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					          Welcome!
39th KEEIS® Conference


There has been only one Christmas - the
 rest are anniversaries. W.J. Cameron



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              39TH KEEIS® Conference


Welcome Conference Participants

 68 attendees
    representing
         40 districts




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            39TH KEEIS® Conference


Welcome New KEEIS Partner


          • Monroe County




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         39TH KEEIS® Conference


KEEIS

           K ENTUCKY
           E DUCATION
           E XECUTIVE
           I NFORMATION
           S YSTEM

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              39TH KEEIS® Conference


KEEIS Partners Then (1995)



          6 Partners




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                39TH KEEIS® Conference


KEEIS Partners & Software Users Now (2005)


     81   Partners

     30   Software only




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                      39TH KEEIS® Conference


Then and Now
      THEN (1995)                     NOW (2005)
• Members – 6 – 3%        • Members – 81 – 46%
• Relationships – 10 – 6% • Relationships – 135 – 77%
                          • Software Users 111 – 63%
• Products/Programs       • Products/Programs
                            Genero/4 GL               23
  Informix 4GL/SQL - 6       Visual Basic (VB & .NET) 28
                                              Web Based -            8
                                              District Specific     10
                                              Crystal Reports       85+


• Primary Focus –
      Finance Dept                     • Expanded Focus – District
                                                Administrators and Support
                                                Staff
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                39TH KEEIS® Conference


KEEIS Solutions – Ever Expanding


 •   Implementation
 •   Support
 •   Reports
 •   Specialty Programs
 •   Interfaces to other systems
 •   Web Access
 •   Innovation
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               39TH KEEIS® Conference


Moving Forward

             Client Support
 • Online Assistance
 • Online Collaborative Project Management
 • Online Collaborative Best Practices




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            39TH KEEIS® Conference


Moving Forward




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                 39TH KEEIS® Conference


Moving Forward

 Effective Technology Investments
   • Utilizing existing technology (i.e. servers)
   • Spread investment over more users via
     improved delivery tools
   • Genero licenses for both MUNIS and KEEIS
   • Don‟t duplicate existing functionality



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                   39TH KEEIS® Conference


Moving Forward
       District Data Repository (DDR)
              of Dissimilar Data
   •   Finance (MUNIS)
   •   Student (STI)
   •   Employee Attendance (SubFinder, TimeClock Plus)
   •   Activity / Support Funds (EPES, others)
   •   Maintenance
   •   Transportation
   •   Work Orders (School Dude)

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              39TH KEEIS® Conference


Moving and Looking Forward

   Graphical, Non-Technical, Executive-
          Level Data Presentation

            KEEIS insight
            Exec Information Dashboards



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 39TH KEEIS® Conference




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              39TH KEEIS® Conference


Looking Forward

  Coordinated / Consolidated
       Information to All
         Stakeholders
         •      Education
         •      Workplace
         •      Community
         •      Government

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             39TH KEEIS® Conference


Looking Forward – Your Comments

     • Comments
     • Feedback
     • Is this the right direction?
     • What else?



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            39TH KEEIS® Conference


Live from Hardin County

  Professional
    Development
        Tracking and
            Management
                System
                           Debbie Suitor & Curt Broyles
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               39TH KEEIS® Conference


PD – Today

 • Employee information direct from MUNIS
 • Track external attendees
 • Quick access to attended/scheduled
   courses.




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                   39TH KEEIS® Conference


PD – Today

 •   Course/Section structured system
 •   Enrollment control
 •   Attendee level status tracking
 •   Categorization of courses
     • HQT, Leadership, Out of District, etc.




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                   39TH KEEIS® Conference


PD – Today

 • Comprehensive reporting
   •   Enrollment list
   •   Course List
   •   Sign In Sheet
   •   HQT report – State required
   •   Leadership report – State required
   •   Less than 24 Hours


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                 39TH KEEIS® Conference


PD – Tomorrow

 • Web based access
   • Secure employee access
   • Non-district guest access




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           39TH KEEIS® Conference


PD – Tomorrow




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           39TH KEEIS® Conference


PD – Tomorrow




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           39TH KEEIS® Conference


PD – Tomorrow




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           39TH KEEIS® Conference


PD – Tomorrow




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           39TH KEEIS® Conference


PD – Tomorrow




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                 39TH KEEIS® Conference


Genero Panel

          Larry Roach – Facilitator
             Panel Members
   •   Jon Conrad – Carroll County
   •   Billy Boyd – Pulaski County
   •   Amy Smith – Laurel County
   •   Kelley Gamble – Kenton County
   •   Rick Dear – Boyle County
   •   Tim Hockensmith – Nelson County
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 39TH KEEIS® Conference




    BREAK


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                       39TH KEEIS® Conference


MUNIS Moment - MUNIS Personnel Actions
                                    Overview
• Personnel Actions chronicles events that occur throughout an
  employee‟s career with an organization. (e.g. new hires,
  salary/position/class changes, leaves of absence,
  reinstatements, and terminations.
• Actions Entry creates personnel actions records and applies
  them to “live” data:
   • Initiates and completes the actions process
   • Creates historical records

•   Actions Entry replaces Employee Master FM menu

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               39TH KEEIS® Conference


MUNIS Moment - MUNIS Personnel Actions
               ADVANTAGES
       • Schedule and enter payroll
         changes in advance
       • Employee job pay history in
         job pay screen format
       • Enhanced reporting
       • Easy pay history look-up

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               39TH KEEIS® Conference


MUNIS Personnel Actions – Entry Screen 1




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                39TH KEEIS® Conference


MUNIS Personnel Actions – Entry Screen 2

   Job Pay
 Information




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               39TH KEEIS® Conference


MUNIS Personnel Actions - Reporting




   Flexible
  Reporting
   Options




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              39TH KEEIS® Conference


MUNIS Personnel Actions – Action Codes




                                                            You define
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                                                            the codes
              39TH KEEIS® Conference


MUNIS Personnel Actions – Inquiry Report




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              39TH KEEIS® Conference


MUNIS Personnel Actions – Roster Card




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        39TH KEEIS® Conference


QUESTIONS AND DISCUSSION




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         Updates


Barren County’s Experiences:
• Sarah Vincent – Finance Officer
• Vicki Weaver – Payroll
• Lisa Austin – Finance Assistant



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              39TH KEEIS® Conference


Retirement Reporting Update


    KTRS Reporting Current Status
       KEEIS CERS Reporting

              Discussion


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              39TH KEEIS® Conference


MUNIS Interface Update

 • TimeClock Plus
 • SubFinder




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             39TH KEEIS® Conference


SubFinder




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              39TH KEEIS® Conference

Oldham Co – Student Activity Funds
Management System

             Phase I Components
    • Principal and Finance Officer
      Executive Level Web Access
    • School Based Activity Funds
      Oversight and Review
    • Fund Raising Request Management
       • Automated request approval and
         routing
    • District Data Repository
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              39TH KEEIS® Conference

Oldham Co – Activity Funds
Management System




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             39TH KEEIS® Conference

Oldham Co – Activity Funds Management
System - Dashboard




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             39TH KEEIS® Conference

Oldham Co – Activity Funds Management
System - Dashboard




            www.PSST.com - 800-488-7395 - Louisville, KY
             39TH KEEIS® Conference

Oldham Co – Activity Funds Management
System - Dashboard




            www.PSST.com - 800-488-7395 - Louisville, KY
             39TH KEEIS® Conference

Oldham Co – Activity Funds Management
System – Budget




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             39TH KEEIS® Conference

Oldham Co – Activity Funds Management
System - Budget




            www.PSST.com - 800-488-7395 - Louisville, KY
             39TH KEEIS® Conference

Oldham Co – Activity Funds Management
System - Budget




            www.PSST.com - 800-488-7395 - Louisville, KY
             39TH KEEIS® Conference

Oldham Co – Activity Funds Management
System – Fund Raising




            www.PSST.com - 800-488-7395 - Louisville, KY
             39TH KEEIS® Conference

Oldham Co – Activity Funds Management
System – Fund Raising




            www.PSST.com - 800-488-7395 - Louisville, KY
             39TH KEEIS® Conference

Oldham Co – Activity Funds Management
System – Fund Raising




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             39TH KEEIS® Conference

Oldham Co – Activity Funds Management
System – Regulatory Info




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             39TH KEEIS® Conference

Oldham Co – Activity Funds Management
System – Regulatory Info




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             39TH KEEIS® Conference

Oldham Co – Activity Funds Management
System - Review



     • Comments
     • Feedback
     • Participation



            www.PSST.com - 800-488-7395 - Louisville, KY
             39TH KEEIS® Conference


Site Based Software Opportunity

   Why struggle to do your March 1
         Site Council reports?

    Stuff your stocking with the SBDM
    software. Save time and save 20%
        through December 31, 2005.

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 39TH KEEIS® Conference




Blessing
   &
 Lunch
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             39TH KEEIS® Conference


KEEIS Partner question

   How do you code and track

        XTRA DUTY PAY

           in MUNIS?

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            39TH KEEIS® Conference


MUNIS Accounts Receivable


                Presented by

           Amy Smith
           Laurel County


           www.PSST.com - 800-488-7395 - Louisville, KY
                       39TH KEEIS® Conference


MUNIS Accounts Receivable

                            ADVANTAGES
 •   Capability to track accounts receivables and apply
     payments while easily maintaining the balance due
 •   Capability to print statements
 •   Tracks miscellaneous receipts
 •   Quickly find payment history based on payee, amount, date
     or any range thereof
 •   Print receipts directly from MUNIS
 •   Batch entry – journal entries are completed for you (similar
     to A/P)
 •   Reports by payee, date range, charge code and open A/R
 •   Easy setup
                      www.PSST.com - 800-488-7395 - Louisville, KY
 39TH KEEIS® Conference




www.PSST.com - 800-488-7395 - Louisville, KY
                         39TH KEEIS® Conference


W-2 Preparation Checklist

 Order 2005 W-2 and 1099-R forms
    W-2 order not required if utilizing PSST‟s „W-2 In a Snap‟ service


 Create a new set of Local, State & Federal
  Tax Tables for coming year, if necessary

 Prior to 1st P/R in 2006, change FICA wage
  limit on FICA deduction master.

                       www.PSST.com - 800-488-7395 - Louisville, KY
               39TH KEEIS® Conference


W-2 Preparation Checklist (cont'd)

 Verify all payrolls dated through
  12/31/2005 are complete. Use „All Jobs
  Completed‟ flag on Payroll/Start/Change
  screen

 Run Accruals Year-End Processing, if
  necessary

              www.PSST.com - 800-488-7395 - Louisville, KY
                39TH KEEIS® Conference


W-2 Preparation Checklist (cont'd)

 Verify the State assigned ID is set up in
  the State Code table

 Verify the latest release of MUNIS                          ®



  software and payroll year-end specific
  updates have been loaded to ensure the
  appropriate law changes will be reflected

               www.PSST.com - 800-488-7395 - Louisville, KY
               39TH KEEIS® Conference


W-2 Preparation Checklist (cont'd)

 Add/verify the W-2 codes in the Pay Type
  Code F/M and Deduction / Benefit Master
  F/M that may be necessary for reporting
  W-2 Box 12 amounts




              www.PSST.com - 800-488-7395 - Louisville, KY
                             39TH KEEIS® Conference


W-2 Preparation Checklist (cont'd)
                                                  Notes:
 W-2 Code   Deduction Type        W-2 Box
                                                       Box 12 can have up to four totals
  1    Health Savings Account        12
  D            401K                   12               before another form is
  E            403B                   12               required. The second form will
  F            408K6                  12               have the employee‟s basic
  G            457B                   12               information (name, SSN) and the
  H           501C18D                 12               additional Box 12 totals.
  M         Unclaimed FICA           12
  N       Unclaimed Medicare         12               Any employee with a Deduction
  R         Medical Savings          12               Code having a W-2 Code of D, E,
  S         SIMPLE Pension           12
                                                      F, or H will have an “X” placed in
  T        Dependent Care             10
  W User Defined (Union, medical, etc)14
                                                      the pension plan square and the
  X          User Defined             14              deferred comp square of Box 13.
  Y Retirement Plans (KTRS, CERS) 14



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                          39TH KEEIS® Conference


W-2 Preparation Checklist (cont'd)
 W-2 Code             Pay Type                               W-2 Box

   A             Social Security Tips                              7
   C               Life (Group Term)                              12
   G            Non-qualified Earnings                            11
   J             Nontaxable Sick Pay                              12
   L              Business Expense                                12
   P          Excludable Moving Expense                           12
   Q                    Military                                  12
   T             Adoption Benefits                                12
   W                 User Defined                                 14
   X                 User Defined                                 14
   Z        User Defined (Fringe Benefits)                        14

                        www.PSST.com - 800-488-7395 - Louisville, KY
                      39TH KEEIS® Conference


W-2 Preparation Checklist (cont'd)

 Print all month/quarter-end payroll reports,
  as well as any reports which may be
  necessary for year-end:
   Employee Detail History                         Detail Check History
   Accumulators Report                             Employee Accruals Report
   Payroll Register                                Payroll Register - User-defined
   Employee Deduction Register                     Quarterly 941 Report
   Payroll History Report                          Monthly/Quarterly Retirement


                     www.PSST.com - 800-488-7395 - Louisville, KY
                     39TH KEEIS® Conference


W-2 Preparation Checklist (cont'd)

 Back-up the MUNIS database           ®




 Review the Payroll Exceptions F/M table
 Review payroll accumulator data
 Run the Accumulator Gross Verify
     STRONGLY recommended to be run prior to generating W-2s,
     even if you run on a regular basis

   ** DO NOT continue until you have balanced ALL data ***



                    www.PSST.com - 800-488-7395 - Louisville, KY
              39TH KEEIS® Conference


W-2 Preparation Checklist (cont'd)

 Create W-2/1099-R Records
 Run the W-2/1099-R Register
 Review and edit data in W-2/1099-R F/M
 Print W-2s and 1099s using W-2 Forms
  Print or 1099-R Forms Print
 Create Magnetic Media for W-2s
  and 1099-Rs
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                            39TH KEEIS® Conference


W-2 Balancing
    Create Accumulator Gross
     Verify

     From Payroll/Personnel Menu:

         D. End of Period Functions

         A. End of Period Processing

         E. W-2/1099R Processing
             Menu
             Option F on MUNIS 2003
                                ®




         I. Accumulator Gross Verify


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                  39TH KEEIS® Conference


W-2 Balancing (cont'd)
  When you Generate records, the Accumulator
   Gross Verify compares the actual totals in the
   EE‟s accumulator files (Old Gross) to a newly
   calculated total (New Gross) which is calculated
   by looking at the EE‟s gross earnings and the
   deduction table, as it currently exists. A new
   deduction gross is calculated based on the
   current exceptions table.
  If both records match, nothing is done.
  When a difference is found, a record is created in
   the Accumulator Gross Verify program.

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                     39TH KEEIS® Conference


W-2 Balancing (cont'd)
    In the event records are
     returned, review these
     records for accuracy
    The New Gross may be
     update if needed
    If a change does not need
     to be made, the records
     needs to be deleted
    Once all of your records
     have been verified, and
     changed or deleted, use
     the Apply Changes
     function to update

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                          39TH KEEIS® Conference


W-2 Balancing (cont'd)
    Print 941‟s for each
     quarter in 2005, if not
     readily available
 From Payroll/Personnel Menu:

        D. End of Period Functions

        B. End of Period Reporting

        I. Quarterly 941 Report



                        www.PSST.com - 800-488-7395 - Louisville, KY
                            39TH KEEIS® Conference


W-2 Balancing (cont'd)
    Create W-2 Records

 From Payroll/Personnel Menu:

        D. End of Period Function

        A. End of Period Processing

        E. W-2 and 1099-R Processing
            Menu
                                    ®
                 Option F on MUNIS 2003

        A. Create W-2 and 1099-R
            Records


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                              39TH KEEIS® Conference


W-2 Balancing (cont'd)
    Create W-2 Register

 From Payroll/Personnel Menu:

        D. End of Period Functions

        A. End of Period Processing

        E. W-2 and 1099-R Processing
            Menu
                              ®
             Option F on MUNIS 2003

        C. Create W-2 and 1099-R
            Register



                             www.PSST.com - 800-488-7395 - Louisville, KY
             39TH KEEIS® Conference


W-2 Balancing (cont'd)

 Compare   W-2 Register against
  941 totals
 If numbers balance, continue,
  otherwise print Payroll Registers
  by quarter to identify which
  quarter errors exist
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                               39TH KEEIS® Conference


W-2 Balancing (cont'd)
    Create Payroll
     Register for 2005

 From Payroll/Personnel Menu:

        D. End of Period Functions

        B. End of Period Reporting

        B. Payroll Register

 Be sure to select „Calendar‟ for
    your deduction totals

                           www.PSST.com - 800-488-7395 - Louisville, KY
                   39TH KEEIS® Conference


W-2 Balancing (cont'd)
 Possible „out-of-balance‟ reasons:
    The Exceptions Table has been changed
    Accumulator amounts were updated manually in
     Accumulator Maintenance
    Deduction amounts were updated in the payroll
     before pay amounts were updated
    EE was paid only under a pay type that was
     exempt from taxes, but also had pre-tax
     deductions withheld
    Deduction was deleted from the payroll warrant
    Any other reasons ????
                  www.PSST.com - 800-488-7395 - Louisville, KY
                                  39TH KEEIS® Conference


W-2 Balancing (cont'd)
    Create Fed to State Gross
     Validation

 From Payroll/Personnel Menu:

         A. Auxiliary Programs

         T. PR System Admin Menu
                                  ®
              Option U on MUNIS 2003

         I. Fed To State Gross Validation

    This program checks your Federal
     withholdings to your State withholdings
     to ensure they are in balance




                              www.PSST.com - 800-488-7395 - Louisville, KY
                                  39TH KEEIS® Conference


W-2 Balancing (cont'd)
    Create Gross to W/H
     Verifications

 From Payroll/Personnel Menu:

         A. Auxiliary Programs

         T. PR System Admin Menu
                                  ®
              Option U on MUNIS 2003

         J. Gross to W/H Verification

    This program gives you the ability to
     track month-to-month withholdings.
     Allows error identification by deduction
     at a monthly or annual level


                              www.PSST.com - 800-488-7395 - Louisville, KY
                  39TH KEEIS® Conference



2005 FICA Rates & Wage Limits
                    Tax Rate                       Wage Limit

Social Security         6.20%                            $ 90,000

Medicare                1.45%                            No Limit




              www.PSST.com - 800-488-7395 - Louisville, KY
            39TH KEEIS® Conference


2005 Employee Contribution Limits
      401(k)            $14,000
        Age 50 Catch-up $ 4,000
      403(b)            $14,000
        Age 50 Catch-up $ 4,000
      457(b)                                     $14,000


           www.PSST.com - 800-488-7395 - Louisville, KY
                     39TH KEEIS® Conference

            2005 W-2 Electronic Media
                 Filing Deadlines
 FEDERAL              March 31, 2006
 Kentucky             January 31, 2006
 Illinois             W-3 by February 28, 2006
                         W-2‟s not required to be filed/Records kept at District
   Indiana            February 28, 2006
   Ohio               February 28, 2006
   Missouri           February 28, 2006
   Virginia           January 31, 2006
   West Virginia      February 28, 2006
   Tennessee          N/A

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                  39TH KEEIS® Conference


      W2 – Third Party Sick Pay
 Report Third Party Sick pay on the W-2

 A Form W-2 must be prepared even if the sick
  pay is non-taxable.
      Report non-taxable portion in Box 12 (Enter Code J)


 Check the “Third Party Sick Pay” box only if
  the amounts were paid by a Third Party
  vendor.


                 www.PSST.com - 800-488-7395 - Louisville, KY
             39TH KEEIS® Conference



 W2 – Third Party Sick Pay (cont'd)
Combine the sick pay with other wages
 and produce a single W2 per employee

                             OR

Prepare separate W2 forms for each
 employee, one reporting sick pay and
 the other reporting regular earnings.

            www.PSST.com - 800-488-7395 - Louisville, KY
                  39TH KEEIS® Conference


W2 – Third Party Sick Pay (cont'd)
  Third Party Sick Pay vendors have until January
   17, 2006 to provide payment recap statements
   for 2005

  Employee must be furnished a W-2 by January
   31, 2006

  Review IRS Publication 15-A for additional
   information (www.irs.gov)

                 www.PSST.com - 800-488-7395 - Louisville, KY
                  39TH KEEIS® Conference



  2006 Rates & Wage Limits
                    Tax Rate                       Wage Limit

Social Security         6.20%                            $ 94,200

Medicare                1.45%                            No Limit




              www.PSST.com - 800-488-7395 - Louisville, KY
            39TH KEEIS® Conference


2006 Employee Contribution Limits
      401(k)            $15,000
        Age 50 Catch-up $ 5,000
      403(b)            $15,000
        Age 50 Catch-up $ 5,000
      457(b)                                     $15,000


           www.PSST.com - 800-488-7395 - Louisville, KY
                          39TH KEEIS® Conference

For additional tips, checklists, and other
                        ®
information for MUNIS W-2 Processing

             ®
  2004 MUNIS Year-End Guide (for process checklist)
     http://www.munis.com/Support/2004%20(Version%202003.05)%20W-
     2%20and%201099-R%20Payroll%20Yearend.pdf

             ®
  2005 MUNIS Conference handout W-2 Refresher for Schools
     http://www.tyler-munis.com/documentation/Releases/User/HR/H7A.pdf

            ®
  The MUNIS 2005 W2/1099 processing information will be available when the
     2005.01 release ships. The information will be included in the 2005.01
     Enhancements document. As soon as the document is available, they will
     post it on the Documentation Library page under 2005.
     http://www.tyler-Munis.com/Default.aspx?tabid=166

                         www.PSST.com - 800-488-7395 - Louisville, KY
       39TH KEEIS® Conference




2005 KEEIS W-2 PROGRAM

SOFTWARE ENHANCEMENTS



      www.PSST.com - 800-488-7395 - Louisville, KY
               39TH KEEIS® Conference


 Improved printing of prior year‟s W-2‟s




              www.PSST.com - 800-488-7395 - Louisville, KY
                      39TH KEEIS® Conference

 Option to print „Reissued Statement‟ on reprinted employee
  W-2 – an IRS requirement




                     www.PSST.com - 800-488-7395 - Louisville, KY
                   39TH KEEIS® Conference


 Ability to create 8½” x 11” copies for employee file




                  www.PSST.com - 800-488-7395 - Louisville, KY
                          39TH KEEIS® Conference

Enhanced functionality allows signature security to be stored on your choice
of media. Can also split two signatures onto separate media for dual-control
security.




                         www.PSST.com - 800-488-7395 - Louisville, KY
                       39TH KEEIS® Conference


 Employer information saved, eliminating the need to re-key
  this information each year




                      www.PSST.com - 800-488-7395 - Louisville, KY
 39TH KEEIS® Conference




www.PSST.com - 800-488-7395 - Louisville, KY
       39TH KEEIS® Conference




Next KEEIS Conference
    May 12, 2006
  The Brown Hotel
      Louisville
      www.PSST.com - 800-488-7395 - Louisville, KY
   39TH KEEIS® Conference




Evaluations &
  Drawings

  www.PSST.com - 800-488-7395 - Louisville, KY
 39TH KEEIS® Conference




www.PSST.com - 800-488-7395 - Louisville, KY

				
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Description: Missouri 941 Tax Forms document sample