Securing the trade chain, one partnership at a time
BCCC’s Trusted Trader
Harmonization of the PIP & C-TPAT
What is Harmonization?
• Harmonization refers to further aligning both programs in the areas
of policies, procedures and documentation practices, where
applicable, while retaining sovereignty.
• The objective to harmonizing PIP and C-TPAT is to streamline
processes and align the programs as much as possible to benefit
program members and both customs organizations.
• Harmonization does not mean two identical programs or a joint
• Each country will retain sovereignty over its own program.
• Establish information sharing protocols;
• Define eligibility requirements for membership in both
programs under harmonization;
• Align application process;
• Align policies and procedures;
• Identify technological solution;
• Develop implementation and communication
• Test the PIP/C-TPAT application process to identify risks
and best practices.
• Two levels of consent are required to share information:
– Between the two country's programs; and
– Between the member and the programs
• MOU for Information Sharing between PIP and C-TPAT
anticipated August 2011
– Limited information sharing due to each country’s differing laws
• Each program will keep its own way of exchanging
information with members
– Awareness sessions and DVDs for PIP
– Annual conference for C-TPAT
Applicant / Member Consent
• Applicant / Member consent will be required to allow programs to
– This includes information needed to establish and maintain compliance
for applicants and members
• Must maintain the privacy rights of applicants and members
– trade data, names and dates of birth of company owners and directors
will NOT be shared
• The text on information sharing in Section 1.8 of the Security Profile
will be strengthened and will clarify what can be shared and for what
• Technical solutions for securely exchanging information between the
programs are being analyzed.
• Eligible applicants are able to apply to both programs using a form
common to both programs (in this context, common may not
necessarily mean “the same”).
• Applicants who wish to complete a harmonized application must
adhere to the eligibility requirements for both programs.
• Companies who do not meet the eligibility requirements for
harmonization must complete separate applications.
• Current members of each program are able to apply to the other
program without having to complete an additional application, if they
are eligible to do so. However, supplementary information may be
• A single application process and common application form will be
used for companies seeking to gain membership to both programs.
– For current members, an additional application is not required; however,
supplementary information may be needed.
• Canadian companies apply through PIP and U.S. companies apply
– The recipient country will forward the application information to the other
– Members will maintain their information with their host country’s program
• Both programs will accept a single site validation, but will reserve the
right to conduct their own as needed.
– Site validations and re-validations for Canadian based companies will be
conducted by PIP Intelligence Officers
• The PIP application process will be re-designed to align with C-TPAT.
• Both programs will seek to offer similar benefits
• Benefits are not required to be reciprocal
– Members of both programs will receive separate benefits from
• PIP will not be adopting a tiered approach to delivering
– PIP benefits will not be granted until the entire application
process is completed and membership is approved
Policies and Procedures
• Application form review, risk assessment thresholds,
reports, and service standards are aligned as
• Decisions on risk assessment, approval, denial,
suspension and cancellation will be recognized by the
– each program retains the right to render its own judgement
• Short term – manual processing until IT solutions
can be implemented
• Medium term – modify PIP MS Access database
and create file transfer capacity with U.S. CBP
• Long term- Develop a PIP Web portal
Funding for both IT solutions remains a challenge
– Benefits offered may not be aligned
• Language requirements
– Canada is required to produce all documentation in both official languages
• Terminology, technical difference (funding) and level of program maturity
• Partner identification issues
– Lack of universal identifiers
– Multi-modal option
– Corporate identifiers
– Alignment may result in a substantial increase of new in-Canada PIP members
– PIP web portal funding is not yet identified
Todd Boucher, Director, Trusted Trader Programs
Canada Border Services Agency
Phone: (613) 946-9174