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									                                                                                    Executive Director's
                                                                                       Report to the
                                                                              Board of Harbor Cornr~issioners
DATE:         MARCH 13,2008

FROM:         CONSTRUCTION AND MAINTENANCE

SUBJECT: INCREASE FUNDING FOR CONTRACT NO. 30819 08 WITH SIMPLEX


SUMMARY:
         GRINNELL FOR UPGRADES TO EXISTING FIRE A ARM SYSTEMS       t
Increase funding from $125.000 to $575.000 for Contract No. 30;819-08 with Simplex
Grinnell for upgrades and repairs to existing fire alarm systems. Board action is required
because the contract authority increase exceeds the threshold df Executive Director
approval.

RECOMMENDATION:

It is recommended that the Board of Harbor Commissioners appkove the increase in
funding for Contract No. 30819-08 for the upgrade and repair df existing fire alarm


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systems with Simplex Grinnell. Glendale. CAI and authorize the Executive Director to
execute contract changes and renewals in accordance with State f California Multiple
Award Schedule (CMAS) Contract No. 4-04-03-01 13A and U.S. overnment General
Services Administration (GSA) Contract No. GS-06F-0054N on behelf of the Board.
                                                                     I
DISCUSSION:

   The Construction and Maintenance Division (C&M) currently dtilizes Contract No.
    30819-08 with Simplex Grinnell with an annual contract          of $125.000 to
    make repairs and upgrades to fire alarm systems                 Port. C&M has
    used annual contracts with Simplex Grinnell as its                    contractor
   since 2003 because they competed for and were
   joined by the State of California. for the same
   GSA Schedules Program is an open,
   accordance with the federal
   Section 371(e)(8) allows the
   agencies in order to take
   The CMAS and GSA
   access to the
   alarm system
   total expenditures for this contract in Fiscal Year 2007-08.

2. This request to increase the contract authority to $575.000 ber year is due to
   expenses related to a $390.000 Engineering Division project to t-etrofit the fire alarm
   systems at the Harbor Administration Building (HAB). This p r o j e ~includes repairiqg
                                                                         t
DATE:        MARCH 13,2008
                                                                     I          Page 2 of 3

SUBJECT: INCREASE FUNDING FOR CONTRACT NO. 30819108 WITH SIMPLEX
         GRINNELL FOR UPGRADES TO EXISTING FIRE ALARM SYSTEMS

                                                                     It
   fire alarm systems affected by construction of the new Servery the HAB, re-wiring
   required by Homeland Security projects at the HAB, and ensuring compliance with


                                                                     b
   all Americans with Disabilities Act (ADA) regulations. In addition, as a result of these
   actions at HAB, the existing contract authority is insufficient to adequately meet
   C&M's operational needs in mandated, routine Port-wide uarterly fire alarm
   inspections and maintenance activities.




                                                                    I
3. An approved Affirmative Action Plan for the vendor is on file in the Contracts and
   Purchasing Division and a copy of the approved contract ill be forwarded to
   Contract Compliance for monitoring.

ECONOMIC IMPACT:

The proposed contract authority increase will not have any direct erhployment effects.

ENVIRONMENTAL IMPACT:


                                                                     e
The proposed action is a contract amendment to increase funding for Contract No.
30819-08. The contract's original scope of work, upgrading and r pairing existing fire
alarm systems at the Port, will largely remain the same. The incrkase in funding is to
cover additional existing systems in the Port. As such, the director bf the Environmental
Management Division has determined that the proposed activity is exempt from the
requirements of the California Environmental Quality Act (CEQA) in accordance with
Article II, Section 2(f) of the Los Angeles City CEQA Guidelines.

FINANCIAL IMPACT:

Approval of this contract amendment would raise the                      xceed amount by
$450,000, from $125,000 to $575,000 per year. Funds in                       requested are
available in the Port's FY 2007-08 Budget from two sources.

Partial funding in the amount of $390,000 is available in the               Budget, Center
1029, Program 000, Account 55010. Funding for the                            is available in
the Operating Budget, Center 0510, Program 000, Account                           the Por---
decide to renew the contract for two additional years,
requested as part of the annual budget process.

CITY ATTORNEY:
                                                                                               1
The City Attorney's Office has approved the proposed contract amehdment as to form.
                                                                                               I
DATE:              MARCH 13,2008                                                                 Page 3 of 3

SUBJECT: INCREASE FUNDING FOR CONTRACT NO. 30816 18 WITH SIMPLEX
         GRINNELL FOR UPGRADES TO EXISTING FIRE A ARM SYSTEMS

ATTACHMENTS:

     1.       Contract No. 31089-08
     2.       CMAS Contract No. 4-04-03-01 13A
     3.       GSA Contract No. GS-06F-0054N




  ."kt-
JIM MORGA
Port Construction and Maintenance
                                                                   JOHN M. HOLMES
                                                                   Deputy Executive C ector




APPROVED:



GERALDINE KNATZ, Ph.D
Executive Director


S:ISharelClerical DocumentsIBoard lteinsI2008-02-29 Contract POC for 30819 Simplex Grinnell dy

File Nos. HAR-9-1
          MGT-3-3
          PUR-5

								
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