Producing and Filing 1098-T Tax Forms

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					                                                           Test Document
                                       Producing and Filing 1098-T Tax Forms



Purpose of Test


Test History
     Date                Tester         Pass/Fail            Notes




Time to Test
Estimated Time
Actual Time


Test Setup




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Test Document
Producing and Filing 1098-T Tax Forms

Test Procedure




   Step    Action                                   Input       Expected     Pass   Fail
                                                                Results
   1.      Begin by navigating to the Generate
           1098-T page.
           Click the Student Financials link.




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                                          Producing and Filing 1098-T Tax Forms




   Step      Action                                     Input   Expected   Pass    Fail
                                                                Results
   2.        Click the Generate 1098-T link.

   3.        A Run Control ID is an identifier that,
             when paired with your User ID,
             uniquely identifies the process you are
             running. The Run Control ID defines
             parameters that are used when a
             process is run. This ensures that when a
             process runs in the background, the
             system does not prompt you for
             additional values.
   4.        You can run this process by searching
             for an existing Run Control ID or you
             can add a new value. Creating a Run
             Control ID that is relevant to the
             process may help you remember it for
             future use.




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Producing and Filing 1098-T Tax Forms




   Step    Action                              Input       Expected     Pass   Fail
                                                           Results
   5.      Click the Add a New Value tab.




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                                          Producing and Filing 1098-T Tax Forms




   Step      Action                                   Input   Expected   Pass    Fail
                                                              Results
   6.        Enter the desired information into the
             Run Control ID field. Enter a valid
             value e.g. "GEN01".
   7.        Click the Add button.

   8.        Use the Generate 1098-T page to
             generate 1098-T data.




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Producing and Filing 1098-T Tax Forms




   Step    Action                                      Input       Expected     Pass   Fail
                                                                   Results
   9.      Click in the *Federal TIN field.

   10.     The federal tax ID number for PSUNV
           is 951223331.
           Enter the desired information into the
           *Federal TIN field. Enter a valid value
           e.g. "951223331".
   11.     Click in the *Calendar Year field.

   12.     You want to generate data for 2002.
           Enter the desired information into the
           *Calendar Year field. Enter a valid
           value e.g. "2002".
   13.     Click the Student Override option.

   14.     Click in the *ID field.




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                                          Producing and Filing 1098-T Tax Forms

   Step      Action                                     Input   Expected   Pass    Fail
                                                                Results
   15.       You want to generate data for three
             students. The first is Sharon
             Babajanian, whose student ID is
             SFTX00003.
             Enter the desired information into the
             *ID field. Enter a valid value e.g.
             "SFTX00003".
   16.       If you select the Force 1098-T check
             box, the system will generate a 1098-T
             record for the student specified in the
             ID field even if the student doesn't
             meet the criteria for the Generate 1098-
             T process.
             Click the Force 1098-T option.

   17.       Click the Add Row button.

   18.       Next add Emma Yukota, whose ID is
             SFTX00004.
             Enter the desired information into the
             *ID field. Enter a valid value e.g.
             "SFTX00004".
   19.       Click the Force 1098-T option.

   20.       Click the Add Row button.

   21.       The last student to add is Glenn
             Caballero, whose ID is SFTX00005.
             Enter the desired information into the
             *ID field. Enter a valid value e.g.
             "SFTX00005".
   22.       Click the Force 1098-T option.

   23.       At this point, you would continue to
             run the Generate 1098-T process just as
             you would any other PeopleSoft
             Enterprise Process Scheduler process.

             Refer to the Running Reports module
             for examples of running a process.
   24.       Click the Save button.



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Producing and Filing 1098-T Tax Forms




   Step    Action                                    Input     Expected     Pass   Fail
                                                               Results
   25.     Next, you want to navigate to the 1098-
           T Data page so you can review the
           generated 1098-T data.
           Click the Edit 1098-T Data link.




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                                          Producing and Filing 1098-T Tax Forms




   Step      Action                                    Input   Expected   Pass    Fail
                                                               Results
   26.       You want to review Emma Yukota's
             data. Remember that her student ID is
             SFTX00004.
             Enter the desired information into the
             ID field. Enter a valid value e.g.
             "SFTX00004".
   27.       Click the Search button.

   28.       Use the 1098-T Data page to view
             your 1098-T data by student.

             In addition, you can manually make
             changes to the student's data.
   29.       These check boxes indicate whether the
             student's 1098-T record has been
             previously overridden or corrected, and
             whether a 1098-T form has been
             printed for the record.




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Producing and Filing 1098-T Tax Forms




   Step    Action                                      Input      Expected     Pass   Fail
                                                                  Results
   30.     You want to override Emma's record.
           Click the Override Data button.

   31.     The values you enter in these nine
           numbered fields appear on the printed
           1098-T forms in the appropriate boxes.
   32.     Indicate that Emma has graduated.
           Click the (9) Graduate option.

   33.     The Validation Status field indicates
           whether the data in the record is valid.
           The 1098-T Audit Report automatically
           sets the validation status to one of five
           status values.

           When you run the 1098-T Form Print
           report, the system uses this field to
           determine whether to pick up the
           record.




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                                         Producing and Filing 1098-T Tax Forms

   Step      Action                                Input    Expected   Pass     Fail
                                                            Results
   34.       Click the Student Address link to
             access the 1098-T Student Address
             page.
             Click the Student Address link.

   35.       Use the 1098-T Student Address page
             to view the address of the student
             whose 1098-T data you are reviewing
             or overriding.
   36.       If you want to edit Emma's address,
             click the Edit Address link.




   Step      Action                                Input    Expected   Pass     Fail
                                                            Results
   37.       Click the OK button.




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Producing and Filing 1098-T Tax Forms




   Step    Action                          Input       Expected     Pass   Fail
                                                       Results
   38.     Click the Save button.




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   Step      Action                                   Input   Expected   Pass   Fail
                                                              Results
   39.       Next you want to navigate to the 1098-
             T Audit Report page to validate and
             audit the 1098-T data.
             Click the Tax Reports link.




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Producing and Filing 1098-T Tax Forms




   Step    Action                                   Input       Expected     Pass   Fail
                                                                Results
   40.     Click the 1098-T Audit Report link.




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                                       Producing and Filing 1098-T Tax Forms




   Step      Action                             Input     Expected   Pass     Fail
                                                          Results
   41.       Click the Add a New Value tab.




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Producing and Filing 1098-T Tax Forms




   Step    Action                                      Input       Expected     Pass   Fail
                                                                   Results
   42.     Enter the desired information into the
           Run Control ID field. Enter a valid
           value e.g. "AR01".
   43.     Click the Add button.

   44.     Use the 1098-T Audit Report page to
           validate and audit 1098-T data.




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                                          Producing and Filing 1098-T Tax Forms




   Step      Action                                     Input   Expected   Pass   Fail
                                                                Results
   45.       Click the *Report Mode list.

   46.       Select whether you want to validate
             your data, audit your data, or audit and
             validate at the same time.
             Click an entry in the list.

   47.       Click the *Print Selection list.

   48.       Select which types of 1098-T records
             the system includes in the 1098-T Audit
             Report.
             Click an entry in the list.

   49.       Use the Primary Sort and Secondary
             Sort fields to determine the fields on
             which the system sorts when printing
             the report.

             It sorts by Primary Sort and then by
             Secondary Sort. Both fields have the
             same available values.
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Producing and Filing 1098-T Tax Forms

   Step    Action                                       Input      Expected     Pass   Fail
                                                                   Results
   50.     Click the *Primary Sort list.

   51.     Click an entry in the list.

   52.     Click the *Secondary Sort list.

   53.     Click an entry in the list.

   54.     Click in the *Federal TIN field.

   55.     PSUNV's federal tax ID is 951223331.
           Enter the desired information into the
           *Federal TIN field. Enter a valid value
           e.g. "951223331".
   56.     Click in the *Calendar Year field.

   57.     Enter the desired information into the
           *Calendar Year field. Enter a valid
           value e.g. "2002".
   58.     Clear the Student Override check box
           to run the report for all applicable
           students who fall under the Federal
           TIN and Calendar Year you specify.

           Select this check box to use the ID field
           to run the report on only the students
           that you specify.
   59.     At this point, you would continue to run
           the Audit process just as you would any
           other PeopleSoft Enterprise Process
           Scheduler process.

           Refer to the Running Reports module
           for examples of running a process.
   60.     Click the Save button.




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                                          Producing and Filing 1098-T Tax Forms




   Step      Action                                 Input    Expected   Pass   Fail
                                                             Results
   61.       Next, navigate to the 1098-T Print
             page to print the form and create an
             electronic transmission file.
             Click the 1098-T Form Print link.

   62.       Use the 1098-T Print page to print
             1098-T forms and create electronic
             transmission files.




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Producing and Filing 1098-T Tax Forms




   Step    Action                                       Input      Expected     Pass   Fail
                                                                   Results
   63.     Click in the Transmitter's TIN field.

   64.     Enter the desired information into the
           Transmitter's TIN field. Enter a valid
           value e.g. "951223331".
   65.     Click in the *Calendar Year field.

   66.     Enter the desired information into the
           *Calendar Year field. Enter a valid
           value e.g. "2002".
   67.     Click the *Media list.

   68.     Select what you want the report to
           produce.
           Click an entry in the list.

   69.     Click the Filing Status list.




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                                            Producing and Filing 1098-T Tax Forms

   Step      Action                                       Input   Expected   Pass   Fail
                                                                  Results
   70.       Select the type of records that you want
             to include in the report and specify the
             type of file you intend to transmit to the
             IRS.
             Click an entry in the list.

   71.       Use the Primary Sort and Secondary
             Sort fields to determine the fields on
             which the system sorts when printing
             the report.

             The process will sort first by the
             Primary Sort and then by the
             Secondary Sort.
   72.       Click the Primary Sort list.

   73.       Click an entry in the list.

   74.       Click the File Parameters link to
             access the 1098-T File Info page,
             where you can enter the file path and
             file name of the electronic file that you
             want to create and send to the IRS.
   75.       Click in the *TIN field.

   76.       Enter the taxpayer ID number (TIN) for
             the institution whose 1098-T
             information you want to report.
             Enter the desired information into the
             *TIN field. Enter a valid value e.g.
             "951221331".
   77.       Click in the *Calendar Year field.

   78.       Enter the desired information into the
             *Calendar Year field. Enter a valid
             value e.g. "2002".




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Producing and Filing 1098-T Tax Forms

   Step    Action                                      Input     Expected     Pass   Fail
                                                                 Results
   79.     Clear the Student Override check box
           to run the report for all applicable
           students who fall under the TIN and
           Calendar Year you specify.

           Select this check box to use the ID field
           to run the report on only the students
           that you specify.
   80.     At this point, you would continue to run
           the 1098-T Form Print process just as
           you would any other PeopleSoft
           Enterprise Process Scheduler process.

           Refer to the Running Reports module
           for examples of running a process.
   81.     You have successfully produced 1098-T
           data and tax forms.
           End of Procedure.

Additional Validation




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