specified in this RFI, and the number of years experience each
has had in this area, and the average hours they work for your company in an average week (A minimum
level of intermediate programmer from Crestron is required for programming of system software
components and equipment as specified and listed herein is required, contractor must provide certificate
of completion) :
Employee Name and role in this RFI Hours Per Week
6. Do you offer a money-back guarantee if we are not satisfied
with your hardware/software?
7. What equipment do you maintain to assure the proper support of your client’s hardware/software?
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8. Do you anticipate subcontracting any portion of this bid?
If yes, please explain and complete this form for the
9. Do you provide local or toll free telephone support?
10. Do you guarantee response to any questions the Manistique Area
Schools may have? If yes, what is the guaranteed response time?
11. What is the guaranteed resolution time to any problems related to items
you are proposing in this RFI?
Explain your firm's process for administering change orders and the impact change orders will have on pricing and
meeting deadlines. Indicate percentage mark-up your firm will asses to all costs associated with change order's.
13. Contractor must provide 4 - 2 hour user/teacher training sessions to
Manistique Area Schools at the site and 2 - 4 hour Room View 6.0 level
training sessions at the site as coordinated and scheduled with district
personnel. Please indicated comliance.
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14. Do you provide extended warranties for the equipment for which you
have proposed prices on? If yes, please explain
15. The Manistique area Schools requests the successful vendor to provided a copy of the un-compiled
source code for the control systems and each major item and record the barcode, serial number,
manufacturer, item, description, site and vendor in an Excel spreadsheet. Will you agree to providing
such a file to Manitique Area Schools before final invoicing?
16. List support, training or other services that your organization will provide to Manistique Area Schools
that has not been addressed in this RFI. Indicate those items that are available at no additional cost.
Provide pricing for optional annual service contracts that would extend the warranty periods of system
components and software.
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Section 3: Specifications All Bids are Due on: 6/29/2007
All prices should include freight, installation and setup at the aforementioned schools in Traverse City, Michigan.
Video Projection Systems for Emerald Elementary School
Item Min Requirements Comments Price/Unit Cost
Manufacturer NEC LT 280
Pixels 1024 x 768
Brightness 2200 ANSI lumens
Projection Distance 6 ft - 30 ft
2 data, composite video, component
Input Terminals video, S-Video, DVI-D, RS232, L/R
audio, 3mm audio, RJ45, 8 pin mini
Output Terminals VGA, stereo audio
Keystone Correction Yes
Warranty on Projector 3 years
Warranty on Lamp 1 year
Other: Provide mounting stantion as required for installation
in ceiling mounts as described and specified
Provide all necessary mounting hardware,
equipment, tie wire, safety cable, etc as required to
Peerless Industries, Inc. Model #CMJ
Affixed to Infrastructure 450
suspend mount from building structure above
suspended ceiling per manufacturer's
Meets all local and state Yes
UL Listed? Yes
Cable Management? Yes
Knockouts for electrical outlets Yes (2)
Manually operated, spring Viewing Surface: 80" wide x 60"
loaded, wall mounted screen high, 100" Diagonal Projection screen shall be mounted as required by
the screen and projection unit manufacturer's
Provide No. 11 wall bracket for "Model C", Da-Lite Screen Co., Inc. requirements/recommendations for picture shape
10"extension from wall with "Luma 2", Draper Shade & Screen
matching hardware. Solarflective Corporation
22 gage steel case with vinyl or Provide No. 11 wall bracket for 10"extension
Color: Black, Material: Vinyl
enamel finish and end caps with from wall. Screnn to be mounted such that bottom
coated glass fiber fabric. integral roller brackets. of screen is 48" A.F.F. when fully extended
Brand/Model Samsung SDP-850
Dimension of Doc Camera 7.17" (W) x 19.37" (H) x 16.93" (D)
Focal Length 5.3 inches
Focal Range 10.7 inches
Lens F:2.9, f=3mm
Video Output VGA
Resolution 1024 x 768
Pixels ~ 850K
Weight Base/Remote 12.6 lbs.
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Warranty 2 years
Brand/Model JVC SR-MV55
DVD Video, DVD-R/-RW,
DVD+R/+RW, CD Audio, CD-
Accepts Formats R/RW, Video CD/SVCD, JPEG
Playback (CD-R/RW); VHS and
VCR Heads 2
S-Video, Video, Audio, Component
Output Video, digital Audio
Dolby Digital/DTS/MPEG Digital
Dimensions 17-3/16 x 3-13/16 x 13-1/2
Weight 12.1 lbs
Warranty 1 year
Other: RS-232C Control
Input Terminals RCA, Digital Tuner/Cable Input
Magnetically shielded drivers: 1-2" custom full range, 1-
2.5"passive radiator, 4.1" dia. X 3.9" high, 1 lb, frequency
Cetacea Sound Corp Ensemble 60-3 response: 100Hz-18 kHz @-10 dB, 150Hz-17kHz @-3dB,
ceiling surround. Provide #FW- amplifier power12 Watts RMS @ 10% THD, 10 Watts RMS
Ceiling Mounted PS12D power supply and
@ 1% THD, Input impedence 20K Ohms, Input Jacks 3 - 3.5
#CSENSD3 bracket. mm mono/stereo line inputs mixed down into mono, signal to
noise ration >90 dB, power req. 9-12 VDC, 15-40 Watts, 9'
Warranty 1 Year P&L
To be installed at the ceiling and supported to
superstructure per state code
Room Media Controller Crestron QM-RMCRX-BA Room Media Controller and QuickMedia
Media Manager Crestron QM-MD5X1 5 X 1 QuickMedia Distribution Center
Power Supply Crestron CNPWS-75 75 Watt Cresnet Power Supply
Mounting Kit Crestron MK-QM-RMCRX Pole Kit for QuickMedia Receiver.
Warranty 3 years P&L
Programmer must have minimum intermidiate
Programming Room View Express 6.0
level certification from Crestron.
Provide all appropraite licensure
Roomview required for all rooms indicated in the
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· Programming - Provide programming for software pages,
code, and RoomView Express.
· RoomView Express shall be programmed and installed in
coordination with the Owner's IT support department.
· Programming shall include simple functions of:
Hardware polling (system diagnostics)
1. Processor “on line” status (*)
2. Room (system) on/off status (*)
3. Projector presence (*)
4. Projector on/off status (*)
5. On/off switching capabilities (log devices used)
6. Which device is in use
7. Event/error codes
8. Lamp status (life of lamp) (*)
9. Simple scheduling (i.e. room on/off, projector on/off)
Other: 10. Direct access, from RoomView Express software, to
e-Control 2 (X-Panel EXE files for each room
11. Status of lights in room (on/off) (available if Crestron
or Lutron dimming is provided within the room) (*)
12. Motion detection in room (*)
13. Hands on training to owner and thorough use of
14. Additional functions and programming, if desired by
the Owner, shall be set forth by Change Order
· Example…log of audio conference number
· Example…log of video conference number
· Example…room temperature
* As well as providing email notifications for Owner's
selected personnel of these items, if applicable by owner.
Receptacles and (120V) power will be provided to the
projector mounts under the construction contract.
All low voltage cabling and associated terminations
Low Voltage required for components specified herein shall be
included in this contract.
All system wiring and equipment connections
shall meet current building and electrical codes for
State Code the State of Michigan and all EIA/TIA installation
standards and are the sole responsibility of the
TeachLogic Maxim System
Provide one (1) set system
components, as described herein for
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Maxim Base Station: IMA 400
Body Pack Transmitter: IRB-30
Head Set Transmitter: Microphone
Ceiling Speakers (Qty. 4 per classroom): CS-628 Please price separately
Ceiling Dome Sensor: ICS-45 as alternate to base bid.
Provide all associated/necessary hardware, boxes,
cabling, testing, programming, etc. as required for a
complete and operable system.
Price for quantity of 1 complete classroom A/V system
components of the above equipment at Emerald Elementary
(Permit Required). Pricing to include all components listed
herein and all associated cabling/wiring, termination,
programming, testing, hardware, devices, etc. as required for
a complete and oprational system. Items not specifically
called for in this RFP but are reasonably required for proper
operation and intent shall be included in the base bid price.
* Please note this bid specification allows for MAS the ability to add projection systems at the
above bid price for a period of 1 year from the acceptance of this bid.
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All prices shall include freight, installation and setup at the aforementioned buildings in
ALL BIDS MUST BE MADE ON THIS FORM AND SIGNED BY THE BIDDER. BIDS WILL
BE REFUSED IF NOT MADE ON THIS FORM OR AN EXACT COPY/FACSIMILE OF THIS
The responses indicated in this proposal reflect the vendor's guaranteed price on the
hardware/software indicated. The responses indicated in the Vendor Evaluation Section
reflect the vendor's guaranteed services, training, support, etc.
The signing of this document indicates that the vendor agrees and complies with the rules
and regulations of this proposal. The signing of this document also indicates, the vendor
guarantees the training, services and other support indicated.
Signed Title Date
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