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					FERMANAGH DISTRICT              COMHAIRLE
COUNCIL                         CHEANTAIR FHEAR MANACH

POLICY AND RESOURCES            COISTE POLASAÍ AGUS
COMMITTEE                       ACMHAINNÍ

Minutes of the meeting of the Policy and Resources Committee
held in the Council Chamber, Townhall, Enniskillen on
Wednesday, 25th November 2009 at 7.30 p.m.

PRESENT: Councillors Harold Andrews, Alex Baird,
         Frank Britton, Cyril Brownlee, Gerry Gallagher,
         Stephen Huggett, Bert Johnston, Bertie Kerr,
         Brian McCaffrey, Patricia Rogers and Bernice Swift.

APOLOGIES: Councillors Thomas O’Reilly (Chairman), and
           John O’Kane

IN ATTENDANCE: Chief Executive, Director of Finance and
               Information Technology, Director of
               Technical Services and Committee Clerk.

PR106/09   CHAIRMAN

           In the absence of the Chairman of the Committee,
           Councillor Thomas O’Reilly, it was agreed that
           Councillor Stephen Huggett be elected Chairman pro
           tem.

PR107/09   MINUTES

           The Minutes of the meeting held on Wednesday,
           21st October 2009 were approved and signed.

PR108/09   CHAIRMAN OF TRANSITION COMMITTEE

           The Chief Executive informed the Committee that the
           Ulster Unionist Party intended to subdivide the
           Chairman of the Council’s term of office into two
           approximate equal parts and Councillor Bertie Kerr
           proposed to step down as Chairman at the December
           meeting. Councillor Kerr would continue to be one of
           the Ulster Unionist representatives on the Transition
           Committee.

           It was proposed that Councillor Bertie Kerr would
           continue to Chair the meetings of the Transition
           Committee when they were held in Fermanagh for
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           the remainder of the term of the Council that the
           Ulster Unionist Party held the position of Chairman.

           RECOMMENDED: Accordingly.

PR109/09   FLOODING IN FERMANAGH

           The Committee was advised that in response to the
           recent flooding, which had affected many parts of the
           County, the Council had been working closely with
           Roads Service, Rivers Agency, Western Health &
           Social Care Trust and other key partners. One of the
           main problems was the increase in traffic flow
           through Enniskillen as a result of road closures in
           particular the B127 Enniskillen to Derrylin road at the
           Share Centre, Lisnaskea.

           The Chief Executive reported that Mr. Henry
           Robinson, Senior Engineer, Roads Service had asked
           if the Council would be prepared to support a
           proposal to commence emergency work to raise the
           level of the road at the Share Centre at a cost of
           approximately £65,000.

           RECOMMENDED: That the Council support the
           Department of Rural Development, Roads Service’s
           proposal to commence emergency work on the B127
           at the Share Centre.

PR110/09   PLANNING CONSULTATION PAPERS

           The Committee was reminded that at a previous
           meeting it had been agreed to ask Mr. John Casey,
           Planning Consultant, Urban & Rural Associates to
           submit a price for the work involved in preparing a
           response to Planning Consultation Papers.

           The Chief Executive reported that Mr. Casey had
           agreed to prepare a response on an addendum to
           PPS7 – urban town centres and on proposals aimed
           at reducing minor planning applications relating to
           permitted development for householders, permitted
           development for non householders and on Micro
           Generation, at a cost no greater than £2,000.

           RECOMMENDED: That Mr. John Casey would be
           asked to prepare a response to the Consultation
           Papers at a cost no greater than £2,000.
                               3
PR111/09   DISPOSAL OF ERNE HOSPITAL SITE

           The Chief Executive reported that the disposal
           strategy for the Erne Hospital site would be
           considered in the near future. It was agreed that
           approval be given to the Chief Executive to
           investigate, together with other agencies, the options
           for the use of this prime site.

           RECOMMENDED: That the Chief Executive write to
           the Minister, Mr. Michael McGimpsey in relation to
           the disposal strategy for the Erne Hospital site and
           investigate with other agencies the options for the
           use of the site.

PR112/09   CHAIRMAN OF THE COUNCIL

           The Chief Executive reported that Councillor Robert
           Irvine would become the Council’s Chairman from
           December 2009 to May 2010. As Chairman of the
           Council, Councillor Irvine would become an ex officio
           member of the Policy & Resources, Environmental
           Services and Environmental Health Committees. It
           was proposed that Councillor Bertie Kerr would
           replace Councillor Robert Irvine on the Council
           Committees on which he currently served.

           RECOMMENDED: Accordingly.

PR113/09   FINANCIAL REPORT

           The Committee considered the Financial Report,
           which detailed a summary of the gross and net cost
           of service provision for the seven months ended
           31st October 2009. Net expenditure for the period
           amounted to £6,138,758 out of an annual budget of
           £12,636,738.

           Capital expenditure for October 2009 amounted to
           £164,963 and related to Drummee Waste Disposal
           and Recycling Centre; Killyvilly Depot Renovations;
           Newtownbutler Play Area; Newtownbutler Civic
           Amenity Site; Enniskillen EIS and Refurbished Baler
           with Feed Conveyor.

           Money Market Investments

           The Committee was provided with details of the
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           Council’s investments and bank balances at the
           31st October 2009.

           Bank Interest

           The Director of Finance and Information Technology
           advised that the Council had previously approved
           that authority be granted to the Chief Executive to
           sign a standard agreement on its behalf with the
           Ulster Bank to allow the processing of payments and
           receipts via BACS/BACSTEL-IP.

           It was now proposed to implement an additional
           method of making payment to creditors or suppliers
           namely the use of BACS and authority was sought to
           approve an extension to the previous approval.

           RECOMMENDED: That the Council move to
           BACSTEL-IP as a method of making payments to
           creditors and authority be granted to the Chief
           Executive to sign a standard agreement, on the
           Council’s behalf, with the Ulster Bank to allow the
           processing of creditor payments via BACS/BACSTEL-
           IP, including the determination, variation and
           termination of primary security contacts who would
           operate the operation.

PR114/09   TENDERS

           (a)   Crushing of Large Quantity of Blasted
                 Rock at Drummee Landfill Site

                 The Committee was advised that tenders had
                 been sought by public advertisement and
                 eleven responses had been received as detailed
                 below:-

                            TENDERER                PRICE

                 Gibson (Banbridge) Ltd,            £37,500
                 Banbridge
                 P T McWilliams,                    £42,000
                 Omagh
                 Riddles Bros Ltd,                  £45,000
                 Donemana
                 CAB Plant Hire (NI) Ltd,           £47,000
                 Bangor
                      5
                 TENDERER                 PRICE


      Tony Harley,                         £49,500
      Strabane
      B McCaffrey & Sons Ltd,              £49,800
      Derrylin
      Sloan Construction,                  £51,400
      Strangford
      Priority Construction Ltd,           £66,500
      Dublin
      AS Ballantine Ltd,                   £68,700
      Strabane
      TAL Civil Engineering Ltd,           £81,000
      Lisburn
      Deane Public Works Ltd,              £84,300
      Irvinestown


      RECOMMENDED: That the tender of Gibson
      (Banbridge) Limited, Magherally, Banbridge,
      Co. Down at £37,500 plus VAT, being the
      lowest, be accepted.

(b)   Supply and Laying of Welded Joint
      Flooring in the Fermanagh Lakeland
      Forum

      The Committee was advised that tenders had
      been sought by public advertisement and three
      responses had been received as detailed
      below:-

                     Tenderer                Cost
      Martin Phillips Contracts,          £7,300.00
      Carrickfergus
      Danny Boyle Contract Flooring,      £14,349.50
      Sligo

      RJ McKelvey Ltd,                    £15,390.20
      Castlederg


      RECOMMENDED: That the tender of Martin
      Phillips Contract Division, Unit 21F Kilroot
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      Business Park, Carrickfergus at £7,300 plus
      VAT, being the lowest tender, be accepted.

(c)   Construction of Pubic Convenience Block
      in Newtownbutler

      The Committee was advised that tenders had
      been sought by public advertisement and
      fourteen responses had been received as
      detailed below:-

               TENDERER                  PRICE
                                       (including
                                     contingency)
      McKenna Construction Ltd,       £49,102.01
      Fintona
      R J McKelvey Ltd,                £50,601.60
      Castlederg
      M L Quinn Construction,          £52,405.90
      Newry
      Tom Campbell,                    £53,538.25
      Fivemiletown
      Jemm Construction Ltd,           £53,600.00
      Castlederg
      W B Contracts,                   £54,371.40
      Irvinestown
      Gerald Love Contracts,           £55,280.70
      Enniskillen
      Sloan Construction Ltd,          £57,272.00
      Strangford
      Qmac Construction Ltd,           £59,000.00
      Dungannon
      Ranco Civils Ltd,                £59,368.00
      Strabane
      Donaghmore Construction Ltd,     £62,602.00
      Dungannon
      Mulla Construction Ltd,          £68,838.69
      Armagh
      William Doherty,                 £70,528.60
      Strabane
      T P Hegarty,                     £80,112.48
      Dungiven
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      RECOMMENDED: That the tender of McKenna
      Construction Limited, 116 Dromore Road,
      Fintona, Co. Tyrone at £49,102.01 plus VAT,
      being the lowest tender, be accepted.

(d)   Minor works of Car Park Construction at
      Fermanagh Lakeland Forum

      The Committee was advised that tenders had
      been sought by public advertisement and
      nineteen responses had been received.

      The contract involved the provision of
      additional car parking spaces, lighting, footpath
      surfacing, bus lane and landscaping at the
      Fermanagh Lakeland Forum. However, since
      the issue of the contract documents, the
      scheme had been amended in conjunction with
      the Forum Refurbishment Architect and it was
      required to have the amended scheme priced
      again against a revised bill of quantities.

      RECOMMENDED: That the lowest five
      tenderers be contacted and requested to
      provide a revised tender price.

      It was further proposed that, due to the need
      for works to progress without delay, the lowest
      revised tender be accepted and reported to the
      next meeting of the Policy & Resources
      Committee.

      RECOMMENDED: Accordingly.

(e)   Minor Works of Environmental
      Improvements in Villages

      The Committee was reminded that at the
      September 2009 meeting contracts had been
      awarded for minor works in Garrison,
      Newtownbutler, Belcoo, Tullyhommon and
      Irvinestown. It had now transpired that one of
      the contractors could not undertake the work
      and there was a need to award contracts to the
      next lowest tenderer.
                    8
      RECOMMENDED: That the following tenders
      be accepted:-

         Gerald Love Contracts, Drumboory,
          Enniskillen for work in Tullyhommon at
          £3,550.00 plus VAT.
         Padhraic Moneley, PML Civil Engineering,
          Kilsaran, Castlebellingham, Co. Louth for
          work in Irvinestown at £10,525.00 plus
          VAT.
         Warren Braund, 60 Castle Manor, Kesh
          for work in Belcoo at £8,069.00 plus VAT.

      It was noted that the projects were funded by
      the Department of Social Development.

(f)   Waste Management Licences – Inspection
      Charges

      The Committee was advised that reports had
      been brought to the Environmental Services
      Committee meeting in June and July and
      payment had been made to the Northern
      Ireland Environment Agency of annual
      subsistence charges in respect of recycling
      centres.

      An invoice had now been received requesting
      payment of £9,168.00 in respect of Drummee
      Integrated Waste Management Facility.

      RECOMMENDED: That the invoice be paid.

(g)   IT Infrastructure Update

      The Committee was advised that tenders had
      been sought by public advertisement for an IT
      Infrastructure Upgrade comprising a
      Virtualisation Solution. Eight tenders had been
      received as detailed below:-


           TENDERER             PRICE      RECURRING
                                            CHARGE
      BT,                    £29,787.00      £3,020.00
      Belfast
      TCS Limited,           £36,160.00      £4,860.00
      Belfast
      Storm Technologies,    £39,995.00      £3,128.00
      Hertfordshire
                               9
                       TENDERER            PRICE       RECURRING
                                                        CHARGE
                 Novosco,                £40,458.00       £4,550.00
                 Belfast
                 Northgate,              £42,175.00       £3,990.00
                 Newtownabbey
                 Bluecube,               £43,684.00       £7,200.00
                 Milton Keynes
                 Northgate,              £53,426.00       £3,990.00
                 Newtownabbey
                 Allteks Limited,        £86,307.00     £19,940.00
                 Kent

                 RECOMMENDED: That the tender of TCS
                 Limited, Merrion Business Centre, 58 Howard
                 Street, Belfast at £36,160, being the lowest to
                 specification, be accepted. The tender was
                 accepted subject to a reduced recurring charge
                 being agreed with TCS Ltd.

PR115/09   PERFORMANCE INDICATORS 2008/09

           The Chief Executive referred to the Council’s
           Performance Indicators for 2008/2009, which had
           been circulated to all Councillors. He highlighted a
           number of the Performance Indicators for different
           Service Areas, which were noted by the Committee.
           The Council’s Performance Indicators had been
           submitted to the Department of the Environment for
           inclusion in the Northern Ireland Performance
           Indicators. It was agreed that a report on the
           Council’s overall performance, relative to all other
           Councils, would be brought to the Committee when
           published.

           RECOMMENDED: Accordingly.

PR116/09   CONSULTATION DOCUMENT - FILLING
           VACANCIES ON DISTRICT COUNCILS

           The Committee was advised that the Northern
           Ireland Office had requested the Council’s input on a
           Consultation Document, which would examine
           proposals for reforming the co-option method
           currently used in Northern Ireland for filling casual
           vacancies arising in District Councils.

           The Northern Ireland Office was seeking views on
           whether co-option should be retained in the short-
           term to deal with any vacancies arising as a result of
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           Councillors taking part in the proposed severance
           scheme. The paper also sought to review the current
           arrangements in light of the proposed move from 23
           to 11 Councils, each with substantially increased
           membership.

           It was agreed that this was a matter for Political
           Parties and independent Councillors to consider.

           RECOMMENDED: That the Council would not
           respond to the Consultation Document.

PR117/09   MOBILE PHONE USAGE POLICY

           The Committee was advised that the Council
           proposed to introduce a Mobile Phone Usage Policy,
           which sought to establish a standard set of
           conditions and a framework for the provision of
           mobile phones to Councillors and Council employees.

           The Director of Finance & Information Technology
           outlined the various networks and tariffs that would
           be available. Mobile phones would be provided
           through a mobile framework through the Public
           Sector Buying Solutions.

           The Director explained that the Policy would provide
           a base level provision for mobile phones and
           Councillors and Officers could opt for alternative
           options, subject to them reimbursing the Council for
           the additional costs.

           The Committee was informed that the Policy had
           been screened in accordance with paragraphs 5 and
           6 of the Council’s equality scheme and it was
           concluded that an equality impact assessment was
           not required.

           RECOMMENDED: That the Council’s Mobile Phone
           Usage Policy be approved.

PR118/09   SOLACE CONFERENCE

           The Committee considered a request from Solace NI
           to host a pre-dinner reception at their Conference on
           Thursday, 10th December 2009 in the Lough Erne
           Golf Resort.
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           RECOMMENDED: That the Council provide a drinks
           reception at a cost of £300.

PR119/09   CONFERENCE

           (a)   NILGA – Pubic Transport Reform
                 Consultation Event, Thursday 17th
                 December 2009 – Craigavon Civic Centre

                 The Committee considered attendance at the
                 above event, which had been organised to
                 support Councillors and Local Government
                 Officers to develop a strategic local
                 government response to the Public Transport
                 Reform Consultation.

                 RECOMMENDED: That the Committee note
                 the details of the event.

           (b)   Island of Ireland Partnership Conference,
                 10th April 2010 – Mansion House, Dublin

                 The Committee considered attendance at the
                 above Conference. The cost of attendance was
                 in the region of £150.

                 RECOMMENDED: That the Chairman of the
                 Council attend this Conference.

           (c)   Island of Ireland Partnership – A Journey
                 of Remembering, 12th/14th March 2010 –
                 War Graves, Messines, Belgium

                 The Committee received details of a proposed
                 visit to the War Graves by the Island of Ireland
                 Partnership at a cost of €500 approximately
                 per person.

                 RECOMMENDED: That the correspondence be
                 noted.

           (d)   Ireland’s Books of Honour

                 The Committee received details of a proposal
                 to record the names of those who gave their
                 lives for peace during the First World War in a
                 Book of Honour for each County in Ireland.
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    It was agreed that the Museum Curator be
    asked to look at the feasibility of the proposal.

    RECOMMENDED: Accordingly.



RISING:   The Committee rose at 8.45 pm.

          All the Members named were present for
          the duration of the meeting except
          Councillors Gerry Gallagher and Patricia
          Rogers who arrived at 7.40 p.m.,
          Councillor Brian McCaffrey who arrived at
          7.45 p.m. and Councillor Bertie Kerr who
          left at 8.00 p.m.

				
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