Invoice for Payment of Rent

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					AIM
TE.040 SYSTEM TEST SCRIPT
Payables Implementation



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Creation Date:   December 31, 2003
Last Updated:    April 12, 2011
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TE.040 System Test Script                                                                                          Doc Ref:
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Payables Implementation                                                                                 Document Control ii
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                                  Contents


                                  Document Control .................................................................................................................. ii

                                  Overview .................................................................................................................................. 1
                                        Century Date Compliance .............................................................................................. 1
                                  System Test Sequences ........................................................................................................... 2

                                  01 - System Test Specifications < Opening Payable Periods > .......................................... 3

                                  02 - System Test Specifications < Defining Banks > ........................................................... 4

                                  03 - System Test Specifications < Defining Distribution Sets > ........................................ 5

                                  04 - System Test Specifications < PO Invoice for Goods > ................................................ 6

                                  05 - System Test Specifications < Prepayment (Supplier / Employee Advances) > ...... 7

                                  6 - System Test Specifications < Prepaid Expenses, Rent & Other Advances > ............. 9

                                  7 - System Test Specifications < Employee Expense Reports > ...................................... 11

                                  8 - System Test Specifications < Debiting Suppliers Liability >...................................... 13

                                  9 - System Test Specifications < Create Invoice Not Matched To PO >......................... 14

                                  10 - System Test Specifications < Supplier / Employee Refund > ................................. 16

                                  11 - System Test Specifications < Entering Payments > .................................................. 17

                                  12 - System Test Specifications < Cancel Unpaid Invoices > .......................................... 18

                                  13 - System Test Specifications < Invoice Distribution Correction > ............................. 19

                                  14 - System Test Specifications < Void Payment > ........................................................... 20

                                  15 - System Test Specifications < Payables Month-End Processing >............................ 21

                                  16 - System Test Specifications < Payables Close Period > ............................................. 23

                                  Defect Log .............................................................................................................................. 24

                                  Open And Closed Issues For This Deliverable ................................................................. 25
                                        Open Issues ..................................................................................................................... 25
                                        Closed Issues .................................................................................................................. 25




Payables Implementation                                                                                                                            Document Control iii
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TE.040 System Test Script                                                                                           Doc Ref:
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Overview
                                  This System Test Script documents the steps needed to test the integration of
                                  application extensions with the target application system with respect to the Payables
                                  process.

                                  System testing measures the quality of the entire application system, using system
                                  test sequences and scripts. You must create scripts for all business processes based on
                                  the Mapped Business Requirements (BR.030). You should be able to reuse the test
                                  scripts you created during Test Business Solutions (BR.080); however, the focus of
                                  business solution testing is confirming individual business processes, while business
                                  system testing focuses on confirming the collective application system. For more
                                  information, refer to Business Mapping Test Results (BR.080) as a basis for business
                                  system test specifications.

                                  This system test will include the following types of testing:

                                       Integrated Business Processes
                                       Security Testing



Century Date Compliance

                                  In the past, two-character date coding was an acceptable convention due to perceived
                                  costs associated with the additional disk and memory storage requirements of full
                                  four character date encoding. As the year 2000 approached, it became evident that a
                                  full four character-coding scheme was more appropriate.

                                  In the context of the Application Implementation Method (AIM), the convention
                                  Century Date or C/Date support rather than Year2000 or Y2K support is used. It is
                                  felt that coding for any future Century Date is now the modern business and technical
                                  convention.

                                  Every applications implementation team needs to consider the impact of the Century
                                  Date on their implementation project. As part of the implementation effort, all
                                  customizations, legacy data conversions, and custom interfaces need to be reviewed
                                  for Century Date compliance.

                                  Testing activities need to make sure that all interfaces and application extensions are
                                  coded for Century Date compliance. System test scripts should include steps for
                                  testing Century Date compliance.




Payables Implementation                                                                                     Overview 1 of 25
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System Test Sequences

Sequence #                  Payables Test                          Description                 Tester    Test Status   Pass/Fail   Notes

    1.        Opening Payable Periods                Opening Payable Periods                            Active
    2.        Defining Banks                         Defining Banks                                     Active
    3.        Defining Distribution Sets             Defining Distribution Sets                         Active
    4.        PO Invoice for Goods                   PO Invoice for Goods                               Active
    5.        Prepayment (Supplier / Employee        Prepayment (Supplier / Employee                    Active
              Advances)                              Advances)
    6.        Prepaid Expenses, Rent & Other         Prepaid Expenses, Rent & Other Advances            Active
              Advances
    7.        Employee Expense Reports               Employee Expense Reports                           Active
    8.        Debiting Suppliers Liability           Debiting Suppliers Liability                       Active
    9.        Create Invoice Not Matched To PO       Create Invoice Not Matched To PO                   Active
    10.       Supplier / Employee Refund             Supplier / Employee Refund                         Active
    11.       Entering Payments                      Entering Payments                                  Active
    12.       Cancel Unpaid Invoices                 Cancel Unpaid Invoices                             Active
    13.       Invoice Distribution Correction        Invoice Distribution Correction                    Active
    14.       Void Payment                           Void Payment                                       Active
    15.       Payables Month-End Processing          Payables Month-End Processing                      Active
    16.       Payables Close Period                  Payables Close Period                              Active




Payables Implementation                                                                                                                    System Test Sequences 2 of 25
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01 - System Test Specifications < Opening Payable Periods >

Scenario                    Test                           Action
Step        Event           Step              Role         or Path           Test Step Details           Expected Results            Actual Results           Status

1.1         Period Start    Open Payable      AP Manager   (N) Setup >        - Select period to open.    - The period status
                            Period                         Calendar >         - Status: Open                change to Open
                                                           Accounting > AP    - Save your Work.           - The user can use this
                                                           Accounting                                       period to Enter
                                                           Periods                                          Invoices and
                                                                                                            Payments




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02 - System Test Specifications < Defining Banks >

Scenario              Test                           Action
Step        Event     Step          Role             or Path       Test Step Details                                                Expected Results              Actual Results         Status

2.1                   Defining      AP               Setup >        - Enter the required Bank Information:                           - Bank Account Saved
                      Banks         Supervisor       Payments >     - Bank Name:                                                     - Bank Payables
                      (Functional                    Bank           - Bank Branch:                                                     Document Saved
                      Currency                                     Save your Work                                                    - The bank account and
                      Bank                           (B) Bank       - (B) Press Bank Accounts to enter the required Bank Accounts      the payables
                      Accounts)                      Accounts         Information:                                                     document are
                                                                    - Bank Account Name:                                               available for
                                                                    - Bank Account Number:                                             payments
                                                                    - Account Use: (Internal)
                                                                    - Bank Account Currency: (Functional Currency)
                                                                    - Cash Account:
                                                                    - Cash clearing Account:
                                                                   Save your Work
                                                     (B) Payment    - (B) Press Payable Doc. to enter the required information:
                                                     Documents      - Enter a unique Document Name:
                                                                    - Select a Disbursement Type: (Combined)
                                                                    - Select a Payment Format: (Check)
                                                                    - Enter in the Last Used: (the last payment document number
                                                                      you used on a payment document)
                                                                    - Enter in the Last Available: (the last payment document
                                                                      number available for a payment document)
                                                                   Save your Work




Payables Implementation                                                                                                                                02 - System Test Specifications < Defining Banks > 4 of 25
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03 - System Test Specifications < Defining Distribution Sets >

Scenario                    Test                              Action
Step           Event        Step              Role            or Path            Test Step Details                            Expected Results             Actual Results            Status

3.1                         Defining          AP Supervisor   Setup > Invoice>    - Name your Distribution Set: Office Rent    - Distribution Set is
                            Distribution                      Distribution Set      Expenses                                     Saved and can be
                            Sets                                                  - Percentage: 100                              used
                                                                                  - Account: 060000001.10600060000000000
                                                                                 Save your Work




Payables Implementation                                                                                                                 03 - System Test Specifications < Defining Distribution Sets > 5 of 25
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04 - System Test Specifications < PO Invoice for Goods >

Scenario                    Test                     Action
Step        Event           Step           Role      or Path                Test Step Details                                         Expected Results                   Actual Results     Status

4.1         Receive the     Create         AP        (N) Invoices > Entry    - Enter Batch Name:                                       - Standard Invoice Saved
            Invoice,        Standard       Invoice   > Invoice Batches       - (B) Press Invoices to enter standard Matched            - The invoice lines marked
            Receipt doc.    Invoice        User                                invoice                                                   with Track as an Assets
            and purchase    (Match to                                        - Type: PO Default                                          Check Box
            order           PO)                                              - PO Number: Enter your PO Number
                                                                             - Supplier Name: Supplier_Name (Defaulted)
                                                                             - Supplier Site: Select Supplier site (Defaulted)
                                                                             - Invoice Date:
                                                                             - Invoice Number:
                                                                             - Invoice Currency:
                                                                             - Invoice Amount:
                                                                             - Payment Terms:
                                                                             - Payment Method:
                                                                             - (B) Match & Select Purchase Order (to match the
                                                                               invoice to your PO)
                                                                             - (B) Distribution to review the created invoice lines
                                                                               after matching to PO
                                                                            Save the Invoice
4.2                         Validate       AP        (N) Invoices > Entry    - Query on the Required Batch                             - The Standard Invoice should
                            Invoice and    Invoice   > Invoice Batches       - (B) Invoices and Query on the Required Standard           pass validation
                            create                                             Invoice                                                 - The Accounting Entries
                            accounting                                       - Review the Standard Invoice                               created
                                                                             - (B) Actions: Validate the Standard Invoice
                                                                             - (B) Actions: Create Accounting                          DR. Asset Acc 1000
                                                                                                                                       DR. Asset Acc 300
                                                                                                                                          CR. LC Account 300
                                                                                                                                          CR. Supplier Lib. Acc 1000




Payables Implementation                                                                                                                          04 - System Test Specifications < PO Invoice for Goods > 6 of 25
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05 - System Test Specifications < Prepayment (Supplier / Employee Advances) >

Scenario                    Test                     Action
Step        Event           Step           Role      or Path                Test Step Details                                      Expected Results                    Actual Results   Status

5.1         Receiving       Enter          AP        (N) Invoices > Entry    - Enter Batch Name:                                     - Prepayment Saved
            Request for     Prepayment     Invoice   > Invoice Batches       - (B) Invoices to enter the Prepayment Header
            Prepayment      to Supplier                                        Information:
            to Supplier                                                      - Type: Prepayment
                                                                             - Supplier Name: Supplier_Name
                                                                             - Supplier Site: Select Supplier site
                                                                             - Prepayment Date:
                                                                             - Prepayment Number:
                                                                             - Prepayment Currency:
                                                                             - Prepayment Amount:
                                                                             - Payment Terms:
                                                                             - Payment Method:
                                                                             - Settlement Date: (the date which after you can
                                                                               apply the prepayment to standard invoice)
                                                                             - Enter Prepayment Distribution Information:
                                                                             - Type: Item
                                                                             - Line Amount:
                                                                             - Line Account: Accept the Default
                                                                            Save the Prepayment

5.2                         Validate       AP        (N) Invoices > Entry    - Query on the Required Batch                           - The prepayment should pass
                            Prepayment     Invoice   > Invoice Batches       - (B) Invoices and Query on the Required                  validation
                            and create                                         Prepayment                                            - The Accounting Entries
                            accounting                                       - Review the Prepayment                                   created
                                                                             - (B) Actions: Validate the Prepayment
                                                                             - (B) Actions: Create Accounting                        DR. Supplier Prepay. Acc 1000
                                                                                                                                        CR. Supplier Lib. Acc 1000

5.3                         Print          AP        (N) Other >             - Choose Single Request, then (B) Ok                    - The Invoice register printed
                            Invoice        Invoice   Requests > Run          - Select Report Name from LOV: (Invoice Register)
                            Register                                         - Enter the mandatory report parameters and
                            Standard                                           specific your report by using the optionally
                            Report                                             parameters
                                                                             - (B) Press Ok
                                                                             - (B) Press Submit
                                                                             - (M) View > Requests > (B) Find to review your
                                                                               request status and the view the output




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Scenario                    Test                     Action
Step        Event           Step           Role      or Path                Test Step Details                                  Expected Results                    Actual Results   Status


5.4         Payment Due     Create         AP        (N) Invoices > Entry    - Enter Payment Information:                        - The Payment saved
                            Payment to     Payment   > Invoice Batches >     - Payment Type: Quick                               - The GL Accounting Created
                            Supplier                 (B) Actions > Pay in    - Payment Bank Account: Select Bank Account           and correct
                                                     full                    - Payment Document: Select Payment Doc.
                                                                             - Document Number: Last available document        DR. Supplier Lib. Acc 1000
                                                                             - Payment Date:                                   CR. Bank cash clearing Acc 1000
                                                                             - Supplier Name: Appears by default
                                                                             - Supplier Site: Appears by default.
                                                                            Save the Payment
                                                                             - (B) Actions: Choose Format
                                                                             - (B) Actions: Choose Create Accounting
                                                                             - (M) Tools: View Accounting




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6 - System Test Specifications < Prepaid Expenses, Rent & Other Advances >

Scenario                    Test                       Action
Step        Event           Step          Role         or Path          Test Step Details                                          Expected Results           Actual Results           Status

6.1         Receiving       Enter         AP Invoice   (N) Invoice>       - Enter Batch Name (All Rent Prepayments will be          -    Prepayment Saved
            Request for     Prepayment                 Entry> Invoice       entered in one batch in the beginning of each year      -    Prepayment Status
            Prepayment      to Supplier                Batch                using Macro Upload Excel sheet, which will be                Never Validated
            to Supplier                                                     designed by Oratech)
                                                                          - Enter Prepayment Header Information:
                                                                          - Type: Prepayment
                                                                          - Supplier Name:
                                                                          - Supplier Site:
                                                                          - Prepayment Date:
                                                                          - Prepayment Amount:
                                                                          - Description: Prepaid expenses for 12 Months from
                                                                            “MMM-YY” to “MMM-YY”
                                                                          - Enter Prepayment Distribution Information:
                                                                          - Type: Item
                                                                          - Line Amounts:
                                                                          - Line Account: Prepaid Expense Account.
                                                                        Save the Prepayment
6.2                         Validate      AP Invoice   (N) Invoice>      -    Query on the Required Batch                           -    Prepayment Saved
                            Prepayment                 Entry> Invoice    -    Query on the Required Prepayment                      -    Prepayment Status
                            & Create                   Batch             -    Review the Prepayment                                      unpaid
                            Accounting                                   -    (B) Actions: Validate the Prepayment                  -    GL Accounting
                                                                         -    (B) Actions: Create Accounting                             Created
6.3                         Payment to    AP Payment   (N) Invoice>      -    Enter Payment Information:                            -    Prepayment Saved
                            Supplier                   Entry>Invoice     -    Payment Type: Quick                                   -    Prepayment Status
                                                       Batch > (B)       -    Payment Bank Account:                                      Available
                                                       Actions > Pay     -    Payment Document:                                     -    GL Accounting
                                                       in full           -    Payment Date:                                              Created
                                                                         -    Supplier Name: Appears by default
                                                                         -    Supplier Site: Appears by default.
                                                                        Save the Payment
                                                                         -    (B) Choose Actions: Format
                                                                         -    (B) Choose Actions: Create Accounting
6.4                         Recurring     AP           (N) Invoice >     -    Enter Supplier Name / Number:                         -    Recurring Invoices
                            Invoice       Supervisor   Entry >           -    Enter Supplier Site:                                       Template saved
                            Creation                   Recurring         -    Payment Method                                             with no error
                                                                         -    Recurring Calendar:
                                                                         -    No of periods:
                                                                         -    First Period:
                                                                         -    Invoice Number: Alphanumeric (The invoice



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Scenario                    Test                        Action
Step        Event           Step           Role         or Path          Test Step Details                                            Expected Results            Actual Results          Status

                                                                               number generated will contain this number
                                                                               concatenated with the period name)
                                                                          -    Distribution Set: Rent Expenses
                                                                          -    Enter the invoice Currency & Payment Term:
                                                                          -    Enter the First Amount:
                                                                         Save your Work
6.5                         Recurring      AP           (N) Invoice >    -    Inquiry on your Recurring Invoice                        -   The Recurring
                            Invoice        Supervisor   Entry >           -    Enter Number of Invoices to be created: (One)               Invoices created
                            Periodical                  Recurring         -    (B) Press Create Recurring Invoices                     -   No of remaining
                            Settlement                                    -    Name your Batch                                             Periods in the
                                                                          -    (B) Ok                                                      Recurring Invoices
                                                                         Save your Work                                                    Template
                                                                                                                                           decreases by one
6.6                         Invoicing      AP Invoice   (N) Invoice>     -    Inquiry on the Batch Name (the one previously           -    The Invoice
                                                        Entry> Invoice        named during the recurring Invoice Creation)                 Created Correctly
                                                        Batch            -    Review the Invoice Created
                                                                         Save the Invoice
6.7                         Validate the   AP           (N) Invoice>     -    Query on the Required Batch                             -    The Invoices
                            Invoices       Supervisor   Entry> Invoice   -    Query on the Required Invoices                               Validated
                                                        Batch            -    Review the Invoices                                     -    The Accounting
                                                                         -    (B) Actions: Validate the Invoices                           created and correct
                                                                         -    (B) Actions: Create Accounting
                                                                         -    If there is a number of invoices you can select more
                                                                              than invoice and (B) Press Actions, Choose Validate
                                                                              & Choose Create Accounting for the number of
                                                                              invoices at once
6.8         Payment         Match the      AP Payment   (N) Invoice>     -    Query on the Required Batch                             -    The Invoice is Fully
            Due             available                   Entry> Invoice   -    Query on the Required Invoice                                Paid
                            prepayment                  Batch            -    (B) Actions: Choose Apply/Unapply Prepayment            -    The Prepayment
                            to supplier                                  -    Mark the Check Box then enter the amount you                 Invoice is Partially
                            invoice                                           want to Match. Then (B) press Apply button                   Applied
                                                                         -    (B) Actions: Create Accounting                          -    The Accounting
                                                                                                                                           Created and correct




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7 - System Test Specifications < Employee Expense Reports >

Scenario                    Test                         Action
Step        Event           Step            Role         or Path         Test Step Details                                     Expected Results            Actual Results          Status

7.1         Receiving       Enter           AP           (N) Invoice >     - Enter Batch Name                                  -    Prepayment Saved
            Request for     Prepayment      Invoice      Entry >           - Enter Prepayment Header Information:              -    Prepayment Status
            Prepayment      to Employee                  Invoice Batch     - Type: Prepayment                                       Never Validated
            to Employee                                                    - Supplier Name: Select Employee name
                                                                           - Supplier Site: Office
                                                                           - Prepayment Date:
                                                                           - Prepayment Amount:
                                                                           - Description: Employee Traveling expenses
                                                                           - Enter Prepayment Distribution Information:
                                                                           - Line Type: Item
                                                                           - Line Amounts:
                                                                           - Line Account: Accept the Default
                                                                         Save the Prepayment
7.2                         Validate        AP           (N) Invoice >     - Query on the Required Batch                       -   Prepayment Saved
                            Employee        Supervisor   Entry >           - Query on the Required Prepayment                  -   Prepayment Status
                            Prepayment                   Invoice Batch     - Review the Prepayment                                 unpaid
                                                                           - (B) Actions: Validate                             -   GL Accounting
                                                                           - (B) Actions: Create Accounting                        Created and correct
7.3                         Payments to     AP           (N) Invoice >     - Query on the Required Batch                        - Prepayment Saved
                            Employee        Payment      Entry >           - Query on the Required Prepayment                   - Prepayment Status
                                                         Invoice Batch     - (B) Actions: Pay in Full                             Available
                                                         (B) Actions >     - Enter Payment Information:                         - GL Accounting
                                                         Pay in full       - Payment Type: Quick                                  Created and correct
                                                                           - Payment Bank Account:
                                                                           - Payment Document number:
                                                                           - Payment Date:
                                                                           - Supplier Name: Appears by default
                                                                           - Supplier Site: Appears by default.
                                                                         Save the Payment
                                                                           - (B) Actions: Format
                                                                           - (B) Actions: Create Accounting
7.4         Receiving       Employee        AP           (N) Invoice >    -    Enter the Employee Name or Number                - Expense report is
            Employee        Expense         Invoice      Entry >          -    Enter the GL Account: Defaulted from the HR        saved
            Expense         Report Entry                 Expense               setup for employees, this account combination
            Report                                       Reports               used to default the missing segments for your
                                                                               expense report template “Cost Center”
                                                                          -    Enter the invoice Number, Date & Currency:
                                                                          -    Enter the invoice Description:
                                                                          -    Optionally enter the Prepayment Number to be



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Scenario                    Test                         Action
Step        Event           Step            Role         or Path         Test Step Details                                           Expected Results            Actual Results          Status

                                                                               applied to this invoice (limited to the exp. Report
                                                                               amount)
                                                                          -    Select the Expense Template: Travel Exp
                                                                          -     Select Meals: Enter Amount & Select Account
                                                                          -    Transportation: Enter Amount & Select Account
                                                                          -    Hotel: Enter Amount & Select Account
                                                                         Save your work
7.5                         Employee        AP           (N) Others >     -    Select Request Name: Expense Report Import            -    Expense report
                            Expense         Supervisor   Requests>        -    Enter Report Parameters:                                   converted to invoice
                            Reports                      Run              -    Batch Name:                                                correctly
                            create                                        -    Source Payables Expense Reports
                                                                          -    GL Date:
                                                                          -    (B) Ok, (B) Submit
7.6                         Validate the    AP           (N) Invoice >    -    Query on the Required Batch                           -    The Invoice
                            Invoice         Supervisor   Entry >          -    Query on the Required Invoice                              Validated
                                                         Invoice          -    Review the Invoice                                    -    The Accounting
                                                         Batches >        -    (B) Actions: Validate Invoice                              Entry Created
                                                         (B) Actions      -    (B) Create Accounting
                                                                          -    (M) Tools > View Accounting
7.7         Payment Due     Payments to     AP           (N) Payments     -    Enter Payment Information:                            -    The Payment saved
                            Employee        Payment      > Entry >        -    Payment Type: Quick                                   -    The Accounting
                                                         Payments         -    Payment Bank Account:                                      Entry Created
                                                                          -    Payment Document:
                                                                          -    Payment Date:
                                                                          -    Supplier Name:
                                                                          -    Supplier Site:
                                                                          -    (B) Press Enter / Adjust Invoices
                                                                          -    Select the required Invoices to be paid
                                                                          -    Only the Remaining unpaid Amount Appears for
                                                                               this Employees invoices
                                                                         Save the Payment
                                                                          -    (B) Press Actions: Format
                                                                          -    (B) Press Actions: Create Accounting




Payables Implementation                                                                                                                      7 - System Test Specifications < Employee Expense Reports > 12 of 25
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8 - System Test Specifications < Debiting Suppliers Liability >

Scenario                    Test                           Action
Step        Event           Step              Role         or Path         Test Step Details                                                     Expected Results              Actual Results            Status

8.1         Receiving       Debiting          AP Invoice   (N) Invoice >   -     Enter Batch Name                                                -    The Credit Memo
            credit note     Suppliers                      Entry >         -     Enter Credit Memo Header Information:                                Distribution Created
            from            Liability                      Invoice         -     Type: Credit Memo                                                    from the Original
            supplier                                       Batches         -     Supplier Name:                                                       Matched Invoice
                                                                           -     Supplier Site:                                                       Lines
                                                                           -     Credit Memo Date:                                               -    The Credit Memo
                                                                           -     Credit Memo Amount: (Negative Amount)                                Saved
                                                                           -     (B) Press Match to Invoice, then chooses the required Invoice   -
                                                                                 you need to match this credit memo to, by matching to Invoice
                                                                                 the Credit Memo distribution lines will be created
                                                                                 automatically
                                                                           Save the Invoice
8.2                         Validate Credit   AP           (N) Invoice >    -    Query on the Required Batch                                     -    The Credit Memo
                            Memo & Create     Supervisor   Entry >          -    Query on the Required Credit Memo                                    Validated
                            Accounting                     Invoice          -    Review the Credit Memo                                          -    The Accounting
                                                           Batches          -    (B) Actions: Validate the Credit Memo                                Entry Created
                                                                            -    (B) Actions: Create Accounting
                                                                            -    (M) Tools > View Accounting
8.3         Payment         Payments to       AP           (N) Payments     -    Enter Payment Information:                                      -    The Payment
            Due             Supplier          Payment      > Entry >        -    Payment Type: Manual                                                 Amount will be the
                                                           Payments         -    Payment Bank Account:                                                Net of the Invoice
                                                                            -    Payment Document:                                                    and the Credit
                                                                            -    Payment Date:                                                        Memo
                                                                            -    Supplier Name:                                                  -    The Payment saved
                                                                            -    Supplier Site:                                                  -    The Accounting
                                                                            -    (B) Press Enter / Adjust Invoices                                    Entry Created
                                                                            -    Select the required Standard Invoices with the Credit Memo to
                                                                                 be paid (the Net Amount will be paid)
                                                                            -    Save the Payment
                                                                            -    (B) Actions: Format
                                                                            -    (B) Actions: Create Accounting
                                                                            -    (M) Tools > View Accounting




Payables Implementation                                                                                                                    8 - System Test Specifications < Debiting Suppliers Liability > 13 of 25
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TE.040 System Test Script                                                                                                                                                                               Doc Ref:
                                                                                                                                                                                                February 10, 2006


9 - System Test Specifications < Create Invoice Not Matched To PO >

Scenario                    Test                     Action
Step        Event           Step           Role      or Path                Test Step Details                                              Expected Results                Actual Results    Status

9.1         Receive         Create         AP        (N) Invoices > Entry    - Create New batch or (M) View > Find … search for             - Standard Invoice Saved
            Supplier        Standard       Invoice   > Invoice Batches         the batch by batch Name
            Invoice         Invoice                                          - (B) Invoices to enter standard Matched invoice for
                                                                               Supplier invoice
                                                                             - Type: Standard
                                                                             - Supplier Name: Supplier_Name
                                                                             - Supplier Site: Select Supplier site
                                                                             - Invoice Date:
                                                                             - Invoice Number:
                                                                             - Invoice Currency:
                                                                             - Invoice Amount:
                                                                             - Payment Terms:
                                                                             - Payment Method:
                                                                             - (B) Distribution to Enter the invoice lines, the total of
                                                                               invoice lines must equal to the Invoice Amount you
                                                                               entered for the invoice header information
                                                                            Save the Invoice
9.2                         Validate       AP        (N) Invoices > Entry    - Query on the Required Batch                                  - The Standard Invoice
                            Invoice and    Invoice   > Invoice Batches       - (B) Invoices and Query on the Required Standard                should pass validation
                            create                                             Invoice                                                      - The Accounting Entries
                            accounting                                       - Review the Standard Invoice                                    created
                                                                             - (B) Actions: Validate the Standard Invoice, if there
                                                                               are any holds you have to release the hold before the        DR. Expense Acc 500
                                                                               revalidation. If the invoice amount is not equal to the          CR. Supplier Lib. Acc
                                                                               total of invoice lines, the invoice will be hold until       500
                                                                               you both equal
                                                                             - (B) Holds to release the invoice hold, select from
                                                                               LOV the reason and save
                                                                             - (B) Actions: Validate Invoice, the invoice will be
                                                                               validated successfully
                                                                             - (B) Actions: Create Accounting
9.3                         Print          AP        (N) Other >             - Choose Single Request, then (B) Ok                           - The Invoice register
                            Invoice        Invoice   Requests > Run          - Select Report Name from LOV: (Invoice Register)                printed and matching the
                            Register                                         - Enter the mandatory report parameters and specific             invoice data
                            Standard                                           your report by using the optionally parameters
                            Report                                           - (B) Press Ok
                                                                             - (B) Press Submit
                                                                             - (M) View > Requests > (B) Find to review your
                                                                               request status and the view the output



Payables Implementation                                                                                                               9 - System Test Specifications < Create Invoice Not Matched To PO > 14 of 25
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TE.040 System Test Script                                                                                                                                                                           Doc Ref:
                                                                                                                                                                                            February 10, 2006

Scenario                    Test                     Action
Step        Event           Step           Role      or Path                Test Step Details                                         Expected Results                 Actual Results    Status


9.4         Payment Due     Apply          AP        (N) Invoices > Entry    - Query on the Required Batch                             - The Invoice is Fully Paid
                            available      Payment   > Invoice Batches       - (B) Invoices and Query on the Required Invoice          - The Prepayment is Fully
                            Supplier                                         - Review the Standard Invoice                               Applied
                            Prepayment                                       - (B) Actions: Choose Apply/Unapply Prepayment            - The Accounting Entry
                            to invoice                                       - Select the prepayment you want to use (in case there      Created
                                                                               is more than one prepayment)
                                                                             - Choose the Check Box then enter the amount you          DR. Supplier Lib. Acc 1000
                                                                               want to apply to invoice                                 CR. Supplier Prepay. Acc
                                                                             - (B) Press Apply                                         1000
                                                                             - (B) Actions: Create Accounting




Payables Implementation                                                                                                           9 - System Test Specifications < Create Invoice Not Matched To PO > 15 of 25
File Ref: 18f169a6-9db1-4cfc-8be1-32ad84afd753.doc
TE.040 System Test Script                                                                                                                                                                        Doc Ref:
                                                                                                                                                                                         February 10, 2006


10 - System Test Specifications < Supplier / Employee Refund >

Scenario                    Test                              Action
Step        Event           Step              Role            or Path            Test Step Details                             Expected Results           Actual Results           Status

10.1        Receiving       Entering          AP Invoice      (N) Invoice >      -     Enter Batch Name                        -    The Credit Memo
            Credit Note     Supplier                          Entry > Invoice    -     Enter Credit Memo Header                     Saved
            & Payment       Credit Memo                       Batches                  Information:
            from supplier                                                         -    Type: Credit Memo
            Or Employee                                                           -    Supplier Name:
            pay back                                                              -    Supplier Site:
                                                                                  -    Credit Memo Date:
                                                                                  -    Credit Memo Amount: (Negative
                                                                                       Amount)
                                                                                  -    Enter Credit Memo Distribution Lines
                                                                                       Information:
                                                                                  -    Line Type: Item
                                                                                  -    Line Amount:
                                                                                  -    Line Accounts:
                                                                                 Save the Invoice
10.2                        Validate          AP Supervisor   (N) Invoice >       -    Query on the Required Batch             -    The Credit Memo
                            Credit Memo                       Entry > Invoice     -    Query on the Required Credit Memo            Validated
                            & Create                          Batches             -    Review the Credit Memo                  -    The Accounting
                            Accounting                                            -    (B) Actions: Validate the Credit Memo        Entry Created
                                                                                  -    (B) Actions: Create Accounting
                                                                                  -    (M) Tools > View Accounting
10.3        Payment Due     Create            AP Payment      (N) Invoice >       -    Query on the Required Batch             -    The Payment
                            Negative                          Entry > Invoice     -    Query on the Required Credit Memo            Amount is
                            Payment                           Batches >           -    (B) Press Action: Choose Pay in Full         Defaulted
                            (Refund)                          (B) Action > Pay    -    Enter Payment Information:              -    The Supplier is
                                                              in Full             -    Payment Type: Refund                         Defaulted
                                                                                  -    Payment Bank Account:                   -    The Payment Saved
                                                                                  -    Payment Document Number:                -    The Accounting
                                                                                  -    Payment Date:                                Entry Created
                                                                                  -    Save the refund
                                                                                  -    (B) Actions: Create Accounting
                                                                                  -    (M) Tools > View Accounting




Payables Implementation                                                                                                             10 - System Test Specifications < Supplier / Employee Refund > 16 of 25
File Ref: 18f169a6-9db1-4cfc-8be1-32ad84afd753.doc
TE.040 System Test Script                                                                                                                                                                              Doc Ref:
                                                                                                                                                                                               February 10, 2006


11 - System Test Specifications < Entering Payments >

Scenario              Test                           Action
Step        Event     Step          Role             or Path     Test Step Details                                    Expected Results                          Actual Results           Status

11.2                  Enter a       AP               Payments    -    Enter a QuickCheck (a single computer-           - The invoice should quick pick in the
                      QuickCheck    Payment          > Entry >        generated check) by selecting "Quick" in the       Manual Payment window. If it does
                                                     Payments         Type field of Manual Payment window                not, compare the payment method of
                                                                 -    Select Payment Type Quick                          the bank account used in the Manual
                                                                 -    Select the bank account                            Payment window with that of the
                                                                 -    Select Payment Document                            payment method in the Invoice Entry
                                                                 -    Enter the Payment document Date                    form (This defaults from the vendor)
                                                                 -    Enter the Supplier Name or Number                - Format options should be available
                                                                 -    Enter the Supplier Site                            in the Action window
                                                                 -    (B) Enter an validated invoice that is not on    - The Accounting Entry Created
                                                                      hold by clicking Enter/Adjust Invoice button
                                                                 -    (B) Click Action button to navigate to the
                                                                      Payment Actions window.
                                                                 -    (B) Action > Choose Format the check
                                                                 -    (B) Actions > Create Accounting




Payables Implementation                                                                                                                            11 - System Test Specifications < Entering Payments > 17 of 25
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TE.040 System Test Script                                                                                                                                                                        Doc Ref:
                                                                                                                                                                                         February 10, 2006


12 - System Test Specifications < Cancel Unpaid Invoices >

Scenario                    Test                         Action
Step        Event           Step            Role         or Path           Test Step Details                                       Expected Results                Actual Results     Status

12.1        Invoice         Invoice         AP           (N) Invoices >     - Query on the Required Batch                           - The Standard Invoice
            Cancellation    Cancellation    Supervisor   Entry > Invoice    - (B) Invoices and Query on the Required Standard         reversed / cancelled
                                                         Batches              Invoice                                               - The Accounting Entries
                                                                            - Review the Standard Invoice                             cancelled
                                                                            - (B) Actions: Cancel Invoice                           - The Invoice Status Invoice
                                                                            - (B) Actions: Create Accounting                          Cancelled

                                                                                                                                    DR. Supplier Lib. Acc. 500
                                                                                                                                       CR. Expense Acc 500
12.2                        Print Invoice   AP           (N) Other >        - Choose Single Request, then (B) Ok                    - The Invoice register
                            Register        Supervisor   Requests > Run     - Select Report Name from LOV: (Invoice Register)         printed
                            Standard                                        - Enter the mandatory report parameters and specific
                            Report                                            your report by using the optionally parameters
                                                                            - (B) Press Ok
                                                                            - (B) Press Submit
                                                                            - (M) View > Requests > (B) Find to review your
                                                                              request status and the view the output

12.3        End of Period   Payables        AP           (N) Other >        -    Choose Single Request                              - GL Accounting Entries
            (Month)         Transfer to     Supervisor   Request > Run      -    Select Request Name: (Payable Accounting             created for all invoices
                            General                                              Process)                                           - All AP transactions for
                            Ledger                                          -    Enter the Request Parameters:                        the period range specified
                                                                            -    Enter the Period From & To Period                    posted successfully to the
                                                                            -    Select Document Class: (All)                         General ledger
                                                                            -    Submit Transfer to GL: Yes
                                                                            -    Submit Journal Import: Yes
                                                                            -    Validate Accounts: Yes
                                                                            -    Summarize Report: Yes
                                                                            -    (B) Ok to return to main form
                                                                            -    (B) Submit to run the request
                                                                            -    (N) View > Requests (review the request status)




Payables Implementation                                                                                                                 12 - System Test Specifications < Cancel Unpaid Invoices > 18 of 25
File Ref: 18f169a6-9db1-4cfc-8be1-32ad84afd753.doc
TE.040 System Test Script                                                                                                                                                                             Doc Ref:
                                                                                                                                                                                              February 10, 2006


13 - System Test Specifications < Invoice Distribution Correction >

Scenario                Test                         Action
Step           Event    Step           Role          or Path          Test Step Details                                          Expected Results             Actual Results           Status

13.1                    Transmit       AP            (N) Other >       - Select Request (Payables Transfer to General Ledger)     - An unposted journal
                        AP journal     Supervisor    Request > Run     - Enter the request parameters                               batch will be created
                        entries to                                     - (B) Ok > (B) Submit                                        for AP transactions
                        GL
13.2                    Update to      AP Invoice    (N) Invoices >    - Select an invoice validated and transferred to GL        - The user should not
                        the Invoice                  Entry >           - Adjust the invoice distribution to go to a different       be able to change the
                        Distribution                 Invoices > (B)      expense account than was originally entered in the PO      distribution in the
                        Lines                        Distributions       distribution for the shipment                              normal invoice entry
                                                                       - Reverse the existing distribution line                     screen, because the
                                                                       - Create a new distribution line                             original distributions
                                                                       - Update the invoice amount header information               were already posted
                                                                       - Save the invoice                                           to the GL
                                                                       - (B) Actions > Choose Validate
                                                                       - (B) Actions > Create Accounting
13.3                    View           AP Invoice    (N) Invoice >     - Query the updated invoice                                - Invoice changes
                        invoice                      Inquiry                                                                        should have been
                        status                                                                                                      applied properly
13.4                    Run Invoice    AP Invoice    (N) Other >       - Select Request (Invoice Register Report)                 - Corrections to the
                        Register                     Request > Run     - Enter Request Parameters                                   invoice should be
                        Report                                         - (B) Ok > (B) Submit                                        reflected in the
                                                                                                                                    Invoice Register
                                                                                                                                    Report




Payables Implementation                                                                                                             13 - System Test Specifications < Invoice Distribution Correction > 19 of 25
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TE.040 System Test Script                                                                                                                                                                      Doc Ref:
                                                                                                                                                                                       February 10, 2006


14 - System Test Specifications < Void Payment >

Scenario                    Test                       Action
Step           Event        Step          Role         or Path          Test Step Details                            Expected Results                   Actual Results           Status

14.1                        Void          AP Payment   (N) Payments >    - Select a payment created in the above      - The void Payment should
                            Payment                    Entry >             steps                                        show up on the Void
                                                       Payments          - Void this check                              Payment Register report
                                                       Summary           - Run Void Payment Register to confirm       - Adjusting void entries
                                                       (B) Actions         void                                         should show in GL
                                                                         - Transmit AP journal entries to GL          - The invoice should be
                                                                         - Confirm adjusting void entries in GL         available for the re-issuance
                                                                         - Try to record a manual payment for this      of payment again
                                                                           invoice
                                                                         - Cancel the invoice




Payables Implementation                                                                                                                         14 - System Test Specifications < Void Payment > 20 of 25
File Ref: 18f169a6-9db1-4cfc-8be1-32ad84afd753.doc
TE.040 System Test Script                                                                                                                                                                                Doc Ref:
                                                                                                                                                                                                 February 10, 2006


15 - System Test Specifications < Payables Month-End Processing >

Scenario                    Test                         Action
Step        Event           Step            Role         or Path       Test Step Details                                            Expected Results                 Actual Results        Status

15.1        End of          Get a list of   AP           (N) Other >    - Select Request (Invoice On Hold Report),                   - Get a list of invoices that
            Period          invoices on     Supervisor   Request >      - Enter the request parameters                                 will not post to the
            (Month)         hold                         Run            - (B) Ok > (B) Submit                                          current GL period due to
                                                                                                                                       posting holds; re-run if
                                                                                                                                       necessary to clear holds
15.2                        Reviews         AP           (N) Other >    - Select Request (Payables Accounting Entries Report)        - Reviews invoice
                            invoice         Supervisor   Request >      - Enter the request parameters                                 distributions before
                            distribution                 Run            - GL Transfer Status (All Accounting Entries not               posting. Flag any
                            s before                                      transferred to GL)                                           accounts needing
                            posting                                     - (B) Ok > (B) Submit                                          correction.

15.3                        Payables        AP           (N) Other >    -    Choose Single Request                                   - GL Accounting Entries
                            Transfer to     Supervisor   Request >      -    Select Request Name: (Payable Accounting Process          created for all invoices
                            General                      Run                 / Payables Transfer to General Ledger)                    and payments
                            Ledger                                      -    Enter the Request Parameters:                           - All AP transactions for
                                                                        -    Enter the Period From & To Period                         the period range
                                                                        -    Select Document Class: (All)                              specified posted
                                                                        -    Submit Transfer to GL: Yes                                successfully to the
                                                                        -    Submit Journal Import: Yes                                General ledger
                                                                        -    Validate Accounts: Yes
                                                                        -    Summarize Report: Yes
                                                                        -    (B) Ok to return to main form
                                                                        -    (B) Submit to run the request
                                                                        -    (N) View > Requests (review the request status)
15.4                        Generate        AP           (N) Other >    -    Choose Single Request                                   - Assets Lines transferred
                            Mass            Supervisor   Request >      -    Select Request Name: (Payables Transfer to General        to Oracle Assets
                            Addition                     Run                 Ledger)                                                   Correctly
                            Create                                      -    Enter the Request Parameters:
                                                                        -    (B) Submit Request
                                                                        -    Select Another Request Name: (Mass Additions
                                                                             Create) to transfer AP Assets lines from Oracle
                                                                             Payables to Oracle Assets
                                                                        -    Enter the Request Parameters:
                                                                        -    GL Date:
                                                                        -    Select Asset Book Name:
                                                                        -    (B) Submit Request
                                                                        -    Select Another Request Name: (Mass Additions
                                                                             Create Report) to review the result of Mass addition
                                                                             you previously submitted




Payables Implementation                                                                                                                  15 - System Test Specifications < Payables Month-End Processing > 21 of 25
File Ref: 18f169a6-9db1-4cfc-8be1-32ad84afd753.doc
TE.040 System Test Script                                                                                                                                                                                   Doc Ref:
                                                                                                                                                                                                    February 10, 2006

Scenario                    Test                     Action
Step        Event           Step        Role         or Path      Test Step Details                                                 Expected Results                 Actual Results           Status

                                                                      -       Enter the Request Parameters:
                                                                      -       Select Asset Book Name:
                                                                      -       (B) Submit Request
                                                                      -       (N) View > Requests (review the request status)
15.5                        View Mass   FA           (N) FA>      -         Select the book you want to query lines in              -      Lines transferred from
                            Additions   Supervisor   Mass         -         Select NEW in the queue field                                  AP with Status of NEW
                            Lines                    Addition >   -         If you want to check some specific lines, enter other
                                                     Prepare                criteria to limit your search
                                                     Mass         -          Invoice Number:
                                                     Addition     -          Line Number:
                                                                  -          Supplier Name:
                                                                  -          Supplier Number:
                                                                  -          Source Batch:
                                                                  -          Creation Date:
                                                                  -          Invoice Date:
                                                                  -         (B) Press Find to your asset lines
15.6                        Submit      AP           Other >          -   Select Request (All Month End Reports)                        - The Reports Printed and
                            Month-End   Supervisor   Requests >       -   Enter the request parameters                                    available for Reviewing
                            Reports                  Run              -    (B) Ok > (B) Submit                                            in report set for errors
                                                                      -   Important reports include:
                                                                            1- Posted Invoice Register
                                                                            2- Posted Payments Register
                                                                            3- Accounts Payable Trial Balance




Payables Implementation                                                                                                                     15 - System Test Specifications < Payables Month-End Processing > 22 of 25
File Ref: 18f169a6-9db1-4cfc-8be1-32ad84afd753.doc
TE.040 System Test Script                                                                                                                                                                            Doc Ref:
                                                                                                                                                                                             February 10, 2006


16 - System Test Specifications < Payables Close Period >

Scenario                        Test                 Action
Step           Event            Step       Role      or Path              Test Step Details                                      Expected Results            Actual Results            Status

16.1           End of Period    Close      AP        (N) Setup >           - Select period to Closed                              - The period status
               (Month)          Current    Manager   Calendar >                                                                     change to Closed
                                Period               Accounting > AP
                                                     Accounting Periods
16.2                                       AP        Other > Requests >    - Run The Unaccounted Transactions Sweep               - The Invoice Sweep
                                           Manager   Run                     Program, use this program to redate accounting         Report should show
                                                     (N) Setup >             date of the open transactions to the first day of      the newly-entered
                                                     Calendar >              the next open period, that in case your business       invoice
                                                     Accounting > AP         allow to change the transaction date (the opened
                                                     Accounting Periods      transactions couldn’t be transfer to GL because
                                                                             there is unrealizable hold)
16.3                                       AP        (N) Setup >           - Close the current period                             - The previous period
                                           Manager   Calendar >            - Open the next period                                   has a status of Closed
                                                     Accounting > AP                                                              - The New opened
                                                     Accounting Periods                                                             period has a status of
                                                                                                                                    "Open"
                                                                                                                                  - Payables Transactions
                                                                                                                                    entry and posting
                                                                                                                                    should be allowed to
                                                                                                                                    the open accounting
                                                                                                                                    period




Payables Implementation                                                                                                                      16 - System Test Specifications < Payables Close Period > 23 of 25
File Ref: 18f169a6-9db1-4cfc-8be1-32ad84afd753.doc
TE.040 System Test Script                                                                                                                                     Doc Ref:
                                                                                                                                                      February 10, 2006


Defect Log
Defect ID     Test Step      Module Name             Defect Description   Resolution   Re-Test By   Re-Test Date   Pass/Fail     Status (open,
Number        Reference                                                                                                        closed, in process)




Payables Implementation                                                                                                                              Defect Log 24 of 25
File Ref: 18f169a6-9db1-4cfc-8be1-32ad84afd753.doc
TE.040 System Test Script                                                                       Doc Ref:
                                                                                        February 10, 2006


Open And Closed Issues For This Deliverable


Open Issues



ID          Issue                        Resolution   Responsibility        Target Date       Impact Date




Closed Issues



ID          Issue                        Resolution   Responsibility        Target Date       Impact Date




Payables Implementation                               Open And Closed Issues For This Deliverable 25 of 25
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