Florida eFiling Authority October 27 2010 Florida eFiling Authority I Roll Call P Dewitt Cason Chair 2 Florida eFiling Authority

							Florida eFiling Authority
      October 27, 2010
     Florida eFiling Authority

I. Roll Call

P. Dewitt Cason, Chair




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      Florida eFiling Authority
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    II. Approval of the minutes

    III. Overview of the Authority Duties
      and Responsibilities

           Elect Vice Chair
           Elect the Secretary Treasurer




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 Florida eFiling Authority

IV. Statutory Convenience Fees

  • Review of other state’s convenience fees and
      efiling portals
  •   Discussion of potential convenience fees for
      Florida eportal cases
  •   Action Item: Establish statutory convenience
      fees
  •   Action Item: Permission to securely store
      payment information


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    Florida eFiling Authority
Review of Other States’ Fees
• Researched 12 states utilizing some efiling
• Fees vary from no fee to a high of $16.00 plus
    percentage of the filing fee for credit card option
•   Credit card fees ranged from 2.25% to 4 %
•   None of the states reviewed accept echeck
•   Escrow services are not offered. Some vendors
    allowed for payment by check service through
    private vendors
•   Civil filings are the most commonly accepted filing


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Proposed Potential Convenience Fee
Structure
 Decision Points
  1. Accept VISA or Not
  2. Establish Convenience Fees
 Accept VISA
   Flat Credit Card Fee
   Flat ACH Fee – Same as CC Fee
   Note: VISA represents 57% of the CC Volume
 Do Not Accept VISA
   Variable Credit Card Fees Based on Filing Fee
   Nominal ACH Fee
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   Florida eFiling Authority

  Action Item: Permission to securely store
      payment information for the Portal
V. Escrow Accounts as a policy
      Action Item: Escrow offered or not
  VI. ePortal FY 10-11 Budget
   • Authority agreement calls for an estimated
       budget to be prepared
   •   Budget is in a format similar to the Legislative
       Budget format
   •   Final budget numbers will be inserted based
       upon on convenience fee rate chosen
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Florida eFiling Authority
VII. Other Business
    Letter from Lee County Clerk of Court
    Set next meeting: December 16, 2010




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