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					                                                             PDO Operating Standard: Road Transport




                    Journey Management

CONTENTS
                                                                                                                                        Page
        Summary of Standard ......................................................................................................... 2
  1. Introduction ......................................................................................................................... 2
  2. Definitions ........................................................................................................................... 3
  3. Responsibilities ................................................................................................................... 3
  4. Journey Management System ............................................................................................ 5
  5. Journey Management Points .............................................................................................. 7
  6. Contractor Journey Management ....................................................................................... 7
  7. PDO Journey Management ................................................................................................ 8
  8. Verifying Journey Management Practices .......................................................................... 8
        Annexes
  A1 Journey Management Instructions for Journey Managers
  A2 Journey Management Information for Authorising Persons & PDO Department Heads
  A3 PDO Journey Plan Pro-Forma
  A4 Journey Management Checklist (for inspections and audits)
  A5 Journey Management Process (Flowcharts)




                                            Authorisation of Standard
              Author                              Head, Logistics                          Corporate Discipline Head
                                           Development & Coordination
Ref Ind: CSM/61Date:                       Ref Ind: TSC/1
                                           Date:

                                                                                         Ref Ind: TSC
                                                                                         Date:



SUMMARY OF STANDARD
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 Document                                                      JM9601.Doc                               Issued:31-01-2000
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 Custodian: CSM/61                                                                                           Revision 1.2
                                           PDO Operating Standard: Road Transport


                                                                                            Para
 This standard provides details on how to manage journeys, and which journeys to            1.1.1
 manage.
 The basic responsibility for journey management shall be with the department and           1.2.2
 supervisor operating the journey.
 Certain types of journey require management according to this standard.                    4.1.1
 Some journeys require the written permission of an authorising person.                     4.1.2
 The journey shall not start until action has been taken to plan and monitor it.             4.2
 The journey shall have a Journey Manager and a written Journey Plan                         4.2
 The Journey Manager is responsible until the vehicle and driver return to the home         3.3.1
 base.
 The return Journey Plan shall be faxed to the driver by the Journey Manager, if            3.3.2
 necessary.
 No faxes are sent usually. The driver contacts the Journey Manager from a Journey          3.4.3
 Management Point to say he has arrived.
 "Journey Management Points" with a fax and telephone that can be used by drivers              5
 to contact their base shall be clearly signposted.
 The specific requirements for contractors are detailed.                                       6
 The requirements for PDO departments are detailed.                                            7
 Methods and criteria for verification of journey management practices are explained.          8

1.      INTRODUCTION
1.1     Application and Scope
1.1.1  This Operating Standard details the method by which individual journeys shall be
       managed, so as to reduce the risks associated with road transport. It also provides
       criteria for deciding which journeys require formal management.
 Category        Sub-Group            Use                                             Notes
 PDO and         Managers             Setting up and maintaining a journey
 Contractors                          management system
 PDO             Supervisors          Briefing for supervisors and drivers
 PDO             Supervisors          Guidance information for managing journeys,
                                      with standard forms and checklists.
 PDO             Contract Holders Inclusion of this standard in contracts
 Contractors     Contractor senior Additional requirements for the contractor's
                 management           journey management system

1.2     Basic Principles of Journey Management
1.2.1   Journey management is carried out to reduce the risk and number of accidents during
        road transport operations, and enable suitable emergency response.
1.2.2   The responsibility for journey management shall be with the supervisor operating the
        journey. The supervisor managing the journey is called the Journey Manager.
1.2.3   It is not possible to specifically address every possible type of transport because of
        the variety of transport operations. In the event of any uncertainty over how to or who
        manages the journey, the relevant supervisors shall decide who best can control the
        journey, concentrating on the basic principle of section 1.2.2 above.
1.2.4   A contractor is always responsible for making sure that suppliers, vendors, and
        subcontractors comply with the provisions of this Operating Standard. Contractor shall
        take care to brief the management and supervisors of these companies as necessary.




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 Custodian: CSM/61                                                          Revision 1.2
                                           PDO Operating Standard: Road Transport



2.      DEFINITIONS
2.1     General
2.1.1   The word journey shall mean a journey which is required by PDO to be managed in
        accordance with this standard, as detailed in section 4.1.1.
2.1.2   Journey management shall mean the actions taken by a person to authorise, plan,
        monitor, and close-out a journey so that any risk to health, safety or the environment
        are identified, assessed and controlled, and so that recovery measures are made
        available should the journey not be completed as planned for any reason.
2.1.3   Journey Plan shall mean the written document which details the timings and route of
        the journey, including rest stops, the vehicle and the driver and passengers.
2.1.4   Home base shall mean the operating base where the driver and vehicle are normally
        based, and from where the outward journey starts.
2.2     Authorising Person
2.2.1   The authorising person is a manager or department head who gives permission for a
        journey to be undertaken, and who guarantees the integrity of the journey
        management system of the company or department.
2.3     Journey Manager
2.3.1   The Journey Manager is the person who plans, monitors, and closes out the journey.
        The Journey Manager also initiates any relevant accident or man-lost procedures or
        accident procedures in the event of an accident or a vehicle becoming overdue.

3.      RESPONSIBILITIES
3.1     General
3.1.1   Three people are involved in a journey, each with certain responsibilities:
         the authorising person
         the Journey Manager
         the driver
3.2     Responsibilities of the Authorising Person
3.2.1   The person authorising the journey gives permission for the journey to take place, and
        is saying that he is satisfied with the actions taken by the Journey Manager and the
        driver to reduce the risks to a level as low as reasonably practicable. The authorising
        person shall be a senior or middle manager.
3.2.2   The authorising person must only authorise a journey where he is satisfied that the
        Journey Manager and driver are competent to undertake the correct actions, as
        detailed in this and other procedures.
3.2.3   The responsibility of the authorising person also extends to those journeys which he
        does not individually and specifically authorise, as he is the person who authorises the
        journey management system used by his staff.
3.2.4   There can be more than one authorising person in any company or department, but
        their identity and function shall be understood by all supervisors and other Journey
        Managers.
3.2.5   The authorising person is responsible for compliance with this standard by his
        subordinates, and for arranging for the briefing of supervisors and drivers. The
        authorising person is also responsible for ensuring that each Journey Management
        Point in his area of responsibility is clearly marked with the special Journey
        Management Point symbol (see Section 5.0.2)




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                                             PDO Operating Standard: Road Transport


3.3     Responsibilities of the Journey Manager
3.3.1   The Journey Manager is responsible for the planning, monitoring, and analysis of a
        journey. The Journey Manager remains responsible for the vehicle and driver until they
        return to the home base, unless the vehicle and driver are retained by another location
        for other work. The responsibility for the driver and vehicle must then be accepted by a
        Journey Manager at that other location.
3.3.2   The Journey Manager is responsible for managing the return or onward journey(s).
        The Journey Manager shall ensure that the Journey Plan always ends either at the
        point of origin, or at a point where a further Journey Plan can be made. The Journey
        Plan shall be faxed to the driver at the Journey Management Point, if necessary.
3.3.3   The Journey Manager is responsible for initiating any emergency procedures (such as
        man-lost, accident, etc.) when he is notified of an accident or the vehicle becomes
        overdue, by contacting the relevant Central Control Room (interior) or the telephone
        operator (Mina al Fahal). The Journey Manager shall remain 'on duty' to assist with
        emergency procedures as requested.
3.3.4   If handing responsibility over to another supervisor, it is the responsibility of the
        existing Journey Manager to inform his successor of any outstanding journeys.
3.3.5   If two or more Journey Management Systems are in operation (e.g. a contractor's and
        his sub-contractor's) it must be made clear by the Journey Manager which Journey
        Management System is to be complied with. Only one Journey Management System
        shall be ruling for any Journey.
3.4     Responsibilities of the Driver
3.4.1   The driver is responsible for his vehicle, load, and passengers, and for driving safely
        and according to the Journey Plan.
3.4.2   The driver shall not depart until he has received and understood the Journey Plan,
        together with the manifest and any relevant TREMCard (if the load is hazardous).
3.4.3   When the driver arrives at the destination he shall contact his Journey Manager
        immediately by telephone. The driver shall also contact the Journey Manager when he
        stops driving at the end of the day. The driver may also be required to contact the
        Journey Manager at certain times or places during the journey, as agreed with the
        Journey Manager before departure.
3.4.4   The driver shall contact the Journey Manager if there are any problems or difficulties
        en-route, and when he returns to base.




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 Custodian: CSM/61                                                              Revision 1.2
                                           PDO Operating Standard: Road Transport



4.      JOURNEY MANAGEMENT SYSTEM
4.1     Qualifying Journeys
4.1.1   All journeys (including off-duty journeys in company vehicles) shall be managed
        according to the provisions of this standard, except:
         journeys within the Muscat Municipality or within other towns, as long as the journey
           is on blacktop roads, and graded roads or tracks are only used for access to
           buildings in built-up areas.
         journeys within 20km of a work-site.
         journeys between rig site and camp and airstrip.
         journeys between a seismic camp and the seismic work-area or the airstrip
           controlled by radio.
         journeys under the control by radio or telephone of the Local/Regional/National
           Emergency Base Controller.
         journeys under the control of a Transport Supervisor as part of a rig-move or other
           convoy, where the operation complies with Supply Convoy Procedures.
4.1.2   The following journeys also require the written permission of an authorising person:
         journeys passing through the Semail gap.
         journeys crossing the Oman border.
         journeys where the vehicle is being used despite a temporary non-compliance with
          PDO specifications. (This includes the temporary use in the interior of vehicles only
          suitable for use on blacktops).
         journeys at night except those within towns or within a camp area
4.2     Management of the Journey
4.2.1   Each journey shall have a Journey Manager.
4.2.2   Each journey shall have a written Journey Plan. A copy of the Journey Plan shall be
        given to the driver. The master copy shall stay with the Journey Manager.
4.2.3   The Journey Manager shall:
         verify that the journey is necessary and get permission from the authorising person
          if the journey requires that permission. (See section 4.1.2)
         check the suitability of the vehicle type, and that the inspection certificate is still
          valid. He shall check that the driver has completed his daily checks and reported
          any defects with the vehicle or the load.
         check that the proposed Journey Plan will not violate the PDO policy on drivers
          hours and rests, especially checking the timing of rest stops.
         ensure appropriate points where the driver shall call the Journey Manager are
          included in the Journey Plan.
         check that the driver is licenced (ROP licence) and qualified (PDO or contractor
          driving permit) to drive the vehicle, and that the driver is familiar with the vehicle.
         check that the driver knows what to do if there is an accident or an emergency
          during the journey.
         provide adequate food and water for the journey or provide enough money for the
          driver.
         arrange appropriate accommodation for the driver and passengers or provide
          enough money for them.
         discuss the Journey Plan with the driver.
4.2.4   A Journey Plan sheet or form can contain both the outward and the return journeys
        and/or further onward journeys subject to certain conditions:
        a) no Journey Plan shall have estimated departure times, except for approximate
           timings of rest stops, and
        b) the Journey Plan shall be reconfirmed with the Journey Manager by the driver
           before starting the return or onward journey.




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                                            PDO Operating Standard: Road Transport


4.3     The Journey Plan
4.3.1   The Journey Plan can be in any format or size, but the following information shall be
        included:
              A Name of the company managing the journey
              B Fleet number of the vehicle
              C Name of the driver
              D Name of all passengers
              E Departure point
              F Actual departure date and time
              G Route with name or time of each rest (This shall include the name of the
                  hotel/motel/camp where the driver and passengers stayed)
              H Exact arrival point
              I Journey Management Point at the destination
              J Estimated arrival date and time
              K Name of Journey Manager and contact number
              L The time at which the Journey Manager intends to contact the CCR if the
                  driver has not reported back.
              M If part of the journey is done at night, the reason why, (and if on graded roads,
                  reference to the permission given according to PDO procedures)
              N A tick-box if Hazardous Materials are carried, to show that a TREMCard has
                  been given to the driver.
        Pads of the standard PDO Journey Plan (Annex 3) are available as stock items for
        PDO departments, and contractors are strongly encouraged to make use of the
        same form. These pads can be purchased locally (Contact CSM/6 for information).
4.3.2   The Journey Plan does not need to be faxed or sent to any other party, unless it is
        specifically requested.
4.3.3   The master copy of the Journey Plan stays with the Journey Manager. Journey Plans
        shall be kept for 3 months.
4.4     Duties of the Journey Manager
4.4.1   In addition to the actions required under Sections 4.2 and 4.3 above, the Journey
        Manager shall carry out the following actions:
         The Journey Manager shall arrange for another person to take over as Journey
            Manager if he is unable to continue for any reason.
         The Journey Manager shall take care to make proper plans for the return or
            onward journey, as he remains responsible for that (or those) journey(s) unless the
            responsibility is handed over to another person.
         The Journey Manager shall not hand over responsibility to another person unless
            that person understands the responsibilities and duties of being a Journey
            Manager, agrees to take over the responsibilities, and is given the Journey Plan.
         When the Journey Manager is changed, the driver shall be informed at the earliest
            opportunity.
4.4.2   The Journey Manager can inform the Central Control Room or GOS telephone
        operator when the driver is overdue by one hour, or as soon as he knows there has
        been an incident. The Journey Manager must inform the CCR or GOS telephone
        operator by 08.00 the morning after the driver was due if the driver has still not arrived.
        The Journey Manager shall give the CCR his current contact number and remain
        available to give more information or assist with any actions required by the Local
        Emergency Base Controller.
4.4.3   Contract-holders may set their own contract-specific rules about reporting overdue
        drivers to the contract-holder himself or the contract site representative.
4.4.4   If journeys are being carried out during the weekend, it is desirable for the Journey
        Manager to remain at the base. However, if telephone calls can be re-directed to a
        mobile phone or a pager or a residence telephone this is acceptable. The Journey
        Manager shall remain in a fit state to drive and work, in case there is an emergency.
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5.      JOURNEY MANAGEMENT POINTS
5.0.1   Each PDO and contractor base and permanent work-site shall have one or more
        Journey Management Points which are focal points for drivers for journey
        management. Each Journey Management Point shall have a fax and phone available
        for drivers to use to contact their Journey Managers.
5.0.2   The Journey Management Point shall be clearly signposted outside the building, using
        the special Journey Management Point symbol, and signs (using the same symbol)
        shall be used inside any building to guide visiting drivers. The Journey Management
        Point symbol shall be clearly visible next to the fax machine and telephones which a
        driver can use to contact his Journey Manager. The Journey Management Point
        symbol shall not be used for any other purpose other than to indicate the existence of
        a Journey Management Point. The Journey Management Point symbol is available as
        a sticker in different sizes from CSM/6.
5.0.3   There is no requirement for any dedicated staff at Journey Management Points, but all
        staff working in the same office as the Journey Management Point shall be briefed to
        give assistance to drivers using the telephone or fax machine if there is a problem.


6.      CONTRACTOR JOURNEY MANAGEMENT
6.1     Key Components of a Contractor Journey Management System
6.1.1   Each contractor's journey management system shall be fully compatible with the
        Corporate Journey Management System detailed in sections 2 to 5 of this standard,
        using the same terms in journey management actions and documents. The system
        shall include all subcontractors and suppliers.
6.1.2   Each contractor shall have a written journey management policy statement which shall
        be issued to all managers and supervisors and to subcontractors and suppliers.
        Contractors may choose, alternatively, to adopt this PDO standard in its entirety.
        The Journey Management policy statement shall have a list of authorising persons
6.1.3   Each contractor shall have written procedures for the authorising persons, Journey
        Managers, and drivers, which shall comply with the requirements of sections 2 to 5 of
        this standard. Contractors may choose, alternatively, to adopt the PDO Journey
        Management Instructions for Journey Managers and PDO Journey Management
        Information for Authorising Persons & PDO Department Heads(Annexes 1 and 2) in
        their entirety.
6.1.4   Each contractor shall decide the home base for all drivers for journey management
        purposes.
6.1.5   The contractor management shall audit the journey management system at least
        annually to verify that the system is working effectively.
6.1.6   Persons authorising journeys shall check records at least once a month, to verify that
        the work is being carried out effectively by the Journey Managers and drivers.
6.2     Performance Indicators
6.2.1   Contractors shall keep statistical records and maintain performance indicators, with a
        written report circulated to management at least monthly, showing:
         the number of all journeys managed by a Journey Manager
         the proportion of Journey Plans checked by an authorising person.
         the proportion of non-compliances on Journey Plans discovered.
         the number of times a Journey Manager has needed to phone a location to
             discover the whereabouts of a driver.
        The contractor shall have the necessary work instructions to enable this information to
        be kept.



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 Custodian: CSM/61                                                         Revision 1.2
                                           PDO Operating Standard: Road Transport



7.      PDO JOURNEY MANAGEMENT
7.1     Administration of Journey Management in PDO
7.1.1   Any locally developed work-instructions considered necessary shall be fully compatible
        with the Corporate Journey Management System detailed in sections 2 to 5 of this
        standard, using the same terms.
7.1.2   Each unit manager shall maintain a list of subordinate managers who are authorising
        persons for the purpose of journey management. This list shall be circulated to all
        managers and supervisors in the unit.
7.1.3   The authorising persons may appoint any supervisor as a Journey Manager subject to
        the following provisions being met:
           a supervisor can only be appointed a Journey Manager if he fully understands the
            responsibilities and duties of a Journey Manager.
           the authorising person must closely monitor the actions of any new Journey
            Manager until the authorising person is satisfied that the Journey Manager can do
            the work competently.
        Any supervisor who understands the provisions of this standard, and specifically the
        abstract contained in Annex 1, may act as a Journey Manager at the discretion of the
        authorising person in their department or unit.
7.1.4   Contract holders are responsible for including this standard as a mandatory contract
        reference and for auditing compliance by the contractor.
7.1.5   Each Journey Manager shall keep a record of the number of journeys managed during
        each month, together with the number of times he needed to contact the destination
        because a driver was overdue reporting back.
7.1.6   Each authorising person shall record the number of Journey Plans where non-
        compliances or errors were found (either when signing permission or by audit).
7.2     Performance Indicators
7.2.1   Units shall keep statistical records and maintain performance indicators, with a written
        report circulated to management.
7.2.2   Each month, any person who has managed one or more journeys shall forward a
        summary of that month's managed journeys, showing:
         the number of journeys managed.
         the number of Journey Plans which required permission from the authorising
            person.
         the number of times he needed to phone a location to discover the whereabouts of
            a driver.
7.2.3   Each month, upon receipt of the monthly summaries from supervisors, the authorising
        person shall add:
         the number of Journey Plans where non-compliances were identified.

8.      VERIFYING JOURNEY MANAGEMENT PRACTICES
8.1     General
8.1.1   The company requires verification, by examination and evaluation of objective
        evidence, that applicable elements of a safety and environmental management
        programme have been developed, documented and effectively implemented in
        accordance with specified requirements.
8.1.2   Verification carried out by the line are called checks or inspections, and audits provide
        independent verification.




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                                            PDO Operating Standard: Road Transport


8.1.3   The principle objectives of verifying journey management practices are:
           to assess the overall quality of journey management practices
           to identify to the verifying party the potential risks in making journeys
           to identify specific HSE control weaknesses which may lead to unacceptable
               risk to personnel, assets or the environment, or to lost business opportunities or
               wasted resources.
           to recommend possible solutions and seek agreement on corrective action.
8.1.4   The method used to carry out journey management is mainly by verbal instruction from
        the Journey Manager to the driver. The Journey Plan is intended mainly as information
        for the Journey Manager.
8.1.5   This section provides the method and acceptance criteria for verifying journey
        management.


8.2     Acceptance Criteria
8.2.1   The lower half of the second page of the Journey Management Checklist (Annex 4)
        shows the Acceptance Criteria (or "Pass" criteria) for journey management. If a
        verification exercise (whether it is an inspection or an audit) meets those criteria, then
        the journey management can be judged to be satisfactory.
8.3     PDO Line Verification of Journey Management Practices
8.3.1   Authorising persons shall inspect the journey management practices for compliance
        with this standard at least once every six months, unless an independent audit has
        verified the process during the previous six months.
8.3.2   Line verification shall judge the compliance against the PDO Instructions for Journey
        Managers/Authorising Persons & PDO Department Heads (Annexes 1 and 2,
        respectively).
8.3.3   Verification exercises shall, as a minimum, use the Journey Management Checklist
        (Annex 4) to test journey management practices.
8.4     Audit of Journey Management
8.4.1   Authorising persons shall arrange for the audit of journey management practices every
        two years.
8.4.2   The audit can include the journey management systems of more than one operation.
8.4.3   Audit verification shall judge compliance against the whole of this standard.
8.4.4   Audit verification shall include independent auditors.
8.4.5   Audit verification shall test the system against the acceptance criteria in section 8.2, by
        questioning Journey Managers and drivers, and shall include the inspection of a
        representative sample of journeys (no less than 40 journeys under the control of one
        authorising person).
8.5     Verification of Contractor Journey Management
8.5.1   Contractors shall verify their own journey management system as outlined in section
        8.3 above.
8.5.2   Contractors shall audit their journey management activities as outlined in Section 8.4
        above.
8.5.3   Contract-holders are responsible for verifying that contractors are monitoring
        performance and auditing their journey management activities and practices.




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 Custodian: CSM/61                                                            Revision 1.2
      PDO Operating Standard: Road Transport




PAGE INTENTIONALLY BLAN
Annex 1



  JOURNEY MANAGEMENT INSTRUCTIONSFOR
           JOURNEY MANAGERS
                 These instructions come from the PDO Operating Standard TOM/03/000/085.
                         If you need more information, please refer to that document.

Introduction
All journeys need to be planned, but certain types of journey must be managed using the
procedure in the Operating Standard.
This is because accidents have happened when journeys have not been properly managed.

Which journeys need to be managed?
All journeys (including off-duty journeys in company vehicles) must be managed, except:
  journeys within Muscat Municipality or within other towns, as long as the journey is on
     blacktop roads, and graded roads or tracks are only used for access to buildings in built-up
     areas.
  journeys within 20km of a work-site.
  journeys between rig site and camp and airstrip.
  journeys between a seismic camp and the work-area or the airstrip controlled by radio.
  journeys under the control by radio or telephone of the Local/Regional/National Emergency
     Base Controller.
  journeys under the control of a Transport Supervisor as part of a rig-move or other convoy,
     where the operation complies with Supply Convoy Procedures.

The Journey Management System
Each of these journeys shall have a Journey Manager who prepares the Journey Plan,
chooses the route, briefs the driver, and monitors the journey. The same Journey Manager is
also responsible for the return journey. A supervisor can only be a Journey Manager if
appointed by an authorising person who is usually a department head.
The following journeys also require the authorising person to sign the Journey Plan:
  journeys passing through the Semail gap or crossing the Oman border.
  if the vehicle is used despite a temporary non-compliance with PDO specifications. (This
   includes the temporary use in the interior of vehicles only suitable for use on blacktops).
  journeys at night except those within towns or within a camp area

What does the Journey Manager do?
The Journey Manager:
  makes sure the journey is necessary by checking the transport or work request.
  checks the vehicle type is suitable for the work, and the inspection certificate is still valid.
  makes sure the driver has done his daily checks and reported any defects.
  checks the Journey Plan will not break PDO rules on drivers hours and rests, especially
   checking the timing of rest stops.
  checks the driver is licenced (ROP licence) and qualified (PDO or contractor driving
   permit) to drive the vehicle, and that the driver is familiar with the vehicle.
  ensure appropriate points where the driver shall call the Journey Manager are included in
   the Journey Plan.
  checks the driver knows what to do if there is an accident or an emergency.
  provides adequate food and water for the journey or provides enough money for this.
  arranges accommodation for the driver/passengers or provides enough money for this.
  instructs the driver to contact him during the journey (as relevant) at certain times or
   places, after stopping driving for the day, and immediately upon arrival.
  discusses the Journey Plan with the driver and gives him a copy of the Journey Plan,
   together with the manifest for the load, and TREMCards if the load includes hazardous
   materials.
  ensure the driver knows which Journey Management system/s are to be complied with if
   more than one exists for a particular journey.


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 Custodian: CSM/61                                                                 Revision 1.2
Annex 1


For the purpose of journey management, you do not need to fax the Journey Plan to the
destination, but some sites may request it so that they can control who comes to their site.

Keeping journey management records
As a Journey Manager you must keep records of each journey managed and provide the
following information to the authorising person at the end of the month:
      number of journeys managed
      the number of times you had to phone a location to check on the whereabouts of a
       driver.

What does the Journey Manager do after the driver has gone?
The Journey Manager is 'on-duty' until the driver reaches his destination, and is still
responsible for the driver until he returns to base. The Journey Plan must be available in case
of emergency.
Many departments use a Journey Management whiteboard or a logbook - check with the
authorising person to see if you are required to use a specific whiteboard or logbook.
The driver must report to the Journey Manager by phone during the journey, before stopping
driving for the night, and as soon as he arrives.
When the driver does phone, the Journey Plan is finished by entering the actual arrival time
and noting any feedback from the driver. The Journey Plan must be filed.

What if the driver is overdue?
The Journey Manager can inform the CCR or the PDO telephone operator at the coast
(whichever is more suitable) when the driver is one hour late, if the Journey Manager thinks it
is necessary, or as soon as he knows there has been an incident.
But, the Journey Manager must inform the CCR/PDO telephone operator if the driver has not
arrived by 08.00 on the morning after the driver was due. Some contract-holders may want to
know about overdue drivers earlier.

What if the driver is due to arrive after working hours or during the weekend?
The Journey Manager is still 'on-duty' for journey management purposes until the driver reports
back that he has arrived. In case of an emergency, the Journey Manager must remain fit to
drive!
The driver must always be able to contact the Journey Manager. This might mean redirecting
telephone calls to a residence number or giving the driver alternative phone numbers before
he starts his journey.

Managing the return journey or other onward journeys
The Journey Manager is responsible for the journey until the driver returns to base.
The driver will (and must) telephone before he is ready to set off again, and the Journey
Manager prepares the return Journey Plan and fax it to the driver at the Journey Management
Point. Sometimes the Journey Manager will only need to brief the driver over the telephone, if
the original timings written on the Journey Plan are still valid.
Often it will be possible to prepare the Journey Plan for the return trip before the start of the
outward journey...so the driver has only one Journey Plan for the whole trip. It is essential that
the driver still contacts his Journey Manager to confirm his actual departure time for the return
trip and confirms the timings of his rest stops.

Handing over to another Journey Manager
A Journey Manager can never 'forget' about a journey that is still in progress. Someone has to
be the Journey Manager. If it is absolutely necessary, all responsibility for the journey can be
handed over to another person who becomes the Journey Manager. The other person must
also be authorised to be a Journey Manager by an authorising person. It is important to let the
driver know as soon as possible that the Journey Manager has changed.

                                             Page 2 of 2
 Document                                    JM9601.Doc                   Issued: 31-01-2000
 Reference:TOM/03/000/085
 .a1
 Custodian: CSM/61                                                           Revision 1.2
Annex 2



        JOURNEY MANAGEMENT INFORMATION FOR
     AUTHORISING PERSONS & PDO DEPARTMENT HEADS
                These instructions come from the PDO Operating Standard TOM/03/000/085.
                  If you need more information or clarification, please read that document.

Introduction
All journeys need to be planned, but certain types of journey need to be managed formally
because many accidents have happened when journeys have not been properly managed.
All relevant journeys, listed below, need to have a Journey Manager which is someone who is
fully responsible for that journey.
All relevant journeys also require an "authorising person" to guarantee that the journey
management system is working satisfactorily, and to give specific written permission for certain
types of journey.

Which journeys need to be managed?
All journeys must be managed (including off-duty journeys in company vehicles), except the
following:
   journeys within Muscat Municipality or within other towns, as long as the journey is on
     blacktop roads, and graded roads or tracks are only used for access to buildings in built-up
     areas.
   journeys within 20km of a work-site.
   journeys between rig site and camp and airstrip
   journeys between a seismic camp and the work-area or the airstrip controlled by radio.
   journeys under the control by radio or telephone of the Local/Regional/National Emergency
     Base Controller.
   journeys under the control of a Transport Supervisor as part of a rig-move or other convoy,
     where the operation complies with Supply Convoy Procedures.

The Journey Management System
A separate set of instructions has been prepared for Journey Managers. It is important that all
Journey Managers have and understand those instructions.

Each relevant journey shall have a Journey Manager who prepares the Journey Plan, chooses
the route, briefs the driver, and monitors the journey. The same Journey Manager is also
responsible for the return journey.
The following journeys require the authorising person to sign the Journey Plan:
  journeys through the passing through the Semail gap or crossing the Oman border.
  if the vehicle is used despite a temporary non-compliance with PDO specifications. (This
   includes the temporary use in the interior of vehicles only suitable for use on blacktops)
  journeys at night except those within towns or within a camp area

How to Implement the Journey Management System
Each PDO unit and function shall prepare a list of authorising persons.
These shall be department heads and senior managers who will be responsible for the journey
management system within their area, and who will personally authorise certain Journey Plans.
Each department shall inform all managers and supervisors of the names of the authorising
persons.
Each authorising person must have a copy of the Operating Standard so they are able to verify
that the journey management system used by their subordinates is working properly.
The authorising person must appoint supervisors as Journey Managers and make sure that all
supervisors know who are allowed to manage journeys and that the work is carried out
consistently.
Annex 2


The authorising person shall decide which of the following need to be used in his area of
responsibility:
 journey management whiteboard
 logbook
 reporting forms (but for small numbers of journeys, records can be kept in a diary).
It is preferable if all the Journey Managers in one physical location are using one board or one
logbook, etc.
The authorising person shall also regularly check Journey Plans to ensure compliance. The
Journey Management Checklist in the Operating Standard can be used.

Keeping journey management records
The authorising person shall collate records of all managed journeys, using the statistics
provided by Journey Managers. The authorising person shall also keep a record of the number
of non-compliances found when authorising specific journeys or as a result of later checks.
A simple monthly report shall be made showing:
 total number of journeys managed
 number of 'overdue' checks made
  (both the above are collected from the Journey Managers)
 the number of Journey Plan non-compliances

This report provides a very basic road transport performance indicator. More detailed records
can be kept, depending upon the ease of collection, and relevant management information
produced. This will further help to reduce transport costs if reviewed regularly.
INTENTIONALLY LEFT BLANK
Annex 4




     JOURNEY MANAGEMENT CHECKLISTUse this checklist to monitor
         journey management practices. Take the Operating Standard and the HSE Manual for reference.

1.   Define the operation and transport services which you will check:




2.   Who are the authorising persons for journey management in this operation:




3.   Does each authorising person understand his responsibilities?
      Any policy or procedure must be compatible with the PDO Operating Standard. Tick each
      authorising person in the listing above, if the answer is YES.


4.   For each authorising person, who has the authorising person authorised as Journey Managers:
      Authorising Person             Journey Managers




5. Does each Journey Manager understand his responsibilities?
Any policy or procedure must be compatible with the PDO Operating Standard. Tick each Journey
    Manager in the listing above, if the answer is YES.


6.   Check that the following are available (please tick):
       invoices, receipts, etc. showing rest stops/food/overnight accommodation are being arranged
          OR details of food/rest allowances paid to drivers 
       records showing when journey management has been discussed with supervisors, foremen,
          and drivers at toolbox meetings, HSE meetings, and for on-the-job training of individuals 


7.   Question a sample of managers and supervisors in the same area who are NOT authorising
     persons or Journey Managers. Check they know WHO can authorise and manage journeys.
      List the managers and supervisors   Note any uncertainty or lack of knowledge:
      questioned:




                                                  Page 1 of 2
 Document Reference:                              JM9601.Doc                       Issued: 31-01-2000
 TOM/03/000/085.a4
 Custodian: CSM/61                                                                     Revision 1.2
Annex 4


8.    For at least 10% of the Journey Managers listed in section 4. above, check the Journey Plan of at
      least 2 journeys within the last 3 days.
      Each journey must be with a different driver and a different day. For each journey.

      1)       check the journey was correctly managed:
                 rest stops and overnight accommodation correctly arranged
                 arrival time correctly entered
                 details for Journey Manager and contact number(s) completed
      2)       check the journey was correctly carried out, to make sure:
                 driver knew who was the Journey Manager
                 driver knows his maximum number of driving hours per day (and the frequency of rest
                  stops)...see HSE Manual.
                 driver knows his Journey Management responsibilities
                 driver knows that he must always telephone the Journey Manager immediately when he
                  arrives, when stopping driving for the day, and according to the Journey Plan
                 driver was briefed by Journey Manager and understood the briefing
                 driver was able to use the Journey Management point phone/fax
                 driver has been briefed within the last 6 months about Journey Management
                 driver can fully describe his last two managed journeys, describing where he stopped to
                  rest, eat, and sleep.
      3)       check that these Journey Managers and drivers know what to do in an emergency.

9.    Is there evidence of journeys not being managed, or of violations by Journey Managers or drivers,
      especially with regard to drivers hours, rest/food/accommodation, or not reporting overdue drivers?

VERIFICATION RESULTS
Point            PASS Criteria                                                                    Compliance?
                                                                                                  (Please tick)
3                100% must be YES
5                100% must be YES
6                Some form of written evidence
7                100% knowledge of WHO they can speak to, to arrange journeys, AND100%
                 knowledge that they, themselves, cannot.
8 1)             90% of rest stops made within 30 minutes of time required, AND 100% of
                 rest stops made within 60 minutes of time required
8 1)             Overnight accommodation arrangements shown (if journey starts and
                 finishes on different days) on all Journey Plans
8    1)          Arrival time and Journey Manager details completed on all Journey Plans
8    2)          100% of drivers know who was the Journey Manager
8    2)          100% of drivers know the maximum hours and frequency of rest stops
8    2)          80% of drivers can fully describe their responsibilities
8    2)          100% of drivers know at least know when to contact the Journey Manager
8    2)          100% of drivers were briefed by the Journey Manager and understood the
                 briefing
8 2)             100% of drivers and Journey Managers have been briefed on Journey
                 Management practices in the last 6 months
8 2)             100% of drivers were able to tell where they stopped and rested/ate/slept
                 during their last two journeys.
8 2)             100% of drivers were able to accurately tell where they stopped and
                 rested/ate/slept during the relevant journey. (Driver's information must match
                 that on the Journey Plan)
8 3)             100% of Journey Managers and drivers knew who to contact in the event of
                 an emergency.
9                No reports or evidence of violations



                                                      Page 2 of 2
    Document Reference:                               JM9601.Doc                    Issued: 31-01-2000
    TOM/03/000/085.a4
    Custodian: CSM/61                                                                   Revision 1.2
Annex 5



                        Journey Management
                   This diagram is for s ummary purpos es only . D o not us e it w ithout referenc e to the
                                            Operating Standard or proc edures !




                                                                                     All, ex c ept:
                                                                                     J ourney s w ithin Mus c at/tow ns on
                                                                                     blac k top
                                                                                     J ourney s w ithin 20k m
                                  J ourney needs
                                                                                     R ig>C amp>Air s trip
                                    managing?
                                                            ?                        Seis mic >Work >Airs trip
                                                                                     under radio c ontrol of
                                                                                     LEBC /R EBC /N EBC
   N o formal journey                                                                par t of rig-mov e/c onv oy us ing
      management                                                                     c onv oy proc edures


                                    Semail gap?
                                    c ros s border?                                         Per mis s ion from
                                    v ehic le                                             authoris ing pers on
                                    problem?
                                    night driv ing?



                                    Ev ery journey ...
                         J ourney Manager + J ourney Plan



                                   J ourney Manager
                                       c ompletes
                                      J ourney Plan



                                 J ourney Plan > D riv er




                                         J ourney
                                                                                            Journey Manager
                                                                                                      'on duty '
                                     D riv er ar riv es :
                               phones J ourney Manager



                                    J ourney Manager
                                     res pons ible for
                                     return journey


                           U s e 'out and bac k ' J ourney Plan
                                                                                              Journey Manager
                                            OR
                                  R eturn J ourney Plan
                                                                                        responsible f or journey
                                     fax ed to driv er



                                    R eturn J ourney




                                                                  Page 1 of 2
Document                                                            JM9601                                       Issued:31-01-2000
Reference:TOM/03/000/085
.a5
Custodian: CSM/61                                                                                                  Revision 1.2
Annex 5




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The above diagram is for summary purposes only. Refer to the Standard for full details.




                                               Page 2 of 2
 Document                                        JM9601                      Issued:31-01-2000
 Reference:TOM/03/000/085
 .a5
 Custodian: CSM/61                                                               Revision 1.2

				
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