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					School Safety Training

Accident Investigation




                         1/05
                          Notice
 This presentation is provided to all Educational Service
    District 101 (ESD 101) schools at no cost.
   This presentation contains copyrighted materials purchased
    by ESD 101 for the exclusive use of training school personnel
    within ESD 101.
   This presentation may not be reproduced except to print
    “handouts” or “notes pages” for use during training within
    ESD 101 school districts.
   If the school district does not have Microsoft’s PowerPoint
    software available, a PowerPoint viewer can be downloaded
    from the internet at no cost.
   Questions may be directed to the ESD 101 Risk Manager.




                                                                    2
    Accident Investigation Goals

   Preparing the investigation team
   Conducting the investigation
   Quiz




                                       3
    Why Investigate Accidents?

   Determine the cause
   Prevent a recurrence with corrective action
   Fix or eliminate obvious accident
    cause/condition(s) immediately
   Document your school’s (supervisor’s)
    version of the incident
   Completion of WISHA-required reporting



                                                  4
             Who Investigates?

   Minor accident
     • Supervisor
     • Safety Committee member
     • School District’s Safety Program Manager
   Major accident
     • Supervisor - i.e., Transportation, Maintenance, Food
       Service, Athletic Director, Science, Voc-Ed, etc.
     • School District’s Safety Program Manager
     • Safety Committee member
     • Employee Representative
     • Outside investigator - e.g., WSP or local police, Fire Dept,
       DSHS, OSPI, etc.
     • ESD 101 Risk Manager and/or Claims Administrator

                                                                      5
    Investigator’s Qualifications

   Accident investigation training
   Understanding of the importance
    of investigation
   Understanding of the workplace conditions
    and job requirements
   Ability to communicate details




                                                6
           When to Investigate?

   Immediately after incident
     • Witness memories fade
     • Equipment and clues
       are moved
     • Injured person may not
       know “what happened”
     • Document all facts ASAP
     • Photographs are essential
   Complete the investigation
    quickly


                                   7
             Investigation Kit

   Camera and film (digital is better)
   Report forms, clipboard, pens
   Barricade tape
   Flashlight
   Tape measure
   Tape recorder
   Work gloves
   PPE


                                          8
    Accident Investigation Goals

   Training the investigation team
      • Supervisors- i.e., Transportation, Maintenance, Food
        Service, Athletic Directors, Science, Voc-Ed, etc.
      • School District’s Safety Program Manager
      • Safety Committee members
      • Employee Representatives
   Training includes practice-conduct drills and/or
    “tabletop exercises”
   Quiz (demonstrate proficiency)




                                                               9
         The Accident Occurs

   Conducting the investigation
     • Employee (or co-worker) immediately reports the
       incident/accident to a supervisor
     • Supervisor calls 9-1-1 if appropriate
     • Supervisor renders first-aid and assesses need
       for outside medical treatment
     • Preserve the accident scene intact
     • Contact the accident investigation team



                                                        10
                 Notification

   Notify principal or district office if required
    by your district’s policy manual
   Notify ESD 101 if injury is serious and/or will
    require medical treatment, time-loss and/or
    a major accident investigation




                                                  11
     Beginning the Investigation
   Gather investigation
    team and kit
   Report to the scene
   Look at the “big
    picture” - Who? What?
    Where? When? Why?
    How?
   Record initial
    observations
   Take pictures
   Record witness’ names
    and statements

                                   12
            What’s Involved?

   Who was injured?
   Were medications,
    drugs, or alcohol
    involved?
   Is drug testing advised
    or mandatory?
   Was employee ill?
   Was employee
    working long hours?


                               13
                 Witnesses

 Who witnessed the incident?
 Was a supervisor or lead person nearby?
 Where were other employees?
 Why didn’t anyone witness the incident?
 Was PPE being properly worn/used?
 Was the injured person performing regular duties?
 Was the person properly trained to perform the
  task?




                                                      14
            Interviewing Tips

   Discuss what happened leading
    up to and after the accident
   Encourage witnesses to describe
    the accident in their own words
   Don’t be defensive or judgmental
   Use open-ended questions
   Gather all facts and opinions-sort them out
    later



                                                  15
      What Else Was Involved?

   Machine, tool, or equipment?
   Chemicals?
   Environmental conditions?
   Work schedule?




                                   16
            Time of Incident

   Date and time?
   Normal shift?
   Normal duties?
   Employee coming
    off a vacation?
   Employee returning
    from illness?



                               17
           Incident Location

   Work area?
   On, under, in, near…?
   Off-site location?
   Doing normal job duties?




                               18
           Incident Activities

   Activity being conducted at time of
    incident?
   Repetitive motions?
   Type of material being handled?




                                          19
          Incident Description

   Details- so reader
    can clearly picture
    the incident
   Specific body
    parts affected
   Specific motions
    of injured employee
    just before, during, and after incident
   Other extenuating circumstances?

                                              20
               Causal Factors

   Try not to accept single cause theory
   Identify underlying causes
   Primary cause
   Secondary causes
   Is contributing cause a lack of training, equipment,
    PPE, or staffing?
   Was activity in compliance with WISHA safety
    codes, other laws and safe-work practices?




                                                           21
           Corrective Actions

   Immediate corrective actions
   Recommended corrective actions
     • Employee training
     • Preventive maintenance activities
     • Improved job procedures
     • Hazard recognition
     • Personal Protective Equipment (PPE)
     • Elimination of the causal activity?



                                             22
            Completed Report

   Signed by investigation
    team members
   Signed by injured
    employee
   Forwarded to
    Superintendent
   Forwarded to ESD 101
    and casualty insurer


                               23
    Accident Investigation Goals

   Preparing the investigation team
   Conducting the investigation
   Quiz




                                       24
                Summary

   Investigate accidents immediately
   Determine who was involved and
    who witnessed it
   Ascertain what items or equipment
    were involved
   Record detailed description
   Determine causal factors
   Conduct corrective actions


                                        25
                          Quiz

1.   It is best to interview witnesses all
     together in order to save time. True or False
2.   Name two environmental factors that may be involved
     in an accident ____________, ____________.
3.   Define a “minor” accident according to investigation
     procedures: ______________________________.
4.   The main reason for investigating
     accidents is to fix the blame somewhere.       T or F
5.   Employees need to report injuries only
     if they think they need to see a doctor.       T or F


                                                        26
                      Quiz (Cont.)

6. Prior to arriving at the accident scene, one team
   member should have taken the _____________.
7. Describe at least 2 factors to investigate about the
   injured employee: ____________, __________.
8. How could the time of the accident be considered
   a causal factor? ________________________.
9. Describing the general accident location
   is adequate for the report.                 True or False
10.Describe at least 2 factors to investigate when
   equipment is involved: __________, ___________.


                                                         27
                  Quiz Answers

1. False. Witnesses should be interviewed separately.
2. Wet floor, poor lighting, cold or hot day, noise.
3. A “minor” accident is when the injured employee
     does not require outside medical attention.
4.   False. Accidents are investigated so corrective
     actions can be taken to prevent another accident.
5.   False. Employees need to report all injuries, no
     matter how small, and near miss incidents.




                                                         28
           Quiz Answers (cont.)
6. Investigation kit.
7. Alcohol or drugs, medication, illness, tired,
    extra shift, eyesight.
8. Early morning accident may be related to tired,
    inattentive employee. Late afternoon or evening
    accident may be related to fatigue of a full day of
    work.
9. False. The report requires very specific details
    of the location of an accident.
10. Equipment malfunction, employee training
    and skill level, amount of supervision

                                                          29

				
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