MLA Newsletter (157) 121-29 by TroyWozniak

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									MLA
 N              E             W                S          L           E            T          T            E            R




                                                                                          Coverage
                                                                                          of the
                                                                                          Chicago
                                                                                          Meeting
                                                                                          (Part 2)




Inside:
President’s Report . . . . . . . . . . 2       Committee Reports . . . . . . . . . 10   Announcements . . . . . . . . . . . 16
Annual Meeting . . . . . . . . . . . . 3       New Members . . . . . . . . . . . . 12   MLA Online Directory . . . . . . 18
Calendar . . . . . . . . . . . . . . . . . 9   Roundtable Reports . . . . . . . . 15


  No. 157                                                 May–June 2009                                ISSN 0580-289-X
      Chapter Reports
      President’s Report                                                                    MUSIC LIBRARY
                                                                                            ASSOCIATION
    Ruthann McTyre, MLA President              will all have the
                                               opportunity        to                                 Board of Directors



A
         llow me to pick up where I            use the directory                          Officers

         left off in the last issue of the     when we all renew our dues very            RUTHANN MCTYRE, President
                                                                                          University of Iowa
         Newsletter—appointment let-           soon.
ters. I’ve sent seventy-one of them so              The Executive Board will be           PHILIP R. VANDERMEER, Past-President
                                                                                          University of North Carolina at Chapel Hill
far. Mind you, I’m not complaining.            meeting at A-R Editions in Middleton,
                                                                                          KAREN LITTLE, Recording Secretary
Getting all those letters sent was             Wisconsin during the first week of          University of Louisville
proof of the continuing vitality of            June. At that meeting we will be
                                                                                          MICHAEL ROGAN, Treasurer/
MLA and our ability to (quoting John           working on the budget for fiscal year       Executive Secretary
Cleese) “adopt, adapt and improve”             2009–2010 and addressing action            Tufts University

as the structure morphed into its new          items submitted by special officers         Members-at-Large 2008–2010
form as recommended by the MLA                 and committee chairs.                      PAUL CARY
                                                                                          Baldwin-Wallace College
Task Force on Committee Structure.                  We will also welcome to the
When you look at the revised struc-            board meeting our new Develop-             NANCY LORIMER
                                                                                          Stanford University
ture you will also note that we have           ment Officer, Jim Cassaro. Jim’s
                                                                                          LOIS KUYPER-RUSHING
done away with Standing or Special             tenure as Notes editor is nearly at an     Louisiana State University
Committees as specific categories.              end, and not being one to rest on his
                                                                                          Members-at-Large 2009–2011
This change also grew out of one of            laurels, he applied for this key posi-
                                                                                          LINDA FAIRTILE
the recommendations of the task                tion as one of MLA’s Special Officers.      University of Richmond
force; it is the amendment which               Jim brings with him substantial de-
                                                                                          STEPHEN MANTZ
was voted upon and passed in the               velopment experience, along with a         University of Colorado–Boulder
fall election. As a reminder, the              deep understanding of the workings         JENN RILEY
newly revised Article VI is printed            of our association, having served as       Indiana University
here (see the accompanying text                Treasurer and, of course, President.               Typeset by A-R Editions, Middleton, WI.
box). It is gratifying to see the work         Paula Matthews, our first Develop-
of the Task Force on Committee                 ment Officer, did a great deal to-                           MLA NEWSLETTER
Structure become part of the fabric            wards raising awareness among the                         Stephen Mantz, Editor
of MLA. My thanks to that group for            membership and I have every confi-
their foresight and their creativity.          dence that Jim will build on that          The Newsletter is published four times a year:
                                                                                          September–October, November–December, March–
Their work has gone a long way to-             foundation. I look forward to work-        April, and May–June, by the Music Library Association,
wards refreshing how the work of               ing with him; I just hope I can keep       c/o A-R Editions, Inc.; 8551 Research Way, Suite 180;
                                                                                          Middleton, WI 53562, and is issued to its members
MLA is being accomplished.                     up!                                        free of charge.
     Another interesting perk of                    There were four applicants for             The purpose of the Newsletter is to keep the
                                                                                          membership of the Association abreast of events,
working on the Administrative Struc-           the position, all of whom brought          ideas, and trends related to music librarianship. All
ture was spending so much time                 impressive credentials, making the         communications and articles are welcome. Address
                                                                                          correspondence to:
with our new online mem-                                  search committee’s task
bership directory. I re-                                  both a pleasure and a                               Stephen Mantz
                                      Our friends                                                   University of Colorado at Boulder
ferred to it so many times                                challenge. Thanks to Pam
                                    at A-R Editions                                                  Waltz Music Library, 184 UCB
over the last few weeks                                   Bristah, search committee                     Boulder, CO 80309-0184
                                     have created                                                    stephen.mantz@colorado.edu
that on some days, I kept it                              chair, and committee mem-
                                     a wonderful
open for the entire day,                                  bers Ginny Danielson,           The deadline for submitting copy to the editor for
                                         utility                                          issue number 158 (September–October 2009) is
bouncing in and out of it                                 Laura Gayle Green, Peter        August 21, 2009. Submissions in Microsoft Word sent
for verification of member-                                Munstedt, and Misti Shaw        via e-mail attachment are preferred.

ship, e-mail addresses, and so on.             for their speedy and excellent work.
Our friends at A-R Editions have cre-          Sincere thanks go to all the appli-
ated a wonderful utility for us in this        cants as well. The decision to apply
directory. Jim Zychowicz and our               for such a position doesn’t come
Treasurer/Executive              Secretary     lightly and I appreciate their willing-
Michael Rogan continue to think of             ness to “step up.”
more ways to make it even more                                                           On the cover: Sign at the Chicago Theater.
useful for all of us. Of course, we                               continued on page 4    Photo: Gerry Szymanski


2                                                                                                       M L A Newsletter • No. 157
                                                                                     Annual Meeting
Compact Discs, Libraries and the Future
 Anne Shelley                             sound that are vital to arguably every   she downloaded my [albums] instead
 University of Iowa                       musical genre, but especially so in      of buying them, I hope she went to
                                          regards to classical recordings. She     my Web site and read the booklets.”
     The final plenary session of the      also commented on the fact that               Henry Fogel, Dean of the
78th annual MLA meeting, “What’s          portable audio players typically dis-    Chicago College of Performing Arts
Next? The Compact Disc as a Viable        play minimal metadata when, again,       at Roosevelt University, has a per-
Format in the Future of Music             certain genres may require rich de-      sonal audio collection of physical
Libraries,” was driven by the             scription for the listener to have the   materials that, at over 20,000 items,
thoughts of five panel members,            greatest context possible. While her     could rival the size of many institu-
each with varied backgrounds relat-       opinions as a customer seemed to         tional music libraries. He made the
ing to the session topic. Panelists       resonate with most attendees, Pine       point that the compact disc will have
spoke to their own unique experi-         spoke more extensively about how it      to remain a viable format because, in
ences regarding changes in media          is important for an artist to have a     many ways, the long-playing record
formats and, specifically, the rele-       physical item to market at a concert,    is still a viable format. The real ques-
vancy of the compact disc to libraries    and that the benefits run both ways.      tion, according to Fogel, is whether
in the not-so-distant future. Prior to    Obviously, the artist can make a         the compact disc will remain the
the session, the panelists were asked     profit in such a situation (Pine esti-    principle format or not. The music
to consider three questions:              mated that half of her album sales       industry is currently entangled in a
     1. What is the likelihood that the   are made at concerts); in addition,      movement in which consumers de-
compact disc will cease to be a vi-       listeners high on their enjoyment of     mand several different choices—
able format?                              the event have the convenience of        some want only a physical product,
     2. If CDs do cease to exist, what    taking that artist’s work home with      others want both physical and down-
will take their place?                    them, after seeking personal advice      load-only recordings, and still others
     3. How will current practices be     from the performer on which album        are only interested in downloaded
altered in response to this shift in      they should purchase and have per-       music—and the industry’s slow re-
format?                                   sonally autographed. Pine does try to    sponse to changes in technology has
     Session      moderator      Greg     stay current when communicating          complicated matters further. More-
MacAyeal of Northwestern Univer-          with her fan base (she has a regular     over, the proliferation in recordings
sity recalled discussions on upcom-       podcast to prove it), but she doesn’t    has inadvertently harmed profes-
ing challenges in audio collection        think music can afford to go all digi-   sional musicians’ ability to make a
development that emerged at the           tal just yet. Recalling a complimen-     substantial profit from album sales.
previous national meeting. He stated      tary e-mail she received recently        Fogel believes that many of the woes
that libraries have been aware of an      from a violin student, Pine said, “If                        continued on page 4
evolving business model, yet “only
recently have we realized that we
have to respond.” MacAyeal then
turned to the panelists for their
perspectives.
     As a professional violinist and
active soloist with thirteen albums to
her name, Rachel Barton Pine’s
remarks reflected her role as both a
consumer and a performing artist.
Pine took the position that, at least
for now, compact discs are a neces-
sary medium. She focused on two ar-
eas in which download-only audio
files are lacking as compared to com-
pact discs: sound quality and de-
scription, two attributes of recorded     Plenary session panel

M L A Newsletter • No. 157                                                                                               3
      Annual Meeting
Compact Discs, Libraries and the Future continued . . .
               continued from page 3        vances lies a silver lining for lesser-   one of the few consistencies. Sound
of the record industry can be attrib-       known ensembles, he argued, for lo-       recording formats have been evolv-
uted to the overall increase in avail-      cal groups now have a greater chance      ing since Thomas Edison’s 1877 cap-
able inventory; if a single piece of        of making quality recordings. “There’s    tures on phonographic cylinders (the
music is represented on twenty dif-         no question,” said Fogel, “that the       outstanding medium for only thirty
ferent recordings, each recording will      Mannheim Symphony would sell              years as opposed to the eighty-year
not sell as well as if there were only      more than the Sioux Falls Symphony        reign of the long-playing record) and
two available recordings. And though        because they’ve had a chance to           eventually recorded sound appeared
some may disagree on the physical           record, even though the Sioux Falls       in a variety of tape and disc mediums.
durability of a compact disc, Fogel         Symphony may be better.”                  The compact disc—durable, reliable,
pointed out that when consumers                  Digital media consultant and         and portable—was a “huge techno-
began      replacing      long-playing      nueMeta LLC President Nicolas             logical breakthrough” in 1982,
records—which are easily scratched          Sincaglia suggested attendees con-        though it did not become popular
and warped—with their more sturdy           sider the demise of a once-popular        until the early 1990’s. It was, how-
digital counterparts, fewer albums          medium from an historical perspec-        ever, just another new technology
were sold. Within technological ad-         tive, noting that change has been                        continued on next page



President’s Report continued . . .
        continued from previous page            “Rest is not idleness, and to lie     the sky, is hardly a waste of time”—
    In closing, I’ll leave you with this    sometimes on the grass on a summer        John Lubbock.
thought as we all look forward to the       day listening to the murmur of water,
slower pace of summer:                      or watching the clouds float across

                                            MUSIC LIBRARY ASSOCIATION
                                            CONSTITUTION AND BY-LAWS
                                               ARTICLE VI: COMMITTEES
    A. The Board of Directors shall establish committees to consider affairs of the Association that require continuous or
    repeated attention by members. A list of the committees and their charges will be maintained in the MLA
    Administrative Structure. These committees shall be responsible to the Board of Directors, which will delegate such
    powers and functions to them as the Board finds desirable for carrying out the objectives of the Association.
    B. The President, in consultation with the Board of Directors, has responsibility for appointment of chairs and mem-
    bers to the committees.
    C. The Board of Directors shall authorize the dissolution of a committee when in the opinion of the Board its use-
    fulness has ceased. This decision and reasons for the dissolution shall be reported to the membership.
    D. Task forces may be created and appointed by the President, in consultation with the Board of Directors, to
    perform charges as defined in letters of appointment. Each task force is by definition ad hoc, and shall continue in
    existence until its purpose is accomplished or it is discharged by the President, in consultation with the Board of
    Directors.
    E. Committee membership shall be open to all individual members of the Association and to all persons designated
    as institutional representatives.
    F. Each committee shall submit to the Board of Directors a written annual report of its activities that shall contain
    any recommendations considered necessary or advisable. Additional reports may be submitted at the option of a
    committee or as requested by the Board or the President.


4                                                                                               M L A Newsletter • No. 157
                                                                                        Annual Meeting

MLA Members Explore Hot Topics in Chicago
 Chris Mehrens                             variety of issues that have come to        a “brief word” on JSTOR. She an-
 Arizona State University                  the fore in music librarianship over       nounced that twenty music titles
                                           the past year, interspersed with mo-       would be added to the collection.
    The “Hot Topics” session spon-         ments of great levity. Contributing to     She concluded by telling those pres-
sored by the MLA Education Com-            the jovial mood was Tom Caw, who           ent that if they would like to be in-
mittee and co-moderated by Ruthann         will take over as moderator next year      volved with the process of selecting
McTyre (University of Iowa) and            for McTyre, who will be fully in-          titles to be added, to contact her via
Tom Caw (University of Wisconsin-          volved with her activities as associa-     e-mail (nuzzo@buffalo.edu).
Madison), was attended by 195              tion president.                                  The next topic was submitted by
members. As in years past, the ses-             The session started off with          first-time attendee Beth Fleming
sion offered lively discussion on a        Nancy Nuzzo (SUNY at Buffalo) with                           continued on page 6

Compact Discs, Libraries and the Future continued . . .
        continued from previous page       said, “it’s a mathematical certainty       fession,” said Hoek, recalling a spe-
created to overcome a deficiency or         that the compact disc will cease to        cific Grammy-nominated recording
to provide a new benefit that was           become a viable format [within five         of the Los Angeles Symphony
lacking in the previously ubiquitous       to ten years] and downloading will         Orchestra, released by Deutsche
format. “When we talk about the de-        be the primary means of delivery.”         Grammophon, that was not made
mise of the CD, we should take a           He speculated that, currently, classi-     available on compact disc. Hoek
look at the flaws of that format and        cal downloads are not necessarily a        drove home the point that, because
look at the benefits of new formats,”       replacement for the compact disc;          current licensing practices prevent li-
said Sincaglia, ticking off drawbacks      rather, downloadable audio is a way        braries from stewarding this change in
such as the fact that a compact disc       to reach a new listener                               format, “this recording is in
is not self-describing (only minimal       base. Ginsberg noted, how-                            none of our libraries.”
                                                                             A key role of
data is present without liner notes), it   ever, that until Internet                             Though libraries have al-
                                                                              libraries is
is not network aware (relatively diffi-     bandwidth is capable of de-                           ways been in the business
                                                                              to preserve
cult to share and transmit data), it is    livering downloadable au-                             (until now, perhaps) of
                                                                                cultural
static, bulky, and provides minimal        dio at CD quality or higher,                          managing format changes
                                                                                heritage
storage space. From a technologist’s       labels’ production practices                          and distributing items to
perspective, Sincaglia believes the        likely won’t change very                              users, Hoek reminded atten-
current shift away from physical for-      much. “It is important for library col-    dees that another key role of libraries
mats is helping us to enter “a new         lections to have the highest quality       is to preserve cultural heritage.
era of connectiveness” in which in-        music possible,” he said.                  “Preservation is a costly undertaking,”
formation can be transferred and                D. J. Hoek, Head of the Music         he said, “and we are more committed
shared more easily.                        Library at Northwestern University,        to this investment than the companies
     James Ginsburg, founder of            shared his personal concerns regard-       that produce these recordings.” Hoek
Cedille Records and the Chicago            ing the intersection of downloadable       also concluded that audio subscrip-
Classical Recording Foundation,            music, libraries, and licensing restric-   tion databases are not libraries’ ideal
shared his guidelines that prove           tions that prohibit libraries from dis-    solution to this dilemma, primarily be-
one’s age is a powerful determinant:       seminating that music to their users.      cause they do not reflect the careful
1. anything that is in the world when      He described music librarians as hav-      selection processes merited by the
you are born is natural and ordinary;      ing an “interest in building, preserv-     uniqueness of each institution. He en-
2. anything that is invented between       ing, and providing access to music         couraged MLA to act quickly
the ages of fifteen and thirty-five is       collections” and that he has been          in addressing this glaring problem in
new and exciting; and 3. anything in-      seeing more and more examples of           collection development, and to raise
vented after age thirty-five is com-        desirable recordings that are only         awareness alongside other profes-
pletely unnatural. Because teenagers       available as a downloadable file.           sional organizations that might hold
are driving the market, Ginsburg           “This is a great challenge to our pro-     similar interests.

M L A Newsletter • No. 157                                                                                                  5
    Annual Meeting
MLA Members Explore Hot Topics in Chicago continued . . .
               continued from page 5      internships and practicums as a           tire score collection. Another con-
(Kent State University). McTyre re-       means of acquiring certain skill sets.    cern that grew out of the meeting
lated Fleming’s question: as a library    McTyre also suggested looking at the      was the questioning of the necessity
and information science student with      MLA Basic Manual Series and made a        of music cataloging, especially with
“a definite bent toward music librari-     call for proposals for new publica-       the availability of vendor records.
anship,” currently at an institution      tions in the series.                      Sistrunk then pointed out the falla-
that offers “only one semester of              The next topic was contributed       cies of these pronouncements, espe-
music librarian-specific coursework,”      by Bob Follet (Peabody Institute)—        cially with respect to self-published
she would like to see “more practi-       specifically creative ways to cope         scores. The question, therefore,
cal manuals . . . written so that         with budgetary concerns at the            posed for discussion was why is
students could learn more about           present time. Margaret Ericson            music special and why do li-
music-specific library proce-              (Colby College) suggested that ef-        braries need music catalogers?
dures.” In response, McTyre ob-           forts be made to foster regional con-     Jenn Riley (Indiana University) em-
served that all librarians have an ini-   tacts and networks so as to purchase      phasized the need to collect data to
tial panic upon entering any new job      electronic resources through consor-      prove the importance of music col-
but that, in her opinion, “when you       tia and to engage in cooperative          lections and how they are used.
really learn your job” as a music li-     collection development. Rebecca           Holly Gardinier (Claremont Colleges)
brarian “is when you get your first        Littman related that the Milwaukee        suggested using her dissertation on
job.” She likened the first job to a       School of the Arts has a differential     information seeking behavior as a
sort of finishing school. She also         tuition program to meet the special       resource. Jill Shires (University of
noted that many library practices are     needs of their students and encour-       North Carolina at Chapel Hill) com-
unique to each individual institution.    aged librarians to seek out sources of    mented negatively on vendor records
     When the floor was opened for         non-library funds. Kirstin Dougan         and recounted a conversation with a
comment, a number of people, in-          (University of Illinois at Urbana–        vendor who did not know what RDA
cluding Jana Atkins (University of        Champaign) said that, at her institu-     was. Leslie Bennett (University of
Central Oklahoma), indicated that         tion, they are being encouraged to        Oregon) noted that music librarians
they were in agreement with               be creative and to start thinking         have a good understanding of how
McTyre. John Wagstaff (University of      about doing things in new ways. She       our collections are used and that we
Illinois at Urbana–Champaign) re-         is gathering data in order to assess      need to educate others (on the ad-
lated a “useful discussion” he had        staffing models and ways of deliver-       ministrative level) in this regard.
with Michael Rogan (Tufts Uni-            ing service. Steve Gerber (George              The next topic was proposed by
versity) and Rebecca J. Littman           Mason University) related how their       Mark Blair (Texas State University)
(University of Wisconsin–Milwaukee)       student life division has a lot of        and centered on electronic audio
about their respective music librari-     money and will use it to fund the         reserves. He wrote, “. . . what in
anship courses and how they have          staffing of their libraries on a 24/7      the world is the practical utility of e-
endeavored to tailor their course         basis. McTyre suggested that perhaps      reserves and what benefit is it to the
content to the core competencies es-      we should start lobbying student          instructor if they have to track down
tablished by the Music                               organizations.                 permissions after one semester, or
Library Association. Stephen                              Submitted by Wendy        post completely new examples from
                                Music librarians
Luttmann (University of                              Sistrunk (University of        one semester to the next?” Diane
                                  are “a pretty
Northern Colorado) encour-                           Missouri–Kansas City), the     Norton (Wabash College) reported
                                 nice bunch of
aged posting questions to                            next topic grew out of a       that they use e-reserves and maintain
                                     folks”
the MLA-L, noting that expe-                         “challenging” meeting of       a controlled reserve system. David
rienced music librarians                             a technical services unit      Gilbert (UCLA) said that this is
would “not let them fall” and that we     where pronouncements were made            largely a matter of risk management
are a “pretty nice bunch of folks.”       as to how scholars and musicians          and that you need to follow the ad-
Both Michelle Hahn (Southern              use a music collection. Sistrunk          vice of your legal counsel. Blair had
Methodist University) and Marty           noted that at her institution that they   a follow-up question about whether
Jenkins (Wright State University) em-     are entertaining the idea of putting      the items mounted electronically
phasized the importance of student        items into storage, including the en-                    continued on next page

6                                                                                              M L A Newsletter • No. 157
                                                                                    Annual Meeting
MLA Members Explore Hot Topics in Chicago continued . . .
         continued from previous page    The goal: to create a model for de-
were also physically placed on re-       veloping, preserving and making
serve, and the group collectively        accessible digital audio collections.
responded in the affirmative.             McTyre mentioned her consortium’s
     Zoe Rath (Berklee College of        discussions with the Center for Insti-
Music) contributed the next topic,       tutional Cooperation and the use of
which was centered on how many           entrepreneurial funds for similar ini-
libraries were using Wiki’s and          tiatives. She suggested that MLA
LibGuides. By a show of hands, it        needs to look at this as an organiza-
was demonstrated that quite of few       tion and continue this conversation
institutions were using both.            on MLA-L.
     The next topic was suggested by          The next hot topic addressed
Nancy Zavac (University of Miami).       alternatives to the annual confer-
She asked, “are there music li-          ence, especially in light of travel
braries using WorldCat Local             funding issues. McTyre started off
for their catalog and what are           the round by reading a comment          Moderators Caw and McTyre
your experiences (advantages/            submitted by Sue Weiland (Ball State
disadvantages)?” Bonna Boettcher         University), where she observed “my
(Cornell University) responded with      ability of shoot off my mouth at MLA    ever he could to support the contin-
a clear “thumbs down.” Kathleen          has served me very well over my         uation of annual meetings. He also
DeLaurenti (University of Washing-       career! But sooner or later we may      encouraged people to support the
ton Bothell and Cascadia Community       have no choice. Going to an every-      Freeman Travel Grant.
College) said that they are using        other-year live conference, with the         The final topic was centered on
WorldCat Local and that there are        off year in some other medium,          the future of Music Librarianship
a lot of issues with editions and        might be something to shoot for.” In    as a profession. McTyre started the
authority control. Stephen Luttmann      response, Stephen Luttmann warned       discussion by reading the following
(University of Northern Colorado) in     against bi-annual meetings because      message submitted by Ned Quist
his capacity as MOUG Vice Chair/         institutions do not budget for bi-      (Brown University): “This might be
Chair Elect indicated that MOUG was      annual meetings. Both Alec                        as much a product of my
working on a series of recommenda-       McLane (Wesleyan Uni-                             age as any real hard reason
tions to give to OCLC with respect to    versity) and Jenny Colvin         Does our        to believe that this is the
problems encountered when using          (Furman University) recom-       profession       case, but does our profes-
WorldCat Local. He also invited peo-     mended the use of virtual have a future? sion have a future? In my
ple to join MOUG and to send any         technology as a means to                          bleaker moods reading the
questions/concerns his way.              cut down on expenses. Lisa                        likes of Kevin Kelly and
     McTyre then asked for a show of     Lazar (University of Akron) observed    even the recent article by Virginia
hands of those who attended the          that she finds face-to-face meetings     Heffernan in the Sunday’s New York
morning’s plenary session on the via-    essential and suggested that such       Times Magazine has made me won-
bility of the compact disc and invited   cost-saving measures as holding         der how much longer we have . . .
Daniel Boomhower (Kent State Uni-        committee meetings in hotel rooms       and this probably applies to librari-
versity) to comment on what              could be an alternative. Bruce Evans    anship in general as much as to mu-
OhioLINK had done with respect to        (Baylor University) said that he had    sic librarianship. With Atlantic
“purchasing content.” In his com-        attended the ALA midwinter meeting      Records now showing larger income
ments, Boomhower detailed the part-      in Denver and suggested that we         from digital sales than from CD sales,
nership between OhioLINK and             could move to an all-committee          will it be long before the last physi-
Naxos which enabled a local load of      meeting format (in a big room or few    cal medium for recorded music is
the “entire existing Naxos label’s       big rooms) to reduce our conference     gone—and all we’re left with are the
catalog” as well as updates under a      footprint. Joe Boonin likened MLA       undocumented downloads that are
perpetual license for streaming ac-      meetings to family reunions and said    not licensed for library use. Paper
cess for all OhioLINK institutions.      that he would personally do what-                         continued on page 8

M L A Newsletter • No. 157                                                                                           7
      Annual Meeting

BCC News Hour: Breaking News and Reports in Music Cataloging
    Rya Martin                             content designation for content type,      subcommittee’s current activities
    University of Virginia                 media type and carrier type, with          are    available  at:  http://www
                                           336, 337, 338 as repeatable fields re-      .musiclibraryassoc.org/BCC/BCC-
     One of two Bibliographic Con-         placing the GMD.                           Historical/BCC2009/2009_documents
trol Committee open sessions at                 Margaret Kaus reported that           .html.
the Chicago meeting, the BCC News          Authorities has been collaborating
Hour drew an audience of about 70          on RDA review via wiki. Margaret           Formation of the BCC Metadata
on Saturday morning, February 21, to       is ending her tenure as chair and          Subcommittee
hear the latest in music cataloging        Damian Iseminger will succeed her.             Jenn read the charge for this
and related areas. BCC Chair Kathy         Upcoming work will focus on work           newly-convened group of eleven.
Glennan led the session, with assis-       records and changes to authority           As a new subcommittee, it is busy
tance from subcommittee chairs             records necessitated by RDA                formulating a work agenda and wel-
Margaret Kaus (Authorities), Mark          adoption.                                  comes input from the membership.
Scharff (Descriptive), Jim Alberts              Mark Scharff and Descriptive are      Basic operating principles include:
(MARC), Jenn Riley (Metadata), Beth        working to determine the areas in          promoting innovation; providing suf-
Flood (Subject Access), and several        which there is a lack of consensus         ficient training opportunities; and
invited guests.                            on rules between RDA’s Chapter 6           maintaining a balance between de-
                                           and the LC-12 proposals, prioritizing      scriptive and other forms of meta-
Subcommittee Reports                       core areas where differences need to       data. An immediate goal is drafting a
    Jim Alberts referred the group to      be resolved. They’re also considering      proposal for a session on metadata at
new proposals available at http://         the ramifications for music were the        next year’s MLA meeting.
www.loc.gov/marc/marbi/list-p.html.        current draft of RDA to become the
Once implemented, 2009-01/1 will           rule. ISBD Area 0, the proposed re-        Progress report on music form/
add new fields to bring authority           placement for the GMD, is also             genre project
formats into line with Functional          under discussion.                              Beth Flood reported that LC has
Requirements for Authority Data                 The remaining subcommittee re-        been working on form/genre proj-
(and thus RDA) requirements. Pro-          ports are covered later in this sum-       ects for moving images and radio
posal 2009-01/2 will provide new           mary. Further details on any of the                     continued on next page


Hot Topics in Chicago continued . . .
                 continued from page 7     facilitated getting the arrangement to     cators and that we need to pass
journals are fading from our shelves       the singer (including permissions)         along our values to our students, fac-
and books may not be far behind.           and concluded that this reaffirmed          ulty, and coworkers. Matt Snyder
About the only thing left to make our      why we do what we do as music li-          (New York Public Library) said that,
existence justifiable is that electronic    brarians. Thomas Bell noted that in        from the perspective of a public re-
music stands have not yet caught on.       his own work he has been encourag-         search library, the core concept that
Oh, I forgot, there’s always the li-       ing faculty to demand more of their        has come down from on high is that
brary as café. So maybe this question      students when it comes to research,        what is important to develop in a li-
could be asked: Does our profession        as it is so much easier to find articles    brary is unique collections, and
have a future?”                            in the electronic environment. The         unique collections justify why we do
      In response, Jane Gottlieb           music librarian needs to become            what we do. Stuart Simon (University
( Juilliard) responded with a personal     more engaged with faculty.                 of Wisconsin–Milwaukee) observed
anecdote about the Presidential Inau-           Pamela Pagels (SLIS student at        that somewhere in what we do there
guration of Barack Obama and how           Indiana University), who was attend-       has to be a human element. So the
she was contacted because Juilliard        ing her first meeting, said the future      profession will not go away. And
had the only copy of Margaret Bonds’       of the profession rests in the intrinsic   with that final comment, another
arrangement of the spiritual This little   value of what we do and that, in a         wonderful Hot Topics session drew
light of mine. She recounted how she       lot of what we do, we are truly edu-       to a close.

8                                                                                               M L A Newsletter • No. 157
                                                                                        Annual Meeting

Two Presentations Represent the Best of Chapters
 Grover Baker                             of Chapters Competition “was cre-               David Day (Brigham Young
 Center for Popular Music, Middle         ated to honor presenters at chapter         University/Mountain–Plains Chapter)
 Tennessee State University               conferences for their excellent re-         opened the session with “From Indie
                                          search and to allow a broader               Rock to Global Pop: Access to the
    Current resources that are being      sharing of that valuable work.” Addi-       Musical Press in the Twenty-First
ignored and music that had been           tional details about the competition        Century,” in which he identified a
censored were the focus of the Best       are    available    at   http://www         group of fifty magazines devoted
of Chapters session in Chicago. For       .musiclibraryassoc.org/members/             to what he believes will be a major
those who may not know, the Best          bestofchapters.shtml.                                     continued on page 10


BCC News Hour continued . . .
        continued from previous page      Playaways Joint Task Force                       Kathy thanked Margaret for her
and MLA has agreed to collaborate              Robert Freeborn announced that         four years of service as Authorities
with LC on the project to create mu-      the Joint Task Force’s report is now        Chair. She invited interested parties
sic form/genre headings. As a pre-        part of Catalogers’ Desktop. As the         to send comments, concerns, or
liminary step, LC will compile two        final part of its charge, the group ex-      ideas to BCC. A lively question-and-
working lists of terms (medium of         amined the cataloging of Playaways          answer session followed the BCC re-
performance and form/genre). An           in an RDA environment. Playaway is          ports, primarily dealing with issues
MLA group will propose additional         considering adding music to its prod-       surrounding RDA implementation.
terms for inclusion in the form/genre     uct line and exhibited at MLA this year.    Kathy referred all to the JSC Web site
list, and the two parties will subse-                                                 (http://www.collectionscanada.gc.ca/
quently work to develop the syndetic      SlotMusic Joint Task Force                  jsc/rda.html) for the draft, timeline,
structure of the terms. Following              Steve Henry gave a brief review        sample workflows, and further de-
that, perhaps by mid-2010, creation       of this newly formed OLAC/MLA               tails about RDA.
of 155 headings will commence.            joint task force, charged with creat-
MLA members will be contacted             ing best practice guidelines for this
throughout the project for advice         emerging format. The task force will
and feedback. More information can        examine descriptive cataloging of                     Calendar
be found in the conference report of      SlotMusic in the context of AACR2,
the Subject Access Subcommittee.          likely modeling their report on that
                                          of the Playaways Joint Task Force. A                   1 July 2009
Update on Descriptive Cataloging          report is expected by July and will                  MLA Membership
of Rare Materials (Music)                 require BCC approval.                                 Renewals Due
     Nancy Lorimer reported that
MLA/RBMS’s Joint Task Group on            BCC Announcements
                                                                                               5–10 July 2009
the Cataloging of Rare Music Material          Kathy relayed the current RDA
has announced that the Music por-         timeline, announced post-ALA Mid-                IAML Annual Conference
tion is next on the publication sched-    winter. By late May or June 2009, final           Netherlands, Amsterdam
ule. The draft, previously made pub-      content will go to ALA Publishing; the
lic and available at http://jfletchr       release is planned for the third quar-              9–15 July 2009
.bol.ucla.edu/DCRM/DCRM_opener.h          ter of 2009. National libraries will test        ALA Annual Conference
tm, will undergo official review in        for 6 months following release, and
                                                                                                Chicago, IL
the near future. Two reviewers are        the first quarter of 2010 will see an of-
needed for each area; RBMS will rely      ficial decision on implementation,
on MLA members for expert review          with training in the next two quarters              21 August 2009
of content. Some examples are still       and full implementation following                 MLA Newsletter no. 158
lacking, so reviewers are encouraged      that. Kathy reminded all that the                   Submissions Due
to help fill in those gaps, if possible.   timeline is subject to change.

M L A Newsletter • No. 157                                                                                                9
     Committee Reports
                                          ing areas where the Music Library            A robust and wide-ranging dis-
  Bibliographic Control                   Association had issues with propos-     cussion ensued. Among the areas
    Committee (BCC)                       als from the Library of Congress for
                                          revisions to the full draft of RDA
                                                                                  where consensus seemed to form:
                                                                                  1) MLA wishes to continue translat-
     The report of the BCC and the        Chapter 6, especially those instruc-    ing non-distinctive titles for musical
Authorities Subcommittee appeared         tions for naming musical works.         works into the language of the cata-
in the March–April 2009 issue of the      Mark Scharff, SDC chair and MLA li-     loging agency (English for most of
MLA Newsletter. Reports from other        aison to ALA’s Committee on Cata-       us) when the title is cognate with an
BCC subcommittees follow.                 loging: Description and Access          English term. The closed list in the
                                          (CC:DA) and Kathy Glennan, BCC          LC proposal was too small, and there
                                          chair and voting member of CC:DA,       were issues with the underlying
 Descriptive Cataloging                   had been invited to attend a session    philosophy that there was insuffi-
    Subcommittee                          of the Joint Steering Committee for     cient value in using consistent terms
                                          the Development of RDA ( JSC) dur-      across composers’ oeuvres. 2) When
 Mark Scharff, Chair                      ing its March meeting in Chicago, as    not fully analyzing incomplete com-
                                          advisors to the ALA representative      pilations of works of a single com-
    The Subcommittee for Descrip-         during the discussion of the pro-       poser in a particular form, genre, or
tive Cataloging held its business         posal. The outcomes of that session     type, adding “Selections” to the pre-
meeting for 2009 on Saturday,             would dictate the text of the first      ferred title should not be optional
February 23 from 12:00–1:30 p.m.          publication of RDA. The areas of        when creating an access point.
Over 20 visitors complemented the         contention between MLA (and by ex-      That is, “Symphonies” should not
six subcommittee members present.         tension, ALA) and LC were many,         be the title portion of a preferred ac-
Discussion of Resource Description        and Scharff and Glennan asked for       cess point for a resource containing
and Access (RDA) was the main             some input on identifying the most      Beethoven’s odd-numbered sym-
business item—in particular, prioritiz-   important items.                                       continued on next page



Two Presentations Represent the Best of Chapters continued . . .
               continued from page 9     sic. Day suggested that libraries and    and attitude. Music should be realis-
influence in twenty-first century          consortia consider adding a few of       tic, optimistic, emotional, and simple,
music: global music eclecticism.         these popular titles to their collec-    taking inspiration from folk idioms.
Although easily obtained                           tions and that the major       Formalism and abstraction were
online or at local book-                           music periodical indexes       viewed as degenerate and decadent,
stores, these magazines,           Consider        begin selective indexing,      as was jazz. Szurek played an exam-
which include titles such as     adding a few      thereby making the content     ple of a piece of “acceptable” music,
Plan B, Penguin Eggs,              of these        more accessible.               Czesc Partii (Glory to the Party) by
                                                                                       ´´
Death & Taxes, and TRAX,        popular titles          Access to content was     Alfred Gradstein, and then went on
may be unavailable through                         all but eliminated for some    to discuss three of Poland’s most im-
library subscription service                       materials in post World War    portant composers from that era,
providers. Day’s survey of holdings      II Poland, when libraries and book-      Roman Palester (1907–1989), Andrzej
in WorldCat showed that few li-          stores were purged of any publica-       Panufnik (1914–1991), and Witold
braries are collecting these maga-       tions not adhering to the doctrine of    Lutoslawski (1913–1994), playing an
zines, which could become as im-         social realism. In “Subversive           excerpt from a work by each com-
portant for future research as similar   Sounds: Music and Censorship in          poser that had been banned by the
publications from the past century       Communist Poland,” Jaroslaw Szurek       government. Szurek’s difficulty locat-
have proven to be. Additionally, re-     (Samford          University/Southeast   ing a recording of Gradstein’s “ap-
cent trends in musicology are placing    Chapter) described the effects of        proved” composition led him to the
an emphasis on studying the use of       communism upon music in his na-          ironic realization that Polish libraries
music in its social context, making      tive land. Under social realism, the     and bookstores may have undergone
these magazines primary sources for      goal of all arts and literature became   a second purge—this time, the music
such research in current popular mu-     the depiction of the positive hero       of the communist regime.

10                                                                                           M L A Newsletter • No. 157
                                                                               Committee Reports
         continued from previous page     “found terms” to name large ensem-        a far larger issue than could be ad-
phonies. 3) Music catalogers wish to      bles (e.g. “variety orchestra,” “wind     dressed at this time.
retain the current practice of treating   ensemble”) in lieu of the three terms         The subcommittee also noted an
the title of a part of a work as dis-     currently employed (“orchestra,”          IFLA proposal for a new Area 0 in
tinctive in the preferred access point    “string orchestra,” “band”). There is     ISBD, to contain information about
for that part, regardless of whether      interest in more specificity, but issues   content and carrier that is currently
or not the part title itself is non-      around numbering, language forms,         found in the General Material Desig-
distinctive. In simpler terms, a move-    ambiguities, etc. that bear closer con-   nation. There seemed to be little
ment from a Haydn symphony titled         sideration. 2) Naming musical works       issue with the proposal. The sub-
“Menuet” will use that title in the       with new text and title. For dramatic     committee also brainstormed future
preferred access point for that move-     works, this currently takes the form      directions. One possibility would be
ment, not “Minuets, orchestra, [key].”    of the preferred access point for the     a plenary session on RDA for the
The LC proposal for how to name           original, with the new title in paren-    2010 meeting, and/or a preconfer-
parts of works sent such titles           theses. Extending this practice to        ence for 2011, when implementation
through the translation/singular-         non-dramatic works (e.g. “God save        decisions are expected to have been
plural     process     before    being    the King (America)” was an MLA            made. Other suggestions: a report
recorded. 4) A proposed instruction       proposal. Sentiment seemed to be to       from the U. of Rochester on the
that would allow the designation of a     hold off. 3) Naming adaptations of        Extensible Catalog; an orientation
particular keyboard instrument in         folk/ethnic music. The immediate is-      session on FRBR; and an instructive
preferred access points when doing        sue had to do with problems in the        session on FRAD (Functional
so produces a more rational filing         wording of the instruction, but a         Requirements for Authority Data).
arrangement (e.g. Mozart or Haydn         larger question was whether such              The chair recognized outgoing
keyboard sonatas) must not be             adaptations should continue to be         members Lois Schultz (Duke Uni-
generalized to all time periods. Such     named by title alone, which seemed        versity) and Steve Henry (University
an instruction produces ludicrous re-     to imply that there was a recogniza-      of Maryland–College Park) for their
sults when applied to 20th-century        ble “Ur-form” of the work to which        years of service.
composers.                                an adapter’s contributions could be
     Other issues elicited less agree-    compared to determine whether
ment, or a wait-and-see approach.         those contributions had produced a              MARC Formats
Principal among these: 1) Using           new work. Most agreed that this was             Subcommittee
                                                                                     Jim Alberts, Chair

                                                                                         The business meeting began
                                                                                    with an announcement that Spiro
                                                                                    Shetuni and Joe Hafner would be ro-
                                                                                    tating off of the committee, with
                                                                                    thanks for their service.
                                                                                         Jay Weitz reported on activities
                                                                                    at OCLC highlighting the Expert
                                                                                    Community       Experiment;    OCLC
                                                                                    MARC Update 2009, no. 8 and no. 9;
                                                                                    work on the Duplicate Detection and
                                                                                    Resolution (DDR); and completion of
                                                                                    the first phase of the Controlled
                                                                                    Headings project. In response to
                                                                                    questions regarding parallel records
                                                                                    and the DDR, Jay stated that parallel
                                                                                    records would not be considered du-
                                                                                    plicate records, however, duplicate
                                                                                    records in the same cataloging
Members ponder poster sessions                                                                      continued on page 12

M L A Newsletter • No. 157                                                                                            11
     Committee Reports
               continued from page 11      this meeting including a discussion      will have to wait until changes are
language (i.e. German) would be po-        on how to deal with the metadata is-     both published and implemented in
tentially detected and resolved.           sue with regards to our subcommittee.    the MARC format to make use of
     Steve Yusko reported on activi-            The subcommittee discussed          these codes.
ties at the Library of Congress, stating   MARC proposal 2009-01/1, New data            Jim began a discussion of MARC
that he has attended several meet-         elements in the MARC 21 Authority        proposal 2009-01/2 with a summary
ings regarding RDA discussions and         Format. Much of what is in this pro-     of the proposal, which creates new
proposals. Steve mentioned that            posal aligns current practice with       fields for content, carrier and
MARC proposal no. 2009-01/2, New           FRAD requirements. It was asked          medium information, replacing some
content designation for RDA ele-           whether we will start using these        of what is currently coded in the
ments: Content Type, Media Type,           codes once we implement RDA, to          245 General Material Designation
Carrier Type, was passed by MARBI          which Jim responded that we proba-       and field 300. He then turned the
at ALA Midwinter, but with concern         bly won’t be using them until at least   discussion over to guests Damian
about visibility in MARC records and       2011; Kathy pointed out that the cur-    Iseminger and Kathy Glennan.
with some questions regarding terms        rent target implementation of RDA is     Damian described how to use the
of extent of music. He also noted          not until Fall 2010. Additionally, we                 continued on next page
that RDA Appendix J and Appendix
K are problematic so we should stay
tuned for more information on these         New Members
appendices.
     Kathy Glennan reported on              Welcome to our new or returning members!!
the new RDA-MARC Working Group.
The group prepared discussion pa-           Erin Anne Cartwright, Pittsburgh, PA
pers and proposals relating to imple-       Gerald A. Fabris, West Orange, NJ
menting RDA in MARC for the ALA             Perry Hartmann, Topeka, KS
Midwinter meeting in Denver. She            Darren P. Ingram, Larsmo,
has been serving as a music expert          Timothy R. Keller, Baldwin-Wallace College
on this group since mid-December,           Zachary C. Leader, Brooklyn, NY
specifically helping address issues in       Nicole M. Long, Normal, IL
RDA Appendix J.                             Kelly Vernon Mahon, Prairie Village, KS
     Jim Alberts led a brief review of      Jayn Frances Pettingill, San Francisco, CA
the subcommittee’s charge. He be-           Yi Hong Sim, Madison, WI
gan by reading the charge and asked         Harold Turner Southern, Urbana, IL
if we are living up to some of its          Diette L. Ward, Cleveland, TN
provisions. He mentioned that he is
trying to move faster to get MARBI
proposals and discussion papers to          Member News
subcommittee members so that MLA
can develop responses to documents          Morris Levy, Senior Music Cataloger at Northwestern University, has been
that may not be explicitly music-           offered the 2009-–2010 John M. Ward Fellowship in Dance and Music for
related but could have an impact on         the Theatre from Houghton Library, Harvard University, to do research on
the music community. It was noted           the 1838 Neapolitan ballet Furio Camillo, choreographed by Salvatore
that the timeline between the release       Taglioni with music by Robert Gallenberg. Morris is working on a modern
of MARBI proposals and discussion           edition of the ballet, the manuscript of which is at Harvard, which he
papers (generally less than a month         hopes to publish in 2010. The fellowship requires four weeks of residency
before MARBI meets) leaves the              at Harvard and comes with a $3,000 stipend.
chair and the subcommittee very lit-
tle time to review these materials          The following have recently begun new positions:
before ALA. He also hopes that his            Jennie Thomas, Archivist, Rock and Roll Hall of Fame and Museum
successor as chair will continue to           Lisa Shiota, Librarian (Reference/Music), Library of Congress
pursue this. More discussion on this          Melissa Rogers, Head Librarian (Seasonal), The Aspen Music Festival
will take place via e-mail following

12                                                                                           M L A Newsletter • No. 157
                                                                             Committee Reports
         continued from previous page   veloping the RDA vocabulary reg-          as 155 genre/form headings. The
fields and noted that these create re-   istries on these appendices until after   group also made plans to create a list
dundancy in the record. The specific     the March 2009 JSC meeting.               of form subdivisions (MARC author-
problems arising with changes to the          On this note, the chair closed      ity tag 185). This list will be used by
extent of notated music codes           the meeting with thanks to all sub-       specific projects to identify subject-
(Bibliographic Format, Music 008/20)    committee members and visitors.           specific form subdivision terms, and
may warrant official proposals to be     (Based on minutes recorded by             it will also be used by the subcom-
put forth by MLA.                       Catherine Gick)                           mittee in developing a list of terms
     Daniel Paradis brought up MARC                                               used across disciplines.
field 518, Date of Issuance vs. Date                                                    A new Library of Congress report
of Recording, noting that place of             Subject Access                     on the pros and cons of pre/post-
capture and date of capture are in             Subcommittee                       coordination of subject headings has
two different subelements of RDA,                                                 been made available at: http://www
which does not work with existing        Beth Flood, Chair                        .loc.gov/catdir/cpso/pre_vs_post.html.
coding. While the capacity to link
fields in MARC exists, there would           A report on the business meeting      Library of Congress Report
need to be an additional subfield in     of the Subject Access Subcommittee        (Gerry Ostrove)
the 518 to break date of recording      held at the MLA annual meeting in              LC has created about 35,000 vali-
out separately. A poll of the subcom-   Chicago follows.                          dation records to date. However, the
mittee indicated that this issue is                                               program being used in generating
                                        Recognition of Service
worth pursuing. Jim will contact                                                  these records developed a problem,
                                            A special thank you goes to out-
Rebecca Guenther to determine                                                     resulting in duplicate records. The
                                        going members Lynne Jaffe and Jenn
whether this should be put forward                                                project is on hold until this problem
                                        Riley for their valuable contributions
as a proposal or if the RDA-MARC                                                  is resolved.
                                        and time serving on this committee.
Working Group would be interested
in taking it on.                        ALA report (Beth Flood)                   Discussion of the Genre/Form
     Jim noted that he had been              In the LC report on the moving       Project
asked about MARC Proposal 98-16         image project, the Policy Office rec-           The group, including visitors,
and 98-16R, which allows for the use    ommended that each of the five new         discussed at length LC’s proposal for
of control characters (ISO 6630         projects (music, law, cartography, lit-   beginning the music genre/form
hex’88’ and hex’89’, or “curly brack-   erature, and religion) contribute to a    project. Issues that arose included
ets”) around non-filing characters.      centralized genre/form thesaurus.         the following.
Matthew Wise and others noted that      The report also recommended that          • Can $8 linking fields be used to
this dated to format integration and    LC “explore new models for a com-            support pre-coordination of strings
implementation of MARC field 246         munity based thesaurus of genre/             in a post-coordinated environment?
and other fields in which non-filing      form terms in collaboration with          • Determining how post-coordination
indicators could not be used. The       professional organizations and other         will work with existing systems
proposal was approved by MARBI          institutions” (http://www.loc.gov/           can come after the project is be-
but has never been implemented ex-      catdir/cpso/movimgenre.pdf).                 gun. The terms and structure gen-
cept in some UNIMARC systems in              In other news, LC will be contin-       erated in this project need to be
other countries. Since this has al-     uing the project to make a subset of         portable beyond MARC. The vo-
ready been approved for use in          LCSH available in SKOS format. They          cabulary should support a post-
MARC21, it was recommended that         are developing a site within the             coordinated indexing system, but
individual institutions should lobby    loc.gov domain for this project, after       development of such a system is
themselves if they want to make use     which SKOS should go live again.             not in the scope of this project.
of this.                                     The ALA/ALCTS/SAC Genre/                The project should perhaps en-
     Kathy Glennan repeated Steve’s     Form Implementation Subcommittee             courage ILS groups and OCLC to
concerns about RDA Appendix J and       discussed RDA carrier terms in rela-         develop the structure necessary to
Appendix K. She noted that both are     tion to the developing genre/form            support a post-indexing system.
in a state of flux and that the JSC      thesaurus, and suggested that a list      • Instrumentation is a single category
representatives at CC:DA encouraged     of carrier types/format terms could          which can then be subdivided into
Diane Hillmann not to work on de-       be made and those terms established                        continued on page 14

M L A Newsletter • No. 157                                                                                            13
     Committee Reports
               continued from page 13        strings and future form/genre           the approximately twenty-four posi-
instrument terms and ensemble                terms. There is a threat that auto-     tions that were advertised in New-
terms. Pattern headings will now be          mated authority control vendors         port at last year’s meeting. In recent
different. In the new system, will           could flip music heading strings         months, many ads have been re-
there be a way to address numbers            from 650 to the form/genre 655          moved as a result of hiring freezes.
of instruments versus number of              terms and lose the medium of per-       Susannah observed also that “posi-
players (doubling, alternate instru-         formance portion of the heading         tions requiring experience have been
ments, etc.?)                                in the process. This threat needs       facing particular challenges, suggest-
• Named ensembles could pose a               to be communicated to vendors           ing perhaps that people with jobs are
   problem in terms of specificity,           along with a recommendation that        very reluctant to make major career
   because instrument terms are im-          vendors do not process music            changes right now.”
   plied but not stated in the ensem-        genre/form headings until the
   ble names. For example, a (stan-          project is close to completion.         Résumé Review Service Update:
   dard) string quartet includes a         • Genre/form terms and medium of               Thirty-two (32) job-seeking
   viola, but the term “viola” is not in     performance terms need to be re-        MLAers took advantage of the CDS
   the ensemble name.                        lated in the public interface. A        Committee’s Résumé and Cover
• What about the 048 field? The               user might start with the form          Letter Review Service in Chicago.
   coding can currently be more spe-         term “Sonatas”, but they then need      This is the highest number of partici-
   cific than subject headings, but is        to be directed to instrumentation.      pants at any meeting since the pro-
   it easy to transform to linguistic                                                gram’s inception. Nine MLA veterans
   terms? On the issue of codes ver-                                                 acted as official “reviewers.” They
   sus terms, the important thing is                                                 were      Jeannette   Casey,     Beth
   consistency—either use consistent        Career Development                       Christensen, Susannah Cleveland,
   terms or consistent codes. In any       and Services Committee                    Michael Duffy, Paula Elliot, Ned
   case, the current 048 codes need                                                  Quist, Darwin Scott, Sheridan
   to be replaced, probably by the          Sheri Stormes, Chair                     Stormes, and Lisa Woznicki. Alan
   IAML code list, to increase the vo-                                               Ringwood coordinated the program
   cabulary. This would be a good              An update on activities and           this year with the assistance of Lisa
   opportunity for MLA to work with        projects sponsored by the Career          Woznicki, who will be the RCLRS co-
   IAML.                                   Development and Services Com-             ordinator for the coming year.
• A problem is caused by the inher-        mittee (CDS) follows.                     Michael Duffy will be her assistant.
   ent Boolean logic in many ILS sys-                                                     In addition, the RCLRS has en-
   tems. Such systems allow users to       Placement Service:                        joyed an active presence on the MLA
   search for records which include             Placement Officer, Susannah           Web site since late August. Those
   specified terms but do not allow         Cleveland reports that five (5) institu-   seeking to improve their job applica-
   limiting to only those terms.           tions interviewed for six (6) jobs at     tions now may take advantage of the
   Systems also are not usually capa-      the Chicago Meeting. Thirteen (13)        service year-round. Instructions for
   ble of limiting searching to an in-     currently open positions were adver-      submission of materials for review
   dividual MARC field (i.e., one 048       tised at the Placement Desk. This         are included on the Web site page.
   field in a record that includes sev-     number is down considerably from                        continued on next page
   eral 048 fields.) However, this in
   an indexing problem, rather than
   a problem that the genre/form
   project can solve.                                                       Our Thanks
• Separating medium of perfor-
   mance from genre/form headings,               We sincerely appreciate the efforts of everyone who contributed to this
   without some provision for the           issue. Beyond those who wrote reports on the annual meeting sessions
   medium portion of the headings,          (and who certainly deserve our thanks!), we wish to express our gratitude
   could result in an automated             to James Zychowicz of A-R Editions, who wrote a primer on the new on-
   authority control problem. There         line membership directory for this issue, and to Gerry Szymanski (Eastman
   is not a one-to-one correlation be-      School of Music), who provided all the photographs. Thank you!!
   tween current music heading

14                                                                                             M L A Newsletter • No. 157
                                                                              Roundtable Reports

Women in Music and American Music Roundtables
  Sarah Dorsey                            composing and teaching well into her      tor of Choral Activities at Roosevelt
  University of North Carolina at         90s. The fact that Linda knew Owen        University, and an associate conduc-
  Greensboro                              and studied piano with her enhanced       tor of the Chicago Symphony Chorus
      The Women in Music Roundtable       the engaging and informative presen-      and a protégé of Hillis. She vividly
joined forces with the American           tation of a fascinating woman. We         recounted stories of Hillis’s rehearsal
Music Roundtable to present, “Ameri-      look forward to reading the book          methods with illustrations of the in-
can Women: Composing, Conducting          Linda is writing on Owen.                 tricately marked scores from Hillis’s
. . . and Singing the Blues,” a varied,        The next featured Chicagoan was      library.
Chicago-themed session combining          Margaret Hillis (1921–1998), founder           Our third presenter, Chicago na-
the tales of three very different and     and first director of the Chicago Sym-     tive Laura Moody is Music Librarian
inspiring American women musicians.       phony Chorus, whose career with the       at San Francisco State University (and
Starting off was Linda Mack, Music        CSO spanned almost four decades.          Co-Chair of the American Music
Librarian at Andrews University,          Frank Villella, archivist of the CSO,     Roundtable). She told the story of
Berrien Springs, MI, who presented        provided a biography of Hillis and        blues singer Victoria Spivey (1906–
her research on composer, pianist and     background on the founding of the         1976), which featured vintage audio
pedagogue, Blythe Owen (1898–             Chicago Symphony Chorus. He was           examples. A colorful character, Spivey
2000). Composer of over 150 pieces        followed by Dr. Cheryl Frazes Hill,       recorded with King Oliver, Louis
in a variety of genres, Owen was          Head of Music Education and Direc-        Armstrong and Bob Dylan.


Committee Reports continued . . .
        continued from previous page      Puente and Susannah Cleveland sent        New Charge:
Career Advisory Service:                  the survey to various listservs. They          Finally, outgoing MLA President
     The Board has approved the           have already received 347 responses       Phil Vandermeer asked the Career
proposal drafted by a task force led      and hope to receive more before the       Development and Services Commit-
by Lisa Shiota for a Career Advisory      survey deadline of March 15, 2009.        tee to revise its charge statement.
Service. Lisa has been working with       Mark and Susannah plan to extract         The committee did so at its annual
MLA Web Editor, Amy Pawlowski             basic demographic data and com-           meeting in Chicago and has pro-
and Assistant Web Editor, Jon Haupt       pare it with general population statis-   posed the following charge to
to develop an online forum for this       tics and projections and make a pre-      President Ruthann McTyre:
service. In their deliberations, the      sentation of their findings at the San          “The Career Development and
members of the Task Force deter-          Diego meeting.                            Services Committee exists to provide
mined that a forum with a special                                                   ongoing programs that assist music
section for “F.A.Q.’s” and moderators     Other Proposed Projects                   librarians to secure suitable and rele-
to handle various specialized ques-            The    Career    Services     and    vant employment and to establish
tions would be a more appropriate         Development Committee discussed           and maintain viable and meaningful
tool than a blog. Once the forum is       plans for the proposal of a program       career paths. The membership of the
set up, the Task Force will put out a     at the 2010 meeting on the “Dos and       Committee seeks to provide experi-
call for mentors. Task Force mem-         Don’ts of a Successful Job Interview.”    enced and unbiased mentoring and
bers are: Beth Christensen, Joe Clark,         Most recently, the CDS Com-          counsel on matters pertaining to
Michael Duffy, and Lisa Shiota.           mittee has been approached about          career development and workplace
                                          revisiting and revising the “Quali-       dynamics.
Study of Minority Participation in        fications of a Music Librarian, A               In addition, the Committee mon-
Music/Fine Arts Librarianship:            Statement prepared by the members         itors developments in personnel-
    After soliciting input for revising   of the Committee on Professional          related areas and seeks to provide
the MLA Survey of Personnel               Education of the Music Library            guidance through individualized
Characteristics (the original version     Association,” Fontes artis musicae        counseling and, as deemed benefi-
of which was created by Renée             21 (1974):139– 43. This project is cur-   cial, sponsor or provide relevant
McBride and David Lesniaski), Mark        rently under consideration.               Conference programming.”

M L A Newsletter • No. 157                                                                                              15
     Announcements

Time to Apply for 2010 Awards and Grants
     The Music Library Association is     were spent, and on the progress of
now accepting applications for the        the work supported. Any publication
following 2010 awards and grants.         of the recipient’s work must state
Awards will be presented at the MLA       that this award helped to support the
annual meeting in San Diego, Cali-        research process.
fornia, which will be held March 20–           The deadline for receipt of appli-
24, 2010.                                 cations is June 15, 2009. Applications
                                          received after that date will be
Carol June Bradley Award                  considered for funding in 2010.
Deadline: June 15, 2009                   Recipients will be notified by
     At its 2003 annual meeting, the      October 15, 2009. For more informa-
Music Library Association announced       tion, please contact the Bradley
the establishment of the Carol June       Award Committee chair via e-mail:
Bradley Award for Historical Re-          tdickma@siue.edu
search in Music Librarianship. Ms.             Applications should be submit-       The traditional “Passing of the Gavel”
Bradley is Librarian Emeritus at the      ted to: Therese Dickman, Lovejoy
State University of New York at           Library, 30 Hairpin Drive, Southern
Buffalo, and has been the foremost        Illinois University Edwardsville,         There are no restrictions as to appli-
historian of music librarianship. This    Edwardsville, IL 62026-1063               cant’s age, nationality, profession, or
annual award, in the amount of                                                      institutional affiliation. All proposals
$1,000, will be granted to support        Dena Epstein Award                        will be reviewed entirely based on
studies that involve the history of       Deadline: July 1, 2009                    merit. Awards may be presented to
music libraries or special collections;       The Dena Epstein Award for            an individual applicant or divided
biographies of music librarians; stud-    Archival and Library Research in          among multiple applicants. At its dis-
ies of specific aspects of music librar-   American Music was created in 1995        cretion, the committee may choose
ianship; and studies of music library     through a generous gift from Morton       not to award a grant during any par-
patrons’ activities.                      and Dena Epstein to the Music             ticular year. An applicant who has
     The grant will be awarded to         Library Association. Requests are cur-    not received an Epstein Award for
support costs associated with the re-     rently being accepted for one or          the first year of application may re-
search process. These may include         more grants to be awarded for the         submit a proposal in the two follow-
travel, lodging, meals, supplies, and     year 2010. The amount to be               ing years for any one project. An
digital, photocopy or microfilm re-        awarded is $2100.                         applicant may receive only one
production of source material. There          A grant may be awarded to sup-        award for any one project.
are no restrictions as to applicant’s     port research in archives or libraries         Applicants must submit the fol-
age, nationality, profession, or insti-   (both nationally and internationally)     lowing documents:
tutional affiliation. All proposals will   on any aspect of American music.                         continued on next page
be reviewed entirely on the basis of
merit.
     Applicants should submit the
                                                         Cassaro to be New Development Officer
following documents:
     1. A summary of the project, in-      James Cassaro, Music Librarian at the University of Pittsburgh, has been ap-
        cluding planned results            pointed the Music Library Association’s new Development Officer. He suc-
     2. A preliminary budget with          ceeds Paula Matthews, who will be stepping down after serving as the as-
        justification for expenses          sociation’s first Development Officer.
     3. A current vita                         Jim Cassaro has previously served MLA as President as well as
     4. The names of three references      Treasurer, and is currently the editor of Notes. The Development Officer
     Within one year of receiving the      position comes as his term as editor draws to an end. Join us in welcoming
award, the recipient is required to        Jim to this new position!
submit a report on how the funds

16                                                                                            M L A Newsletter • No. 157
                                                                                       Announcements

 Renew your Membership Now!

     The MLA membership year runs July 1 through June                 Please note: Membership renewals must go through
 30. That means that it is time to renew your member-            the new online directory. You may pay by Visa,
 ship!! Do not let your membership lapse, renew your             MasterCard, American Express, or by printing out your
 membership at the online membership directory:                  updated entry and renewal form RECEIPT and mailing it
 https://www1.areditions.com/mla/directory/default.asp.          to the Business Office.
 An overview of the site is available elsewhere in this is-           However you choose to renew, please remember to
 sue of the MLA Newsletter.                                      print or save your renewal receipt for your records!
     When you renew, please review your profile infor-
 mation, and make any needed updates.




Time to Apply for 2010 Awards and Grants continued . . .
         continued from previous page           If mailing print submissions,          $1,000) and its purpose (capital pur-
     1. A brief research proposal           please send the required documenta-        chases are not eligible). Indicate any
(under 10 pages) that includes:             tion to the chair of the Dena Epstein      other sources of funding you may
        a) a description of the project     Award Committee at the following           have already secured.
        b) a detailed budget for the        address: Cheryl Taranto, Ph.D.; Music           3. Two letters of recommendation
        project, indicating:                Librarian; University of Nevada, Las       — one for the project and one for
         1) the amount of funding re-       Vegas; 4505 Maryland Pkwy.; Box            yourself.
         quested (capital purchases         7002; Las Vegas, Nevada 89154-7002.             4. A curriculum vitae that also
         such as computer equipment             The deadline for receipt of pro-       names additional references.
         and furniture are ineligible)      posals and letters of support is July 1,        If you have any questions about
         2) justification for the funding    2009.                                      the award, particularly about
         3) additional sources of funding                                              whether you are qualified to apply
        c) a demonstration of how the       Walter Gerboth Award                       for it, please contact the chair: Laura
        applicant’s research will con-      Deadline: June 15, 2009                    Dankner (dankner@earthlink.net)
        tribute to the study and under-          The Music Library Association, in
        standing of American music          memory of its Past President and
     2. A curriculum vitae of the           Honorary Member Walter Gerboth,
applicant.                                  established the Gerboth Award. It is
     3. Three letters of support from       made to members of MLA who are
librarians and/or scholars knowl-           in the first five years of their profes-
edgeable about American music.              sional library careers, to assist
     The committee will accept both         research-in-progress in music or mu-
electronic and print submissions. If        sic librarianship. Eligible members
submitting by mail, please include          are invited to apply by June 15, 2009
four copies of all documents. If sub-       for next year’s award. Please send
mitting electronically, proposals must      the following information via e-mail,
be in Microsoft Word or PDF and be          to the chair of the committee, Laura
sent as e-mail attachments.                 Dankner:
     If submitting electronically,               1. A description of the project
please send required documentation          and a statement about its significance.
to Cheryl Taranto, chair of the Dena             2. A detailed total budget, speci-
Epstein Award Committee, at                 fying the amount of funding re-            Program chair for the 2009 meeting,
cheryl.taranto@unlv.edu.                    quested from MLA (to a maximum of          Suzanne Moulton-Gertig

M L A Newsletter • No. 157                                                                                                 17
     Online Directory

MLA’s New Online Directory
 James L. Zychowicz
 A-R Editions

Launched in late 2008 to coincide with registration for the 2009 annual meeting, MLA’s new online directory is de-
signed to provide easy access to information about current members of the organization. Members can use the site to
search for members not only by name, but also by other fields, such as city, state, membership type, or other parame-
ters. In addition, the site offers members control of their own information, so that contact information is always current
for mailing addresses, e-mail addresses, and phone numbers. Members can also create and update their own pass-
words to facilitate logging into the site. Moreover, the entire site is linked to e-commerce to make it safe and easy to
join MLA, renew memberships, contribute to MLA, and register for conferences online through a secure server.

Bookmark the Online Directory
The easiest way to find the new online directory is through MLA’s organization site: http://www.musiclibraryassoc.org.
Follow the links under the heading “For Members and Subscribers” to reach the online directory.




When you get to the site, you may want to bookmark or make it one of your favorites to make it easier to return to the
site regularly.




18                                                                                            M L A Newsletter • No. 156
                                                                                   Online Directory
Log into the Online Directory
Once at the site, be sure to login so that you can take full advantage of all the features. Log into the site with your e-
mail address and use the password you chose. If you forgot your password, click on the link labeled “Forgot password”
to have the site send you the password on file. This service is available day and night, so that members can have ac-
cess to the site whenever they need it. (If you have problems with the login and password, please contact the MLA
Business Office for assistance: mla@areditions.com or 608-836-5825. Members who did not renew for the 2008-2009
membership year may need to click the “Join” link to enter their information in the online directory.)




Once they login successfully, members have full access to all the directory’s features, which are listed on the sidebars
found on the left-hand side of the screen.




Those visiting the site for the first time may want to review their own information; it is possible to do so through the
link “Update Profile.” With a single click, members can find their personal information displayed in front of them. It is
possible to revise any field, so that the rest of the organization has the latest contact information. You can also use the
site to revise your password for future logins. After making any changes, though, you must click “Save” for them to
take effect.




M L A Newsletter • No. 157                                                                                             19
     Online Directory
Searching the Directory
To search the directory, click on the link labeled “Membership Directory” to find the basic search screen. The display
should appear as follows:




Use a name or part of a name to find someone. The results will include both last names and first names. With common
names or stems like “John,” you can sort the results by clicking on the headers on the results page. Clicking on the
header “Name,” for example, organizes the results alphabetically by last name, and it is possible to organize the results
by clicking on each of the headings.

It is also possible to use multiple fields for advanced searches when looking for specific information. Use the drop-
down menus for the first two fields to establish the parameters you want. For example, it is possible to search by state
and membership type, and thus find student members in the state of New York. This kind of work lends itself well to
the dynamic environment of the online directory. As you become familiar with the site, you are welcome to try differ-
ent combinations depending on your needs.




                            Use the drop-
                            down menus.
                                                                                     Search up to six
                                                                                     fields.




Once you have your results, you can contact individuals listed on the results pages by clicking on their name. The list-
ings resemble those found in the traditional print directory, and should not pose any problems. Yet in this online envi-
ronment, some individuals may have opted not to show their home addresses. More importantly, some of the informa-
tion displayed may differ from the last printed directory, since it reflects the latest input from the members. (This
environment encourages us to work together in keeping the information current.)

20                                                                                           M L A Newsletter • No. 157
                                                                                   Online Directory
My Profile
Members have individual pages containing their personal information, and logged-in members can update it at any
time. Use the navigation item “Update Profile” to get to your page:




                                                 Check the box
                                                 below if you
                                                 do not want to
                                                 display your
                                                 home address
                                                 online.




When you review your information, please check that your “Institution” information is correct. You need not repeat the
institution name in Address 1 and, instead, use the field for the rest of the mailing information. Please feel free to make
changes as needed, including updating your password, if you like. Remember to click “Save” (at the bottom of the
page) to put the changes into effect.




E-Commerce
Another feature of the new online directory is its integration with e-commerce, so that members can renew, donate,
subscribe to an MLA publication, or register for a conference. Payment by credit card is possible via VISA, MasterCard,
and American Express. Members may also pay by check, since the site can generate a formatted receipt to return to the
Business Office with payment.

When you are logged into the site as a current member, your personal information appears right away, so that you do
not have to fill out a form. In fact, your personal information appears in the preview, and if you would like to change
it, you can go back to revise any personal data, then complete the transaction.

M L A Newsletter • No. 157                                                                                             21
     Online Directory




If the information is correct, you can click the button to “Proceed with payment” and then use the e-commerce at the
site to pay by credit card. Again, if you want to print out a form to send payment by mail to the Business Office, click
on the option to pay by check, and the site will generate the paperwork you need. It should be clear and easy to use.

You can pay by credit card (VISA, MasterCard, or American Express) or print a mail-in form to send to the Business
Office with your check. If you use a credit card, make certain that the site knows the billing address for it—the mem-
ber’s profile has space for a home address, a work address, and a credit-card billing address. The latter is useful for
payments with institutional credit cards and other, related situations.

When you pay by credit card, you should receive two receipts:
   • An itemized receipt generated by the site with all the details in a formatted presentation (this comes from
     noreply@areditions.com)




                                                                                               Continued on next page



22                                                                                          M L A Newsletter • No. 157
                                                                                   Online Directory

                                                                                                      Screenshot




                                                                                  From
                                                                                  noreply@areditions.com




                                 Check your personal information
                                                                                     Consider adding
                                                                                     both these
                                                                                     addresses to your
                                                                                     “friends” list.

             A simple, “lump sum” receipt the the credit-card processing a mono-
        • A simple, “lump sum” receipt from fromcredit-card processing site in site in a
             monospace, format.
          space, plain-text plain-text format.




                                                                                From
                                                                                emailreceipts@authorize.net



                                                                                                         Screens
                                                                                                         10




By the way, it is also possible for individuals to join MLA or register for the conferences prior to joining MLA. More im-
portantly, anyone can return to the site to make further purchases. If you decide later to purchase a concert ticket or an
additional banquet ticket, it is possible to return to the site to take care these and other transactions. The 2009–2010
Membership Renewal will take place soon, and it should be easy for members to handle this at the site.




M L A Newsletter • No. 157                                                                                             23
      Online Directory
Contact Us
The site also offers various ways to contact the Business Office, starting with the navigation panel on the front page:




The “Contact Us” navigation item is linked to a structured response, which contain some drop-down menus to refine
your message:

             1                                                                            Other ways to reach the
                                                                                          Business Office:
     Use the drop-                                                                         Regular mail
     down menus to                                                                         Phone (note the hours)
     tell us the nature                                                                    Fax
     of your message.                                                                      E-mail (unstructured)

             2
     Write your
     message in the
     space provided.
                                                                                                     Screenshot
            3                                                                                        12

  Tell us the best
  way to respond to
  your message.


             4
     Hit “Submit” to
     send the message
     and to receive a
     copy of it.


This is one way to reach us – if it’s easier to send e-mail or to call us, please do so. The site has not replaced human
contact with technology, but allowed technology to make regular communication more effective.

Some Tips
    Please use the site. In fact, if you have not already done so, please log into the online directory and familiarize
yourself with it. Try the navigation buttons, use the drop-down menus, and get a feel for the site.
    If you haven’t yet bookmarked the site, remember to do so.
    Please review your profile periodically and keep it current.
    As you use the site, feel free to contact the Business Office with any questions or suggestions (608-836-5825 or
mla@areditions.com). We look forward to hearing from you!
24                                                                                           M L A Newsletter • No. 157

								
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