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									Campus Coordinator
2006-2007 Handbook
Education Award Only Program
UCAN Serve AmeriCorps Program
2006-2007 Coordinator Handbook




Table of Contents


3-8            Program Overview

9-10           Site Contract

11-14          Member Orientation

15-20          Member Management

21-30          Enrollment Materials

31-32          Timelogs

33-34          Exit Materials

35-41          Education Award Information

42             Teacher Education Site Criteria

43             Member Stipends

44-47          WBRS

48-52          Site Visits

53-54          Criminal Background Checks

55-57          Pass-Through Funds

58-63          Careers in the Common Good Scholarships

64             Key Contact Information




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UCAN Serve AmeriCorps Program
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UCAN Serve Overview
The UCAN Serve AmeriCorps program, initiated in 2002 as a regional initiative,
provides opportunities for service and service scholarships to students and community
members in Utah, Colorado, Arizona, and New Mexico (UCAN). UCAN Serve is a
program of Colorado Campus Compact (CCC), hosted at Regis University in Denver,
CO. CCC is a membership organization of college and university Presidents committed
to the civic purposes of higher education. The Compact supports campus efforts around
civic engagement, community-based research, and service learning in response to local
community challenges.

UCAN Serve is an AmeriCorps program funded by the Corporation for National and
Community Service, a federal agency dedicated to engaging citizens of all ages in service
and volunteerism in their communities. UCAN Serve is a part-time, education award
only AmeriCorps program designed to support student service and Careers in the
Common Good academic programs.

Participating campuses in the 2006-2007 program year include:

      Arizona State University                         Northeastern Junior College
      Brigham Young University                         Red Rocks Community College
      College of Eastern Utah                          Regis University
      Colorado Christian University                    Salt Lake Community College
      Colorado College                                 San Juan College
      Colorado I Have a Dream                          Snow College
       Foundation                                       Southern Utah University
      Colorado Mountain College                        Trinidad State Junior College
      Colorado State University                        University of Colorado at
      Colorado State University at                      Boulder
       Pueblo                                           University of Colorado at
      District 51                                       Colorado Springs
      Dixie State College                              University of Colorado at Denver
      Fort Lewis College                               University of Denver
      Front Range Community College                    University of Northern Colorado
      Johnson & Wales University                       University of Utah
      Lamar Community College                          Utah College of Applied
      LDS Business College                              Technology
      Mesa Community College                           Utah State University
      Mesa State College                               Utah Valley State College
      Morgan Community College                         Weber State University
      Naropa University                                Westminster College

During the 2004-2005 extended grant year (over 18 months) the program:

      Enrolled 3,360 students and community members,
      Hosted at 38 colleges, universities, and community-partner sites,


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      Contributed 1.6 million service hours to nonprofit organizations,
      Made available $4.6 million in scholarships.

Actual numbers of members participating in each state was:

      Colorado enrolled 65% of all members,
      Utah enrolled 22%,
      Arizona enrolled 12%, and
      New Mexico enrolled 1%.

UCAN Serve is active on a wide variety of campuses, with the largest six programs
encompassing two community colleges, one private institution, and three state
universities.

Program Goals
                  a) Community Capacity Building
UCAN Serve members partner with nonprofit community-based agencies and
organizations to increase the capacity of those sites to serve local needs. Members
develop capacity among organizations to more effectively and efficiently address
pressing community concerns, such as domestic violence, human services, food and
nutrition, homelessness, and environmental issues. Members provide direct services in
nonprofit organizations and also focus their efforts on volunteer recruitment, training, and
management.

                   b) Education
CCC aligned the focus of the UCAN Serve education objective with regional and federal
priority areas to address low achievement in underserved and academically struggling
public schools, specifically:

      Title I schools,
      Special education students,
      Math and science instruction,
      Bilingual and monolingual students,
      Schools scoring below average on state assessments,
      Rural and frontier communities,
      Schools with high poverty rates among students’ families,
      High mobility rates among students,
      High minority populations, and
      High schools with above average drop-out rates.

In addition to aligning with regional and federal priority areas for education, UCAN
Serve is designed to channel student service into high-need schools and to attract
qualified teachers to those sites. Evaluation efforts center on the connection between
academic service experience in high-need schools and future plans to work in those sites




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as professionals. CCC looks to positively impact teacher shortages in underserved
schools through UCAN Serve.

                   c) Public Health & Safety
UCAN Serve Public Health & Safety members strengthen the capacity of fire stations,
police stations, community health centers, public hospitals, and other healthcare facilities
to serve the public. The Four Corners region is experiencing dramatic shortages of
healthcare professionals and public safety professionals, particularly in rural
communities. UCAN Serve members focus their service in underserved medicine and
nonprofit healthcare facilities to strengthen communities and to provide more options and
resources around public health and safety.

                    d) Access
Three UCAN Serve campuses partner with local high schools to provide the AmeriCorps
opportunity to seniors engaged in unpaid service through their schools. High school pilot
programs are hosted through District 51 in Grand Junction, Trinidad State Junior College
in Alamosa and Trinidad, and Northeastern Junior College in Sterling and enroll
approximately 200 high school seniors per year. Students enrolled through these campus
partners are predominantly Latino and/or rural students from southern Colorado, the
western slope, and the eastern plains. Evaluation efforts will focus on whether
connecting high school members to their higher education partners through service
increases the likelihood that those students will continue on to college. The UCAN Serve
program will also be providing financial aid information to students to increase their
knowledge about financing options for higher education.

Program Focus
                       Careers in the Common Good--Support students engaged in
                       Careers in the Common Good through unpaid academic service
                       Student Leadership--Make available opportunities for leadership
                       development and encourage student participation and student voice
                       on campuses and in communities
                       Service learning--Align federal resources with campus-based
                       student service and service learning initiatives
                       Serve Study--Leverage federal dollars to more effectively support
                       need-based students engaging in community-based organizations
                       through the Serve Study program
                       High school-Higher education partnerships--Create a bridge
                       between K-12 and higher education through participation in
                       national service meeting local needs
                       Access to higher education--Provide access to higher education for
                       first generation and underrepresented groups regionally
                       Community development--Encourage campus and community
                       partnerships focused on meeting local needs through nonprofit
                       organizations




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Campus Partners




Faculty and staff members provide the nuts and bolts of program planning through
strategic alignment of UCAN Serve with ongoing academic and student service. After
initial campus-wide meetings, stakeholder buy in, and Coordinator training, faculty and
staff members go through an internal process of identifying appropriate student service
aligned with UCAN Serve goals and guidelines, and then create a plan for disseminating
program information to students. Faculty and staff submit slot estimates for the
following year to the UCAN Coordinator and recruit students within the parameters of
that slot request.

Identifying Appropriate Student Service
Identifying where student service and service learning are already occurring on campus is
a strong place to begin program planning and development. AmeriCorps participation
can add to and strengthen existing academic and student service programs and create
partnerships where they had not previously existed. The criteria for academic and student
service programs that we identified were:

                                Unpaid service hours as part of the program or designation
                                 as a community-based work study student
                                Focus on meeting critical community needs
                                Partnerships with nonprofit sites to host students
                                Program faculty/staff leadership for program administration

Financial aid offices are a natural fit for education award only programs due to the
affiliation between the Serve Study program and AmeriCorps. While service in
AmeriCorps must be unpaid to qualify, Serve Study students benefit from a federal work
study wage in addition to the education award upon successful completion of their term.
CNCS encourages leveraging the AmeriCorps program with the Federal Work Study
program through community-based work study, or Serve Study. Partnerships between
financial aid offices and UCAN Serve encourage need-based students eligible for work
study funds to serve those hours in a community setting rather than in a traditional on-
campus setting. Students earn valuable work skills, expand their knowledge about local
community issues and needs, earn an hourly work study wage, and receive an
AmeriCorps education award at the end of their service hours.




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Each campus financial aid office maintains a list of partner community-based nonprofits
that Serve Study students may select as their service site. These nonprofits have been
approved as appropriate sites according to the Federal Work Study legislation and
guidelines, which also make it an appropriate UCAN Serve or AmeriCorps site for
service. Providing the AmeriCorps education award is an effective recruitment tool for
campuses working toward increasing their community involvement and Serve Study
participation rates. The partnership between Serve Study and UCAN Serve is beneficial
to need-based students, community partners, and campuses as the community-based work
study program grows and develops.

Campus Investment
UCAN Serve partner campuses make an investment in the program through both
financial and administrative support. Eighty percent of participating colleges and
universities are members of Utah Campus Compact, Colorado Campus Compact, or
National Campus Compact. All of these institutions pay annual dues for membership to
state or national Campus Compact and receive as one of their services the UCAN Serve
program on their campus. The remaining 20% participate in UCAN Serve through an
annual AmeriCorps fee for service. These include seven colleges and one community-
based partner. This flat rate provides to campuses and community-based organizations
unlimited slots to meet their local needs. The membership dues and fee for service allow
Campus Compact staff to fund a Program Director and Program Coordinator, organize
annual professional and member development opportunities for students and
Coordinators, and travel to each site for compliance visits and orientations.

Additionally, it allows for the education award only program to enhance service learning
and civic engagement work occurring on campuses by providing increased recognition,
scholarships and community among students who are engaged in service.

Campuses and community-based organizations also invest in UCAN Serve through
administrative support. Each partner designates one or more individuals to act as the
UCAN Serve Coordinator, the local resource, program expert and direct link to students.
Coordinators are the heart of the program, charged with identifying eligible students,
scheduling and facilitating orientation sessions, maintaining member files, and assisting
students when they have program-related questions. UCAN Serve responsibilities are
unpaid additions to most faculty and staff members’ ongoing jobs, and require anywhere
from 1-6 hours per week of time and attention.

Slot Allocation
Two months before the application or continuation deadline for AmeriCorps education
award programs, CCC staff begins collecting from campuses slot requests for the
upcoming grant year. Coordinators assess what programs will be participating in UCAN
Serve that year and how many students qualify for AmeriCorps service within each of
those programs. For example, if the School of Social Work has 50 total students
participating in unpaid internships the following year, the Coordinator determines how


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many of those 50 students will be serving in nonprofit organizations focused on the goals
of UCAN Serve. That number is submitted as a slot request for that program.

The total number of campus slot requests is the amount requested by UCAN Serve from
CNCS. CCC then negotiates with CNCS to receive as close to the initial request as
possible each program year. When the amount of slots awarded is less than the amount
requested by campuses the Program Director reduces all programs by the same
percentage to maintain equity across all states and campuses.

Twice annually, in November and in April, CCC staff considers the enrollment levels of
each campus against their awarded slots for that year. If a campus is not reaching their
total enrollment they have the opportunity to ―return‖ any unused slots to CCC.
Enrollment on each campus varies from one year to the next, so slot estimates can be hit
or miss. Oftentimes a campus’s enrollment will be slow during one semester because
their larger programs are enrolling the following semester. In those cases campuses are
not responsible for returning slots until they go through their larger enrollment period and
have a clearer picture of overall enrollment levels.

Once a campus returns unused slots, those slots are then reallocated to any campus
maintaining an active wait list for students. When a campus enrolls all of their allotted
slots they begin a wait list with students ready to enroll. Campuses check in with CCC
staff to communicate how many additional slots they can immediately enroll. The excess
slots are channeled directly to these campuses with the goal of reaching 100% enrollment
annually.

Program Site Agreements
Each UCAN Serve campus and community partner complies with and signs an annual
program site agreement outlining scope of work and responsibilities of each stakeholder
involved. The site agreement defines the role of Colorado Campus Compact as
sponsoring organization and the role of each site as program partner. Programs may not
begin enrolling members each grant year until the program site agreement has been
signed and returned to CCC. A copy of the 06-07 program site agreement follows.




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            UCAN Serve AmeriCorps Service Scholarship
                    Program Site Agreement
                    2006-2007 Program Year
This agreement outlines the formal agreement between the Colorado Campus Compact
(CCC) and the Program Site for the Program Site to participate in the UCAN Serve
AmeriCorps Service Scholarship Program.

Colorado Campus Compact Responsibilities

1. Serve as a liaison to the Corporation for National and Community Service (CNCS)
   and, as necessary, state Governor’s Commissions on National and Community
   Service (―Commissions‖) and the National Service Trust.

2. Provide a UCAN Serve Coordinator Handbook, annual guidance, Member Handbook,
   and other tools that facilitate the recruitment, enrollment, and management of UCAN
   Serve members.

3. Conduct an orientation and training session for AmeriCorps Coordinators, service site
   staff, and, as necessary, members. Facilitate communication through electronic
   means including the Internet, email, and conference calls.

4. Compile all program information and evaluation data into Progress Reports to be
   submitted to the Corporation annually. Submit all continuation and re-compete
   applications to CNCS for UCAN Serve.

5. Collect program evaluation data aligned with Performance Measurements required by
   the Corporation and disseminate the results of that data collection to sites and
   community-based partners.

6. Review site documentation – through site visits, Web Based Reporting System
   (WBRS), conference calls and other means – to ensure that programs maintain
   adequate records and document appropriate hours of service.

7. Provide training and technical assistance (T/TA) services as necessary to programs
   including, but not limited to, site visits, compliance visits, email, phone calls, and the
   provision of materials.

Program Site Responsibilities

1. Ensure that each member receives a program orientation, adheres to all AmeriCorps
   policies, and successfully completes the program.

2. Maintain contact with Colorado Campus Compact to explore means of collaboration
   with other National Service programs in the state and statewide service events.


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3. Ensure that all service projects meet guidelines as outlined in the AmeriCorps
   Education Award Provisions and comply with the objectives of Service Scholarship
   Program.

4. Complete all reporting requirements within required timelines, including monthly
   time sheets and semi-annual reporting.

5. Adhere to all necessary AmeriCorps guidelines, as outlined in the AmeriCorps
   Education Award Provisions, such as implementing grievance procedures, drug
   policies, EEOC guidelines, and listing AmeriCorps as a national partner in
   appropriate literature and materials.

6. Make program documentation available to CCC, the Corporation for National and
   Community Service or a representative of these organizations at any time.

7. Ensure that members have sufficient opportunity to complete the required number of
   hours to qualify for an Educational Award.

Term of Agreement
This agreement is valid for the contract period of August 19, 2006 through August 18,
2007.

Signatures

_____________________________                                       _________________
AmeriCorps Coordinator                                                    Date

___Stephanie Schooley___________                                    _________________
Director, UCAN Serve Program                                              Date

Campus:________________________________________________________________

Address:________________________________________________________________

Phone:____________________________           Fax:________________________________

Email:__________________________________________________________________

*The site agreement is renewed annually and any new guidelines or program
requirements are incorporated into the agreement as necessary.




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Member Pre-Service Orientation


Every student who enrolls in UCAN Serve participates in a pre-service orientation hosted
on campus.      Member orientations are facilitated by the Program Director, Program
Coordinator, or the UCAN Serve Campus Coordinator. Orientations are focused on
information about CNCS, UCAN Serve goals and service activities, prohibited activities,
program deadlines, and evaluation.       Outside of this federal and systems-focused
orientation members receive training on-site at the community-based agency at which
they serve and through their academic and student service programs.


In 2004-2005 UCAN Serve staff collaborated with other higher education AmeriCorps
programs to develop an online pre-service orientation for members.             The online
orientation addresses the federally required pieces of the orientation as well as provides
members with some background knowledge about national service, requirements,
benefits, and next steps. This online orientation can also be used as a Power Point
presentation.




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            UCAN Serve AmeriCorps Education Award Program

                      Member Pre-Service Orientation

Program Overview

    Corporation for National and Community Service—federal funding
     for AmeriCorps awarded through Colorado Campus Compact

    UCAN Serve operates within Utah, Colorado, Arizona, and New
     Mexico, serving almost 4,000 students per year through 37 colleges
     and universities, awarding over $4.5 million in service scholarships to
     students and community members.

    Terms of Service: 300, 450, 900 w/education award amounts

    Careers in the Common Good—UCAN Serve focuses on academic
     and student service programs with unpaid hours of service as a
     component: Social Work, Psychology, Education, Healthcare
     Professions, Fire Science, Environmental Science, Sociology, etc.

    Eligibility: 17 or older, GED/Diploma or working toward one or the
     other, U.S. citizen or permanent resident—students must provide a
     photocopy of a birth certificate or passport before they are exited

    2 terms of service in a lifetime

    Failing to complete service term hours-- 14% or less the student has
     not used one of their 2 terms of service; 15% or more the student loses
     one of their terms of service

    Direct versus Indirect Service—Member Development hours can be a
     MAXIMUM of 20% of each term of service. Examples are class time
     related to the service, workshops, professional development,
     conferences, study groups, etc.

    Eligible sites for service per goal area: non-profit organization, criteria
     for teacher education site placements


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    Prohibited Activities sheet—go over each category of prohibited
     activities and make sure students understand that prohibited
     activities cannot be counted as AmeriCorps hours, but students can
     engage in those activities in their personal time

Education Awards

    Education award is a voucher, not a check made out to the student
     personally

    Uses for the education award—pay for qualified student loans
     (Stafford, Perkins, Federal Direct and Indirect, etc.), use for current
     education expenses (must be an enrolled student), or use for up to 7
     years for classes or other degrees at any accredited institution of
     higher education nationally

    Taxable income in the year it is used not awarded

    If a member is convicted of a drug felony their education award will
     be taken away even if they have successfully completed the program
     and received the voucher.

    Financial Aid Offices—encourage students to check with financial
     aid to see how the voucher would affect their campus-based aid
     package

Enrollment Materials

(If members are backdating their hours within the 30-day maximum,
have them use the backdated date when they sign their enrollment
forms and wherever it asks for the member’s start date.)

    CNCS Enrollment Form—complete Parts I & II; indicate service term
     in Question 1 on Part III but leave the rest of Part III for the
     Coordinator to complete

    Member Contract—fill in the blanks and sign the back




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    Service Summary—have members submit the Service Summary with
     their first time log so that the Site Supervisor can complete the
     bottom with their signature

    Copy of Birth Certificate or Passport, or Identification Verification
     Form completed and in member file

    Timesheets
        1. Complete the timesheet in its entirety each month; both sides
           are required
        2. Must be signed by the member and the Site Supervisor
        3. Turn in the form to the Campus Coordinator—give them a date
           or week each month when you’d like their time logs turned in
           to you

Exit Materials

    CNCS Exit Form

    UCAN Serve Site Supervisor Survey online

      UCAN Serve Education Member Survey online (members serving in
       goal areas other than Education do not have a survey to complete)




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Member Enrollment, Management, and Exiting
All UCAN Serve Coordinators follow the same procedures for enrolling, managing, and
exiting members. This structure provides ample space for each campus to design its
program with flexible deadlines and dates so that it works best for their community and
student needs. Each process identifies required documents that must be submitted before
a member can be enrolled, before their time logs can be entered, and before they can be
exited from the program.


Each Coordinator keeps the member file with original signatures on their campus until all
members from that grant year have been exited. Once all members from the grant year
have completed files those member files are collected by CCC staff and are then stored at
the CCC office for the required seven years. Member files are checked periodically
during compliance site visits to ensure that Coordinators are clear about required
documents and UCAN Serve processes.          In addition, Coordinators receive an Exit
Checklist to ensure that all required forms are in the member files and are appropriately
completed.


Each member file also contains a Checklist that identifies each of the required forms that
must be in each member file for it to be complete. Coordinators use the Checklist as they
collect forms from members and to record any communication with members throughout
their term of service.




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AmeriCorps Enrollment, Management, & Exit Processes

   1. Enrollment

*****Members must be enrolled in WBRS within 30 days of their start date or else they
cannot be approved. Members who submit paperwork late will need to adjust their start
date to accommodate the 30-day maximum. Also, if members want to backdate hours
Coordinators need to leave themselves time within the 30 days to enroll the member in
WBRS.*****

Required enrollment forms CNCS enrollment form, Member Contract and Service
Summary all signed by the member; verification of eligibility documented by the Campus
Coordinator

CNCS enrollment form: Members complete Parts 1 and 2 in their entirety. Members
select a term of service by completing Question 1 on Part 3 of the form (2-year part-time
= 900-hours, Other = 450-hours, and Summer = 300-hours). The Coordinator on each
campus completes Part 3 of the enrollment form with the start and end dates, then signs
as the Certifying Official. Please make sure each member’s social security number is
also filled out on the top of Part 3. Once members and the Coordinator complete these
sections, the form is finished.

Member Contract: Members complete the entire form, filling in the blanks with the
appropriate information. The member is the student, and the UCAN Serve Coordinator is
you. A member’s term of service begins on the date on which they will actually begin
their service. We cannot change enrollment dates once they are entered, so please make
sure members put the correct date for their individual service. Members have one
calendar year from their start date to complete their service. Both the member and
yourself sign the back page of the Member Contract. If you are enrolling members who
are 17 years of age, their parents or legal guardians must sign the Contract as well.

Service Summary: The Service Summary provides Campus Coordinators with a service
description for member’s participation in AmeriCorps, as well as contact information for
the supervisor on site. Members complete the top portion of the form, and then have their


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Site Supervisors at the host agency complete the contact information. The signature on
the Service Summary should match the Supervisor signature on the time log. Members
will complete a Service Summary for each site at which they are serving. The Service
Summary can be turned in with the first time log.

Eligibility verification: Recently, CNCS approved a new process for verifying member
eligibility. As Campus Coordinators, you no longer need a photocopy of the birth
certificate or passport in the member file. Members can show you one of the two
documents and you verify the member’s eligibility. You can track what document you
were shown and the date on the Identification Verification Form and include that
completed document in the member file.

Criminal Background Check: If members are serving with children or other vulnerable
populations without supervision they are required by law to have a criminal background
check completed before their service may begin. For programs partnering with public
schools and many healthcare facilities, the community site will require that these checks
be completed. For applicable members, sign and date the Criminal Background Check
Verification Form and include it in the member’s file.

*****ALL ORIGINAL PAPERWORK REMAINS IN THE MEMBER FILE ON YOUR
CAMPUS. We will collect these files at the end of the program year, or once all
members from this grant year have completed their service. UCAN Serve staff at CCC
will approve each enrollment form entered onto WBRS.*****




   2. Management

Required management forms Monthly time logs that correspond exactly to
information entered into WBRS, signed by both the member and the Site Supervisor

Time logs: Information from the CNCS enrollment form is entered into WBRS to create
a member file where you can track progress toward completion of the service term. Once
members are enrolled in WBRS, member management involves coordinating time logs
with WBRS data entry. Establish a system for collecting time logs from members, and
enter those time logs on a monthly basis. The information on the WBRS system must
match exactly to the paper time log. If the time log does not match the record on WBRS,
make a note of the discrepancy on the paper form. Once the time log is entered, save the
document as Complete—Awaiting Approval.

Inactive members: It is critical to the success of the UCAN Serve program that
inactive members are exited from the program as soon as possible. Likewise,


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members who have no hours documented but who are participating need to turn in those
forms on a monthly basis to be entered into WBRS, or else be exited. Part of member
management is making the decision after some follow-up work to exit a student or
member from the program. It is your decision whether or not a member should be exited
for not turning in time logs or for not participating in the program. If so, follow
instructions for exiting members below.




   3. Exiting

Required exit forms CNCS exit form signed by the member with a current address to
which the education award can be mailed; Post-Service Survey completed by the Site
Supervisor

CNCS exit form: Members complete Part 1 of the exit form with the address to which
they would like their education award voucher to be sent and a member signature.
UCAN Campus Coordinators complete Part 2 as the Certifying Official, including the
signature. Enter the exit form information in WBRS and save as Complete—Awaiting
Approval. If a member moves or wishes to change their address after the exit form has
been processed on WBRS, they can call or email 1-888-507-5962 or
edawardvoucher@cns.gov to request a duplicate voucher and change their contact
information.

Post-Service Surveys: Members are responsible for handing a UCAN Serve evaluation
form to their Site Supervisor(s). There are four evaluation tools depending on the service
goal area. If a member serves as a tutor or mentor, or in any other K-12 academic
support role, they will have their Supervisor complete the Education Service Survey
School Questionaire online. Additionally, if that member is in a teacher education
program they will complete the Education Service Survey online.

Members serving in public health and safety organizations or fields will have their Site
Supervisor complete the Public Health & Safety Service Survey online. This includes
members serving as healthcare professionals, firefighters, disaster preparedness
specialists, public safety workers, etc.

If a member serves in any other capacity in a non-profit organization they will have their
Site Supervisor complete the Community Strengthening Service Survey.                  Site
Supervisors are responsible for filling out the evaluation form online and submitting it to
the CCC office electronically.

All surveys can be accessed at www.coloradocampuscompact.org


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                          Checklist for Member Files
                          UCAN Serve AmeriCorps

Member Name:________________________________________________________

Campus:____________________________ Program:_________________________

Hour Commitment: ___________________ Start Date:______________________


           o Enrollment Form

           o ID Verification or ID Verification Form

           o Member Contract

           o Service Summary with Reflection

           o Criminal Background Check Verification Form, if applicable

           o Time Logs with Narrative

           o End of Term Exit Form




Communications/Status
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________




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UCAN Serve AmeriCorps Member Exit Checklist: 2006-2007

Enrollment forms
       CNCS enrollment form
             o     Date on form matches start date in WBRS
             o     Member is enrolled in WBRS within 30 days of the start date
             o     Signed by the member
             o     Part III completed by UCAN Serve Coordinator on site
             o     Original form in member file


       Member Contract
             o     Completed with dates of enrollment, Coordinator, and service term information
                   consistent with the CNCS enrollment form
             o     Signed and dated by the member and the Coordinator


       Service Summary
             o     Completed per service site
             o     Signed by the Site Supervisor at the nonprofit agency or campus department/office
             o     Pre-service reflection questions completed on back of the form


       Copy of member’s birth certificate or current passport, or indication on the Eligibility Verification
        Form that one of those two documents has been seen by the Coordinator
       Completed and signed Criminal Background Check Verification Form, if applicable


Time logs
       One time log per month of service, corresponding to information in WBRS
       Part II on the time log (reflection piece) is completed or the time log is not valid
       Time logs are signed and dated by the member and the Site Supervisor who signed the Service
        Summary


Exit forms
       CNCS exit form completed, signed, and dated by the member (If a member was exited without
        award there still must be an exit form for that member in their file. You can write ―Not Available‖
        in the member signature space.)
       Part II completed by the UCAN Serve Coordinator
       Original form in member file




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                           UCAN Serve (UT, CO, AZ, NM)
                                   AmeriCorps Program

                                        Member Contract
                                     2006-2007 Program Year
All members are responsible for adhering to established procedures detailed below. This agreement delineates
the terms, conditions, and rules of participation of
(hereinafter referred to as the “member”) in the Intermountain West UCAN Serve AmeriCorps Program
(hereinafter referred to as “UCAN Serve”).

I.    AMERICORPS REQUIREMENTS

      1.     Minimum Qualifications.
             The member                                              is enrolled in UCAN Serve through the
                                                                               (name of college or university).
             Member certifies that he/she is a United States citizen, a national, or a legal permanent resident and that
             he/she is at least 17 years of age and has obtained a high school diploma or is actively working toward a
             GED. Attach proof of legal residence or citizenship and high school diploma.

      2.     Terms of Service
             (a) The member’s term of service begins on                       and ends on                         .
             (b) The member will complete a minimum of                       hours of service during the 2006 and
                 2007 calendar years. A maximum of 20% of these hours may be training, education, or other
                 similar activities. A maximum of 10% of these hours may be fundraising. A member who
                 anticipates that he/she will have difficulty completing the required number of hours should notify
                 their AmeriCorps Coordinator ahead of time in order to arrange opportunities for completing
                 his/her required hours during the term of service.
             (c) The member understands that in order to be eligible for serving a second term of service, he/she
                 must be in good standing with UCAN Serve. This means that the member must serve at least the
                 hours to which he or she has committed, which includes the satisfactory completion of all required
                 training opportunities; must complete all required paperwork; and must follow all other rules and
                 requirements set out in this document.
             (d) The member understands, however, that mere eligibility for an additional term of service does not
                 guarantee selection or placement. A member may only earn a maximum of two education awards
                 in an AmeriCorps program during his/her lifetime. If the member did not successfully finish his/her
                 term, previous enrollment counts as a term of service for the purposes of education award
                 eligibility. The member understands that his/her failure to disclose to UCAN Serve staff previous
                 enrollment in another AmeriCorps program, including any history of having been released for
                 cause from another AmeriCorps program, will render the member ineligible to receive the
                 education award.

      3.     Position Description
             (a) The UCAN Serve AmeriCorps Coordinator at this school is
                                                . The name of the member’s direct site supervisor is shown in the
                  attached Position Description.
             (b) The member agrees to fulfill his/her service as outlined in the Position Description attached as an
                  appendix.

      4.     Benefits
             (a) Upon successful completion of one year of service, the member will receive an education award
                 from the National Service Trust. The value of this education award is $2,362.50 for a member who
                 completes 900 hours of service, $1,250.00 for a member who completes 450 hours of service, and
                 $1,000.00 for a member who completes 300 hours of service.




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           (b) If the member has received forbearance on a qualified student loan during the term of service, and
               the member successfully completes the term of service the National Service Trust will repay any
               interest that accrued on the loan during the term of service.

     5.    Rules of Conduct
           (a). At all times while acting in an official capacity, an AmeriCorps member is expected to:
                1. Demonstrate mutual respect toward others.
                2. Follow directions.
                3. Direct concerns, problems, and suggestions to your AmeriCorps Coordinator.
            (b) The member understands that the following acts also constitute a violation of the program’s rules of
                conduct:
                1. Unauthorized tardiness.
                2. Unauthorized absences.
                3. Repeated use of inappropriate language (i.e. profanity) at a service site.
                4. Failure to wear appropriate clothing to service assignments.
                5. Stealing or lying.
                6. Any activity that may physically or emotionally damage other members of the program or people
                   in the community.
                7. Possessing or using any illegal drugs during the term of service.
                8. Consuming alcoholic beverages during the performance of service activities.
                9. Being under the influence of alcohol or any illegal drugs during the performance of service
                   activities.
                10. Failing to notify the program of any criminal arrest or conviction that occurs during the term of
                   service.
           (c ) Member agrees to not participate in prohibited activities including:
                           participating in efforts to influence legislation, including state or local ballot initiatives,
                or lobbying for your program;
                           organizing a letter-writing campaign to Congress;
                           engaging in partisan political activities, or other activities designed to influence the
                outcome of an election to any public office;
                           participating in, or endorsing, events or activities that are likely to include advocacy for
                or against political parties, political platforms, political candidates, proposed legislation, or elected
                officials;
                           voter registration drives;
                           organizing or participating in protests, petitions, boycotts, or strikes;
                           assisting, promoting, or deterring union organizing;
                           impairing existing contracts for services or collective bargaining agreements;
                           engaging in religious instruction;
                           conducting worship services;
                           providing instruction as part of a program that includes mandatory religious instruction or
                worship;
                           constructing or operating facilities devoted to religious instruction or worship;
                           maintaining facilities primarily or inherently devoted to religious instruction or worship;
                           engaging in any form of religious proselytizing;
                           providing a direct benefit to a for-profit entity, a labor union, a partisan political
                organization, or an organization engaged in religious activities;
                           participating in activities that pose a significant safety risk to participants; and
                           fundraising
                           Examples of activities that would fit into one of the above-listed prohibited activities
                include:
                           printing politically or religiously charged articles in a Corporation-funded newsletter or
                listserv;
                           taking part in political demonstrations or rallies;
                           participating in an internship with a for-profit business as part of the education and
                training component of a program; or
                          leading children in singing religious hymns.




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                (e) In general, for violating the above stated rules in section 5(a)(b)(c), the program will do the
                   following (except in cases where during the term of service the member has been charged with or
                   convicted of a violent felony, or possession, sale or distribution of a controlled substance):
                   1. For the member’s first offense, an appropriate program official will issue a verbal warning to the
                      member and document that warning in member’s written file.
                   2. For the member’s second offense, an appropriate program official will issue a written warning
                      and reprimand the member, noting the offense in member’s written files.
                   3. For the member’s third offense, the member may be suspended for a period of time without
                      compensation and will not receive credit for any service hours missed.
                   4. For the fourth offense, the program may release the member for cause.

                 (f). The member understands that he/she will be either suspended or released for cause for committing
                      certain acts as described in section 5(a)(b) and (c) during the term of service including but not
                      limited to being convicted or charged with a violent felony, possession, sale, or distribution of a
                      controlled substance.

       6.       Release from Service
                (a) The UCAN Serve Program may release the member from the term of service, due to compelling
                      personal circumstances for the following reasons:
                      (1) the member has a serious injury or illness that makes completing the term impossible;
                      (2) there is a serious injury, illness or death of an immediate family member and the member is
                             needed to care for that family member or take over the duties of the family member;
                      (3) the member is drafted by the Armed Services of United States;
                      (4) some other circumstance occurs that makes it impossible or very difficult for the member to
                             complete the term of service and UCAN Serve staff deem the circumstance to be
                             compelling.
                      Compelling personal circumstances do not include leaving the program due to;
                             a. Change in class schedule or non-related work hours;
                             b. To obtain employment, other than moving from welfare to work; or
                             c. Dissatisfaction with the program.
                (b) UCAN Serve may suspend the member’s term of if the member has a serious injury or illness,
                      death in the family, or other life condition, which requires an extended leave of absence and such
                      leave is approved by the coordinator.
                (c) If the member discontinues his/her term of service for any reason other than a release for
                      compelling personal circumstances as described in this agreement, he/she will receive NO portion
                      of the education award or interest payments described in this Agreement.
                (d) A member who is released for compelling personal circumstances and who has completed at least
                      15 % of the required term of service is eligible for a prorated Education Award.
        7.      Grievance Procedures
The member understands that the Program has a grievance procedure to resolve disputes concerning the member’s
suspension, dismissal, service evaluation or proposed service assignment. The member understands that, as a
participant of the program, he/she may file a grievance in accordance with the Program's grievance procedure, as stated
in the appendix.


II.    UCAN SERVE MEMBER RESPONSIBILITIES AND PROCEDURES

       1.   Personnel Forms and Information
            *    Members are required to complete Monthly Progress Forms; complete forms including
                 signatures of member and Supervisor. Falsifying information on Monthly Progress Forms
                 constitutes grounds for immediate dismissal from the UCAN Serve Program.
                 * Members are responsible for providing changes of personal information to their AmeriCorps
                 Coordinator, e.g. schedule changes, telephone number, address, etc.
                 * Members are responsible for providing a permanent address for Research and Program Evaluation
                 both during and after AmeriCorps participation.

       2.   General Requirements
            *   Members must complete and turn in all required paperwork on time.
            *   Members must attend all scheduled meetings and training sessions. If a member must be absent from
                a meeting, he/she remains responsible for all information disseminated at that meeting.
            *   Members must adhere to the Rules of Conduct as described in this Agreement.



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           *    Members may address problems or issues regarding a UCAN Serve procedure, policy, or staff
                member, including disputes concerning the member’s suspension, dismissal, service evaluation or
                proposed service assignments, by using the Grievance Procedure described in the appendix.

      3.   Criminal Background Check
              If the member’s service requires him/her to be in a position of trust with children or other vulnerable
               populations, then the service site may require that the member complete a criminal background check.
               If required, the criminal background check must be completed and financed by the service site or the
               member before service begins. In addition, the service site must inform the AmeriCorps Coordinator
               of the results.

X. AUTHORIZATION
The member and program hereby acknowledge by their signatures that they have read, understand, and
agree to all terms and conditions of this agreement. (If the member is under the age of 18 years old, the
member’s parent or legal guardian must also sign.). By signing this contract the member will also certify,
under penalty of law, that she/he has a high school diploma or equivalency certificate or agrees to obtain
one before using the education award. Before signing the contract please check and complete the
appropriate information in the table below.

Degree Held                              Mark Appropriate        Institution      and            Date of Completion
                                         Certification           Location       Where
                                                                 Degree Completed
High School Diploma
High      School    Equivalency
Certificate
Expect to Complete High School                                                                   (Include expected
Diploma or Equivalency Before                                                                    date of completion)
Using the Education Award


Agreement of Participation

*   As a 2006-2007 UCAN Serve Corps member, I understand that I am responsible for adhering to the UCAN Serve
    policies found in this document. Further, I understand that continued participation in UCAN Serve is contingent
    on my adherence to these policies. I understand that UCAN Serve staff may place me on probationary status, or
    may suspend or release me from AmeriCorps, for failure to comply with policies stated herein.

*   I understand that UCAN Serve keeps general information about members (such as information requested in
    application and profile forms) in order to track overall program effectiveness. I understand that any information
    that is individually identifiable is held confidentially and may not be released to anyone other than UCAN Serve
    staff without my prior written permission.

*   This contract may be amended in writing by UCAN Serve. Such amendment requires the signatures of both
    parties.


                  UCAN Serve Member Signature                                           Date



                   UCAN Serve Campus Coordinator                                        Date


     ______________________________________                                   ________________________
                   Parent Signature (if applicable)                                     Date

                         Please sign and keep a copy with your Member Handbook.
                 The original contract will be kept in your file with the Campus Coordinator.




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                                      Service Summary

                    UCAN SERVE AMERICORPS PROGRAM
           SERVICE DESCRIPTION & SUPERVISOR VERIFICATION FORM




Name:


College/University:


Service Site:


Goal: Education Public Health & Safety Community Strengthening High School Member


Summary of your community-based project(s). Please write a brief description of your service:

____________________________________________________________________________________________________________
____________________________________________________________________________________________________________
____________________________________________________________________________________________________________
___________________________________________________________________________________________________________


Supervisor/Sponsor Name _________________________________________________

Title____________________________________________________________________

Address_________________________________________________________________

Work Phone _____________________________________________________________

Work E-mail ____________________________________________________________

I agree to serve as the supervisor/sponsor for ___________________________________
for his/her AmeriCorps Education Award.


Supervisor Signature

____________________________________________________________




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                    UCAN Serve AmeriCorps Program
                             Pre-Service Reflection

Please take some time to answer the following guiding questions:


What motivates you to pursue this term of service in AmeriCorps?




How does your participation in AmeriCorps relate to your professional/personal goals?




In what ways do your professional/personal goals support lifelong involvement in your
community?




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        AmeriCorps Member Eligibility Verification Form
See August 22, 2003 Memorandum Re: Grants Management Guidance 02-02,
Documentation of Member Eligibility and Member Record Retention for additional
guidance

Regarding proof of member citizenship or lawful permanent resident status, programs
must ascertain and document the citizenship status of the members, a record of which
must be kept in the member’s file. A program may be at risk if it has accepted self-
certification as the only document for member eligibility. Because the Office of
Inspector General, in performing audits of programs, has questioned the reliability of
self-certification as the only document for member eligibility, listed below are examples
of types of documents programs should request in addition to self-certification. Any one
of the below documents is adequate verification of eligibility.

Proof of Eligibility
       Birth Certificate from one of the 50 states, the District of Columbia, Puerto Rico, Guam,
       the U.S. Virgin Islands, American Samoa, or the Northern Mariana Islands
       Valid U.S. Passport issued to the individual as a U.S. citizen
       U.S. Dept. of State Form FS-240, Report of Birth Abroad of a Citizen of the United States
       U.S. Dept. of State Form FS-545, Certificate of Birth-Foreign Service
       U.S. Dept. of State Form DS-1350, Certificate of Report of Birth
       INS certificate of naturalization (INS Form N-550 or N-570)
       INS certificate of citizenship (INS Form N-560 or N-561)
       Permanent Resident Card (INS Form I-551)
       Alien Registration Receipt Card (INS Form I-551)
       A passport indicating that the INS has approved it as a temporary evidence of lawful
       admission for permanent residence
       A Departure Record (INS Form I-94) indicating that the INS has approved it as a
       temporary evidence of lawful admission for permanent residence
       Other – If one of the above primary documentation is not available, the program must
       obtain written approval from the Corporation for National and Community Service that
       other documentation is sufficient to demonstrate the individual’s status as a U.S. citizen,
       U.S. national, or lawful permanent resident

The below signature certifies that I have reviewed the above checked document and
believe it to be an authentic original document.


Signature of Coordinator: __________________________________ Date: ___________


Document Identification Number (if applicable): ________________________________


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                          UCAN Serve AmeriCorps Program
                                    Hour Log
Member Name:                                                Month:

School:
*Both sides of the timelog must be completed for credit of the hours.


                   Member     Fundraising     Direct
      Date                                                 TOTAL
                 Development*                 Service




  Week 1 Total



                                                                               * Member
                                                                          Development can
                                                                          only count for up to
                                                                           20% of your total
  Week 2 Total
                                                                                 hours

                                                                         Examples of Member
                                                                         Development Activities:
                                                                         AmeriCorps orientations or
  Week 3 Total                                                           trainings

                                                                         Class time providing reflection
                                                                         or learning about your service

                                                                         Professional development
                                                                         opportunities

  Week 4 Total                                                           Planning and preparation for
                                                                         service activities

                                                                         Research

                                                                         Workshops or conferences
                                                                         around your service theme

  Week 5 Total
MONTH TOTAL
Member Signature:_______________________________________________ Date: ________________
Supervisor Signature: _____________________________________________ Date: ________________




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                                 Reflections on Your Service


Describe the service activities you have performed during this month, and some of the
results you have seen: (For example: I tutored three elementary-aged children this month
and have noticed that that they are completing and returning their homework more often.)




What challenges have you experienced this month in your service, and what steps have
you taken to resolve those challenges?




Please provide testimonials (quotes or stories) from your service that illustrate your
impact on the organization with which you serve or on the local community (if
applicable):




AmeriCorps Member Signature: _____________________________________________




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Using Your Education Award
When you successfully complete your term of service your program will notify the
National Service Trust that you are eligible for an education award. The Trust will send
you your education award packet within 204 weeks of receiving this notification.

 Highlights

      You have 7 years from the date you completed your service to use the award.
      You can use your education award to repay qualified student loans, to pay for current
       educational expenses, and to attend an approved school-to-work program.
      Payments are made to the school or lender, not to you.
      The award can be used for degree and non-degree courses at a Title IV school.
      Payments made from your education award account and interest payments are
       considered to be taxable income.

OVERVIEW OF THE EDUCATION AWARD PROCESS

To qualify for an education award you must successfully complete the required term of
service for the program in which you are participating. It is up to the Director of that
program to determine if you have successfully completed your term and are eligible for
the education award. Upon notification that you are eligible for an award, the Trust will
send you a packet of information needed to access the award. Included will be a Voucher
and Payment Request Form and instructions for filling it out. This is the document you will
use to authorize a payment to be made from your education award account.

You can use the education award in the following ways: 1. To repay ―qualified student
loans‖; 2. To pay for CURRENT educational expenses at a ―qualified institution of higher
education‖; 3. To pay expenses incurred while participating in an approved school-to-
work opportunities system program.

You must use your education award within 7 years of the completion of your term of
service. It can be divided up and used in any way you choose, as long as it is for
authorized expenses. For example, a portion of the award could be applied to repay
existing qualified student loans and the remainder saved to pay for authorized college
costs in the future.

When you’re ready to use the award, you must complete the top section of the voucher
to authorize a payment. You then send the voucher to your lender or take it to your
financial aid office on campus. By law, payments are made to the lender or to the
campus, not to you directly. The Trust will notify you of the payment and send you



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another voucher with an updated balance. Please be sure to notify the Trust of any
address change.

WHAT ARE QUALIFIED LOANS?

You can use your education award to pay qualified student loans you have or may
acquire. Qualified student loans are basically defined as student loans backed by the
federal government, except for loans in your parent’s names. These loans also include
ones made to students by a state agency, such as the Alaska Commission on Higher
Education, and loans issued through a state institution of higher education to cover all or
part of a student’s Cost of Attendance.

If you do not know whether or not your loans are qualified you should ask your lenders.
For federally-backed loans there should be a citation on the loan papers referring to Title
IV of the Higher Education Act. For loans made by a state agency, the state agency
should be listed as the ―maker‖ of the loan on the promissory Note. When a loan is
refinanced or consolidated, the new loan must meet the definition of ―qualified student
loan‖ in order for a payment to be made using an education award. The original loan no
longer exists.

Examples of Some Common Qualified Student Loans

Federal Student Loans: Subsidized and Unsubsidized Stafford Loans – Supplemental
Loans to Students (SLS) – Federal Consolidated Loans – Guaranteed Student Loans –
Federally Insured Student Loans (FISL) – Direct Subsidized and Unsubsidized Stafford
– Direct Subsidized and Unsubsidized Ford Loans – Direct Consolidated Loans –
National Defense Student Loan – National Direct Student Loans – Perkins Loans –
Health Education Assistance Loans (HEAL) – Health Professions Student Loans (HPSL)
– Loans for Disadvantaged Students (LDS) – Nursing Student Loans (NSL) – Primary
Care Loans (PCL_

Loans made directly to students by the Alaska Commission on Postsecondary Education

Loans made directly to students in degree programs by a state college or university

WHAT ARE QUALIFIED INSTITUTIONS OF HIGHER EDUCATION?

You can use your education award to pay for current educational expenses at qualified
institutions of higher education. For purposes of the education award, a ―qualified‖
institution is one that participates in the U.S. Department of Education’s student
assistance program – i.e., it has an agreement with the Department of Education whereby
students at that school are eligible to receive at least some type of federal financial
assistance to attend the school. These are sometimes called Title IV schools. You do not
have to apply for financial aid to use your education award, but the school must be one
that participates in the federal student aid program.




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A school may be accredited and even offer graduate degrees. However, unless it is a Title
IV school the education award cannot be used there. Most postsecondary educational
institutions in the U.S. are Title IV. Thousands of technical and trade schools are Title
IV as well. Art schools, beauty schools, and truck driving schools may be Title IV.

To Find Out if a School is Qualified…

You can ask your financial aid office if the school is a Title IV institution. If it is Title IV,
you can use the education award there. Another way to find out is to call the toll-free
number at the Department of Education’s Federal Student Aid Information Center
between 9am-8pm (EST), Monday through Friday. The number is 1-800-433-3243. You
can also search the Department’s website at
www.fafsa.ed.gov/fotw0304/fslookup.htm

If a foreign school participates in the Department of Education’s Federal Family
Education Loan (FFEL) Program, the AmeriCorps education award can be used there.
You can use the number above to find out if a particular international school participates
in the FFEL program. Another way to approach attending schools overseas is to obtain a
qualified student loan to attend the foreign school and use the education award to repay
the loan.

QUALIFIED EXPENSES TO ATTEND SCHOOLS

The AmeriCorps education award can be used to pay ―current educational expenses.‖
Current educational expenses are expenses that were incurred by you after you first
enrolled in an AmeriCorps term of service. The award cannot be used to pay for
expenses that pre-date your involvement with AmeriCorps.

Degree or Certificate Program

If you want to use your award in a degree or certificate program it can be used to pay
some or all of your Cost of Attendance. The term ―Cost of Attendance‖ (COA) was
developed by the U.S. Department of Education for use by Title IV schools. It is a
school’s estimate of what it will cost for a student to attend that school for a specific
period of time. COA can include tuition and fees as well as allowances for books,
supplies, room and board, transportation, and other expenses. It is important to note
that every Title IV school determines the COA for its students – this is not an amount
determined by you or by the Trust.

The AmeriCorps education award can be used for that portion of the COA that has not
already been covered by other sources of financial aid, such as scholarships, loans, grants,
and tuition or fee waivers. For example, if a school has determined that the COA for an
academic year is $12,000 and the student is receiving $8,000 worth of scholarships, the
student would be eligible to us up to $4,000 of his or her education award to pay the
remaining balance.




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The education award is subject to the same general rules that the school has regarding
reimbursing students for other financial aid they receive for non-institutional expenses.
A school which receives a check from the Trust may keep the amount that is owed to the
school (tuition, fees, etc.) and may release to you any of the COA allowance due you –
e.g. allowances for books, transportation, off-campus room and board, etc. This
reimbursement can be handled in a variety of ways – some schools write students checks
while others establish accounts in the students’ names.

Non-degree and Non-certificate Courses

You are not limited to using your education award only for courses that are part of a
degree. You can use your education award to pay for all courses at the school in which
you are enrolled as a student, such as adult education courses, as long as the school is a
Title IV school. Tuition, books, and fees for continuing education courses offered by a
Title IV university, for example, are eligible for payment from the National Service Trust.

The Education Award and its Effect on Financial Aid

Figuring out when to use your education award and how it will affect your financial aid
can be complicated. Currently, for some student loans the education award is
considered in determining the amount of student aid for which the student is eligible
and for other loans it is not taken into consideration. The U.S. Department of Education
has developed guidance for financial aid officers on how the AmeriCorps education
award should be handled.

This guidance is included in the most recent Student Financial Aid Handbook for
financial aid administrators. Financial aid officers should be familiar with how the
education award is to be treated when determining the eligibility for and the amount of
any financial aid for which an AmeriCorps member qualifies.

Take Your Voucher to Your Financial Aid Office

The Trust strongly encourages members to take their vouchers to the financial aid office
on campus. That office is responsible for developing students’ financial aid packages and
for providing guidance and expertise regarding student aid. Remember to let your
financial aid office know that the education award is considered by the IRS to be income
and is taxable in the year that the payment is sent to the school. Since income from one
year can affect eligibility for certain student aid in the following year, this fact might help
your financial aid officer plan when and how you might best use your award.

You should take your voucher to the financial aid office even if you do not plan to use it
for financial assistance. The financial aid office may direct you to another office on
campus to process the award but you should begin with the financial aid office.

Book Stores and the Education Award




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The Trust cannot make payments to bookstores based upon a payment request form
being issued. By law, a payment for current educational expenses must be made to a
qualifying school. School bookstores are unable to monitor the amount of financial
assistance a student is receiving and cannot determine if the education award will cause
a student to exceed the COA. Therefore, the Trust will not pay vouchers that are
completed by bookstores unless the school’s financial aid office has verified that the
information is accurate. If it is the school’s desire the payment can be sent to the
attention of the school’s bookstore, rather than to the Student Accounts or similar office
at the school.

PAYMENT OF ACCRUED INTEREST

During a forbearance based on national service, interest continues to accrue on the loan.
However, you are eligible to have the National Service Trust pay all or a portion of the
interest that accumulates on your qualified student loans while you are earning your
award. These payments are made above and beyond the education awards and will not
be deducted from your education award account. To be eligible to have this accrued
interest paid, the loan must have been in forbearance or deferment status during the
service periods and you must have successfully completed your term of service.

Generally, the Trust will pay all of the interest for full-time members who complete their
term and a portion of the interest for part-time members. The portion that the Trust
pays is based on a formula contained in the regulations that govern the Trust.

The Trust cannot pay interest accrued outside your service period. Nor can it pay
interest if you did not earn an education award. Payments for interest are considered
taxable income in the year payments are made.

Process for Getting the Interest Paid

The Trust will pay the interest when it has received 1. verification from the program that
you have completed service and are eligible for the education award; and 2.
documentation from the lender showing the total amount of interest that accrued during
your service. Normally this documentation is a completed Interest Accrued During National
Service form. A blank copy of this form is mailed to you with your education award
packet. You complete the top portion of the form and send it to your lenders. Each
lender will complete their portion and forward it to the National Service Trust. The
Trust then makes a payment to your lender. The Trust can also make an interest
payment based on receiving a statement or bill from a loan company if the document
contains the correct dates of service and the total amount of interest that accrued during
that period.

Income Taxes

Both interest payments and payments from the education award accounts have been
determined to be taxable income. They are included as income in the tax year the
payment is mailed to the school or loan company.


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The Trust will report to the IRS the total of all payments that were made on your behalf.
An IRS form 1099 (Miscellaneous Income) will be mailed to you in January following
each year in which a portion of your award was used. Your tax burden may be mitigated
somewhat by federal income tax laws regarding educational credits and deductions for
student loan interest payments (Hope and Lifetime Learning credits). You should
contact the IRS or your tax advisors for additional information.

National Service Trust Phone

1-888-507-5962

National Service Trust Email Address

edawardvoucher@cns.gov

Online Voucher Access (Print your voucher from any computer)

http://www.americorps.gov/for_individuals/alumni/education_award_balance.asp

Department of Education Phone

1-888-433-3243




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Key Points for the AmeriCorps Education Award

If you have outstanding student loans, you can qualify for forbearance during your
term of service.

Your voucher will be mailed to the address you put on your Exit Form.
Your award is valid for seven years after your service ends.
You can draw on your award in increments.
You can benefit from actively participating in the financial aid process.
                                                                         Make an
appointment to meet with a financial aid counselor and have them explain to you your
aid package and show you how it works to your greatest benefit.

When using the award to repay student loans, you can either use the award to reduce
the principal or to defer several payments. Depending on what you do after AmeriCorps,
develop a plan that best suits you and your finances.

You are responsible for taxes on the award in the year it is used, not in the year it is
earned. If you use the award over two calendar years, you will be taxed for the amount
used in each calendar year.

Once you have used your award, fill our Worksheet C (income exclusion) on the
FAFSA correctly. Neither your AmeriCorps living allowance nor the Education Award
count as income on the FAFSA. However, your Education award does count as a
resource that can reduce your aid package in the year you use it if you are using to pay for
tuition.

If you have moved to a new state and want to gain residency in order to qualify for in-
state tuition, go to the school you wish to attend and ask for their residency
requirements. These vary from state to state and may involve meeting requirements that
are less than obvious.



Compiled with suggestions from Brandon Rogers, Northwest Regional Education
Laboratory




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Teacher Education Site Criteria
UCAN Serve aligns with federal and state priority areas for K-12 education, focusing on
high needs schools and underserved academic focus areas. All members who serve in K-
12 public schools are responsible for checking their host site’s eligibility as a UCAN
Serve site meeting critical education needs for children and youth. Public schools must
meet one of the following criteria items:

A public school can qualify as a high-need site for UCAN Serve through:
              Title I status
              Free and Reduced Lunch percentages (greater than or equal to 50%)
              Student mobility percentages (greater than or equal to 40%)
              Statewide Academic Assessment Tests (low or unsatisfactory rating)
              Student drop-out rates (greater than 5%)
              Designated rural or frontier community [as defined by the Colorado
               Rural Health Center or state department of health]
This information can be obtained through individual schools or through the State
Department of Education website.
Students may also qualify separately from the public school if they are focusing their
education service in one of the following specific academic areas:
      Special Education
      ESL/Bilingual Education
      Math & Science Education

These academic areas have been defined both nationally and regionally as areas of
critical teacher shortages for K-12 public schools.
If neither the site placement qualifications nor the area of emphasis for service match
with the above criteria, the student will not be eligible for participation in AmeriCorps
through the UCAN Serve program.




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Member Stipends
While all AmeriCorps service must be unpaid, there are instances in which a member
may receive a stipend from their academic program or from the community-based agency
during their service at that site. Hourly wages are not allowed, but stipends may be
allowed under the condition that they do not amount to an hourly wage or a living wage.
To clarify what the allowable maximum for any stipend is we created a matrix by county
using the self-sufficiency standards created for Colorado. A similar set of standards has
been developed for most states and local counties. Members may receive stipends for
their service under the condition that the stipend does not equate to an hourly wage
greater than the self-sufficiency standard for their county.


For example, a single adult living in Alamosa County would need to earn $6.89 per hour
to meet the self-sufficiency standard for that county. If a member enrolled in a 300-hour
term of service through UCAN Serve for their unpaid hours at a nonprofit agency, and
that agency wanted to provide a stipend to the member for their service, the stipend could
not exceed $2,067.


Occasionally a UCAN Serve member may receive from their service site a large stipend
designated for education expenses and tuition. These stipends typically exceed the self-
sufficiency standards for local areas. If the stipend can only be utilized by the student to
pay for educational expenses (i.e. it is disbursed directly to the college or university) then
it may be in excess of the set maximum for member stipends.              In these cases the
organization issuing the educational stipend writes a letter for the member’s file stating
that the funds will be provided solely for educational expenses and will be provided to
the college or university, not directly to the student.




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WBRS
The Web-Based Reporting System (WBRS) is the way in which programs enroll, report
progress, and exit all AmeriCorps state and national members. WBRS is connected to the
National Service Trust and triggers the education award once a member has successfully
completed their term of service. WBRS also hosts several member management tools
that can be helpful to Coordinators, particularly in larger programs.


CCC facilitated two program-wide conference calls and numerous individual training
calls to familiarize and train Campus Coordinators on WBRS. Each UCAN Coordinator
was provided WBRS access at the Site Administrator level, allowing them to enroll
members, create and enter time logs, and exit members. All of these documents are then
sent by WBRS to the Program Director for final approval, ensuring that forms are not
approved without a check in between.


The introduction to WBRS conference call provided first-time access to Campus
Coordinators. Following is the general outline used for that conference call training
session.




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Web-Based Reporting System (WBRS) Instruction Guide

Overview
    Logging On
    Navigation Tabs
    Member Forms
    Tools and Resources


1) Logging On
   a) http://wbrs.net
   b) National Direct Organizations
   c) University of Denver—Colorado Campus Compact
   d) Username (not case sensitive) and password (case sensitive)
2) Navigation Tabs
   a) Basics
       i) WBRS Central—WBRS homepage
       ii) Help Desk—Submit a WBRS help request
       iii) Help Manual—Browse the on-line manual
       iv) Policies—View policies for the UCAN Serve AmeriCorps Program
   b) Members
       i) Find a Member—Enter a last name or SS# to access a member’s documents or
          go to By Subsite for your campus’ member list
       ii) Main View—View documents for all UCAN Serve members
       iii) By Subsite—Click here for access to your campus’ list of enrolled members
       iv) Extra Views—View members categorized in various ways, reconciliation
           reports, enrollment totals, and available slots
       v) New Member—Enroll a new UCAN Serve AmeriCorps member
   c) APR
       i) My APR Map—View the UCAN Serve Progress Report outline
       ii) Main View—List of all APR documents for this program
       iii) Great Stories—Link to Great Stories reported by members
       iv) Progress Reports—View all Progress Reports for UCAN Serve
       v) APR Help—Link to the APR section of the on-line manual


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   d) Financials—We do not report financial information to CNCS
   e) Tools
       i) T/TA Requests—Sites request technical assistance for WBRS
       ii) Member Roster—List of all active members in your program, as well as
           members exited with and without education awards
       iii) Member Hours Table—Tool for tracking member hours
       iv) Member Query—Submit a query for member data, such as gender, motivation
           for enrolling in the program, hours completed, etc.
       v) New Tool—Select a new tool from the list
   f) Grantees
       i) Grantee Profiles—View Grantee Profiles for UCAN Serve
   g) Users
       i) Your Profile—View your own user profile and edit any contact information
       ii) Change Password—Click here to change your password
       iii) User Profiles—View user profiles for the entire UCAN Serve Program
3) Member Forms
   a) Commitment Tracker
       i) Scroll to the bottom of the page and click on Add Row
       ii) Enter the name, service term, commitment date and start date of the member
       iii) Click on Done when finished adding members
       iv) Click on Create MIP next to the member’s name you wish to enroll
   b) Member Information Profile
       i) Part 1 of the CNCS Enrollment Form
       ii) SS# and start date cannot be changed after entered into WBRS
       iii) Select grant year and service term
       iv) Save as Complete-Awaiting Approval
   c) Enrollment Information
       i) Part 2 of the CNCS Enrollment Form
       ii) Enter any demographic information the member has provided
       iii) Save as Complete-Awaiting Approval
   d) Time Logs
       i) Click on the Time Log prompt from the member’s homepage




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       ii) Each click on Time Log produces another month starting automatically from
           the month of enrollment
       iii) Enter direct and indirect service hours. WBRS will calculate the % of training
            (indirect) hours accumulated over the service term
       iv) Save as Complete-Awaiting Approval
       v) Incomplete time logs can be saved as Incomplete-In Process
   e) Change of Term
       i) Click to change the service term of a member
       ii) Enter the new service term and a reason for the change of term
       iii) Save as Complete-Awaiting Approval
   f) End of Term
       i) Ensure address is correct and member signed the form
       ii) Enter date of exit
       iii) Indicate whether member successfully finished their term of service
       iv) Save as Complete-Awaiting Approval
4) Tools and Resources
   a) On-line Manual—A step by step manual for operating WBRS and its applications
   b) Help Desk—Troubleshoot WBRS problems and ask questions about the system
   c) Member Download—Transfer member information into an Excel spreadsheet for
      member management
   d) Member Roster—A list of all active members, as well as those members who
      were exited with and without an education award
   e) Extra View—Look up members by grant year and program site, and keep updated
      on available slots, enrollment totals, and any discrepancies in member files
   f) Mailing Labels and Email Addresses—Use the Member Download in Excel form
      to compile member addresses into mailing labels and into distribution lists


WBRS training and technical assistance occurs throughout the program year as new
Campus Coordinators come on board and as veteran Coordinators look for advanced
applications on WBRS. Before scheduling a large-scale online training check with the
WBRS Team to make sure all technological concerns are addressed before proceeding.
For example, the WBRS Team may have scheduled a downtime for the system for repairs
at the same time you scheduled your training. You can contact the WBRS Team through
the User Profiles tab on WBRS.




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Campus Site Visits
Each participating UCAN Serve college or university receives at least one site visit
annually from CCC staff. Typically, campuses receive two site visits in one year, the
first for member orientations and program kick off and the second for compliance and
member file follow up. Below is the document used for compliance visits to ensure
clarity on campus about prohibited activities, eligibility, required documentation, and
signatures. The compliance visits maintain overall program integrity by providing a
consistent set of expectations in line with CNCS requirements.


In addition to the compliance visit campuses may also receive an orientation and program
kick off visit during member enrollment.      Orientations typically run for two hours,
depending on the number of students in attendance. We schedule a series of meetings
with campus and community partners around the orientation to make the travel for site
visits more cost effective and time efficient. These meetings may be with the college or
university President/Chancellor, a participating community-based site or Site Supervisor,
additional academic departments or campus programs, and partner programs in the area.




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                       UCAN Serve AmeriCorps Program
                          Technical Assistance Visit
                                 2006-2007
Compliance--3 Step Process!

   1. Is a person allowed to be a Member?
   2. Is the Member doing what they’re supposed to be doing?
   3. Did the Member do the service?

1. Is a person allowed to be a Member?

ELIGIBILITY
  Verification that each member enrolled is, in fact, eligible per File Checklist and that
  all documentation is in the file.
        Age (17 years old or older)
        Citizenship status (birth certificate OR valid passport)
        GED/High school diploma status (member verifies this on the CNCS
          enrollment form)

2. Is Member doing what they’re supposed to be doing?

PROHIBITED ACTIVITIES
     Any effort to influence legislation.
     Organizing or engaging in protests, petitions, boycotts, or strikes.
     Assisting, promoting or deterring union organizing.
     Impairing existing contracts for services or collective bargaining agreements.
     Engaging in partisan political activities or other activities designed to
       influence the outcome of an election to any public office.
     Participating in, or endorsing, events or activities that are likely to include
       advocacy for or against political parties, platforms, political candidates,
       proposed legislation, or elected officials.
     Engaging in religious instruction; conducting worship services; providing
       instruction as part of a program that includes mandatory religious instruction
       or worship; constructing or operating facilities devoted to religious instruction
       or worship; maintaining facilities primarily or inherently devoted to religious
       instruction or worship; or engaging in any form of religious proselytizing.
     Providing a direct benefit to; a for-profit entity, a labor union, a partisan
       political organization, or an organization engaged in the religious activities
       described above.
     Voter registration drives.
     Clerical work, research, or fund-raising activities unless such activities are
       incidental to the member’s direct service activities.
     Fundraising.




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2. Did the Member do the service?

TIMESHEETS
    Hours on timesheet must match Exit Form Hours - discrepancies must be
      explained in writing prior to site visit.
    Must have two signatures – member and supervisor
    Must differentiate between Service & Training/Education Hours
Cross Reference – Compliance in Detail


AmeriCorps Member Files (All files should match the File Checklist)

Eligibility
     Verification that each member enrolled is, in fact, eligible (age, citizenship status,
        out of school status, etc.) per File Checklist and that all documentation is in the
        file.

Timesheets
    Hours on timesheet must match Exit Form Hours and hours on WBRS -
      discrepancies must be explained in writing prior to site visit.
    Must have two signatures – member and Site Supervisor (Site Supervisor
      signature must match signature on Service Summary)
    Must differentiate between Direct & Indirect/Member Development Hours
    Part I and Part II on the timesheet must be completed (hours AND reflection)

Orientation
Critical pieces of AmeriCorps 101 include:
 History of National Service
 Overview of National Service Movement
 Overview of UCAN Serve AmeriCorps Member Handbook
 Prohibited Activities
 Use of Ed Award – where, what it looks like, not cash, etc.

Staff Knowledge of AmeriCorps
 UCAN AmeriCorps staff need to have a copy of, and be familiar with, the Program
   Director’s Handbook (having this document saved in a computer file rather than
   printed out is fine).
 Campus Coordinators and other AmeriCorps staff need to know about the program,
   who is eligible, what sites are eligible, and what service is eligible, have access to
   resource to help them answer basic questions, and keep time records in conformity to
   the AmeriCorps standards (outlined above).




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Campus Coordinator Job Description

UCAN Serve Coordinators represent a wide range of professionals on participating
campuses. During initial conversations with administration, faculty, and staff one of the
key topics is identifying the UCAN Serve AmeriCorps Coordinator for that campus or
program. The Coordinator is an essential person for overall program management and
success because they are the front line of the program. The Coordinators bring students
in to the program, take students through enrollment and exiting processes, manage
members during their term of service, and are the local expert about UCAN Serve. It is
critical to program success to identify and support Coordinators who are invested in
continuing the program locally to benefit communities and students.


For most campus programs the Coordinator is an unpaid addition to an existing position
on campus.     When programs reach a critical size the Coordinator is oftentimes
compensated for the hours spent managing UCAN Serve, and that is the case on five of
our campuses. Otherwise, Coordinators take on the additional responsibility of program
management because it fits with the mission of their program or department, because of
the benefits to students through the education award, because of the increased student
service flowing through to local nonprofit agencies, or because they are invested in
community-based learning that meets local needs.


UCAN Serve Coordinators have been recruited from the following roles on campuses:
      Administrative Assistant
      Faculty Member
      Financial Aid Counselor
      Work Study Student
      Internship Coordinator
      Student Employment Coordinator


A copy of the UCAN Serve Coordinator job description is included below.




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             UCAN Serve Campus Coordinator Job Description
Campus administration of the UCAN Serve AmeriCorps Program can be
summarized as follows:


        A designated AmeriCorps Campus Coordinator. This person may be a faculty
         member from one of the participating academic departments, a financial aid
         officer, administrator, Service Learning Coordinator, etc.,

        Coordination of a Question and Answer session for faculty, staff, and students
         that a UCAN Regional Coordinator or the AmeriCorps Director can provide,

        Recruitment of members through Schools of Education, Social Work,
         Sociology, Healthcare Professions, Early Childhood Education, Community
         Work Study, Service Learning and other qualifying academic departments and
         programs,

        Enrollment forms completed for each member at the site (see process below),

        Monthly time sheets turned in to the Campus Coordinator and reported on the
         Corporation for National and Community Service’s web-based reporting
         system (WBRS),

        Exit forms completed for each member upon completion of their term or end
         of service,

        WBRS training for each Campus Coordinator that a Regional Coordinator or
         the AmeriCorps Director will provide,

        Members’ service information gathered and reported annually for written
         progress reports submitted by the AmeriCorps Director.

We estimate that the Campus Coordinator position requires 1-6 hours weekly. UCAN
Serve staff created templates for member files that streamline the enrollment and exiting
processes and produce an efficient system for Campus Coordinators to manage the
program.



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Criminal Background Check Rule
UCAN Serve members who accrue hours during which they have regular contact with
children or other vulnerable populations must submit a completed Criminal
Background Check Verification form along with their Enrollment Paperwork, even if the
agency at which a member serves does not otherwise require the member to receive a
Criminal Background Check (CBC). In order for a Criminal Background Check to meet
the UCAN Serve program’s requirements of verifying criminal background, it must have
been completed within two years of the member’s enrollment in UCAN Serve. If the
result of a Criminal Background Check is extant in an organization’s files but was
completed more than two years previous to a member’s enrollment date, a new Check
must be done.


Three points to remember:

   1) For the purposes of background checks, minors are anyone under the age of 16.

   2) CBC’s are required only if a member has regular contact with children or
      vulnerable adults, not if they will serve with those populations only on a limited
      basis.

   3) Vulnerable populations include ―adults of any age who lack the functional,
      mental, or physical ability to care for themselves.‖




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Criminal Background Check Verification Form
The Corporation for National and Community Service has established the following
provision: ―Background criminal record checks are required, to the extent permitted by
state law, for Members who have substantial direct contact with children (as defined by
state law), or who perform service in the homes of children or individuals considered
vulnerable by the program.‖

This form is to verify that                                                  submitted and
                                          (Member)
successfully completed a Criminal Background Check on                    to serve as an
                                                             (Date)
AmeriCorps Member and a UCAN Serve participate at the service site listed below. The
Campus Coordinator will be notified immediately of any criminal record information.


Coordinator Signature                                                Date

College/University

Service Site


For help completing this request and for general information on Criminal Background
Checks, please consider accessing the following State/Highway Patrol and Department of
Justice Websites in your state or contact your local office.

Some information on Risk for Nonprofit Organizations as relates to Criminal Background
Checks: http://www.nonprofitrisk.org/csb/csb_crim.htm

Arizona:                                             Colorado:
Arizona Criminal Information Services Section        Crime Information Center
Arizona Department of Public Safety                  Colorado Bureau of Investigation
P.O. Box 6638                                        690 Kipling Street #3000
Phoenix, AZ 85005-6638                               Denver, CO 80215-5844
(602) 223-2222                                       (303) 239-4224

New Mexico:                                          Utah:
Technical and Emergency Support Division             Bureau of Criminal Identification
Department of Public Safety                          Utah Department of Public Safety
P.O. Box 1628                                        4501 South 2700 West
Santa Fe, NM 87504-1628                              Salt Lake City, UT 84119
(505) 827-9181                                       (801) 965-4571




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Administrative Pass-Through Funds
Disbursement of pass through funds occurs at two times throughout the program year. At
the beginning of the program year each campus receives 50% of their total pass through.
Because no UCAN Serve campus has ever enrolled less than 60% of their allotted slots,
we agreed to a 50% threshold for the first installment of funds. The second payment is
issued when the campus reaches 100% enrollment of its allotted slots or at the end of the
program year, whichever comes first. If a campus does not reach 100% enrollment then
they are provided with the remaining pass through funds based on their percentage of
enrollment achieved for that program year.


For example, a campus initially allotted 40 MSY would receive $2,000.00 as the first
payment at the beginning of the program year. By the end of the program year they had
enrolled a total of 36.5 MSY and so their final pass through payment for that program
year would be $1,650.00. For new or emerging campus partners it may be necessary to
reduce the initial pass through level to ensure that the campus does not then need to
reimburse those funds if they do not successfully reach the 50% threshold.


Member Identity Items:


Education award only programs receive a minimal amount of administrative funding to
support members and member service. For that reason UCAN Serve pass-through funds
are channeled directly to campuses rather than to purchases of member identity items.
Coordinators on each campus can make the decision as to what the funds will be used for,
and one possibility is for member identity items.


Though funds are limited we do provide signage for each campus identifying that site as
an AmeriCorps site, professional AmeriCorps bags for Coordinators, water bottles and
keychains for members, and graduation certificates for students who successfully
complete their UCAN Serve term of service.




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                       Memorandum of Understanding
                          Colorado Campus Compact
               To Support the UCAN Serve AmeriCorps Program

Scope of Work

Colorado Campus Compact will provide program support to __[college or university]___
through this pass through of UCAN Serve administrative funding. Campuses may direct
funding toward any activity or person that directly supports the UCAN Serve program
locally. Examples of appropriate applications of UCAN Serve funds include:
        Member recognition events
        Member scholarships
        Member orientation or reflection sessions
        AmeriCorps identity items (t-shirts, ballcaps, pins)
        Coordinator salary supplement
        Campus/community outreach, recognition or dialogues
        Expansion of UCAN Serve on campus or with community partners
Other uses for UCAN Serve funding must have the expressed approval of the Director of
UCAN Serve, Stephanie Schooley. Please refer to the rationale included with the 2005-
2006 UCAN Serve pass through budget for roles and responsibilities of sites receiving
administrative funds.

Timetable

Administrative funds will be passed through to subgrantees in two installments:
Subgrantees will receive half of the total sum at the start of the program year and will
receive the remainder of funds when that campus or program reaches 100% enrollment.
This contract represents a total amount based upon 100% enrollment of slots allotted to
that campus or program. If a campus or program enrolls less than 100% their
administrative pass through will be proportionately reduced per FTE. Please refer to the
2005-2006 UCAN Serve pass through budget for exact levels of funding per FTE.

This funding is UCAN Serve administrative pass through for the 2006-2007 program
year beginning August 19, 2006 – August 18, 2007.




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Budget

Colorado Campus Compact agrees to pay _____[college or university]______
$___[amount]___ to carry out the above scope of work. This figure represents the
maximum amount for the subcontract based on FTE enrollment.

Reporting

___[college or university]____ will submit an annual write up to Colorado Campus
Compact detailing how funds were spent to support the UCAN Serve program on that
campus. Additionally, __[college or university]_____ will submit documentation
(photos, reflection statements, community partner testimonials, media clippings) sharing
that campus’ unique program identity for an annual UCAN Serve report. The Director of
UCAN Serve will notify all participating campuses about reporting timelines.

Payment

The first installment of administrative funds will be triggered by the return of this
completed MoU with primary contact information, the institution’s tax exempt number,
and a signature from the Coordinator. Checks will be mailed to the primary contact name
and address listed below, made out to the institution or program.

The second installment of administrative funds will be triggered by 100% enrollment
from a program or campus or by the end of the grant year. Colorado Campus Compact
will make available the remaining funds based on each campus’ total program
enrollment.

Primary Contact       Institution:_____________________________________________
                      Program:______________________________________________
                      Name:________________________________________________
                      Address:______________________________________________
                      Address 2:_____________________________________________
                      City, State, Zipcode:_____________________________________
                      Phone:________________________________________________
                      Email:________________________________________________
                      Fax:__________________________________________________

Federal ID #          ______________________________________________________


Signatures


____________________________                         ______________________________
Stephanie Schooley                                   UCAN Serve Coordinator
Director, UCAN Serve AmeriCorps



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Member Development
UCAN Serve members enrolled through their academic departments or programs have
built in training and reflection opportunities directly connected to their unpaid service.
During information sessions CCC staff work with faculty and staff to make transparent
the ongoing academic program-based training that compliments and makes successful
participation in UCAN Serve. Members are able to count up to 20% of their AmeriCorps
hours as Member Development hours, which can include academic courses related to
their direct service, reflection sessions, workshops and seminars, conferences, etc. that
provide opportunities for developing skills, knowledge, or self awareness for the member.
UCAN Serve adds to the academic experience by making stronger the connection
between community-based learning and classroom-based learning for members.


In addition to academic program-based training members receive extensive site-based
training once they begin serving at the nonprofit agency. Information about site-based
training is collected on the Site Supervisor survey at the end of each member’s term of
service, and education members report on the effectiveness of their training as it prepared
them to perform effectively at that agency.


Colorado Campus Compact also makes available Careers in the Common Good
scholarships that serve as additional funding opportunities for members seeking member
and professional development. Students submit scholarship requests to participate in
conferences, workshops, and other learning opportunities relevant to their AmeriCorps
service and to their academic and professional goals. Careers in the Common Good
scholarships support students as they gain a deeper understanding of issues relevant to the
communities in which they serve and to the future careers in which they will work.




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                      UCAN Serve AmeriCorps Program
               Careers in the Common Good Scholarship Criteria

The UCAN Serve AmeriCorps Program provides up to $25,000 annually to current
members for Careers in the Common Good (CCG) scholarships. The CCG Scholarships
support professional and member development opportunities for up to $250 per
member. These opportunities include professional conferences, site-specific trainings,
personal development workshops, and topic-specific forums addressing critical
community needs. For most members, the CCG Scholarship supports their first
professional or member development experience, further solidifying their commitment
to serving community needs through their specific field or interest area and
connecting them to other professionals in the field.

To be eligible for the CCG Scholarship, members must meet the following criteria:

       An active member (not exited in WBRS)
       Applying for a member or professional development event that clearly
       connects to their direct service
       Submit the UCAN Scholarship Application with details of the event and
       requested scholarship amount, not to exceed $250 per member

CCG Scholarship funds will be disbursed to the sponsoring agency for registration fees
and to the member as a reimbursement for lodging, travel, and meal expenses.
Members must submit original receipts along with the UCAN Serve Reimbursement
Form and UCAN Serve Scholarship Report for reimbursements.

Colorado Campus Compact staff will monitor CCG Scholarships to ensure that all
campuses have an equal opportunity to access the funds and will accept applications
throughout the year. Scholarships will be processed and awarded quarterly, on the
following dates:

       January 2nd, April 2nd, July 2nd, and October 2nd

If the number of applications exceeds the number of scholarships available, we will
review each application and fund the requests that most closely connect with the
members’ UCAN Serve term of service. Similarly, we may award partial scholarships
to members. For example, if we receive 50 applications for the same event or program
within one academic year, we may award all 50 members with partial awards of $125
each rather than the full $250 per member.




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                       UCAN Serve AmeriCorps Program
                       SCHOLARSHIP APPLICATION

NAME:                                                                               ______


SCHOOL:

START DATE of UCAN Serve AmeriCorps Term of Service:                        _______


TYPE OF EVENT: (i.e. conference, professional lecture, training, etc.)




NAME OF EVENT:


SUMMARY OF EVENT:




EVENT START DATE:                                    EVENT END DATE:


LOCATION OF EVENT: (city and state)


                                          (over)



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Describe how this Event relates to the Member’s AmeriCorps Service Term (i.e.
what the Member will gain to help them better serve their community by attending this
Event):




BUDGET: (list how the scholarship will be used )
                       Fill in each box ONLY if applicable
Registration:
  Amount                                    $

   Due by

   Where to mail registration fee
   (include specific instructions)


Transportation                                 $
  Mileage = miles x $.405
  Car Rental + Gas
  Airfare/Bus
Meals                                          $

Lodging                                        $

Other (please list expenses)                   $

  TOTAL REQUESTED AMOUNT
    (maximum not to exceed $250.00)         *$
  * By receiving scholarship funds from the UCAN Serve AmeriCorps Program, the
     Member agrees to complete a Scholarship Summary Report after the Event.

* The UCAN Serve AmeriCorps Program will pay registration fees upfront.
* Members will be reimbursed for transportation, meals, lodging, etc. by submitting the
UCAN Serve AmeriCorps Program Reimbursement Form.

                             Please mail application to:
                          UCAN Serve AmeriCorps Program
                           Colorado Campus Compact, B-7
                                  Regis University
                           3333 Regis Blvd., Main Hall 312
                                 Denver, CO 80221


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                       UCAN Serve AmeriCorps Program
                     SCHOLARSHIP SUMMARY REPORT
(to be completed within 30 days of the Member receiving a UCAN Serve AmeriCorps Scholarship)

NAME:

SCHOOL:

NAME OF EVENT:

EVENT START DATE:                                         EVENT END DATE:

Knowledge and Skills gained by attending this Event:




How the Member will use these skills during his/her UCAN Serve AmeriCorps
Term of Service:




                                  Please mail report to:
                            UCAN Serve AmeriCorps Program
                             Colorado Campus Compact, B-7
                                    Regis University
                             3333 Regis Blvd., Main Hall 312
                                   Denver, CO 80221


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                       UCAN Serve AmeriCorps Program
                         REIMBURSEMENT FORM
NAME:                                        SCHOOL:                        ____________

NAME OF EVENT:

EVENT START DATE:                                    EVENT END DATE:

MAKE CHECK PAYABLE TO:

ADDRESS TO MAIL REIMBURSEMENT:
MAIL FORM AND ORIGINAL RECEIPTS TO:

UCAN Serve AmeriCorps Program
Colorado Campus Compact, B-7
Regis University
3333 Regis Blvd., Main Hall 312
Denver, CO 80221

ORIGINAL RECEIPTS MUST BE ATTACHED
Date Meals Lodging Personal      Air                     Car           Other         Daily
     (and           vehicle Transportation              Rental       (explain)       Total
     tips)         (# miles
                   x $.405)
       $        $          $          $                 $        $                   $
       $        $          $          $                 $        $                   $
       $        $          $          $                 $        $                   $
       $        $          $          $                 $        $                   $

                                                                 Reimbursement $
                                                        Total
                                                        of


MEMBER SIGNATURE:                                                                   ______

DATE:



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Key Contact Information

Colorado Campus Compact

Theresa Cusimano, Executive Director
303-964-5200
tcusiman@regis.edu

Jami Hiyakumoto, Assistant Director
303-964-5298
jhiyakum@regis.edu

Stephanie Schooley, Program Director
303-964-5084
sschoole@regis.edu

Fax: 303-964-5299

Mailing Address:
Colorado Campus Compact
Regis University
3333 Regis Blvd. B-7
Main Hall, 312
Denver, CO 80221-1099

Website: www.coloradocampuscompact.org

National Service Trust

Phone: 1-888-507-5962

Email: edawardvoucher@cns.gov

Online voucher access:
http://www.americorps.gov/for_individuals/alumni/education_award_balance.asp




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