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MONTHLY PROGRESS REPORT
Current Measure I Bond Projects
March 2008
Prepared by the
Project Management Team
TABLE OF CONTENTS
Introduction
Executive Summary page 3
Capital Projects - Construction
Community Education Building page 5
Science/Health Occupations Complex page 7
Capital Projects – Planning/Design
Public Safety Complex page 9
Child Care Addition page 10
One Stop Student Services Building page 11
Industrial Technology Modernization/Addition page 12
Scheduled Maintenance Projects
LVC EMS Upgrade & HVAC Repair page 13
Technology Projects
Mainframe Replacement page 14
Equipment Modernization page 15
EXECUTIVE SUMMARY
CAPITAL PROJECTS
CONSTRUCTION:
Community Education Building: This project is substantially complete. All closeout items
and change orders have been submitted to DSA (Division of the State Architect) for approval.
Of the $6,771,500 budget, a total of 100% has been expended and the percent of construction
contract changes is 2.4%.
Science/Health Occupations Complex: All three phases of construction are substantially
complete. Submission, review, and approval of remaining closeout documentation and DSA
change orders continue. An energy rebate of $20,359 from PG&E was received in March for
this project increasing the contingency budget. Of the revised $18,453,460 budget, a total of
99% has been expended and the percent of construction contract changes remains at 6%.
PLANNING/DESIGN:
Public Safety Complex: The project architect, MVE Institutional, has begun preliminary plans
for the project. Preliminary design workshops are being scheduled and site utility and soils
surveys are being procured. Preliminary design is planned to be completed in the fall of 2008.
The new budget for this project is $46,163,902, with a total of 0.4% expended thus far.
Childcare Addition: MVE Institutional completed the final project proposal (FPP) in December
2007, and presented the conceptual design to the board of trustees on January 29, 2008. The
FPP was approved by the board at the March 18, 2008 meeting. MVE will begin preliminary
design in conjunction with the development of the public safety project. Of the $6,500,000
project budget, a total of 0.6% has been expended.
One Stop Student Services Center: Steinberg Architects has completed preliminary plans
and district review of these plans by the project stakeholders will occur in April. Design approval
will be sought at the April 15, 2008 board meeting. Working drawings will commence after the
estimate, district review, and a value engineering session are all completed. The DSA submittal
remains scheduled for September 2008. Of the current project budget of $39,257,000, a total
of 2% has been expended.
Industrial Technology Modernization/Addition: BFGC Architects has completed an initial
project proposal (IPP) for the project which was presented to the board on January 29, 2008.
The project’s estimated budget is $22,100,000; however, BFGC’s initial estimate shows a
project cost of $26,400,000 for the entire program included in the IPP. This project is currently
on hold pending the outcome of a November 2008 bond election to meet estimated additional
funding requirements.
SCHEDULED MAINTENANCE AND OTHER PROJECTS
LVC Energy Management System (EMS) Upgrade & HVAC Repair: The EMS upgrade
project completed construction in February 2008. Authorization to file the notice of completion
was approved by the board on March 18, 2008, and subsequently filed on March 19, 2008. Of
the current $625,000 budget, 90% has been expended. This project will be removed from the
monthly report next month.
Monthly Progress Report 3
March 2008
Building N Roof Phase III: Bidding and award of the construction contract was completed this
month. At the March 18, 2008 meeting, the board approved awarding the construction contract
to Best Contracting Services, Inc. in the amount of $298,393. Of the current budget of
$406,733, a total of 11.3% has been expended.
Audio Visual Systems for Science and Community Education: Bidding and award of the
construction contract was completed this month. At the March 18, 2008 meeting, the board
approved awarding the construction contract to Brannon Inc., dba Smith Electric Service in the
amount of $718,500.00. The current budget for this project is $1,580,000.
TECHNOLOGY PROJECTS:
Phoenix Project: The second migration test of the financial data from the mainframe to the
new IFAS system was completed. A meeting was held with Santa Barbara County Office of
Education to discuss interfaces between payroll and new human resources (HR)/payroll
system. Kickoff meetings with the student system implementation teams were held.
Development hardware for the new student system was purchased. A Phoenix Project team
room was setup. Of the $6,500,000 budget, a total of 48.8% has been expended.
Technology & Instructional Equipment Modernization: Auto repair training systems,
language arts student lab computers, fine arts high-definition film and video equipment, PCPA
set design software, and a couple replacement faculty computers were purchased. Of the
$11,850,000 budget, a total of 18.5% has been expended.
Monthly Progress Report 4
March 2008
CAPITAL PROJECTS Community Education Building
COMMUNITY EDUCATION BUILDING
A. PROJECT TEAM
• Project Manager: URS Corporation
• Architect/Engineer: Phillips Metsch Sweeney Moore Architects
• Construction Manager: Bachini-Deferville Management
• General Contractor: SOLPAC, Inc., dba Soltek Pacific
• Equipment Consultant: Dovetail Design Consultants
B. CONSTRUCTION
The Community Education building is substantially complete. Final change orders have
been submitted to DSA (Division of the State Architect) for approval. All closeout
documentation has been submitted, with the exception of the as-built drawings from the
architect, which will be completed upon approval of the final DSA change orders.
C. EQUIPMENT
The furniture vendor is nearing completion with final punch-list items. All additional scope
requests have been compiled into a report and are being evaluated against the remaining
budget.
D. FUNDING/BUDGET
• Funding:
o State funds $ 5,000,000
o Bond funds $ 1,500,000
o Measure I bond funds augmentation (CM amendment) $ 171,500
o Measure I bond funds augmentation (12/03/07) $ 49,500
o Parking fee funds $ 50,500
Total $ 6,771,500
• Budget:
o Construction contract $5,744,500
o Soft costs $ 725,300
o Contingency $ 301,700
Total $ 6,771,500
Monthly Progress Report 5
March 2008
CAPITAL PROJECTS Community Education Building
• Percent Expended - 100%
(contract earned + soft costs expenditures + contingency allocated)
E. CONTINGENCY
• Starting contingency balance $ 284,700
Contingency augmentation (12/03/07) $ 32,500
$ 301,700
• Remaining contingency balance $ 1,944
• Percent of changes - 2%
(change orders vs. original contract)
Monthly Progress Report 6
March 2008
CAPITAL PROJECTS Science/Health Occupations Complex
SCIENCE/HEALTH OCCUPATIONS COMPLEX
A. PROJECT TEAM
• Project Manager: URS Corporation
• Architect/Engineer: Phillips Metsch Sweeney Moore Architects
• Construction Manager: Bachini-Deferville Management
• General Contractor: Straub Construction, Inc.
• Equipment Consultant: Dovetail Design Consultants
B. CONSTRUCTION
The three phases of construction have been substantially completed. Building punchlist
items and ADA accessibility into the M100 restroom were substantially completed in March.
Thirteen (13) Division of the State Architect (DSA) change orders have been approved,
three (3) DSA change orders are currently under review, and one (1) DSA change order is
pending submission. A final contract change order has been drafted, but requires direction
from DSA prior to finalizing and seeking board approval. Submission and review of
remaining closeout documentation continues.
C. EQUIPMENT
The furniture vendor is nearing completion with final punch-list items. All additional scope
requests have been compiled into a report and are being evaluated against the remaining
budget.
D. BUDGET/FUNDING
• Funding
o State funds $ 14,658,000
o Measure I Bond funds $ 3,500,000
o Measure I Bond augmentation (9/20/07) $ 175,000
o State funds (site concrete) $ 100,101
o PG&E energy rebate $ 20,359
Total $ 18,453,460
Monthly Progress Report 7
March 2008
CAPITAL PROJECTS Science/Health Occupations Complex
• Budget
o Construction contract $ 15,698,000
o Soft costs $ 1,662,799
o Contingency $ 1,092,661
Total $ 18,453,460
• Percent expended - 99%
(contract earned + soft costs expenditures + contingency allocated)
E. CONTINGENCY
• Starting contingency balance $ 797,201
• Contingency augmentation (9/20/07) $ 175,000
• State funds site concrete $ 100,101
• PG&E energy rebate $ 20,359
Total $1,092,661
• Remaining contingency balance - $ 16,278
• Percent of changes - 6%
(change orders + construction change directives vs. original contract)
Monthly Progress Report 8
March 2008
CAPITAL PROJECTS Public Safety Complex
PUBLIC SAFETY COMPLEX
A. PROJECT TEAM
• Project Manager: URS Corporation
• Architect/Engineer: MVE Institutional Inc.
• Construction Manager: TBD
• General Contractor: TBD
• Equipment Consultant: TBD
B. PLANNING/DESIGN
The project architect, MVE Institutional, has begun preliminary plans for the project. Preliminary
design workshops are being scheduled and site utility and soils surveys are being procured.
Preliminary design is planned to be completed in the fall of 2008. The new project for this
project is $46,163,902, with a total of 0.4% expended thus far.
C. PRELIMINARY SCHEDULE
Milestones – Planning
Final Project Proposal Winter 2007 COMPLETE
Begin Preliminary Plans Spring 2008 COMPLETE
Complete Preliminary Plans Fall 2008
D. BUDGET/FUNDING
• Revised budget: $ 46,163,902
• Funding:
Measure I Bond funds $ 26,000,000
Measure I bond augmentation (2/20/08) $ 20,163,902
• Expended: $ 180,172 – 0.4%
Monthly Progress Report 9
March 2008
CAPITAL PROJECTS Child Care Addition
CHILD CARE ADDITION
A. PROJECT TEAM
• Project Manager: URS Corporation
• Architect/Engineer: MVE Institutional Inc.
• Construction Manager: TBD
• General Contractor: TBD
• Equipment Consultant: TBD
B. PLANNING/DESIGN
MVE Institutional completed the final project proposal (FPP) in December 2007, and presented
the conceptual design to the board of trustees on January 29, 2008. The FPP was approved by
the board at the March 18, 2008 meeting. MVE will begin preliminary design in conjunction with
the development of the public safety project. Of the $6,500,000 project budget, a total of 0.6%
has been expended.
C. PRELIMINARY SCHEDULE
Milestones – Planning
Initial Project Proposal Summer 2007 COMPLETE
Final Project Proposal Winter 2007 COMPLETE
Begin Preliminary Plans Spring 2008
Complete Preliminary Plans Fall 2008
D. BUDGET/FUNDING
• Estimated budget: $ 6,500,000
• Funding:
Measure I Bond funds $ 6,500,000
• Expended: $ 40,100 – 0.6%
Monthly Progress Report 10
March 2008
CAPITAL PROJECTS One Stop Student Services Building
ONE STOP STUDENT SERVICES BUILDING
A. PROJECT TEAM
• Project Manager: URS Corporation
• Architect/Engineer: Steinberg Architects
• Construction Manager: TBD
• General Contractor: TBD
• Equipment Consultant: TBD
B. PLANNING/DESIGN:
Steinberg Architects has completed preliminary plans and district review of these plans by the
project stakeholders will occur in April. Design approval will be sought at the April 15, 2008
board meeting. Working drawings will commence after the estimate, district review, and a value
engineering session are all completed. The DSA submittal remains scheduled for September
2008. Of the current project budget of $39,257,000, a total of 2% has been expended.
C. PRELIMINARY SCHEDULE
Milestones – Programming / Preliminary Plans (P)
Begin programming Summer 2007 COMPLETE
Program review Summer 2007 COMPLETE
Preliminary plan submittal Fall 2007 COMPLETE
Receive working drawings funds Spring 2008
D. BUDGET/FUNDING
• Estimated Budget: $ 39,257,000
• Funding:
Measure I bond funds $ 7,800,000
Measure I bond fund augmentation (02/08) $ 14,900,000
Other Funds $ 16,557,000
• Expended: $ 787,070 – 2%
Monthly Progress Report 11
March 2008
CAPITAL PROJECTS Industrial Technology Modernization/Addition
INDUSTRIAL TECHNOLOGY MODERNIZATION/ADDITION
A. PROJECT TEAM
• Project Manager: URS Corporation
• Architect/Engineer: BFGC Architects Planners, Inc.
• Construction Manager: TBD
• General Contractor: TBD
• Equipment Consultant: TBD
B. PLANNING/DESIGN
BFGC Architects has completed an initial project proposal (IPP) for the project which was
presented to the board on January 29, 2008. The project’s estimated budget is $22,100,000;
however, BFGC’s initial estimate shows a project cost of $26,400,000 for the entire program
included in the IPP. This project is currently on hold pending the outcome of a November 2008
bond election to meet estimated additional funding requirements.
C. PRELIMINARY SCHEDULE
Milestones – Programming (P)
Input evaluation Summer 2007 COMPLETE
Presentation of project scope Fall 2007 COMPLETE
Complete IPP Winter 2007 COMPLETE
D. BUDGET/FUNDING
• Estimated budget: $ 22,100,000
• Funding:
Measure I bond funds $ 22,100,000
• Expended: $ 65,908 – 0.3%
Monthly Progress Report 12
March 2008
SCHEDULED MAINTENANCE LVC EMS Upgrade & HVAC Repair
LOMPOC VALLEY CENTER EMS UPGRADE & HVAC REPAIR
A. PROJECT TEAM
• Project Manager: URS Corporation
• Architect/Engineer: Kruger Bensen Ziemer Architects
• Construction Manager: Bachini-Deferville Management
• General Contractor: CTAC, Inc.
B. CONSTRUCTION
The EMS upgrade project completed construction in February 2008. Authorization to file the
notice of completion was approved by the board on March 18, 2008 and was filed on March 19,
2008. This project will no longer be appearing in the monthly report after this month.
C. BUDGET
• Budget: $ 625,000
• Funding:
2006-07 Block Grant AB 1801 $ 109,112
Measure I bond scheduled maintenance (SM) funds $ 190,888
Measure I bond SM funds augmentation (7/17/07) $ 325,000
• Expended $ 561,963 – 90%
Monthly Progress Report 13
March 2008
TECHNOLOGY PROJECTS Phoenix Project
PHOENIX PROJECT
A. PROJECT TEAM
• Project Management Services: Strata Information Group (SIG)
• College Steering Committees (IFAS-11 members) (Student 24-members)
• Vendors: SunGard Bi-Tech (Financial and Human Resources System) and SunGard Higher
Education (Student System)
B. STATUS
A second practice migration of the financial data from the mainframe to the new servers was
completed. Data cleanup, workflows, new forms, and business process reviews are well under way
for the financial system. User training on the new financial system will start in May. A meeting was
held with the county who runs the college payroll to discuss opportunities to improve the current
process with the new system. The county is producing an MOU for this work. Kickoff meetings with
the various student functional implementation teams were held. Hardware to install a development
system was purchased.
C. SCHEDULE
Bi-Tech IFAS - Financial
Installation of IFAS upgrade October 2007 COMPLETE
IFAS financial data migration December 2007 COMPLETE
Start IFAS user training May 2008
Move to new IFAS financial (Go Live) July 2008
Bi-Tech IFAS – Human Resources and Payroll
Define data standards and rules May 2008
IFAS HR data migration/data entry June 2008
Move to new IFAS HR (Go Live) October 2008
SunGard Higher Ed - Student Information System
Selection of student ERP vendor November 2007 COMPLETE
Signed student ERP agreements December 2007 COMPLETE
Purchase of student development system March 2008 COMPLETE
Schedule Planning April 2008
D. BUDGET
• Budget: $6,500,000
• Funding:
Measure I bond funds $6,500,000
• Expended: $3,171,979 – 48.8%
Monthly Progress Report 14
March 2008
Technology & Instructional
TECHNOLOGY PROJECTS Equipment Modernization
TECHNOLOGY & INSTRUCTIONAL EQUIPMENT MODERNIZATION
A. PROJECT TEAM
• Project Managers: Director, Information Technology Services, and Associate Dean,
Learning Resources
• College Technology Advisory Committee (TAC)
• Vendors: Various
B. STATUS
Based upon recommendations of TAC, auto repair training systems for students, language
arts student laptop computers, high definition camcorders, projectors, and sound system for
fine arts film students, PCPA set design CAD software, and a couple replacement faculty
computers were purchased. There is $270,000 remaining for spring 2008 purchases from
this year’s budget allocation.
C. SCHEDULE
Purchase Science and Community Ed computers July 2007
TAC 2007-2008 first meeting September 2007
TAC review of 2007-2008 modernization requests Oct - November 2007
Purchase fall 2007 modernization recommendations December 2007
Spring 2008 first meeting February 2008
TAC complete review of 2007-2008
modernization requests March 2008
Purchase spring 2008 modernization
recommendations April 2008
D. BUDGET
• Budget: $11,850,000
• Funding:
Measure I bond funds $11,850,000
• Expended: $ 2,188,172 – 18.5%
Monthly Progress Report 15
March 2008
