Table of Identified Requirements WBN June Newsletter - WBN Website

							                                  Table of Identified Requirements

                         WBN June Newsletter - WBN Website Update



                                                               Implement   IMPLEMENTA
                                                                                          Estimate
                      Requirement                                in 2009      TION
                                                                            UNKNOWN        d Cost
                                                                 update
Promote WBN to the public with an electronic access to                     Some aspects
WBN access (by how much; at what cost, when do we                          will not be
want to see increase in membership, by how much                            included in
increase in membership) – mechanism for promoting                          this upgrade
WBN versus useful tool to aid in the members
collaboration (thru posting to network; cannot currently
due a search for a business outside of the directory,
therefore it cannot help to network – is networking only
internally or is it posed to network with the larger
business community). Do we use a blog for “Ask the
Expert”, or other specific blog (i.e. accounting)

Replace the application underlying the online Directory                                   unknown
functionality, providing the same functionality as today,
plus, an ability to search for new members of the WBN
who have joined after the Women in Business paper
directory is published

Remove initial website screen and go directly to the                                      No charge
WBN home page
http://www.womenbusinessnetwork.ca/main.htm

Provide a “Board only” secure area of the website – new                                   unknown
function. This will hold Policies and Procedures, Board
Agenda and Minutes to support a greener organization.
This area needs to be expandable, to accommodate new
document posting.

Convert existing functionality from “brochure” based to                                        No
“content management system”. Allow to copy and paste                                        Charge
and drag and drop from any content authoring                                               but does
application, including Word, Excel, and Browsers.                                              not
Login screen include a password protected login screen                                      include
to ensure only authorized personnel can access your                                        database
content – select page to be edited; update page (What-                                    componen
You-See-Is-What-You-Get),         format     using     bold,                                  t for
underline, italics, colors, draw horizontal line and tables.                              membersh
Add hyperlinks and references to images uploaded, save                                          ip
and updated instantly.                                                                     directory


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Refresh website skin that uses current logo and colors         No charge

Move events to the home page.                                  unknown

Website Hosting – full turn-key support for minimum of           Set
5 years, with highest level of security, 24/7 support, 365     monthly
days per year, including email addressing for current            fee
member and future growth. Eliminate email service
outages, fight spam, fight virus infections, personal
members address book (separate for each user); email
distribution lists (separate for each user), mail forward to
local users and external users as well as a combination
of both, auto reply setting, passwords and security;
firewall protection, email administrator, back up,
retrieval for business resumption

Search Engine Optimization                                      No cost

Report Writer – create reports specifying the number of        unknown
pages, size of pages, images and other useful on-line
statistics (no cost through Google Analytics)

Allow complete control of access to rights and privileges      unknown
– define roles using a specific set of privileges and
access control and users in turn can be assigned one or
more of these roles (i.e. allow members to update own
profile; allow committees to update own website page;
allow Secretariat administrative rights)

Concurrent Development: collaboration is based on              unknown
unique work groups that are given access, to a unique
space on the web property. Content is personalize
uniquely to the work group or to the general public –
once “published” the content is only visible and editable
to the members of the intended audience. The pages can
be blocked to prevent users from working on the same
object at one time.

Page Creation – Flexible page creation. Provide content        unknown
providers various levels of access to edit text, images,
tables, etc according to their privileges. Modules are
create to allow a user access only one of the many
content areas on a specific page.

Automatic Posting and Expiry: Assets can be scheduled          unknown
or manually deployed. Content can be published on
time and is never out of date through automated


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publication and archived publication

Email notification: Email notifications are sent to            unknown
inform people that their attention is required.

Email Integration: With outlook and wireless for               unknown
notification of an action that needs to be taken or has
taken place.

Calendar: Allow to announce seminars, conferences,             unknown
education programs, industry events, courses, speaking
engagements, etc online in a graphical or non-graphical
format. Calendar is to be interactive – allowing the
visitors the opportunity to suggest and submit their own
events for review and posting within the calendar –
suggestions for events would be held in a pending area
for administration to verify the information before
approving the event for live posting on website.

Unique inheritable workflows: individual sections, such        unknown
as a list of press releases or individual elements such as a
unique press release allows members to send content to a
group or authors and to specify how many people of the
group need to approve content prior to release.

Site reporting: Keep track of system usage. Report site        unknown
volume and activity for all assets on site. Bottleneck
report on when the bottlenecks in the workflow are
occurring in the site and who is causing them.

Design Template – Access Control: Access is based on           unknown
permission through a secure process that allow
controlled access to change design template. If design
template change or is updates, all pages are
automatically updated throughout individual or multiple
sites. Flexibility built into webpages for design changes.
Design templates created using HTML to allow any
writer to use HTML, including Dreamweaver,
FrontPage, MS Word, Homesite, GoLive!, Xmetal, etc.
Provide export/import utilities to enable the off-loading
and loading of design template into system. Flexible
design to apply different templates to identical content
such that an end user could view the same content with
different presentations.

File Folder: All advanced asset file management                unknown
capabilities must be available. The ability to upload,
download, rename, cut, paste, etc.


                                                                         3
Revert Capabilities: all assets can be rolled back to        Unknown
previous versions for quick restore of previous version
of a page on the website

Library: Manage and share all forms of rich content          Unknown
throughout the website including: graphics; audio clips;
video; and documents (word, pdf, excel, etc). Ability to
upload images and/or searches for content against a pre-
defined metadata set by the administrator.

Directory: Online directory allowing for a creation of       Unknown
members, company, partners, sponsors, or any other type
of directory online. Include a robust search and import
feature for multi-listing. Ability to list a company under
multiple descriptions and not pigeon-holed under one
category.

META DATA: platform configured to generate an                unknown
extensive array of different metadata (allowance of
importing spreadsheets, directory structures, data
schemas to generate taxonomy or logical structure to
classify and tag content and metadata). Ability to create
new tags, ability to define tags as optional, ability to
define tags as scheduled, ability to create user defined
thesaurus; ability to define which metadata elements will
be defined by keyboard entry or selection lists (i.e. drop
down, etc)

Cross-browser support – IE, Netscape, Mozilla, others        Unknown

Content filtering: outline different types of filtering      Unknown
capability for non-compliant code and eliminates tags
when content is copied and pasted. This reduces space
and increases efficiency of website.

Full manipulation of tables, images, and links.              Unknown

Print: Convenience of printer friendly versions of the       Unknown
web content without altering the web layout or having to
format each page. Each page type must support a
“printer friendly” version of itself. Page templates can
include an image that creates a “printer friendly”
version. When the user clicks on the image or link, the
system opens a new browser window with a printer
friendly version of the page.

Reduce the cost to share technology and information          Unknown


                                                                       4
electronically amongst members

Maintain or exceed technology standards for the WBN         Unknown

Ensure pages are quick loading including graphics (how      Unknown
quick)

W3C compliance: web pages must comply with Priority         Unknown
1 and Priority 2 checkpoints of world wide web
consortium (W3C) Web Content Accessibility
Guidelines 1.0 and Section 508 of the disabilities act.
Ensure that the “text-only” site is automatically kept up
to date as the media rich website.

Integrate WBN website with external services (mail          Unknown
servers) Interactive Web Applications

Full GUI configuration – process is 100% browser based      unknown
using a full graphical GUI interface.

Offer bilingual site                                        unknown




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