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Museum Director’s Annual Report 2007 This year has been particularly busy, and there have been a number of growing pains as an organization. I am pleased to say that we are identifying key areas for growth, and developing ways to be able to provide the best heritage service possible for Oliver and District. 1) Last year, there were several areas that were targeted as goals. I include them below, with a report on progress as of February, 2008: 1) Participation in the design panel advisory committee Where possible, and without interference with museum activities, I have done this. The Advisory Design Panel is not meeting often at this point, as new development seems to have decreased. The paint scheme of the museum was vetted through the ADP, setting a precedent that in addressing town development, a historic building can be rejuvenated to maintain form and character throughout the community. 2) Hosting quarterly meetings with other heritage and culture organizations in the Greater Oliver Area and South Okanagan I have started the process for meeting and discussing. I have curtailed this project until we have addressed our organizational goals more fully 3) Introduce self to key personnel at RDOS, and communicate with them more frequently on heritage issues I have met with staff of the RDOS to discuss the Heritage Register and how to go about accomplishing our commitment to serving the needs of RDOS Area C. This meeting proved fruitful. An agreement was reached which will allow us to proceed with a Phase 1 Heritage Register project beginning sometime in the Fall. 4) Continue to meet with town staff regarding stewardship policies and administrative incentives I have begun to discuss this with Stephanie Johnson, Director of Development Services, Town of Oliver. 5) Develop with key stakeholders a heritage tourism strategy A tourism strategy has been introduced by the town of Oliver, which includes a heritage component. 6) Investigate the ramifications of including building fund within Vancouver Foundation Preliminary investigation suggested this would put our investment at risk. 7) Access Artsnow funding for specific exhibits 8) Develop 2 new permanent gallery exhibits Funding has been received for two new permanent exhibits under ArtsNow and BC2008 funding. One of these is mostly complete at this point. We have been successful with many grants in 2007, and this has created a whole new set of positive problems.. 9) Develop website with links to heritage register database, allow for newsletter sharing through website, decreasing mail costs This is still in process. 10) Continue to develop articles for the newspaper, and pamphlets for new residents, connecting them with heritage renovation specialists Monthly articles have been submitted on a variety of topics in the Oliver Chronicle. A pamphlet for new residents has not yet been developed. 2) Perhaps the most significant aspect of 2007 has been the work on conservation of South Okanagan Secondary School. At our last Annual General Member meeting, it was moved that we continue to work to conserve the school as presently constituted. This was an ambitious goal. We did secure the services of a heritage inspector, Donald Luxton, who has provided the town with a Preliminary Report. We are still a long way from resolution of this issue, however, we do have a framework for discussion. I am encouraged that the school board is looking at ways to retain the south wing. We may lose the west wing, but 95% of the heritage value will be retained according to the heritage inspector’s plans. 3) I was awarded a scholarship to the Museum Computer Network conference in Chicago in November. This was a fantastic experience. I met with and drew ideas from people from around the world. The face of museums is changing. How people receive, use and manipulate information is greatly different from even ten years ago. There are many good things that have come from this conference that I think will pay dividends for years to come. 4) At the museum, David Kassian, our summer student for 2007 organized and catalogued our extensive glass bottle collection. Many items had been accessioned which should not have been. This was an extensive project, and we are prepared to move many of these items to a more appropriate location. David also continued some of the work of how to reasonably address items at our warehouse. 5) We had two volunteers who have contributed greatly to the rehabilitation of our museum collection. Much of our accession information was missing and it was hard to relate to exhibits. Stefan Moffat and Shelly Witzky have both contributed greatly to this cause. At times, the work is slow going, as in one case, an item took 7 man hours to tease out the clerical errors associated with it. The result of this project, however, has been to lay the foundation for a much more comprehensive and accessible database. 6) We are on the verge of being able to take things to a whole new level with our database. There are many new dedicated programs for cataloguing and accessing collections. This upcoming summer will be dedicated to putting our collection in a position that is aligned with the Canadian Heritage Information Network. Two summer student grants have been sought for this project, and we have applied for funding of up to two other positions for other projects. 7) As an organization, we need to structure ourselves and prepare for future. There are many good resources which speak to the role of a museum and archives and heritage organizations as tourism agencies. We compete with other attractions for leisure dollars. We have to provide a top notch experience. In the next few years, we can anticipate this competition will become stronger. Positioning ourselves now with respect to the proposed National Park is important. Whether it goes forward or not, we have the ability to develop programs and activities related to this area that will provide quality experiences for our visitors, and for our community. To that end, I successfully sought and received a grant from ArtsPOD. This grant allows for an organizational assessment. We are in the infancy for this project, however, I anticipate good things. It is within this project that I believe we should seriously look at our role with respect to funding organizations, tourism, and other agencies. We have also had an internal audit to align our reporting formats and structure according to RDOS guidelines. This will have ramifications for the future. Admittedly, we are in a state of flux. We are trying to grow within our new roles and identity. Growth is not always easy. It requires courage, vision and creativity. I appreciate members of the Board, who have contributed greatly to this enterprise. Thank you to you all. Without you, none of this would be possible. 2008 Goals 1) Website and Digitization a. 1 virtual exhibit under Community Memories project b. Digitization of database, using CHIN guidelines and standards c. More fully functional and well designed web page, accessible to all for keeping people up to date 2) SOSS a. Continue to encourage as complete a conservation of this school as possible, retaining a community planning focus b. Offer support and encouragement to SD53 3) Heritage Register for Area C a. Seek and obtain funding for Phase 1 of a project which meets Provincial guidelines 4) Exhibits a. Complete two exhibits as proposed under the BC2008 and ArtsNow funding 5) Farm equipment display a. Continue to investigate means of bringing agricultural exhibits into the museum umbrella 6) Organizational development a. Follow through on ArtsPOD funding b. When this project is complete, seek and obtain a complete strategic business plan 7) Heritage Tourism a. Identify our role in the larger heritage market in the South Okanagan b. Participate in Tourism marketing projects 8) Accessioning/Deaccessioning a. Continue to upgrade and develop our collection through volunteers Respectfully submitted Darryl MacKenzie Museum Director/ ODHS Administrator
"Annual Report Museum Director"