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									                                                   OTTAWAY NEWSPAPERS E and S 2003 CALENDAR -

OTTAWAY NEWSPAPERS - YEAR 2003 E&S TASK GUIDE CALENDAR.                                    Please install & u se the Dow Jones standard filing system to archive all E&S related documents.
                      E&S TASK                                                                                   "Pouch" for proceedural guidance & required forms
                                                         PLEASE NOTE: Refer to your E&S WebBook or the Dow Jones E&S Webpage for Proceedural guidelines & required forms.
JANUARY
Set Safety Team 2003 Goals                         See Safety Team goal setting guidelines and tools for success on the D.J. E&S Webpage at index letter "S" or in your E&S WebBook Tab "S".
Safety Team 2002 Assessment                        See Safety Team goal setting guidelines and tools for success on the D.J. E&S Webpage at Index letter "S" or at Tab "S" of your E&S WebBook.
2002 waste minimization review                     See Waste Minimization guidelines on the D.J. E&S Webpage at Index letter "W" or in your E&S WebBook Tab "W" (The first seven pages).
Fork Lift Truck Safety Training                    At Index letter "L" of the D.J. E&S Webpage or Tab "L" in your E&S WebBook. Train new employees immediately. Find forms at index letter "F" or Tab "F".
Monthly E&S self-inspection                        Plant Self Audit Checklist Forms are on the D.J. E&S Webpage Index letter "F"or in your E&S WebBook Tab "F". Maintain an archive file at your newspaper.
Monthly safety team meeting                        See Safety Team goal setting and tools for success on the D.J. E&S Webpage at Index letter "S" or in your E&S WebBook Tab "S". (Monthly meetings are required).
2002 OSHA 300 log posting Feb 1 until April 30     FAX a copy to me by 1/28/2003. Find guidelines on the D.J. E&S Webpage at Index letter "O".
Seacoast.& Medford - Test 3E MSDS system           Prior to your next safety committee meeting contact 3E and request an MSDS via fax. Send a copy of your meeting minutes with test experience noted to me.
FEBRUARY
Right-to-Know (Tier II) report - 2002              Ea. Site should report the same as last year unless new chemicals are in use. NOTE: 1,000 lb. threshold. Go to Index letter "T" on D.J. Webpage.
Hazardous Waste Tracking Logs - 2002               Form is on the D.J. E&S Webpage at Index letter "F" or in your E&S WebBook Tab "F". FAX me a copy to confirm your generator status.
Job Safety Analysis                                Find "Job Safety Analysis" work sheets on the D.J. E&S Webpage at index letter "J" or at tab "J" of your E&S WebBook. Fax copy to me, then archive.
Monthly E&S self-inspection                        Plant Self Audit Checklist Forms are on the D.J. E&S Webpage Index letter "F"or in your E&S WebBook Tab "F". Maintain an archive file at your newspaper.
Monthly safety team meeting                        See Safety Team goal setting and tools for success on the D.J. E&S Webpage at Index letter "S" or in your E&S WebBook Tab "S". (Monthly meetings are required).
Danbury &Sunbury - Test 3E MSDS system             Prior to your next safety committee meeting contact 3E and request an MSDS via fax. Send a copy of your meeting minutes with test experience noted to me.
MARCH
HAZCOM Training (NAA video or older materials)     Use your traditional training materials or request the latest resource from the Ottaway Library.
Lockout/tagout inspection - pressroom/reelroom     Form on the D.J. E&S Webpage, Index letter "F" or in your E&S WebBook tab "F". Train authorized and affected employees annually (NAA video). Maintain an archive.
Monthly E&S self-inspection                        Plant Self Audit Checklist Forms are on the D.J. E&S Webpage Index letter "F"or in your E&S WebBook Tab "F". Maintain an archive file at your newspaper.
Monthly safety team meeting                        See Safety Team goal setting and tools for success on the D.J. E&S Webpage at Index letter "S" or in your E&S WebBook Tab "S". (Monthly meetings are required).
Silver Sampling                                    Film processor waste water samples tested to comply with your Regulating Agency frequency requirements.
Cape Cod & Nantucket - Test 3E MSDS system         Prior to your next safety committee meeting contact 3E and request an MSDS via fax. Send a copy of your meeting minutes with test experience noted to me.
APRIL
Monthly E&S self-inspection                        Plant Self Audit Checklist Forms are on the D.J. E&S Webpage Index letter "F"or in your E&S WebBook Tab "F". Maintain an archive file at your newspaper.
Self Inspections new page 3                        Self Inspection forms on the D.J. E&S Webpage at Index letters "A" & "S". Fax copy to me, then archive your original.
Monthly safety team meeting                        See Safety Team goal setting and tools for success on the D.J. E&S Webpage at Index letter "S" or in your E&S WebBook Tab "S". (Monthly meetings are required).
Middletown & Traverse City - Test 3E MSDS system   Prior to your next safety committee meeting contact 3E and request an MSDS via fax. Send a copy of your meeting minutes with test experience noted to me.
MAY
Emergency Procedures all-employee memo             Use the form on the D.J. E&S Webpage at Index letter "F" or in your E&S WebBook tab "F". Maintain an archive file.
Fire doors - annual drop test inspections          Test should be witnessed by IRI rep. Form at Index letter "F" or D.J. E&S Webpage. Send me Fax confirmation, then archive.
Monthly E&S self-inspection                        Plant Self Audit Checklist Forms are on the D.J. E&S Webpage Index letter "F"or in your E&S WebBook Tab "F". Maintain an archive file at your newspaper.
Monthly safety team meeting                        See Safety Team goal setting and tools for success on the D.J. E&S Webpage at Index letter "S" or in your E&S WebBook Tab "S". (Monthly meetings are required).
Asbestos Training - (anyone potentially exposed)   Annually for building maintenance, press department and employees in buildings where we decide to encapsulat.
New Bedford & Stroudsburg - Test 3E MSDS system    Prior to your next safety committee meeting contact 3E and request an MSDS via fax. Send a copy of your meeting minutes with test experience noted to me.
JUNE




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                                                    OTTAWAY NEWSPAPERS E and S 2003 CALENDAR -

Annual ladder inspections                           See tab "L" in the E&S WebBook or the D.J. E&S Webpage. E-mail or Fax me notification of completion, then archive.
Annual MSDS Memo to all employees                   Find it at the D.J. E&S Webpage Index letter "F" or in your E&S WebBook at tab "F". Copy all affected employees, send a copy to me, then archive the original.
Lockout/tagout inspection - mailroom                Use inspection form on D.J. E&S Webpage, Index letter "F" or in your E&S WebBook tab "F". Train authorized and affected employees annually (NAA video). File.
Monthly E&S self-inspection                         Plant Self Audit Checklist Forms are on the D.J. E&S Webpage Index letter "F"or in your E&S WebBook Tab "F". Maintain an archive file at your newspaper.
Monthly safety team meeting                         See Safety Team goal setting and tools for success on the D.J. E&S Webpage at Index letter "S" or in your E&S WebBook Tab "S". (Monthly meetings are required).
Silver Sampling                                     Film processor waste water samples tested to comply with your Regulating Agency frequency requirements.
Oneonta & Plattsburg - Test 3E MSDS system          Prior to your next safety committee meeting contact 3E and request an MSDS via fax. Send a copy of your meeting minutes with test experience noted to me.
JULY
Annual Lift Truck PM by vendor                      Annual inspection required. FAX, e-mail or snail mail inspection report to me, then archive.
Annual crane/hoist PM                               Use the form on the D.J. E&S Webpage at Index letter "F" or at tab "F" of your E&S WebBook. Fax a copy to me, then file.
Monthly E&S self-inspection                         Plant Self Audit Checklist Forms are on the D.J. E&S Webpage Index letter "F"or in your E&S WebBook Tab "F". Maintain an archive file at your newspaper.
Monthly safety team meeting                         See Safety Team goal setting and tools for success on the D.J. E&S Webpage at Index letter "S" or in your E&S WebBook Tab "S". (Monthly meetings are required).
Plattsburg & Oneonta - Test 3E MSDS system          Prior to your next safety committee meeting contact 3E and request an MSDS via fax. Send a copy of your meeting minutes with test experience noted to me.
AUGUST
Hazardous Waste training (Webpage or WebBook)       See Index letter "H" at the D.J. E&S Webpage or tab "H" in your E&S WebBook. Get training materials from the Ottaway Library.
UST/AST leak monitoring system PM ( D. J. policy)   Tank leak monitoring system must be tested & inspected annually by a qualified tank contractor to ensure proper operation. Fax inspectiion report to me, then archive.
Monthly E&S self-inspection                         Plant Self Audit Checklist Forms are on the D.J. E&S Webpage Index letter "F"or in your E&S WebBook Tab "F". Maintain an archive file at your newspaper.
Monthly safety team meeting                         See Safety Team goal setting and tools for success on the D.J. E&S Webpage at Index letter "S" or in your E&S WebBook Tab "S". (Monthly meetings are required).
Santa Cruz - Test 3E MSDS system                    Prior to your next safety committee meeting contact 3E and request an MSDS via fax. Send a copy of your meeting minutes with test experience noted to me.
SEPTEMBER
Lockout/Tagout inspection - Pre-Press areas         Use the inspection form on the D.J. E&S Webpage at Index letter "F" or at Tab "F" in your E&S WebBook. Send a copy to me, maintain an archive file.
Job Safety Analysis ( 2 per year)                   Find "Job Safety Analysis" work sheets at the D.J. E&S Webpage, Index letter"J" or tab "J" of your E&S WebBook . Send copy to me, then archive.
Monthly E&S self-inspection                         Plant Self Audit Checklist Forms are on the D.J. E&S Webpage Index letter "F"or in your E&S WebBook Tab "F". Maintain an archive file at your newspaper.
Monthly safety team meeting                         See Safety Team goal setting and tools for success on the D.J. E&S Webpage at Index letter "S" or in your E&S WebBook Tab "S". (Monthly meetings are required).
Silver Sampling                                     Film processor waste water samples tested to comply with your Regulating Agency frequency requirements.
New Bedford & Stroudsburg - Test 3E MSDS system     Prior to your next safety committee meeting contact 3E and request an MSDS via fax. Send a copy of your meeting minutes with test experience noted to me.
OCTOBER
Annual fire/security alarm system insp.             Test should be witnessed by IRI rep. Send me a copy to confirm test, then archive your original.
Annual sprinkler system inspection                  Have reputable sprinkler system contractor inspect entire system.
Annual fire drill evacuation                        Send a copy of the drill logs (Logs at Index letter "F" of D.J. Webpage) to me from every shift at all buildings at your location, then archive originals.
Fire Extinguisher Training                          Send a copy of the training attendance sheets (find them at D.J. Webpage Indeex letter "F") to me from every shift at all buildings, then archive originals.
Monthly E&S self-inspection                         Plant Self Audit Checklist Forms are on the D.J. E&S Webpage Index letter "F"or in your E&S WebBook Tab "F". Maintain an archive file at your newspaper.
Monthly safety team meeting                         See Safety Team goal setting and tools for success on the D.J. E&S Webpage at Index letter "S" or in your E&S WebBook Tab "S". (Monthly meetings are required).
Middletown & Traverse City - Test 3E MSDS system    Prior to your next safety committee meeting contact 3E and request an MSDS via fax. Send a copy of your meeting minutes with test experience noted to me.




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                                                           OTTAWAY NEWSPAPERS E and S 2003 CALENDAR -

NOVEMBER
Annual LOTO inventory review (Send me a copy)              Update inventory using spreadsheet form on D.J. E&S Webpage Index letter "F" or in your E&S WebBook Tab "F" . Update whenever new equipment is added.
Lockout/Tagout & Electrical Safety training (copy to me)   Requirements on D.J. E&S Webpage at Index letter "F" or in your E&S WebBook tab "F". Electrical Safety at tab "E". Train authorized & affected employees annually.
Monthly E&S self-inspection                                Plant Self Audit Checklist Forms are on the D.J. E&S Webpage Index letter "F"or in your E&S WebBook Tab "F". Maintain an archive file at your newspaper.
Monthly safety team meeting                                See Safety Team goal setting and tools for success on the D.J. E&S Webpage at Index letter "S" or in your E&S WebBook Tab "S". (Monthly meetings are required).
Danbury &Sunbury - Test 3E MSDS system                     Prior to your next safety committee meeting contact 3E and request an MSDS via fax. Send a copy of your meeting minutes with test experience noted to me.
DECEMBER
Annual end-of-year chemical inventory                      Update inventory using 3E floppy disk. Update as soon as a new chemical is added. Notify 3E, Copy to me, then archive disk file at your newspaper.
Lockout/Tagout inspection - Building                       Inspection form is in the E&S WebBook tab "F" or the D.J. E&S Webpage. Train authorized and affected employees annually (NAA video). Maintain an archive file.
Monthly E&S self-inspection                                Plant Self Audit Checklist Forms are on the D.J. E&S Webpage Index letter "F"or in your E&S WebBook Tab "F". Maintain an archive file at your newspaper.
Monthly safety team meeting                                See Safety Team goal setting and tools for success on the D.J. E&S Webpage at Index letter "S" or in your E&S WebBook Tab "S". (Monthly meetings are required).
Silver Sampling                                            Film processor waste water samples tested to comply with your Regulating Agency frequency requirements.
Seacoast.& Medford - Test 3E MSDS system                   Prior to your next safety committee meeting contact 3E and request an MSDS via fax. Send a copy of your meeting minutes with test experience noted to me.
PLANT-SPECIFIC DEADLINES
Air or Wastewater/silver reports to State/local EPA        Ongoing dialogue with State and Local regulators is vital to all good E&S management. Compliance with state and Local ordinances is crucial for success.
Hazardous Waste/Other Reporting                            See Hazardous Waste Management Plan at tab "H" in E&S WebBook or D.J. E&S Webpage. Follow flowchart substituting 3E for Corbus, File reports, Fax reports to me, then archive.
EMP review by Emergency Coordinators                       Emergency Management Plans require periodic updating as employee roles and plant equipment change. Emergency Coordinators and Safety Committee joint review.
Boiler/pressure vessel permits                             Send a copy of inspection reports and certificates to me, then archive your originals.
Response to 2002 IRI Visit/Report                          Respond to IRI within 30 days of receipt of your report from IRI. Send a copy to me, then archive your originals.
Accident Investigation Reports                             Reports must be faxed to headquarters, and a copy sent to me within 24 hours of event and investigation.
OTHER FREQUENT TASKS:
                          Task                             Frequency
Fall Arrest Harness training                               as needed
Back Safety Training                                       as needed
Ergonomics training                                        as needed
PPE training for new employees                             as needed
E&S awareness CD-ROM for new employees                     as needed
New employee E&S Orientation Checklist                     as needed
Slip & Trip Prevention Training                            as needed
Contractor Certification Forms                             as needed
New MSDS copies to 3E                                      as needed
Haz Waste shipments                                        as needed
Cranes/hoists periodic inspections                         before use
Fork Lift Truck daily inspections                          daily before use
Monthly emergency equipment inspections                    monthly
Weekly haz material/waste inspections                      weekly
Internal Audit/outside audit completion                    Must respond within 30 days of receiving report.
Job Safety Analysis (1 February & 1 September)             Find "Job Safety Analysis" work sheets on the D.J. E&S Webpage at index letter "J" or at tab "J" of your E&S WebBook. Fax copy to me, then archive.




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                      E&S TASK                           DOCUMENTATION REQUIRED                                                              COMMENTS
JANUARY
Safety Team 2000 Goals                            Safety Team Goals form                               See safety team program on e&s web page for details on developing goals.

Safety Team 1999 Assessment                       Safety Team Assessment form                          See safety team program on e&s web page for details on conducting annual assessment.
1999 waste minimization review                    Form from Jakubski email dated 12/7/99
Monthly silver sampling reports - 1999            All 12 monthly lab analysis reports                  Fax all 1999 lab reports to 609-520-7206
Monthly air emission logs - 1999                  Email the excel spreadsheet for Jan - Dec 1999
Monthly safety team meeting                       Safety team minutes form
1999 OSHA 200 log posting on Feb 1                OSHA 200 log for 1999                                See OSHA 200 log guideline on web page
FEBRUARY
                                                                                                       Each site is to submit report same as last years' except if new chemicals were purchased or
Right-to-Know (Tier II) report - 1999             Tier II report or state equivalent                   used over 1,000 lbs (contact Paul in that case)
                                                                                                       Fax/mail copies of 1999 logs to Dave Lasky to verify generator status and for waste
Hazardous Waste Tracking Logs - 1999              Hazardous waste tracking log(s)                      minimization analysis.
                                                                                                       Use self-audit form as a reference when inspecting a particular area or issue (such as
Monthly E&S self-inspection                       Section filled out on safety team minutes (page 3)   machine guarding)
Monthly safety team meeting                       Safety team minutes form
MARCH
HAZCOM Training (NAA video)                       Training attendance sheet form                       Use new NAA HAZCOM video issued in Jan 2000
JSA - 1 of 4                                      Job Safety Analysis form                             See the JSA guideline on web page
                                                                                                       Authorized person needs to observe applicable dept employee(s) Implementing LOTO.
Lockout/tagout inspection - pressroom/reelroom    Lockout/Tagout Periodic Inspection form              Person observing inspection cannot be same person implementing it.
Monthly E&S self-inspection                       Section filled out on safety team minutes (page 3)
Monthly safety team meeting                       Safety team minutes form
APRIL
                                                                                                       Send response within 30 days of receipt of report to the Hartford rep, and cc those cc'd on
Response to March Hartford Report                 Response Letter to Hartford Rep                      the visit report.
CO2 press extinguishing system -weigh cylinders   Copy of CO2 inspection report by inspection firm     See Fire Prevention guideline on web page
Monthly E&S self-inspection                       Section filled out on safety team minutes (page 3)
Monthly safety team meeting                       Safety team minutes form
MAY
Emergency Procedures all-employee memo            Standard emergency procedures memo                   This is an annual reminder to all employees on local emergency procedures
Fire doors - annual drop test inspection          Copy of inspection report from firm                  Annual drop test of fire doors should be witnessed by IRI rep when possible.
Monthly E&S self-inspection                       Section filled out on safety team minutes (page 3)
Monthly safety team meeting                       Safety team minutes form
JUNE
Annual ladder inspections                         Send email to Georgia to verify completion.          Use tags or stickers on ladders and check for wear & tear.
                                                                                                              This is an annual reminder to all dept employees to send copies of any new MSDSs to
Annual MSDS Memo to all employees                        Standard MSDS memo                                   Production so it can be added to the web-based database
JSA - 2 of 4                                             Job Safety Analysis form                             See the JSA guideline on web page
                                                                                                              Authorized person needs to observe applicable dept employee(s) Implementing LOTO.
Lockout/tagout inspection - mailroom                     Lockout/Tagout Periodic Inspection form              Person observing inspection cannot be same person implementing it.
Monthly E&S self-inspection                              Section filled out on safety team minutes (page 3)
Monthly safety team meeting                              Safety team minutes form
                    6-MONTH TOTALS
                                 Total Completed items
                                          % Complete:
JULY
Annual Lift Truck PM by vendor                           Copy of inspection report from firm                  All forklifts must be thoroughly inspected annually by vendor of equipment.

Annual crane/hoist PM                                    Copy of inspection report from firm                  All cranes/hoists must be thoroughly inspected annually by experienced service company.
Monthly E&S self-inspection                              Section filled out on safety team minutes (page 3)
Monthly safety team meeting                              Safety team minutes form
AUGUST
Hazardous Waste training (web course)                    Training attendance form/database list
                                                                                                              Tank leak monitoring system must be annually inspected & tested to ensure proper
UST/AST leak monitoring system PM                        Copy of inspection report from firm                  operation. See UST/AST guidelines for specific inspection requirements.
Monthly E&S self-inspection                              Section filled out on safety team minutes (page 3)
Monthly safety team meeting                              Safety team minutes form
SEPTEMBER
US HealthWorks hearing exams & training                  Send copy of US HealthWorks report                   Schedule US HealthWorks by 9/30 for their annual hearing testing & training.
JSA - 3 of 4                                             Job Safety Analysis form                             See the JSA guideline on web page
                                                                                                              Authorized person needs to observe applicable dept employee(s) Implementing LOTO.
Lockout/Tagout inspection - POS areas                    Lockout/Tagout Periodic Inspection form              Person observing inspection cannot be same person implementing it.
Monthly E&S self-inspection                              Section filled out on safety team minutes (page 3)
Monthly safety team meeting                              Safety team minutes form
OCTOBER
Annual fire/security alarm system insp.                  Copy of inspection report from firm                  A full inspection of the system must be conducted by the vendor/service co.
Annual fire drill evacuation                             Fire Drill form (Appdx 5 of your EMP).               Conduct drill for both day and evening crews, and record info on fire drill report.
CO2 press extinguishing system - complete inspection     Copy of CO2 inspection report by inspection firm     Complete inspection of actuation devices and testing of system
Fire Extinguisher Training                               Training attendance form/database list               For certain individuals in plant (at least 3) --recommended for entire safety team.
                                                                                                              Send response within 30 days of receipt of report to the Hartford rep, and cc those cc'd on
Response to Sept. Hartford Report                        Response Letter to Hartford Rep                      the visit report.
Monthly E&S self-inspection                              Section filled out on safety team minutes (page 3)
Monthly safety team meeting                              Safety team minutes form
NOVEMBER
Annual LOTO inventory review                              Email copy of excel spreadsheet                      Use '99 inventory to update for any changes for 2000.
Lockout/Tagout & Electrical Safety training (web)         Training attendance form/database list
Monthly E&S self-inspection                               Section filled out on safety team minutes (page 3)
Monthly safety team meeting                               Safety team minutes form
DECEMBER
Annual end-of-year chemical inventory                     Email copy of excel spreadsheet or send hardcopy     Update inventory & input into spreadsheet and print off for area LOTO binders.
JSAs - 4 of 4                                             Job Safety Analysis form                             See the JSA guideline on web page
                                                                                                               Authorized person needs to observe applicable dept employee(s) Implementing LOTO.
Lockout/Tagout inspection - Building                      Lockout/Tagout Periodic Inspection form              Person observing inspection cannot be same person implementing it.
Monthly E&S self-inspection                               Section filled out on safety team minutes (page 3)
Monthly safety team meeting                               Safety team minutes form
PLANT-SPECIFIC DEADLINES
Air or Wastewater/silver reports to State/Local EPA       See comment "popup" for your site
Hazardous Waste/Other Reporting                           See comment "popup" for your site
EMP review by Emergency Coordinators                      Send info on changes to EMP to Dave Lasky.           All emergency coordinators must meet annually to review and update EMP
Boiler/pressure vessel permits                            Copy of boiler/ pressure vessel permit
                                                                                                               Send response within 30 days of receipt of report to the IRI rep, and cc those cc'd on the visit
Response to 2000 IRI Visit/Report                         Response Letter to IRI Rep                           report.
                                                                                                               Accident Investigation Reports (DJ 2-page form) must be faxed to E&S within 24 hours of
Accident Investigation Reports                            Accident Investigation Report form                   accident.
                  YEAR-END TOTALS
                                  Total Completed items
                                            % Complete:
OTHER FREQUENT TASKS
annual rain event stormwater insp. (SB)
monthly stormwater inspections(SB only)
Fall Arrest Harness training
Back Safety Training
Ergonomics training
PPE training for new employees
E&S awareness CD-ROM for new employees
New employee E&S Orientation Checklist
Slip & Trip Prevention Training
Contractor Certification Forms
New MSDS copies to CORBUS
Internal Audit/outside audit response
Cranes/hoists periodic inspections
Fork Lift Truck inspections
monthly emergency equipment inspections
Haz Waste shipments (90 days for SB)
weekly haz material/waste inspections

								
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