Mployee Provident Fund Form - PDF by jtw18185

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									                                                                                                                   Payroll System


Table of Content
TABLE OF CONTENT .................................................................................................................. 1
WELCOME ..................................................................................................................................... 7
REQUIREMENTS AND INSTALLATION ................................................................................. 8
  SYSTEM REQUIREMENTS .............................................................................................................. 8
  STEPS ON INSTALLATION .............................................................................................................. 8
    AutoRun ................................................................................................................................... 8
    Manual ..................................................................................................................................... 9
LICENSE REGISTRATION........................................................................................................ 10
  HOW TO CONFIGURE VALUEPLUS PAYROLL LICENSE? .............................................................. 10
    Parallel Vplus Lock................................................................................................................ 10
    USB Vplus Lock ..................................................................................................................... 10
GETTING STARTED................................................................................................................... 11
  START HERE ............................................................................................................................... 11
  VALUEPLUS PAYROLL LOGIN ..................................................................................................... 11
  EXITING FROM VALUEPLUS PAYROLL........................................................................................ 12
UTILITIES .................................................................................................................................... 13
    INITIAL SET UP USER DATABASE ................................................................................................ 13
    MAINTAIN ACCESS GROUP ................................................................................................... 14
    Editing Access Group information ......................................................................................... 15
    Deleting Access Group information ....................................................................................... 15
  DELETE USER DATABASE ........................................................................................................... 16
  BACKUP UTILITY ........................................................................................................................ 17
  RESTORE UTILITY ....................................................................................................................... 18
  MAINTAIN USER ......................................................................................................................... 19
    Editing User Information ....................................................................................................... 20
    Deleting User Information ..................................................................................................... 20
  CHANGING LOGIN PASSWORD .................................................................................................... 21
  IMPORT FROM TAS..................................................................................................................... 21
  PAYSLIP SUMMARY/DETAIL OPTION .......................................................................................... 21
  SCREEN RESOLUTION ................................................................................................................. 21
VALUEPLUS PAYROLL PERIOD ............................................................................................ 25
  SETUP PAYROLL PERIOD............................................................................................................. 25
FORMULA DEFINITION ........................................................................................................... 26
  SETTING UP FORMULA DEFINITION ............................................................................................ 26
REFERENCE TABLES................................................................................................................ 27
    INSURANCE ................................................................................................................................. 27
       Editing Insurance Entry ......................................................................................................... 28
       Deleting Insurance Entry ....................................................................................................... 28
    JOB GRADE ................................................................................................................................. 29
       Editing Job Grade Entry ........................................................................................................ 31
       Deleting Job Grade Entry ...................................................................................................... 31
    DESIGNATION ............................................................................................................................. 32


                                                                        1
Payroll System
    Editing Designation Entry...................................................................................................... 33
    Deleting Designation Entry.................................................................................................... 33
  ETHNICITY .................................................................................................................................. 34
    Editing Ethnicity Entry........................................................................................................... 35
    Deleting Ethnicity Entry......................................................................................................... 35
  DOCTOR ...................................................................................................................................... 36
    Editing Doctor Entry.............................................................................................................. 37
    Deleting Doctor Entry............................................................................................................ 37
  NATIONALITY ............................................................................................................................. 38
    Editing Nationality Entry ....................................................................................................... 39
    Deleting Nationality Entry ..................................................................................................... 39
  LEAVES ....................................................................................................................................... 40
    Editing Leaves Entry .............................................................................................................. 41
    Deleting Leaves Entry ............................................................................................................ 41
  TRAINING .................................................................................................................................... 42
    Editing Training Entry ........................................................................................................... 43
    Deleting Training Entry ......................................................................................................... 43
  RELIGION .................................................................................................................................... 44
    Editing Religion Entry............................................................................................................ 45
    Deleting Religion Entry.......................................................................................................... 45
  WORKSHIFT ................................................................................................................................ 46
    Editing Work Shift Entry ........................................................................................................ 47
    Deleting Work Shift Entry ...................................................................................................... 47
  MESSAGE .................................................................................................................................... 48
    Editing Message Entry ........................................................................................................... 49
    Deleting Message Entry ......................................................................................................... 49
  DEPARTMENT.............................................................................................................................. 50
    Editing Department Entry ...................................................................................................... 51
    Deleting Department Entry .................................................................................................... 51
  OVERTIME................................................................................................................................... 52
    Editing Overtime Entry .......................................................................................................... 53
    Deleting Overtime Entry ........................................................................................................ 53
  BANK .......................................................................................................................................... 54
    Editing Bank Entry................................................................................................................. 55
    Deleting Bank Entry ............................................................................................................... 56
    Editing Cash Entry................................................................................................................. 56
    Deleting Cash Entry ............................................................................................................... 56
  COUNTRY .................................................................................................................................... 57
    Editing Country Entry ............................................................................................................ 58
    Deleting Country Entry .......................................................................................................... 58
  COMMISSION ............................................................................................................................... 59
    Editing Commission Entry...................................................................................................... 60
    Deleting Commission Entry.................................................................................................... 60
  ADVANCE.................................................................................................................................... 61
    Editing Advance Entry ........................................................................................................... 62
    Deleting Advance Entry ......................................................................................................... 62
SETUP MAINTENANCE TABLES ............................................................................................ 63
    EDITING PARAMETER SETTINGS ................................................................................................. 63
    RELATIVE.................................................................................................................................... 65
      Editing Relative Entry ............................................................................................................ 65


                                                                         2
                                                                                                                     Payroll System
     Deleting Relative Entry .......................................................................................................... 65
  ALLOWANCE DEFINITION ........................................................................................................... 66
     Editing Allowance Definition Entry ....................................................................................... 67
     Deleting Allowance Definition Entry ..................................................................................... 67
  DEDUCTION DEFINITION ............................................................................................................. 68
     Editing Deduction Definition Entry........................................................................................ 69
     Deleting Deduction Definition Entry...................................................................................... 69
  COMPANY DETAILS .................................................................................................................... 70
     Editing Company Details ....................................................................................................... 71
  TAX BRANCH .............................................................................................................................. 72
     Editing Tax Branch Entry ...................................................................................................... 72
     Deleting Tax Branch Entry..................................................................................................... 72
  TAX MAINTENANCE.................................................................................................................... 73
     Editing Tax Maintenance Entry.............................................................................................. 74
     Deleting Tax Maintenance Entry............................................................................................ 74
  EMPLOYEE PROVIDENT FUND (EPF) TABLE............................................................................... 75
     Editing EPF Table Entry........................................................................................................ 76
     Deleting EPF Table Entry...................................................................................................... 76
  SOCSO TABLE ........................................................................................................................... 77
     Editing SOCSO Table Entry................................................................................................... 78
     Deleting SOCSO Table Entry................................................................................................. 78
  BAITUMAL .................................................................................................................................. 79
     Editing Baitumal Entry........................................................................................................... 80
     Deleting Baitumal Entry......................................................................................................... 80
  PIECE WORK MAINTENANCE ...................................................................................................... 81
     Editing Piece Work Maintenance........................................................................................... 81
     Deleting Piece Work Maintenance ......................................................................................... 82
  CUSTOMIZE BANK IN REPORT .................................................................................................... 81
     Add in new Bank In Report layout.......................................................................................... 82
     Edit Bank In Report layout..................................................................................................... 82
  CUSTOMIZE EA FORMAT ............................................................................................................ 81
     Add in new EA Format layout ................................................................................................ 82
     Edit EA Format layout ........................................................................................................... 82
  CUSTOMIZE PAYSLIP................................................................................................................... 81
     Add in new Payslip layout ...................................................................................................... 82
     Edit a Payslip layout ............................................................................................................ 882
  CUSTOMIZE INCOME TAX CP39................................................................................................. 81
     Add in new Income Tax CP39 layout ..................................................................................... 82
     Edit an Income Tax CP39 layout............................................................................................ 90
  CUSTOMIZE EPF BORANG A ...................................................................................................... 81
     Add in new EPF Borang A layout .......................................................................................... 82
     Edit a EPF Borang A layout................................................................................................... 92
  CUSTOMIZE SOCSO BORANG 8A............................................................................................... 81
     Add in new SOCSO Borang 8A layout ................................................................................... 82
     Edit a SOCSO Borang 8A layout............................................................................................ 94
EMPLOYEE DETAILS................................................................................................................ 95
    PARTICULARS ............................................................................................................................. 95
    SPOUSE ....................................................................................................................................... 97
    EMPLOYMENT ............................................................................................................................. 99
    PAYROLL INFO .......................................................................................................................... 101


                                                                         3
Payroll System
    Others................................................................................................................................... 101
    Payment ............................................................................................................................... 101
    EPF ...................................................................................................................................... 102
    SOCSO ................................................................................................................................. 102
    Baitumal............................................................................................................................... 103
    Income Tax Deduction (PCB) .............................................................................................. 103
    Income Tax Information ....................................................................................................... 103
    Allowance............................................................................................................................. 104
    Deduction............................................................................................................................. 104
  ENTITLEMENT ............................................................................................................................ 105
  JOB HISTORY ............................................................................................................................ 106
  MISCELLANEOUS ...................................................................................................................... 108
  LEVY AND PERMIT .................................................................................................................... 110
  EMERGENCY CONTACT ............................................................................................................. 112
PAYROLL TRANSACTIONS ................................................................................................... 113
    COMMISSION ENTRY ................................................................................................................. 113
       Editing Commission Entry.................................................................................................... 114
       Deleting Commission Entry.................................................................................................. 114
    ADVANCE ENTRY ..................................................................................................................... 115
       Editing Advance Entry ......................................................................................................... 116
       Deleting Advance Entry ....................................................................................................... 116
    LEAVE ENTRY ........................................................................................................................... 116
       Editing Leave Entry.............................................................................................................. 117
       Deleting Leave Entry............................................................................................................ 117
    DISCIPLINARY ENTRY ............................................................................................................... 118
       Editing Disciplinary Entry ................................................................................................... 119
       Deleting Disciplinary Entry ................................................................................................. 119
    TRAINING ENTRY ...................................................................................................................... 119
       Editing Training Entry ......................................................................................................... 120
       Deleting Training Entry ....................................................................................................... 120
    MEDICAL ENTRY ...................................................................................................................... 121
       Editing Medical Entry .......................................................................................................... 122
       Deleting Piece Work Entry................................................................................................... 122
    INSURANCE ENTRY ................................................................................................................... 122
       Editing Insurance Entry ....................................................................................................... 123
       Deleting Insurance Entry ..................................................................................................... 123
    DAILY ALLOWANCE ENTRY ...................................................................................................... 122
       Editing Daily Allowance Entry............................................................................................. 123
       Deleting Daily Allowance Entry........................................................................................... 123
    PIECE WORK ENTRY ................................................................................................................. 126
       Editing Piece Work Entry..................................................................................................... 127
       Deleting Piece Work Entry................................................................................................... 127
    EMPLOYEE MONTHLY ADJUSTMENTS ...................................................................................... 128
       Allowance Adjustment .......................................................................................................... 129
       Deduction Adjustment .......................................................................................................... 131
       Unpaid Leave Adjustment .................................................................................................... 133
       Overtime Adjustment............................................................................................................ 135
       Work shift Adjustment .......................................................................................................... 137
       Commission Adjustment ....................................................................................................... 138
       Summary .............................................................................................................................. 140


                                                                        4
                                                                                                                    Payroll System
  PAYROLL PROCESS ................................................................................................................... 143
  BONUS PROCESS ....................................................................................................................... 146
  EA FORM- PAYROLL YEAR ...................................................................................................... 148
    Particulars of Employee....................................................................................................... 148
    Employment Income, Benefits and Accommodation ............................................................. 150
    Amount Deducted Under Schedular to Approved (STD) Scheme ......................................... 152
    Employees Compulsory Contribution to Approved Pension................................................. 153
    Details of Payments of Arrears Etc. for Previous Year ........................................................ 154
  ELECTRONIC TRANSFER ........................................................................................................... 155
    Create EPF Borang A Diskette ............................................................................................ 155
    Create SOCSO Borang 8A Diskette ..................................................................................... 156
    Create Income Tax CP39 A Diskette.................................................................................... 156
  PERIOD END CLOSING............................................................................................................... 157
USEFUL REPORTS IN VALUEPLUS PAYROLL ................................................................. 159
    GENERAL REPORTS ................................................................................................................... 159
      Payroll Master File Report .................................................................................................. 159
      Employee Listing.................................................................................................................. 160
      Probation listing .................................................................................................................. 161
      Increment listing .................................................................................................................. 162
    PAYROLL REPORTS ................................................................................................................... 163
      Payroll Summary Report ...................................................................................................... 164
      Payroll Summary 12 Months Report .................................................................................... 165
      Payslip ................................................................................................................................. 166
      Customize Payslip ................................................................................................................ 166
      Bonus Payslip....................................................................................................................... 168
      Cash and Coinage Report .................................................................................................... 169
      Bank In Report ..................................................................................................................... 170
      Allowance Details Report..................................................................................................... 171
      Deduction Details Report..................................................................................................... 172
      Designation Report .............................................................................................................. 173
      Leave Report ........................................................................................................................ 174
      Overtime Report................................................................................................................... 175
      Workshift Report .................................................................................................................. 176
      Bonus Report........................................................................................................................ 177
      Commission Report .............................................................................................................. 178
      Advance Report .................................................................................................................... 180
      HRD Report ......................................................................................................................... 180
      Training Report.................................................................................................................... 180
      Medical Report..................................................................................................................... 180
      Insurance Report.................................................................................................................. 180
      Disciplinary Report.............................................................................................................. 180
      Unpaid Leave Report ........................................................................................................... 180
      EPF Employer Contribution Listing..................................................................................... 180
      Piece Work Listing ............................................................................................................... 180
    STATUTORY REPORTS ............................................................................................................... 188
      Income Tax........................................................................................................................... 188
      Income Tax Monthly Deduction Statement (PCB)................................................................ 188
      Income Tax PCB2 Report..................................................................................................... 190
      Income Tax CP8D Report .................................................................................................... 191
      Income Tax CP39 Report ..................................................................................................... 192


                                                                        5
Payroll System
    Statement of Tax Deduction ................................................................................................. 193
    Income Tax Monthly Deduction Report................................................................................ 194
    Income Tax Deduction 12 Months Report ............................................................................ 195
    Income Tax CP22 Form (Registration) ................................................................................ 196
    Income Tax EA Form ........................................................................................................... 197
    Employee Provident Fund (EPF) ......................................................................................... 198
    EPF Borang A...................................................................................................................... 198
    EPF Monthly Contribution Report ....................................................................................... 199
    EPF Employee Contribution 12 Months Report................................................................... 200
    EPF Employer Contribution 12 Months Report ................................................................... 201
    Social Security (SOCSO)...................................................................................................... 202
    SOCSO Borang 8A............................................................................................................... 202
    SOCSO Monthly Contribution Report.................................................................................. 203
    SOCSO Borang 2 (Registration) .......................................................................................... 204
    SOCSO Borang 3 (termination) ........................................................................................... 205
    SOCSO Employee Contribution 12 Months Report.............................................................. 206
    SOCSO Employer Contribution 12 Months Report .............................................................. 207
    Baitumal Fund...................................................................................................................... 208
    Baitumal Fund Monthly Deduction Report .......................................................................... 208
    Baitumal Employee Deduction 12 Months Report................................................................ 209
    Baitumal Employer Deduction12 Months Report................................................................. 210
USEFUL ENQUIRY IN VALUEPLUS PAYROLL ................................................................. 211
  EMPLOYEE DETAILS ENQUIRY.................................................................................................. 211
  AUDIT TRAIL............................................................................................................................. 212
FREQUENTLY ASKED QUESTIONS..................................................................................... 214
    IF A USER HAS FORGOTTEN HIS PASSWORD, WHAT CAN HE DO? ............................................... 214
    WHY CAN’T I RESTORE MY BACKED UP DATABASE? ................................................................ 214
    HOW DO I SET A PAYMENT DATE? ............................................................................................ 215
    HOW DO I SET UP THE VALUEPLUS PAYROLL?......................................................................... 215
    WHEN SHOULD I USE EMPLOYEE ADJUSTMENT FUNCTION? ..................................................... 215
    WHEN SHOULD I PERFORM THE PERIOD END CLOSING? .......................................................... 216
    WHAT IS PARAMETER SETTINGS IN VALUEPLUS PAYROLL?.................................................... 216
    HOW DO I DEFINE THE FORMULA DEFINITION FOR VALUEPLUS PAYROLL? ............................. 217
    HOW DO I VIEW OR PRINT THE REPORTS IN PAYROLL?............................................................. 217
       Screen................................................................................................................................... 217
       Printer.................................................................................................................................. 217
       File ....................................................................................................................................... 217




                                                                          6
                                                                   Payroll System


Welcome
Welcome to ValuePlus Payroll System, the most powerful Windows payroll system
available today.
ValuePlus Payroll System is a payroll system that will help user to process payroll
accurately with ease and minimum fuss. It is a powerful and user-friendly payroll
system. The software was developed to allow user to respond quickly to company,
employee and Statutory Contributions changes and requirements.
This manual has been designed to fit the way user handles their work. The emphasis
is on getting the job done in the easiest way possible. To eliminate confusion, a
show-as-user-go style that uses pictures liberally to demonstrate procedures has been
adopted.
This manual contains comprehensive guidelines to guide user on how to use this
payroll system. To accommodate the wealth of features and capabilities in this
system, it covers the setup of definition tables, data entry and maintenance of the
payroll data.
There are many topics in this manual that deal with general areas of interest such as
privacy and confidentiality of payroll information, definition and formula tables,
allowances and deductions, user-defined overtime, unpaid leave, flexible work shifts,
Income Tax, EPF, SOCSO, Baitumal fund calculations and many more.




                                         7
Payroll System


Requirements and Installation
System Requirements
    •   Multimedia PC with Pentium II or higher
    •   Microsoft Windows 98/2000/ME/XP or higher Operating Systems
    •   64MB of Memory (128MB is recommended)
    •   100MB of available Hard disk space
    •   52X Speed CD-ROM drive or higher
    •   VGA or higher resolution monitor
     • Compatible pointing device or mouse
(If the system does not meet these requirements, the program may not run correctly)


Steps on Installation
User should install the ValuePlus Payroll software before starting their work. The
following steps will install ValuePlus Payroll software into the computer.

AutoRun
    1    Close all active applications and system in Windows.
    2    Insert ValuePlus Payroll CD into the CD-ROM.
    3    If the computer is set at AutoRun, Setup.exe will run automatically.
         Otherwise, go to My Computer, click on CD-ROM drive and then double
         click on the Setup.exe.
    4    An installation menu will appear. Follow the instructions.
    5    Please wait for the Install Shield Task Bar to disappear and make sure that
         the computer restarts whether manually or automatically before using the
         ValuePlus Payroll system.




                                        8
                                                               Payroll System


Manual
  1   Close all active applications and system in Windows.
  2   Insert ValuePlus Payroll CD into the CD-ROM.
  3   Choose RUN command from the Windows Start Menu.
  4   When the Run dialogue box appear, type
  5   D:\SETUP.EXE
  6   An installation menu will appear. Follow the instructions.
  7   Please wait for the Install Shield Task Bar to disappear and make sure that
      the computer restarts whether manually or automatically before using the
      ValuePlus Payroll system.




                                     9
Payroll System


License Registration
How to configure ValuePlus Payroll License?
In order to successfully run Payroll on the computer, user has to plug a device called
the ‘Vplus Lock’ on either at the Printer Port or at the USB Port. After user plug
the ‘Vplus Lock’ on, user must restart the computer to let the system configure the
newly install hardware. Inside the ‘Vplus Lock’ it contain the software registration
number, it will tell the computer that this software is license. After user had restarted
the computer, double click on the TAS icon on the desktop to start using the program.

Parallel Vplus Lock
                    For computer that does not have an USB Port, and then this is
                    the alternative. Before install the Payroll into the computer,
                    make sure that user has to plug the Parallel Vplus Lock on the
                    printer parallel port. After installing the Payroll, restart user
                    computer before using the system.


USB Vplus Lock
                     For computer that has an USB port, this is the device that has to
                     be plug into the computer. To enable the program to run, please
                     restarts the computer after install the Payroll.




                                          10
                                                                 Payroll System


Getting Started
Now user has the ValuePlus Payroll program in the computer. User may start to run
ValuePlus Payroll as shown in the following steps.

Start Here
    1    Go to the Start menu of the Microsoft Window.
    2    Choose Programs, and then locate the ValuePlus Payroll icon in the folder
         that was created when user installed ValuePlus Payroll.
    3    Once user locates this icon, double-click it to start Payroll System.



ValuePlus Payroll Login
    1    After the clicking on the ValuePlus Payroll icon, the ValuePlus Payroll
         screen will display.




    2    To login into ValuePlus Payroll, user has to enter the username and
         password. If this is the first time user install and set up ValuePlus, for
         username and password user can enter “ADMIN” as the default User
         Login Code and Password to enter ValuePlus Payroll.
    3    Select the desire Language to login to ValuePlus Payroll.
    4    Click OK button and the ValuePlus Payroll main Windows will display.




                                       11
Payroll System

Exiting from ValuePlus Payroll
    1    To quit using ValuePlus Payroll, close each open ValuePlus Payroll
         screen/window and then close the main screen of ValuePlus Payroll.
    2    To close a screen, click X on the Control-menu box at the upper left of the
         screen window.
Important! – Do not turn off the computer without first exiting from ValuePlus
Payroll.




                                        12
                                                                Payroll System


Utilities
ValuePlus Payroll System can support multiple companies, subsidiaries,
departments and branches. New companies, subsidiaries, departments and branches
can be added, edited or deleted. Companies, subsidiaries, department and branches
are arranged according to codes and descriptions.

Initial Set up User Database
This function allows user to create new company database. ValuePlus Payroll allows
user to create as many user databases as user wishes.
     1     Click on the Utilities on the top menu bar and select Initial Setup
           Company Database.




    2    Enter New Database Code and New Database Name.
    3    Click Save to save the new database.




                                       13
Payroll System

Maintain Access Group
ValuePlus allows user to establish a tight control for the accessibility to the company
payroll date. User is strongly advised to plan the accessibility of the company date
properly. Each user login code must be assigned to an access group. ValuePlus
would not allow a user to login to the system if no access group have been assigned
to the user login code.
     1    Click on Utilities function on the top command panel or the top menu bar
          and select Access Group sub-function and the screen will display.




    2     Click Add button to enter the information of a new access group.
    3     The Access Group Code is the short format of a unique access group ID
          that represents the group in the system. User can enter up to 15 characters
          for Access Group Code and it support alphanumeric characters.
    4     User can enter up to 4 alpha-numeric characters for Access Group
          Description.
    5     Access Control and Audit options
    6     Use Default Setting For Access Control – If user selects this option, by
          default ValuePlus Payroll will give this access group all the access to all
          modules and all functions/options of ValuePlus Payroll. User is advised to
          be cautious when assigning this powerful access privilege to any access
          group.



                                          14
                                                                   Payroll System

    7    Audit Trail – If user selects this option, ValuePlus Payroll will keep track
         of the activities of each user who has logged in to ValuePlus Payroll.
    8    Company options
    9    If user selects All option, ValuePlus Payroll will give this access group all
         the access to all company database. To select any or few company
         databases, tick on the desire company code/codes. User can tick, as many
         company codes as user want.
    10   Select appropriate tab at the top of the cue cards, user can gain access to
         the group based on the following:
    11   Menu Bars – The cue card displayed for Modules, Menu and Sub-Menus
         window with a pad-lock is not accessible. Click on the cue card without
         the pad-lock and select the second level of Menu and sub-menu and a
         ‘tick’ sign will appear on the empty-box of the module, menu or sub-menu
         concerned. If user selects All option, ValuePlus Payroll will allow this
         access group all the access to all menu bars and sub-menus.
    12   Commands - If user selects All option, ValuePlus Payroll will allow this
         access group all the access to all company command buttons. To select any
         or few command buttons, tick on the desire option box/boxes next to the
         command buttons.
    13   Click Save button to record the access group information.

Editing Access Group information
    1    Enter or select from the Access Group Code combo-box the desire access
         group code.
    2    Click Edit button to change the access setting for modules, menu bars,
         commands and itemize.
    3    Click Save button to record the access group information.

Deleting Access Group information
    1    Enter or select from the Access Group Code combo-box the desire access
         group code.
Click Delete button to remove the access group information.




                                         15
Payroll System

Delete User Database
This function allows user to delete the user database.
    1     Click on Utilities function on the top command panel or the top menu bar
          and select Delete User Database sub-function and the screen will display.




    2    Select the Database that user wish to delete.
    3    Click OK button to delete the database.




                                         16
                                                                   Payroll System

Backup Utility
To protect valuable payroll information, user should have a regular series of backups.
It is not uncommon for a computer to break down due to malfunctions, fluctuation or
cut-off of power supply. To minimise the loss of valuable information, it is advised
that user does a regular backing up of the data, either weekly or monthly. User
should use separate set of backups for each and individual user. Do not share the
backup for more than one database.
      1    Click on Utilities function on the top command panel or the top menu bar
           and select Backup sub-function.




    2    Click Browse button to choose Backup Folder.
    3    Tick Backup File. Choose the user’s database that user want to backup.
         ValuePlus Payroll will backup user’s database.
    4    Click Continue button to backup.
    5    When the backup is completed, select another user or click Close.




                                         17
Payroll System

Restore Utility
ValuePlus Payroll allows user to restore user payroll’s data from a backup copy. If
there is more than one database to restore, user should restore each database one by
one at a time. Restore from backup will OVERWRITE the files/information on the
hard disk. Before restore, user should make a backup of the current data to a separate
backup disk.
     1    Click on Utilities function on the top command panel or the top menu bar
          and select Restore sub-function and the screen will display.




    2    Enter the path and file name of the disk drive user want ValuePlus Payroll
         to restore from. Click the Browse button to search for the desired drive and
         directory.
    3    Once the desired drive and directory are found, user has to indicate the
         path where the Payroll data is located in the hard disk.
    4    The system would prompt the step to continue with the restoration of the
         Payroll data into the hard disk. Click the Continue button to proceed with
         the restoration process.




                                         18
                                                                  Payroll System

Maintain User
ValuePlus Payroll allows user to add or create a new user to access into the
ValuePlus Payroll system. Besides that it also allows user to change the user
information such as user name, designation, access group, password and confirm
password. By default, the login password when user installs ValuePlus Payroll is
“admin”. Enter the old password (default by ValuePlus Payroll is “admin”).
ValuePlus Payroll is equipped with one “Master User” which control all users the
access right to all of the screens. The “Master User” User Login Name is admin and
the default password is also admin.
     1    Click on Utilities function on the top command panel or the top menu bar
          and select Maintain User sub-function and the screen will display.




    2    Click Add button to enter the information of a new user.
    3    The User Login Code is the short format of a unique ID that represents the
         user upon entry into the system. User can enter up to 15 characters for
         User Login Code and it support alpha-numeric characters.
    4    User can enter up to 30 alpha-numeric characters for user’s Name.
    5    This is an optional column, which allows user to enter the Designation of
         the user and user is allowed to enter up to 30 alpha-numeric characters for
         the designation of the user.
    6    Allow selection of Access Group. Each user authorised to have access to
         ValuePlus Payroll must be assigned to an access group in order to have
         access to the menu bar and command buttons of entry screen. First user
         must define an access group with Maintain Access Groups function.
    7    ValuePlus Payroll recommend user to assign Password for each user login
         for security purposes. The password consists of a maximum of 12 alpha-
         numeric characters. Once user has entered the correct password during
         User Login, the system will allow user to access to the main screen.


                                        19
Payroll System

   8    ValuePlus Payroll would prompt user to re-enter the password user has just
        assigned to a user. If the entry does not match with the password user had
        just assigned, then user is not allowed to save the information that just
        entered.
   9    User can assign a module available in the ValuePlus Payroll as a start up
        module when login to ValuePlus Payroll. The accessibility of any modules
        by a user is defined by the assignment of the Access Group created with
        Maintain Access Groups function. Once a user belong to one access
        group he/she will not be able to access into another group, but one access
        group can be assigned to many login users.
   10   Click Save button to record the user information.

Editing User Information
   1    User can select from the combo-box the desire User Login Code which
        user would like to change the information.
   2    Click on the Edit button and make all the necessary changes.
   3    Click Save button to record the changes and return to System Manager
        main window.

Deleting User Information
   1    User can select from the combo-box the desire User Login Code which
        user would like to delete.
   2    Click on the Delete button to remove the record.




                                      20
                                                                  Payroll System

Changing Login Password
By default, the login password when user installs ValuePlus Payroll is “admin”. User
has to enter the old password (default by ValuePlus Payroll is “admin”). ValuePlus
Payroll is equipped with one “Master User” which control all users the access right
to all the screens. The “Master User” User Login Name is admin and the default
password is also admin.




    1    Click on Utilities function on the top command panel or the top menu bar
         and select Change Login Password sub-function and the screen will
         display.
    2    Enter Old Password.
    3    Enter the New Password (maximum length is 12 alphanumeric
         characters).
    4    Confirm Password and click the OK button to save the new setting.




                                        21
Payroll System

Import From TAS
This option is only available if ValuePlus Time Attendance System (TAS) is
installed. This allows user to import relevant data from TAS to the Payroll System.




    1        User can select which data to be imported by ticking on the grid tables,
             under the Import column, or;
    2        User can tick on Select All, if they wish to import all the available data
             display in the grid table.




                                         22
                                                               Payroll System

Payslip Summary/Detail Option
This menu lets user determine whether the payslip is shown in summary mode or in
full detail mode.




    1       User can choose which employee’s payslip mode should be changed by
            ticking on the grid table under the Summary column, or;
    2       User can choose the Select All option if they wish to globalise all
            payslip mode.




                                      23
Payroll System

Screen Resolution
This setting enables user to configure Resolution Checking Option each time after
Value Plus Login screen.




    •    Never change the screen resolution; select this option if user do not wish to
         be prompt with resolution checking again (the system will automatically
         loads windowed screen for the system)
    •    Change the screen resolution without asking; select this option if the user
         wishes to use the system directly with a full screen view, applying screen
         resolution 800x600.
    •    Ask me before changing the screen resolution; select this option if user
         wishes to be asked each time if they want to use the system in full screen
         mode or not.
    1.       Click on Save to apply the changes.
    2.       Click on Close to cancel any changes made.




                                         24
Thank you for downloading ValuePlus™ E-Guide.

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mail ValuePlus with your contact details for further instructions on how to
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